Anda di halaman 1dari 10

SUMMARY FOR VILLAGE BOARD AND COMMITTEE OF THE WHOLE MEETINGS

OF AUGUST 5, 2014

6:45PM LIQUOR & LICENSE COMMISSION HEARING

V. Officials Reports
A. Village President
1. Announcement of vacancy on the Board of Trustees of the Police Pension Fund
The passing of Board Member Don Hook has created a vacancy on the five member Board of Trustees of
the Police Pension Fund. Mr. Hook was one of two members appointed by the Village President.

The Board's primary function is to manage and administer the pension fund for current and former
members of the Police Department and their beneficiaries.

Residents interested in volunteering to serve on this Board should submit a letter of interest and resume to
Finance Director Larry Nakrin. A finance or investment related background is preferred. Questions
regarding the position can be directed to Finance Director Larry Nakrin.

B. Village Manager
1. Thanks to Summer Celebration Committee and Related Groups
Co-Chairs Kathy Zerillo and J oe Hoffmann
Brandon and J amie Atkins
Sue Hoffmann
Toni Pastorino
Gretchen Gratta
Erin McElroy

The dozens of volunteers who checked IDs and sold wristbands, tickets, water, pop and beer and who kept
various areas supplied with ice and product.

Members of the Public Works Department
Members of the Police Department and Police Explorers Post
Vernon Hills Park District For use of the park and manpower contributions
Finance Department - Larry Nakrin and his team
Village Hall staff Monica Lundeen, Will Rockwell, Lisa Fischbach and Lynn DeAnda

Our cultural partners for their sponsorship
CDW
American Hotel Register
The Taxman Corporation
Steinhafels Furniture Stores
Wurth Baer Supply
Medline Foundation
Tuson Corporation

Banner Sponsors and donors including:
Walmart, Dave and Busters, Rust-Oleum
Whirlyball, St Rogers Abbey, Home Depot
Victory Center, Autumn Leaves, Peacock Mobil
Hitz Pizza, Ice Mobility, Daily Herald Media Group
Manhard Consulting, Hezner Corp, Buffalo Wild Wings
Walgreens, J immy J ohn's, Target
Mariano's, Calzone & Macaroni

First Student Bus Company for its shuttle service
Howard at A-Z Entertainment for his efforts during the four days
Taxman Corporation for use of the former OPA property
Page 2 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
Lake County Sherriffs Department Reserve Deputies

If you are interested in being on the Committee, please send a letter of interest to me.

2. Holiday Light Show - November 28 - January 3, 2015
We received confirmation from Loyola University that we will again have the 2014 Holiday Light Show on
the Cuneo Museum and Gardens grounds. Were anticipating that due to possible development of a portion
of the site, that this will be the last year for the show.

3. Cliff Young Update
Please keep resident and Super-Volunteer Cliff Young in your thoughts and prayers.

C. Assistant Village Manager
D. Finance Director/Treasurer
E. Chief of Police
F. Public Works Director/Village Engineer

G. Building Commissioner
1. Police Department Remodeling Update
The design/specification phase is ongoing. We anticipate completion of all documents within the next 2-3
weeks. The next step is to choose a Construction Manager (CMR). An RFP for the CMR will be
published by the end of the week. The closing will be September 12. An interview team comprising of
staff from various departments will review each proposal and rank each firm based on a predetermined
criteria. The finalist will then be interviewed. Finally, staff will select a candidate for recommendation to
the Village Board (most likely at the October 7 meeting). The CMR will then bid out for all
subcontractors, award contracts and schedule start of construction.

This process will most likely be completed by mid-November and, unfortunately, would necessitate one of
the following: 1) Request a bid alternate for winter construction. This would increase the overall cost, but
would allow us to start at an earlier date; or 2) Delay the start of construction until the spring of 2015.

VI. Omnibus Vote Agenda
Items under the Omnibus Vote Agenda are considered routine and/or non-controversial and will be
approved by one motion. If any one (board member, staff, or citizen) wishes to have a separate vote on any
item, it will be pulled from the Omnibus Vote Agenda and voted on separately.

A. DEPARTMENT REPORTS

1. VERNON HILLS GOLF COURSE REPORT JUNE 2014
2. FINANCE & TREASURERS REPORT JUNE 2014 (detail at end of packet)
3. POLICE DEPARTMENT MONTHLY REPORT - JUNE 2014

B. APPROVAL OF VOUCHER LIST OF BILLS DATED AUGUST 5, 2014 IN THE
AMOUNT OF $658,415.76

C. APPROVAL OF THE JULY 15, 2014 VILLAGE BOARD MEETING MINUTES

D. APPROVAL OF SITE IMPROVEMENTS AND REDUCTION OF THE PERFORMANCE,
MAINTENANCE AND PAYMENT BOND # 016044305 CHICK-FIL-A
Chick-Fil-A at Vernon Hills has completed all site improvements of the Chick-Fil-A located at 701
Milwaukee Unit 360. Staff recommends approving the site improvements contingent upon receipt of a
two-year maintenance warranty in the amount of $51,112.

Page 3 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
E. APPROVAL AND PASSAGE OF RESOLUTION 2014-129 - A RESOLUTION
AUTHORIZING THE PAYMENT OF $74,445.95 TO WINDY CITY AMUSEMENTS, INC.
FOR THE PROVISION OF THE SUMMER CELEBRATION CARNIVAL
Resolution 2013-182 authorized entering into a five year contract with Windy City Amusements, Inc. for
the provision of the Summer Celebration Carnival. On J uly 20
th
a $74,445.95 payment was made to Windy
City Amusement, Inc. for the provision of the Summer Celebration Carnival. It was an error that the
authorization of this payment was not brought to the Board prior to the Summer Celebration. This
resolution corrects that error.

F. APPROVAL AND PASSAGE OF ORDINANCE NO. 2014-030 - AN ORDINANCE
AMENDING ORDINANCE NO. 2010-060 AMENDING PREVIOUSLY APPROVED
FINAL LANDSCAPE PLAN AND BUILDING RENOVATIONS FOR THE WEISS
OFFICE BUILDING LOCATED AT 850/870 NORTH MILWAUKEE AVENUE, IN THE
VILLAGE OF VERNON HILLS, LAKE COUNTY
During the J uly 15, 2014 Committee of the Whole meeting, the Committee voted 6-0 to direct staff to
prepare the necessary ordinance granting approval of the proposed landscape and architectural plans
subject to certain conditions. The attached ordinance is recommended for approval.

G. APPROVAL AND PASSAGE OF RESOLUTION 2014-130 - A RESOLUTION
AUTHORIZING THE EXPENDITURE OF $36,200 FOR THE ENGAGEMENT OF
LAUTERBACH & AMEN, LLP FOR AUDIT SERVICES TO BE PERFORMED DURING
FY2014-15 AND CONTINUED SERVICE THEREAFTER IN CONFORMANCE WITH
THE PROPOSAL SUBMITTED BY LAUTERBACH & AMEN DATED MARCH 4, 2009
AND FOR INTERNAL CONTROL REVIEWS AS WELL AS SPECIAL REPORTS
The Village issued a Request for Proposal for auditing services in 2009. The Request for Proposal was sent
to seven auditing firms with substantial municipal auditing experience, five submitted proposals and three
were interviewed. Lauterbach & Amen was selected based on submitting the proposal with the lowest fees
(more than 25% lower than the next least expensive proposal) and a large and satisfied base of municipal
audit clients, as well as the Villages high level of satisfaction with their prior performance. For FY2014-
15 (the FY2013-14 audit) their proposal is $34,500. This resolution also includes $1,700 for internal
control reviews and special reports. The total amount for these two items is $36,200.

H. APPROVAL AND PASSAGE OF RESOLUTION 2014-132 - A RESOLUTION
AUTHORIZING THE VERNON HILLS POLICE DEPARTMENT TO PURCHASE A
REPLACEMENT ELECTRONIC FINGERPRINT SYSTEM FROM SAFRAN
MORPHOTRUST USA FOR $21,326
The Board has authorized the Police Department to replace the system used to transmit fingerprints
electronically to State and Federal agencies using funds budgeted for this purpose.

I. APPROVAL AND PASSAGE OF RESOLUTION 2014-133 VILLAGE OF VERNON
HILLS AMENDED AND RESTATED SUBDIVISION IMPROVEMENT AGREEMENT
AMENDING RESOLUTION 2013-161 FOR GREEN MEADOWS SUBDIVISION
Resolution 2014-133 amends the original subdivision agreement dated November 5, 2013 and Resolution
2013-161. The contents of the agreement have been modified to change the name of the new owners to
NORTH SHORE PROPERTY DEVELOPERS, and to include additional items on Exhibit "B"- Project
Improvements List.

Changes to Exhibit B include:

Water and sanitary services

1. Lake County Public Works (LCPW) identified water valves (buffalo boxes) that could not be keyed. The
buffalo boxes will be repaired to permit their operation and approved by LCPW. Note: Proposals have
been received and the on-site plumbing contractor is the lowest proposal at $185 each. Four to six buffalo
boxes would be financed.
Page 4 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014

2. Staff requested that the sanitary service be relocated under the driveways to provide for horizontal
separation requiring additional trench and backfill and service alterations. Sanitary services are to be
installed per the Plumbing Inspector's direction and his approval of the work obtained. Note: Costs for this
work has not been determined.

Site grading/ Site balancing

1. Excess fill is present on the site requiring its removal to meet the approved grading plan. The excess fill
is to be removed and elevations on the approved grading plan met. Note: Costs for this work has not been
determined.

Staff recommends approval of Resolution 2014-133.


RECESS TO GO INTO EXECUTIVE SESSION
RECONVENE


VII. Unfinished/Additional Business

A. APPROVAL OF KEMPER VOUCHER LIST OF BILLS DATED AUGUST 5, 2014 IN
THE AMOUNT OF $ 22,691.44

B. APPROVAL OF SPECIAL VILLAGE BOARD MEETING MINUTES OF JULY 22, 2014

VIII. New Business/Communications
IX. Recess/Adjournment


COMMITTEE OF THE WHOLE MEETING

1. APPROVAL OF COMMITTEE OF THE WHOLE MEETING MINUTES OF JULY 15, 2014

2. SHOREWOOD DEVELOPMENT GROUP - CONSIDERATION OF REPORT AND
RECOMMENDATIONS FROM THE PLANNING AND ZONING COMMISSION
REGARDING VARIOUS ITEMS INCLUDING THE PROPOSED LANDSCAPING PLAN,
ARCHITECTURAL ELEVATIONS, AND BUILDING AND SITE SIGNAGE PLANS FOR
PROPERTY LOCATED AT 447 N. MILWAUKEE AVENUE IN THE MARKETPLACE
SHOPPING CENTER (AVM Carey)
Representatives of Shorewood Development Group (SDG) appeared before the Planning & Zoning
Commission on J uly 23, 2014 to present their plans for redeveloping the property located at 447 N.
Milwaukee Avenue and requested the following:

1. Approval of a Special Use Permit to allow development of a multi-tenant building which will
include a restaurant with a drive-thru with certain variations for setbacks, signage and /loading
requirements;
2. Preliminary and final site and landscaping plan approvals; and
3. Preliminary and final approval of the architectural elevations.

SDG is proposing to demolish the building previously occupied by Tilted Kilt and build a new 8,081 sq ft
one story multi-tenant building at 447 North Milwaukee Avenue. The current building is approximately
7,355 sq ft in size.

SDG is proposing to divide the building into two (2) spaces. They are proposing to locate a Panera
restaurant with a drive-thru on the south end of the building. The existing Paneras lease recently expired in
Page 5 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
Hawthorne Hills Square which has led them to seek a new location which would include a drive-thru. The
drive-thru lane will run from the northwest corner of the building along the rear of the building. The
service window will be on the south side of the building. The single lane drive-thru is consistent with other
drive-thrus in the Village, most notably Portillos and Chick-Fil-A. Extensive landscaping is proposed along
the drive-thru lane to screen it from Milwaukee Avenue located west of the building.

The petitioner is proposing 87 parking spaces which comply with the Marketplace PUD and Annexation
Agreement parking requirements. The Commission questioned the reason for the building configuration
which was due to both meeting the parking requirements, and due to the configuration of the surrounding
lots to the property. There is a lot located to the west of the property that contains a detention basin which
does not allow the 447 property to have any frontage on Milwaukee Avenue.

The occupant for the remaining retail space has been identified as an American Mattress.

Access to the site will come from the existing entranceways on the north entrance magazine and east
property lines. The north entranceway will be a right in/out and will also be utilized by delivery truck
traffic. The eastern driveway will allow full access into the property.

Architectural Design: It was noted that the building design includes stone and brick building materials
that provide architectural interest. The Panera restaurant is located at the south end of the building and is
designed with a mix of a high tech rustico colored wood tile as well as decorative cast stone and brick
work. The adjacent retail use, currently proposed as an American Mattress store, includes a mix of
decorative brick and metal entrance canopy. All EIFS has been removed. Prefinished aluminum coping
lines the roof of the building and parapet walls which also screen the RTUs. Decorative gooseneck and
accent lighting is proposed on the exterior of the building.

Building Signage: The petitioner is proposing to place signage on the west and east elevations for both
Panera and American Mattress. The signage on the east elevation is 30.45 sf for Panera and 27.7 sf for
American Mattress. No specific signage is being proposed for American Mattress but the sign area and size
is shown on the plans.

Landscaping Plan: All new landscape areas are proposed to be irrigated and a substantial number of
shrubs will be installed to provide screening from the drive-thru lane from Milwaukee Avenue.

Variations: The petitioner is requesting the following variations:

1. To allow a side yard setback variation of 26.20 feet on the west side of the property.

All setback requirements are met with the exception of the side yard on the west side of the
property. A 35 foot setback is required, but the building is 26.2 feet away from the adjacent lot.
The former Tilted Kilt is approximately 9 feet from the western adjacent lot. The western adjacent
lot prevents this property from having frontage on Milwaukee Avenue. A pond is located on this
lot which prohibits construction of a building on that lot. Due to the unique circumstances of this
adjacent lot, the Commission was supportive of this request.

2. To not require any off-street loading spaces. Based on the building size, 1 off-street loading space
is required.

Instead, the petitioner is proposing a loading area located at the south parking field adjacent to the
trash enclosure. Deliveries are expected to take place during off peak hours (early morning).

3. To allow one multi-tenant monument sign (with two tenant panels).

Page 6 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
The petitioner is proposing one internally illuminated multi-tenant monument sign located on the
north side of the property adjacent to the access drive. The proposed height and size comply with
the Sign Ordinance, but a variation is required to allow two tenants on a monument sign.

4. To allow two wall signs on the western elevation of the building face that has no frontage on a
public or private street measuring 55.4 sq. ft on the north side and 60.9 sq feet on the south side.

Due to an existing outlot separating the proposed building and Milwaukee Avenue, a variation is
required to allow signage on the west elevation. The petitioner is also requesting a variation to
allow these signs be twice the size of the eastern elevation signs (60.9 sf for Panera and 55.4 sf for
American Mattress). This would equate to the maximum allowable signage if the western elevation
had frontage. Due to the high traffic volume on Milwaukee Avenue, and the unique configuration
of the vacant unbuildable lot to the west of the proposed building, the Commission was supportive
of the requested variations. The Panera logo does not require a variation since it does not exceed
the maximum 4 square feet allowed nor does it exceed the height of the lettering or width of any
two letters.

Notices were sent to the surrounding properties. No members of the public spoke regarding the proposed
redevelopment.

Recommendations:

The Commission voted 4-2 (Cotton, Morris) to recommend approval of the following:

1. Approval of a Special Use Permit to allow development of a multi-tenant building which will
include a restaurant with a drive-thru.

The Commission voted 5-1 (Heidner/Morris) to recommend approval of the following:

1. Approval, as a part of the Special Use Permit, certain variations including but not limited to
setbacks, signage and parking/loading requirements. (Heidner opposed)
2. Preliminary and final approval of the architectural elevations. (Morris opposed)

The Commission voted unanimously 6-0 to recommend approval of the following:

1. Preliminary and final site and landscaping plan approvals

General Compliance with the following plans:
Proposed Site Plan prepared by Shorewood Development Group with a date of J uly 1, 2014 and
consisting of 1 page.
Engineering Improvement Plans prepared by Shorewood Development Group with a date of J uly 1,
2014 and consisting of 14 pages.
Signage Plans prepared by Mandeville Sign with a revised date of J uly 14, 2014 and consisting of
9 pages.
Revised Landscaping Plans prepared by Shorewood Development Group with a date of J uly 1,
2014 and consisting of 4 pages.
Revised Photometric Plans prepared by Shorewood Development Group with a date of J uly 1,
2014 and consisting of 1 page.
Revised Architectural Plans prepared Reitan Architects, LLC with a date of J une 27, 2014 and
consisting of 2 pages.



Page 7 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
Conditions of Approval for the entire Site:
1. Final approval of plans by the Village Engineer and Landscape Architect prior to issuance of a
building permit.
2. No outdoor sales or dining are permitted on the site without prior approval by the Village Board of
Trustees.
3. Parking lot islands, median entrance magazines and adjacent parkways, grass areas of the magazine
shall be irrigated.
4. Compliance with all ordinance and standards of the Village except as otherwise noted.

Variations - The following variations were recommended for approval
1. To allow a side yard setback variation of 26.20 feet on the west side of the property.
2. To not require any off street loading spaces. Based on the building size, 1 offstreet loading space is
required.
3. To allow one multi-tenant monument sign (with two tenant panels).
4. To allow two wall signs on the western elevation of the building face that has no frontage on a
public or private street measuring 55.4 sq. ft on the north side and 60.9 sq feet on the south side.

Copies of the site, signage, landscaping, photometric plans, and building elevations are attached to your
packet.
If the COW feels that the request is appropriate, it is recommended that the staff be directed to prepare the
necessary ordinance granting approval to the following:
1. Approval of a Special Use Permit to allow development of a multi-tenant building which will
include a restaurant with a drive-thru;
2. Preliminary and final site and landscaping plan approvals; and
3. Preliminary and final approval of the architectural elevations.
The approvals would be subject to compliance with the variations and the Conditions of Approvals listed
above.
3. REQUEST FROM CHRIS GOCHIS FOR APPROVAL OF FAADE RENOVATIONS AND
LANDSCAPE REVISIONS AT 99 PHILLIPS ROAD (THE FORMER FAMOUS DAVES
RESTAURANT) (BC Atkinson)
Chris Gochis will appear before the COW to request approval of facade renovations and landscape
revisions to their building at 99 Phillips Road. The former Famous Daves restaurant will be divided into
two spaces. The north half will be a breakfast/lunch establishment and the south half will be a
restaurant/bar establishment (with a menu offering a full range of food). The existing kitchen will serve
both uses.

The applicant is requesting approval of the following exterior faade and site improvements:

Burgundy awnings will be installed over six windows on the front (east) elevation and over one
window on the north and south elevations.
The wood siding on the top half of the structure will be painted a combination of burgundy and
grey colors (All four sides of the building).
The existing exterior log siding will be removed.
The existing log columns at the main entrance will be replaced with stone columns that match
existing stone on the building.
A black aluminum railing will be located around the outdoor patio
Landscaping on the entire site will be replaced and/or upgraded in accordance with the attached
landscape plan.
Sidewalks, curbs, pavement, striping and storm structures will be repaired and/or replaced in
accordance with Village requirements.
Page 8 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014

Please note: the applicant will come back at a later date to request a liquor license and outdoor dining
license.

A copy of the drawings showing the proposed elevation changes along with a landscape and site plan is
attached to your packet.

If the Committee feels that the faade renovation and landscape revisions are appropriate, staff should be
directed to prepare an ordinance approving the changes subject to the following.

1. Compliance with the elevation drawings prepared by TGAR Group, Inc, dated July 30 2014.

2. General compliance with the floor plan prepared by TGAR Group, dated J uly 30, 2014.

3. The landscape upgrades shall be in accordance with the landscape plan prepared by TGAR Group,
dated J uly 30, 2014 and shall be subject to review and approval by the Village Landscape
Technician.

4. The sidewalks, curbs, pavement, striping and storm structures shall be repaired in accordance with
Village requirements.

4. PRESENTATION OF CONCEPT PLANS FOR A REQUEST FOR ANNEXATION INTO THE
VILLAGE OF CERTAIN PROPERTY LOCATED AT 16327 WOODBINE CIRCLE (AVM
Carey)
Tony Romani, owner of 16327 Woodbine Circle, will appear before the COW to discuss a request for
annexation of his property which is located directly west of the Walter Smithe property. Mr. Romanis
property contains three (3) structures, as follows: a single-family home, a detached two (2) car garage and
a detached workshop/utility structure. The principle use of the property is a single family residence. Mr.
Romani lives in the home. The rear portion of the house is utilized as an office in connection with Mr.
Romanis landscaping company, Arrow Shop.

The staff performed an on-site inspection of the property on J une 18, 2014 to verify uses on the property.
It was found that the workshop/utility building was being used as a part of the landscape business and
includes a metal working shop. Based on the assumption that the property will be zoned residential,
consistent with the residential properties located to the west and south, the following zoning and property
maintenance deviations were identified during this inspection:

I. Use of Property
The use of the rear yard and accessory structure as a Metal Works Shop and Log Splitting
Operation is not a permitted or special use in the residential district. The same may apply to the
landscape office located in a portion of the residence unless compliance is demonstrated with the
Permitted Home Occupation regulations of the Zoning Code.

II. Permitted Home Occupancy Regulations
1. No occupational use of the garage, whether attached or detached, shall be devoted to the
occupation. The detached garage and workshop/utility structure do not comply with this
requirement.
2. A home occupation is required to be conducted wholly within the principle building and operated
by someone who is a resident of the building. The rear yard is used for outdoor storage and log
splitting operation in violation of this requirement.
3. Not more than one person who is not a member of the family residing on the premise shall be
employed. Compliance with this requirement needs to be verified for the landscape and metal
works business.
4. A separate entrance shall not be provided in conjunction with the occupation. The
workshop/utility structure and rear door to the residence do not comply with this requirement.
Page 9 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
5. No outdoor storage shall be allowed. The rear yard is used for outdoor storage in violation of this
requirement.
6. The occupation shall not involve more than 300 square feet of the dwelling unit. The size of the
office serving the landscape business being proposed is 700 square feet.
7. There shall be no perceptible noise, odor, smoke, electrical interference or vibrations emanating
from the structure in which the occupation functions. The workshop/utility which contains the
metal works shop may be in violation of this requirement. The log splitting operation is most
likely in violation.
8. The parking or storing of construction or landscape equipment, vehicles or materials outside an
attached garage or workshop/utility structure is prohibited.
9. The principle building (single-family home) used as a residence can have no more than one
dwelling unit. An inspection of the basement is needed to verify if a second kitchen and/or second
dwelling unit exists within the residence.
10. Recreational equipment shall be located in the rear yard. A play set is in the front yard in violation
of this requirement.

III. Property Maintenance
The Property Maintenance Code requires that the exterior of the property be maintained in a clean, safe and
sanitary condition. There are many items in the rear yard that appear to be inoperable or abandoned, such
as a lawn mower, metal and wood scraps; etc. These items will need to be removed or included in any
proposed Annexation Agreement. Please note that the property has been subject to code enforcement
actions by Lake County in the recent past.

As noted, it is assumed the property would be zoned R-1, Single-Family Residential upon annexation. Staff
is recommending that a sunset provision be included in any proposed annexation agreement to restrict non-
conformities from being carried over to any future user. This provision has been discussed with the
petitioner and his attorney.

Copies of the proposed site plan, plat of annexation, aerial photo, and draft annexation agreement (by the
petitioner) are attached to your packet. Mr. Romani has also provided a Memorandum explaining his
request which is attached to your packet.

If the COW feels the proposed annexation is appropriate, Mr. Romani should be directed to begin technical
review with the staff. Once completed, they will appear before the Planning & Zoning Commission for
approval of a plat of annexation and rezoning. The annexation agreement will return back before the COW
along with the plat of annexation and rezoning for further consideration and public hearing.

5. REQUEST FOR AN OUTDOOR DINING AND SEATING ESTABLISHMENT PERMIT
AND EXTERIOR FACED CHANGES FOR THE CHARMS LOCATED AT 906 ROUTE
45 (BC Atkinson)
Charms restaurant has submitted an application for an Outdoor Dining and Seating Establishment permit
for their business located in the building formerly occupied by Guggs. The proposed dining and seating
area will be located on the existing patio in front of the restaurant. The existing roof over the patio will
remain and the vinyl/ plastic will be removed. The outdoor fireplace will also be removed. The patio will
be used solely for outdoor dining. Smoking will not be permitted.

Nine (9) tables with a seating capacity of thirty six (36) customers are proposed. A decorative fence will
be located around the perimeter to separate the general public from customers who may be consuming
alcohol within the outdoor dining area (It will be required on all three sides). Potted flowers would be
placed in front of the fence.

Charms is also proposing to repaint the exterior faade. The fascia/trim would be painted a bronze (Dark
brown) color and the brick would be painted beige.

Page 10 of 10
Summary for Village Board and Committee of the Whole meetings of August 5, 2014
The application and plan along with pictures of the building are attached to your packet. Cut sheets of the
tables, chairs and guardrail are also attached.

In 2000, the Village Board approved ordinance #2000-61 that outlines the permitting requirements and
operating standards for all outdoor establishments. As this is the applicants initial request, the Village
Board has authority to consider the application.

If the Board feels the Outdoor Dining and Seating Establishment Permit and repainting of the building are
appropriate, staff should be directed to prepare a resolution approving the request subject to the following
conditions:

1. Compliance with the requirements described in the Village of Vernon Hills Code of Ordinances,
Chapter 10, Article VI.

2. Compliance with the application, plan and cut sheets of the tables, chairs and railing, dated J une
21, 2014.

3. The railing shall be installed around all sides of the patio. A self-closing gate is required.

4. The building faade shall be painted in accordance with the picture and color samples, dated, J uly
31, 2014.

6. HOME RULE SALES TAX (FD Nakrin)
See attached memo and frequently asked questions.

7. ADJOURNMENT