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The document outlines essential requirements for good documents, including brevity, clarity and completeness. It provides guidance on writing concisely while maintaining clarity, using clear and direct language, proper formatting and structure, and including all necessary details to ensure the document is self-contained. Key points include using tables, figures and other visual elements to reduce text; maintaining consistent terminology; and including all relevant references, details, calculations and appendices to make the content complete.
The document outlines essential requirements for good documents, including brevity, clarity and completeness. It provides guidance on writing concisely while maintaining clarity, using clear and direct language, proper formatting and structure, and including all necessary details to ensure the document is self-contained. Key points include using tables, figures and other visual elements to reduce text; maintaining consistent terminology; and including all relevant references, details, calculations and appendices to make the content complete.
The document outlines essential requirements for good documents, including brevity, clarity and completeness. It provides guidance on writing concisely while maintaining clarity, using clear and direct language, proper formatting and structure, and including all necessary details to ensure the document is self-contained. Key points include using tables, figures and other visual elements to reduce text; maintaining consistent terminology; and including all relevant references, details, calculations and appendices to make the content complete.
It may be a business letter, office memorandum, project design / completion Report, text book, users manual, or any other document; in the interest of the end users, client, employer and the company; before finalization, ensure that the above three reuirements are complied! " good document may bring you appreciation and / or monetary gains! #o, good document is also in your o$n interest! 1 Brevity %rite briefly, $ithout sacrificing clarity and completeness! &se graphs, figures, photographs etc, to complement / reduce needed explanation in the text! %hat a figure, graph, bar / flo$'chart, or photo may tell, cannot be briefly explained in $ords! 2 Clarity (!) " document is started by first compiling *able of +ontents ,*-+.! "dd and/or rearrange items as the document progresses! /eep on checking best seuence! (!( *ext must be typed, divided in ,small. independent paragraphs! &se headings, subheading, bullets, numbering of paragraphs / tables, according to the specific case needs! "ssign headings to tables also 0e!g! *able 1 2 3ar %eights ,kg/m.4! (!5 &se direct language avoid long sentence / strong adjective explain abbreviations! If an unpleasant or harsh message is to be conveyed, you may not soften yours stance, but the selection of $ords should be cautious! #trictly observe +ourtesy! (!6 7ate, #ubject, "ttention8 9ention of :*erms of Reference ,*-R. / +ontract +lause, 7esign / other referenced 7ocument,s.; *able of +ontents, ;ist of #ymbols, <igures, 9aps, *ables / +harts; =reamble; 7isclaimer, #ummary of 7iscussion, <indings, Recommendations, +onclusions, "ckno$ledgement, etc are placed first; in the right seuence, according to the document specific needs! (!> #upport assertions / ne$ ideas by appropriate references, case histories etc! ?laborate by example,s., cost comparisons, figures, graphs, flo$ charts etc! (!@ &se chronological seuence ,of time scale, priorities, $ork procedure / method etc. for describing an event or method! 9ake a peer revie$ at the end! (!1 *abular format allo$s ready comparison ,of entries. 0given values / cases compared4! It is the preferable mode of presenting data / plural information! (!A Intricate technical explanations or allied figures need relevant legend,s. and explanation of symbols used in euations! #ymbols and letter case must be identical in this and other related document,s.! 7o not test readers intelligence! (!B *erminologies used, to be uniform and consistent $ith accepted #tandards ,e!g! =o$erhouse or =o$er #tation; #urge *ank or #urge +hamber; 3ay or =anel.! (!)C +hapter number or title etc ,in the Deader., =age number and / or <ilename ,in the <ooter. facilitate editing, revie$ / photocopying, and promote clarity! (!)) Insert #preadsheet of numeric calculations! Eerify basic figures, price / costs included therein, from their source! +arry out final editing of the document, t$ice! 3 +ompleteness (5B56))1B!doc #heikh #hahid Ibal, ?'9ail ssiFaceGhotmail!com 5!) *he contents of the document need to be complete! Ho item should be left out! 5!( #elf contained implies, preferably copy a fe$ lines from a referenced document, instead of $riting :as given in the +ode or :provided in the +ontract! 5!5 9ention also the name of addressee and the subject along $ith ref number of letter, e!g! 9emo Ho >1A dated C('C5'C6, on Road %orks, addressed to the +?! 5!6 =hotographs must contain brief detail of $hat exactly it sho$s! 5!> #tatement to be complete 0:transverse to axis $rite :transverse to tunnel axis4! 5!@ Hegate $hat is not accepted 0e!g! ,I. 2 :#econdary po$er should be generated at #tation ", ,add. :rather than at #tation 3; ,II. 2 :-ne )(C9% *hermal &nit and the other AC9% +ombined +ycle Ienerating &nit, seems more feasible, ,add. :rather than one (CC9% *hermal &nit4! 5!1 =lace supporting details / document ,"ddresses, 3rochures, 3-J, +ase Distories, +onversion / other *ables, +hecklist, +ost / 7esign +alculations, Iuidelines, /ey =lan, ;ist of =articipants / 9embers, Hotes, 9aps, 9inutes of 9eetings, -perating Instructions, =rocedure, Rate "nalysis, Referenced 7ocuments / ;etters / Reports; #chedules, &sers 9anual etc. in the appendix; for record! *hese are not unnecessary! End (5B56))1B!doc #heikh #hahid Ibal, ?'9ail ssiFaceGhotmail!com