SAP Functional Controls-

Production Planning-
1. Bill of Material can only be changed by User Id from which it is created.(Design Bill of material
can only be changed by design department only).
2. Bill of Material status control is with One ID Only.

Material Management
1. Material Description can only be changed by user Id from which it is created.
2. In case of Material Process suffix of material code is checked as per Z table. (E.g.
117002500B1STRE).
3. Purchase requisitions are having release strategy with named Ids used for Release of PR.
4. Purchase orders are having release strategy with named Ids used for Release.
5. Purchase orders have Zero tolerance for Unit rate Changes if value is increased.
6. While converting PR to P.O account assignment is checked against user status. For user status
HOLD user is unable to convert PR to P.O.
7. Back Dated Purchase order creation is blocked.
8. Purchase requisitions cannot be deleted if converted into Purchase order.
9. Unlimited Tick is blocked in Standard as well as service Purchase orders.
10. Tolerances are given in Purchase order line item wise.
11. Purchase order amendment are necessary for any revision in quantity, since and these go
through release strategy.
12. SOP1- Scrap generation and disposal.
13. SOP2-Physical stock take
14. SOP 5 Material management (Purchasing and inventory management)
15. SOP6- Vendor registration.

Quality Management-
1. In case of manual inspection following controls are in place:
Purchase order & WBS element field included.
Inspection Lot is generated if Material, Purchase order number &WBS element are
matching with respect to Purchase order.
Inspection lot is created maximum up to open quantities. (Open quantities = Order
quantity- GRN quantity).

Sales & distribution-
1. Unit Rate Changes in billing document is blocked (currently in development) amendments can
only be authorized by Project department.
2. SOP14- Customer contract non conformities.

Project Systems-
1. Person Responsible is configured with additional control of one person cannot access others
Project Structure.
2. User Status HOLDSconfigured to block creation of Purchase order for Project on hold.

Finance-
1. RE documents type used for recognition of liability as far as possible.
2. Alternate Payee is not permitted.
3. Special GL for advance and retention.
4. Recon accounts are available.
5. Vendor and customer master data is maintained by Accounts department.
6. SOP4- Capital Expenditure.
7. SOP9- Action plan/ check list for monthly/annual closing of books of accounts.
8. SOP10- Cash flow
9. SOP15- Policy document related to cancelled cheques (For automated and manual mode
cheques)