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** G/L ACCOUNTS DETERMINATION

- GRPO - DEBIT - inventory


- Cr - GRNI
- AP Invoice - db - GRI
- cR - sUPPLIER

- BY ITEM - if you have 1000 items, set it 1000 times


- BY WAREHOUSE - ifyou have 1000 items, set it once
- BY ITEM GROUP - if you have 1000 items, and u
have 3 warehouses, set it thrice

** DOCUMENT HANDLING
- GENERAL INFO, HEADER, FOOTER, AMT OF DOC
- FORM SETTINGS - DOCUMENT - defines default values
- ROW FORMAT - double click the item num
- TABLE FORMAT -

- form settings - when you double click it automatically rearranges the fields.
(alphabetical) Click set default to go back

** ITEM / SERVICE TYPE


- item - refers to inventory
- service - does not reflect inventory, work with gl acc

** SUBTOTAL AND TEXT


- create a purchase order. Make visible TYPE column
- right click type select T or E
- T for text, E for subtotal

** CHOOSE LSIT OF MATER DATA


- you cannot input a vendor that does not exist
- ADD, DELETE, DUPLICATE ROW -right click on row number and select desired
- CHAGNGE ITEM DESC - if ITEM DESC col is available, add the changes. Press CTRL
+ TAB to confirm. Otherwise it will not be acepted
- CANCEL AND CLOSE A DOCUMENT -
CANCEL - if you have added a docu butno plan of continuing, cancel it
CLOSE - if there is an order, and all purchases have not been delivered,
CLOSE It.

- POLICY: once a document is added, it CAN NEVER be deleted!!


- LAST PRICES - Right click item description, select LAST PRICES
- SAVE AS DRAFT - Go to file, select save as draft.
Where to find save as draft, purchase - purchasing reports - document drafts
report
- check appropriate, select ok. ON the list will be the match draft. Double
click to view

** OPTIONS OF SAVING - AS textfile, pdf, as image

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** PURCHASING
- FLOW in purchasing:
1 purchasing order -- 2 goods receipt po -- 3 ap invoice
- PURCHASE ORDER - upon creating PO, ordered column is increasing. EX
- GOODS RECEIPT

IN STOCK - ORDERED - COMMITTED = AVAILABLE


0 10 0 = 0 ---> po
10 10 0 = 0

GRPO --> DR - inventory


Cr - GRNI

AP Inv -> gr - CRNI


Cr - SuppLIER

- Plus 50 to orders, minus 50 to in stock


- AP INVOICE, posting date: type first letter of name/username and it displays
the current date
- AP invoice select BASE DOCUMENT from toolbar to trace where the previous doc.

- AP RESERVE INVOICE
1 purchase order -- 2 AP Reserve Invoice -- 3 Goods Receipt PO

- Create another sample PURCHASE ORDER, then select ADD. select COPY TO
button(lower right corner) select AP reserve invoice
- NO Effect on inventory bec its AP invoice only
- NOTE: After adding AP invoice, the status of PO will be closed. GRPO will also
be closed.
- Use AP RI only if user requires payment first before delivery. APINVOICE is
for the first step.
- YOu cannot open AP Invoice num in APRI

** CREDIT MEMO FOR PURCHASING


- PO -- GRPO -- API --> Credit Memo

- to create credit memo, open ap invoice, copy to crecit memo. Modify num of
items to be paid. After selecting ok, it will be deducted from API

** GOODS RETURNS
- PO -- GRPO -- GOODS RETURNS

** SPLIT PO
- used when warehouse is from 2 diff locations. Do this by selectng SPLIT PO
from logistics tab
- Create a PO, 1 ITEM under whse1 and 1 item to whse 2
- Go to logistics stab, select SPLIT PO. then select add.
- What happens is there will be 2 indiv PO created.

** GRPO PARTIAL/OVER DELIVERY

------------------- P R I C I N G -----------------------
** PERIOD AND VOLUME DISCOUNTS
- INVENTORY - PRICE LISTS - PERIOD AND VOLUME DISCOUNTS
- select a price list. double click line num to select an item.
- pecify date from and to