ASSIGNMENT 01

Planning and Programming Projects, Use of Planning and

Controlling Software, Risk Analysis in Construction Projects and
Human Resource Management in Construction
PRODUCTION ORGANIZATION AND HRM
(26-6700-00S)

BSc ( Hons) Quantity Surveying and Construction management
Shakila Nimesha Jayanehthi
14/M/SL/90
Student No -23048073
BSc ( Hons) Quantity Surveying and Construction management Production organization and HRM

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CONTENTS

TABLE OF FIGURES .......................................................................................................................... 2
INTRODUCTION ................................................................................................................................. 3
RATE THE SUCCESS OF THE COMPANY ................................................................................... 4
QUALITY OF THE SOLID BUILDERS & CONTRACTORS ............................................... 4
WOKING WITH THE TIME OF SOLID BUILDERS & CONTRACTORS ...................... 5
COST CONSTRAINS FOR SOLID BUILDERS & CONTRACTORS COMPANY ............ 5
MAIN RESOURCES HOLD WITH THE SOLID BUILDERS TO ACHIEVED THEIR
MISSION ............................................................................................................................................... 6
Material .............................................................................................................................................. 6
Human Resources ............................................................................................................................. 6
Money ................................................................................................................................................. 6
Operations to Achieving the Mission .................................................................................................. 6
TO ACCOMPLISHED THE COMPANEY MISSION TO BE DEVOLPING AND MANGING
WITH USING HUMAN RESOURCES IN DIFFERENT LAYERS ............................................... 7
REQRUITMENT PROCESS .......................................................................................................... 8
IMPACTS OF DEPENDANCY ON THE SUB-CONTRACTORS IN SOLID BUILDERS AND
CONTRACTORS. ................................................................................................................................ 9
CONS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS
CONSTRUCTION COMPANY. ..................................................................................................... 9
PROSS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS
CONSTRUCTION COMPANY. ..................................................................................................... 9
HOW PROJECT MANAGEMENT SOFTWERES COULD ELAVATE THE MANAGEMENT
PROCESS IN THE COMPANY ....................................................................................................... 11
PROSS AND CONS OF MANGMENT SOFRWERES .............................................................. 11
PROSS .......................................................................................................................................... 11
CONS ............................................................................................................................................... 12
OVERALL RECOMMENDATION ................................................................................................. 13
LIST OF REFERANCES ................................................................................................................... 14
RATE THE SUCCESS OF THE COMPANY ................................................................................. 14
BIBLIOGRAPHY ............................................................................................................................... 15

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TABLE OF FIGURES

Figure 1-Triple Constrains .................................................................................................... 4
Figure 2 Solid builders& Contractors -General pipe line of Company -Assumed ................... 7




















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INTRODUCTION

The Fundamental of a production company is Human resources, Materials, Scope and
Machineries and plants. Company has to produce their products using their resources. It is
difficult to run business because there are constrain to barrier the achivements.if company can
identify the barriers for their productions, they can achieve their targets.
The Triple Constrains are Time Quality and Cost. Any Project has to achieve expected
quality, within allocated budget and planned time frame. (Within the Budget, Quality and
Cost)
Any Project These Triple Constrains are connect one to another. If the Quality Change, Time
and Cost Increased or decreased. If the Cost reduced, Quality will down, if the time is change
also effect to cost and quality.
The Solid Builders & Contractors are run with the low profit and they are not tracking their
projects. The Company has to Planned and motored using standard project management
techniques and has to use proper Pre and Post Contract Planning tools to rise their profit.














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RATE THE SUCCESS OF THE COMPANY

Measuring the Success of the Company, has to be considered how the Company manage of
Projects scope which are already handling by the company to achieving the expected quality
within estimated budget during the stipulated time frame.
Time, Quality and Cost are act as a triple Constrains of a any project, business or company.
Evaluate or rate the success of company, to be considered how company face to this triple
constrains while finalizing the project scope.








This Triple Constrain mean, is that any constrain cannot adjust or amend without effect to
others.
If there problem with the quality, need to be spent money and more time to achieving the
expected quality. Therefore its difficult to change one thing of this triple constrain without
harming to other two component.
To Success the Company, has to reach the above triple constrains and manage the Quality,
Time and Cost as stipulated on the initial.

QUALITY OF THE SOLID BUILDERS & CONTRACTORS
Considering the quality of the products of the solid builders & contractors, the company
already achieving the required quality always. That can prove with the clients feed backs. The
Solid builders & Contractors maintain the highly reputation in the field and maintain the
quality standards. Therefore No doubt about the quality factor of the Solid Builders.
Figure 1-Triple Constrains
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WOKING WITH THE TIME OF SOLID BUILDERS & CONTRACTORS
The Company clear motto and mission is handing over the house at the right on time with no
any delaying. Therefore customers are very happy with the company.
The Company doesnt has a failure with a time constrain. Mean there are no time constrains
to Solid builders up to finalizing their projects.

COST CONSTRAINS FOR SOLID BUILDERS & CONTRACTORS COMPANY
The Company has spent to project works and customers are made payments at the time.
Therefore company can finish their projects spending the Clients payments.
However the profit from the Job is not well considered by the Solid builders. Therefore they
lose the profitability. Company cash in and out has not reasonable difference. Therefore
considering the cost constrain, the company achieving quality and time boundaries without
gaining profit .it is not good behavior to company cash flow.
Therefore Cost is a constrain for the Solid Builders to run the Company within the same
mission and expecting the high profit margin.
When rating the success of the solid builders & contractors, it is already they realized
customers satisfaction and maintain the good quality. Also delivering projects in appropriate
time.it is help to keep their reputation in the industry. However Solid builders Contractors
does not properly face to the cost constrain. They are not using proper pre construction and
post construction management planning for their projects. Company need to be attained to the
pre and post construction planning process to avoiding the cost constrains of their business.
While their using the apposite pre and post construction planning and managing process, it is
difficult to rate the Solid builders & Contractors as success company.


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MAIN RESOURCES HOLD WITH THE SOLID BUILDERS TO
ACHIEVED THEIR MISSION
Material
Material is the major resource of a company or a project. Quality Approved materials has to
be used for projects. Considering the Solid Builders & Contractors, they are using good
quality materials. Company always saluted by customers due to quality products/materials.
Human Resources
The Company (Solid Builders), they are no using the Labour force and all works done by the
suppliers and Sub Contractor. Therefore company not involving with the labour forced.
However the company has good technical staff. That help to give a quality product right the
time to client.
Money
Solid Builders & Contractors not gaining the satisfactory profit from their projects and they
need to implement cost earing menologies.
Operations to Achieving the Mission
When company try to achieving their mission as stated. However the company not following
the proper management tools to planning, controlling, and operation for their projects. Solid
Builders & Contractors has to follow proper post construction and post construction planning
process to achieving their goals.
To achieving the required goals, company has to use pre contract planning tools such as;
Preparation of Estimates
Budget Proposal and health & safety plan
Gantt Charts
Material scheduled
Labour scheduled
Cost plan
Cash flow charts
Following the above tools at the time of pre-construction period and maintain same as during
the post construction process the company can successful their projects as expected in
initiate. Limitation of the above planning and processing process, the company may be
insufficient skills and knowledge base to implement the process to company.
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TO ACCOMPLISHED THE COMPANEY MISSION TO BE
DEVOLPING AND MANGING WITH USING HUMAN RESOURCES IN
DIFFERENT LAYERS

If Company willing to consummate the mission, the company need to developing on their
own skills and knowledge with acquiring the human resources to different level.
General pipeline of Solid Construction (Assumption)
To developing the company mission, company need to change their company hierarchy with
different layers and providing many responsibilities to particular levels to accomplished the
goals and missions as willing.
If need to Re arranging the hierarchy to require level, human resources has to be developed as
follows.
Acquiring New Skilled persons to managing the projects. Well Experienced Construction
Manager for Top management level.
To Planning, Costing, Estimation purposes B.Sc. Degree Qualified Quantity Surveyor or
Certified Cost Engineer.
Site level Quantity Surveyors with Diplomatic Qualifications (Higher National Diploma in
Quantity Surveying, NCT, City & Guild)To Purchasing and Materials Controlling Purposes
Material Engineer /Purchasing manager who has experienced and qualified related subject.
Figure 2 Solid builders& Contractors -General pipe line of Company -Assumed
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REQRUITMENT PROCESS

Identify Vacancy and Evaluate Need
When Informed Require of Employees, Company .Proper planning and evaluation of the
need will lead to hiring the right person for the suit their expected role and team.
Develop Position Description
A position description also to be develop with the requirement of employee. From the job
description, interview questions, interview evaluations and reference checks questions are to
be developed.
Develop Recruitment Plan
Every position has a documented Recruitment Plan which is approved by the organizational
unit. A carefully structured recruitment plan maps out the strategy for attracting and hiring
the best qualified candidate and helps to ensure an applicant pool which includes women and
underrepresented groups including veterans and individuals with disabilities.
Select Search Committee
Post Position and Implement Recruitment Plan
Once the position description has been completed. Every effort should be made to ensure the
accuracy of the job description and posting text

Finalize Recruitment
Upon completion of the recruitment process the offer to the selected finalist is made. The
salary to be offered is to be equitable and lead to the retention and motivation of employees.

Advertising on News Paper.
Advertise on newspapers, and Internet
Selection process of Candidates
Select Suitable persons from out of rest.
Issuing an Appointment Letter
Place for the Job.

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IMPACTS OF DEPENDANCY ON THE SUB-CONTRACTORS IN SOLID
BUILDERS AND CONTRACTORS.
The Solid Builders& Contractors is the Design and build Company and they acquire Sub-
contractors for their works. Engaging Machineries such as Lorries, Backhoe, Concrete
mixtures also as hire basis. However the cons of exhausting sub-contractors for their works
they lose their profit level. When considering the house project it is not essential to engage
sub-contractors for the civil, plumbing, electrical, aluminum works etc.
CONS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS
CONSTRUCTION COMPANY.
Profit should be less as expected.
Profit of the company distribute to the sub-contractors in large percentage. Reason for this
when the pricing to the works, for an example,
Sub-contractor add his overhead and profit as his need. Say 20%.Basic Rate take as 100,
Therefore Sub-Contractor Price is 120 for the particular rate. Then Solid builders has to add
their profit margin (say 20%) for that (120) Value .and Rate Value Should 120x 1.2=144.
Therefore Basic rate has increased more than 40% of its initial value. Client would not
appreciate the higher rates and Solid Builders has to reduce their rate to client satisfaction
rates and its essential for competitive business. Therefore dependency of Sub contractors is
getting damage for company cash flow.
Sub-Contractors are making their own authority on industry.
If the Company Depend on Sub Contractors and hiring machines, already company has to
obey sub contractors rules. Sub-contractor make an Industrial rates and Company has to
accept their rates always. Therefore sub-contractor can influence to the company.

PROSS OF USING SUB CONTRACTORS FOR HOUSING PROJECTS AS
CONSTRUCTION COMPANY.
Advantage of Sub Contracting is arriving through the Specialize works if coming with the scope of
project. Therefore we need engage some experts for the particular spatial works who can do it well,
and who already doing the subject. For an example roller gates has to be supply to be sub-contractors
or supplier, Solar Power Systems,PVC Flooring ,PVC Doors and Window Works should be done by
sub-contractors.
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Another thing is, it is easy to running business, because no risk at all for Company (Solid Builders).
However when considering the solid builders, it is not essential to Using Sub Contractors and
due to that they are getting lose the company profit. Therefore best way to increase profit solid
construction has to build up their own resource and staff, developing company structure,
acquiring the skills and turn and guide them to path of achieving goals under qualified
managers.


















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HOW PROJECT MANAGEMENT SOFTWERES COULD ELAVATE
THE MANAGEMENT PROCESS IN THE COMPANY
In the traditional way we have to use diagrams, charts, tables, analysis, as a project
management tools for success the project.at the earliest, managers has to illustrate Gantt
charts and update them manually. Other tools also same as. In the Present world has software
(Electronic) to Planning, Organizing, Tracking projects at their stages as required. Market has
reputed project management software.
Primavera Most Usable Application of the present world for Project Management and
Advanced.
MS Project-Mostly Use same as primavera, but Simple than it.
Estimator 2.0 Not reputed, But It has more tools for managing and tracking projects
Candy Project Management -2005 -2009 popular, not at now than previous
Sage PM Software limited with some features.
Expenditure Expensive Software, but it has more tools to managing projects.

PROSS AND CONS OF MANGMENT SOFRWERES
PROSS
Manage projects from anywhere when most of software can using online and it is help to
project manage from anywhere.
No more Illustration to do managers, and it is time saving.
Calculations and accessing can be done automatically, and it is advantage to get accurate
details.
Most of the Software can handle with the servers, and it is help to use for whole company
hierarchy.
Task Management Benefits, and its help team members stay focused and work in an
appropriate achievements. The software can also give managers the ability to reallocate and
shift tasks easily.
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CONS
Above all Project management software has to be learn like many other applications, and it is
difficult implement software to the company when staff familiar to software.
Most of the Software target to time and cost factors, they do not give Vass opportunity to
engaging to the as much as expectable.
They are not well calibrate with Triple constrains of Project (Time, Quality, Cost)
All data has to be entered on the time, and no solutions generated if any quarry.
It is Costly to buying Software and sometimes Small Projects complicate with the PM
Software due to unnecessary compilations.












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OVERALL RECOMMENDATION

Exploring the whole circumstances of the Solid builders & Contractors Company, it has
occur the loss of profit due to dependency of Sub Contractors for the projects. The Company
not using the proper pre and post contract planning process.therfore the company defeat to
achieving the profit as much as their expectation .
However company need to using of proper management tools. Company has to acquire their
own machineries and plants. They need recruit new skilled staff and management has to use
new software and techniques to monitoring the progress of projects and need a involvement
of expertise people like chartered construction managers, chartered engineers, chartered
quantity surveyors etc.
Using of proper planning, Monitoring and controlling systems, Engaging Experienced
experts, it is solid builders & contractors company can become a reality of their expectations.











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LIST OF REFERANCES

BOOKS
RATE THE SUCCESS OF THE COMPANY
Project Management Institute, Inc., 2008, A guide to the project Management body of knowledge (4
th

Edition), Pennsylvania USA.

REQRUITMENT PROCESS
Armstrong Michael, 2007 (re printed), A Handbook of Human Resource Management Practice. 10
th

ed. USA
Pattanayak ,Biswajeet .2005 .Human resource management. 3
rd
ed. Prentice-hall of India. New Delhi.
India.
TO ACCOMPLISHED THE COMPANEY MISSION TO BE DEVOLPING AND MANGING
WITH USING HUMAN RESOURCES IN DIFFERENT LAYERS
Armstrong Michael, 2007 (re printed), A Handbook of Human Resource Management Practice. 10
th

ed. USA
Pattanayak ,Biswajeet .2005 .Human resource management. 3
rd
ed. Prentice-hall of India. New Delhi.
India.

WEB SITES

[ONLINE] http://hr.ucr.edu/recruitment/guidelines/process.html#step1 [Accessed 26 June 2014].

PROSS AND CONS OF MANGMENT SOFRWERES
[ONLINE] http://www.business2community.com/strategy/project-management-software-advantages-
and-disadvantages-0412921#!49iPE . [Accessed 26 June 2014].

REQRUITMENT PROCESS
[ONLINE] http://hr.ucr.edu/recruitment/tools.html [Accessed 27 June 2014].

HOW PROJECT MANAGEMENT SOFTWERES COULD ELAVATE THE MANAGEMENT
PROCESS IN THE COMPANY
[ONLINE] https://www.oracle.com/applications/primavera/index.html [Accessed 27 June 2014].
[ONLINE] http://office.microsoft.com/en-001/project [Accessed 27 June 2014].


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BIBLIOGRAPHY

BOOKS
Indira Priyadarshini, R. CADD Centre, 2013. Project Planning & management Reference
guide.CADD Centre. India

WEB SITES
[ONLINE] http://www.pmi.org [Accessed 28 June 2014].

PROSS AND CONS OF MANGMENT SOFRWERES
[ONLINE] http://smallbusiness.chron.com/project-management-software-pros-cons-
70003.html[Accessed 25 June 2014].
[ONLINE] http://www.business2community.com/strategy/project-management-software-
advantages-and-disadvantages-0412921#!49iPE[Accessed 27 June 2014].