Foreword Companies Bill 2012 approved by Lower House of Parliament on December 18, 2012 - Comprehensive overhaul of corporate laws on the cards
Dear Readers,
We are pleased to bring to you the BMR Edge Special on Companies Bill 2012. The Companies Bill has been finally passed by the Lower House of Parliament (Lok Sabha) on December 18, 2012, seven years after it was first proposed. The Companies Bill is still not a law and is yet to be approved by the Upper House of Parliament (Rajya Sabha). Once approved by Rajya Sabha, presidential assent would be required to notify the Companies Bill as a statute replacing the existing Companies Act, 1956.
A comprehensive revision was warranted in view of the changing economic and commercial environment, and for an alignment with other Indian regulations. The proposed law is an interesting blend of forward looking measures, enhanced responsibilities on gatekeepers (auditors, advisors etc) of law, and plugging loopholes in current legislation. Given the recent corporate scandals, there is a heightened focus on corporate governance and transparency in various areas. There has been substantial changes in the restructuring provisions with greater focus on disclosures and compliances. However, the need for grandfathering provisions, if any, should be addressed.
To conclude, the Companies Bill is finally here and has made it through the first round in its approval process. We expect it to be enacted by the first half of 2013, followed by various supporting rules being issued through separate notifications.
This special edition takes a deep dive and analyses the impact of various key provisions introduced. We hope you enjoy reading the newsletter, and it provides you with useful insights.
Rohit Berry National Leader, M&A C O N T E N T S New concepts introduced Shareholder and funding related Restructuring provisions Other key amendments 1. Directors 2. Financial statements/ Audit 3. Related party transactions 5 7 13 16 | 2 Contributors: Nitin Savara, Pankaj Jain, Vaidehi Dhuldhoya, Samudra Acharyya, Saurabh Agrawal and Kanchan Garg | 3 Abbreviation Meaning BIFR Board for Industrial and Financial Reconstruction Bill Companies Bill 2012 CCI Competition Commission of India CG Central Government Co Act Companies Act 1956 ICAI Institute of Chartered Accountants of India IT Income Tax KMP Key Managerial Persons NFRA National Financial Reporting Authority NCALT National Company Law Appellate Tribunal NCLT or Tribunal National Company Law Tribunal OL Official Liquidator RoC Registrar of Companies RBI Reserve Bank of India SARFAESI Securitisation and Reconstruction of Financial Assets and Enforcement of Security Interest SEBI Securities & Exchange Board of India SPV Special Purpose Vehicle Glossary of terms New concepts | 5 3. Corporate Social Responsibility (CSR) Introduction of CSR has been one of the most widely debated provisions, over the past few years. Corporates continued to oppose the mandatory nature of these provisions, while the law makers themselves had differing views, with some suggesting CSR as a recommendatory provision. CSR has finally been introduced as a mandatory provision, making India the first country to include CSR in corporate laws. Key highlights of CSR legislation: Requirements CSR is mandatory for a company fulfilling any of the following criteria: o Net worth > INR 5 Billion (INR 500 crores), or o Turnover > INR 10 Billion (INR 1,000 crores) or o Net profit > INR 50 Million (INR 5 crores) Minimum annual CSR spend - 2% of average net profits made during last three financial years Implementation of CSR Corporate Social Responsibility Committee (CSRC) to be appointed. CSRC to have 3 directors, of which at least 1 director shall be an independent director CSRC to formulate Corporate Social Responsibility Policy indicating the prescribed corporate social activities to be undertaken, and recommend CSR expenditure, as also monitor the same Companies to give preference to the local area(s) of operations, for CSR spend Non-compliance Follow a comply or report policy No specific penalty provisions incorporated in law Company required to specify reasons in the directors report BMR comments Consequences of default are not clearly laid out, since there is no specific penalty or prosecution prescribed. No clarity on treatment of unutilized CSR budget and whether it should be carried forward for use to next year - The Standing Committee had suggested deposit of unutilized amount in a fund, however, this suggestion has not been accepted Need to align provisions for linkage to current year cash flows and current year profits There may be situations, where a company does not have positive cash flows in the current year, or a loss in the current year. Ideally, CSR spend in such years should be deferred 1. Class Action Suits In India, the basic concept of a class action lawsuit is captured to an extent in corporate laws, where oppression and mismanagement claims can be filed by a class of small shareholders, and broadly in the Civil Code. It is, however, applied very sparingly. The Companies Bill now provides for recognition of class action suits as a part of Oppression and Mismanagement provisions, and lays down an enabling framework, where stakeholders (shareholders or depositors) can directly approach the Tribunal. Damages/ compensation can be sought against the company, its directors, auditors or advisors, who have knowingly assisted in wrongdoings. Orders of the Tribunal would be binding, with stringent penalties and imprisonment for non-compliance with directions. It remains to be seen how Indian thought process on this subject would evolve and the time involved in settlement of a class action suit, but as a starting point, the framework is clearly laid out. This new provision seems to be an outcome of the Satyam corporate scandal - to pin responsibility not only on insiders but also on various gatekeepers who are responsible for ensuring compliance with the law. Further, it is also in alignment with similar provisions in matured economies. 2. Dispute resolution framework Currently, corporate law matters are dealt by numerous judicial/ quasi-judicial forums like District Court, High Court, BIFR and Company Law Board. This results in time consuming litigation. With a view to streamline the process and also put in place a single forum with subject matter experts, it is now proposed that all corporate law matters would be administered through NCLT and NCALT, which shall be granted requisite powers for speedy and efficient decision making. Time taken to settle litigation in India has always been a key concern. Accordingly, initiatives are being taken to address the same: o Special Courts - CG has been empowered to set up Special Courts to settle disputes, across the country. Special Courts shall try summary proceedings for offences punishable with imprisonment for a term not exceeding three years. The appeal against the Special Court judgments would lie with the High Court o Mediation and Conciliation panel - A panel of experts would be set up to facilitate arbitration and mediation between the parties during the pendency of any proceedings before the CG or NCLT or NCALT Introduction of new concepts Shareholder and funding related Shareholder related | 7 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Maximum members in Private Company 200
50
Recognition to Inter-se shareholders arrangements on transferability Any contract or arrangement between two or more persons in respect of transfer of securities of a public company shall be enforceable Shareholders generally incorporate such clauses in Articles of the company, for enforceability Divergent views exist on legal enforceability of transfer restrictions typically forming part of JV / investment agreements in case of public companies Further, a public company is required to register all share transfers, and cannot refuse the same Provisions suggest that any transfer restrictions agreed between shareholders of a public company would be valid and binding as a contract inter-se the shareholders Important amendment to bring some clarity to the entire debate on transfer restrictions in public companies This was becoming a concern area, with various judicial precedents upholding different principles Entrenchment - Inclusion of provisions, which are more stringent than existing law Articles can contain entrenchment provisions, which provide a more stringent mechanism than the mechanism contained in existing law for certain provisions i.e. Provisions requiring higher shareholder approval % in voting than the prescribed majority (51% or 75%) for certain matters Articles currently also include commercial provisions more stringent than existing law, and this is a validly accepted norm Concept of entrenchment more clearly recognized in law. This would provide an additional layer of protection for investors with respect to voting and other commercial terms agreed Insider Trading Insider trading prohibited No specific provisions Alignment of corporate laws with securities laws Penal provisions under corporate laws would also apply to insider trading Voting by shareholders Postal Ballot - Applies to all companies, public and private Electronic voting introduced, for certain classes of companies Postal ballot is applicable only to listed public companies Electronic voting applies only to top 500 listed companies, under securities laws These modes are expected to increase participation by members Enabling provisions for electronic voting included Expected to become a norm for all companies over a period of time Quorum for shareholder meetings of a public company Upto 1000 members 5 members present in person 1001 - 5000 members 15 members present in person >5001 members 30 members present in person 5 members present in person Concept of One Person Company and Small Company have been introduced for new corporate entrants, who are small in size. Such companies would be subjected to reduced compliances Holding company | 8 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Investment through multiple layers Investment not permitted through more than two layers of investment companies Overseas multi-layered structures would be permitted No restrictions on holding structures Transparency in flow of funds & transactions sought to be achieved Move may impact ability to raise funds Large groups are usually structured in various layers including a group holding company, sector focused holding company, region specific holding company and SPVs Impact on existing multi-layered structures? Classification as holding company 50% threshold to be based on share capital (i.e. both equity and preference share capital) of the target company Only equity shares are to be considered for evaluating holding-subsidiary relationship Companies with preference shares to re-look shareholding Conflict with the consolidation principles under the Accounting Standards [which are based on voting power or composition of Board of Directors] and other laws Share Capital/ Other securities (1/3) Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Fresh issue of securities Private Placement Applicable to public and private companies with various conditions prescribed Apply only to public companies Prescribed conditions are broadly similar
Concerns for private companies as they are now required to comply with stringent norms while raising funds through Private Placement mode Variation in terms of contract or objects in Prospectus for public offer Permitted, subject to: Shareholder approval through special resolution Newspaper publication stating rationale Exit opportunity for dissenting shareholders Prior shareholder approval through ordinary resolution Aims to curb misuse of funds raised Exit opportunity and newspaper publication to act as deterrents for arbitrary variation of prospectus Issue of shares at discount Not permitted, except for sweat equity Permitted No significant impact - Issuance at discount is not a regular feature; even current provisions have limited utility Bonus Shares Prior compliance with prescribed conditions, including: Authorization in articles Board and Shareholder approval No default in payment of interest or principal in respect of fixed deposits or debt securities issued by it No default in payment of statutory dues of employees Bonus share issuance is permitted and recognized, though there are no additional conditions prescribed in Co Act However, similar conditions are already prescribed for listed entities by SEBI Creates additional pressure on unlisted company to be regular in certain payments, even though a bonus issue is a mere capitalization of reserves, and does not even result in any cash payout, or reduction in net worth | 9 | 10 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Reducing existing share capital Redemption of preference shares Companies can issue preference shares for a period exceeding 20 years for specified infrastructure projects, provided a certain % of shares are redeemed annually at the option of the shareholder no upper limit is prescribed Fresh preference shares can be issued to redeem existing preference shares, which are due for redemption, and to pay dividend on such preference shares, subject to: o Approval of majority of preference shareholders o Tribunal approval o Cash redemption for dissenting preference shareholder Preference shares to be redeemed within 20 years Another flexible source of funds created for Infrastructure companies, which go through a long gestation period Buy back of shares Minimum 1 year gap required between two buybacks Buyback possible in case of following defaults, provided the defaults have been remedied, and 3 years have passed: o Repayment of deposit/ interest payable o Redemption of debentures or preference shares o Payment of dividend o Repayment of any term loan or interest No time gap prescribed for shareholder approved buybacks 365 day time gap required between Board approved buybacks Buy back is not permitted, where any of the defaults is subsisting Limited buybacks possible due to 1 year gap Adversely impacts strategies used earlier for cash repatriation through buyback Capital Reduction Capital reduction not permitted if company has not repaid deposits or interest payable Notice of proposed capital reduction to be sent to CG, RoC, SEBI and creditors; representations if any, to be made within 3 months Statutory auditors certificate required for confirming accounting treatment is in accordance with Indian GAAP Specific authorization in Articles not required Addition of words and reduced not required Specific provisions for effecting capital reduction Additional compliances prescribed in Listing Agreement, including auditors certificate, applicable only to listed companies Overall timelines will increase due to mandatory 3 months notice period Restricted planning opportunities in accounting treatment for unlisted companies, since auditors certificate is required upfront Creates additional pressure on public companies to settle any outstanding public deposits Share Capital Reducing existing capital (2/3) | 11 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Capital Erosion - Sick Companies Eligibility Criteria Provisions now cover any company instead of industrial company Only industrial companies covered within the provisions of Sick Industrial Companies Act Enhanced coverage of law; now extends to service companies as well Sickness of a company Dispensation of net worth criteria (erosion of 50% of net worth) for qualifying as a sick company Now, if the company fails to repay or secure debt of secured creditors of a company representing 50% of total debt, then application can be made to tribunal for declaring the company as sick company Sickness of an industrial company dependent on its: Incorporation must be in existence for minimum 5 years Net worth Accumulated losses > Net Worth
Positive move to remove the net worth criteria A number of companies (including many subsidiaries of large foreign parents) were classified as sick companies on this count and subjected to various compliances, though business continued normally Existing sickness law needs to be repealed, once Bill is enacted SARFAESI Act, 2002 Application for sickness can be made to Tribunal even when financial assets have been acquired under SARFAESI Act, after obtaining consent of securitisation/ reconstruction company Application cannot be made, if financial assets have been acquired by any securitisation or reconstruction company Increased scope for applying for sickness Return on Capital Dividend Restrictions on declaration of dividend / interim dividend No dividend declaration permitted, in the event of non-compliance with provisions for acceptance and repayment of public deposits No specific provisions Introduced to curb situations where shareholders receive dividends, despite non-compliances in payment of public deposits Interim dividend In case company has incurred losses upto preceding quarter of current financial year, then interim dividend shall not be declared at a rate higher than average dividends declared by company during immediately preceding 3 financial years No specific provisions Restrictions imposed on interim dividend payout for companies with recent history of losses Transfer to reserves, upon dividend declaration No requirement for mandatory transfer of % of profits to reserves, at the time of declaration of dividend Company to compulsorily transfer certain amount of profits to reserves upon dividend declaration, maximum being 10% of profits Welcome move - Now possible to repatriate entire profits of the company as dividend Share Capital Erosion, Returns (3/3) Restructuring Conceptual and Procedural amendments | 13 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Conceptual amendments Cross Border Merger Merger of Indian company with foreign companies (in specified jurisdictions - To be notified) permitted Additional rules to be framed by CG with RBI Merger of Indian company into overseas company is not permitted Only overseas company is permitted to merge into an Indian company Move would facilitate cross border listing of entities with Indian assets and exits to shareholders/ Investors Exchange control policy and tax laws to be aligned to facilitate mergers Contractual Mergers Concept of contractual mergers introduced, where no prior NCLT approval is required. Contractual merger permitted for: o Small companies o Parent company and wholly owned subsidiary All companies required to obtain High Court/ CG approval for restructuring (merger, demerger etc) Reduction in administrative burden, timelines and costs for companies within the threshold limits Technically, provisions can be interpreted to include only mergers, and not applicable to demergers, though both are restructuring routes. Some clarity on this area may be required Merger of listed company with unlisted company Specific provisions included for such mergers Enabling provisions allowing transferee company to remain an unlisted company, even post-merger Exit opportunity to be provided to shareholders of listed transferor company No specific provisions for such reverse mergers, involving a listed and an unlisted company Technically possible under Co Act, though it may have certain securities laws considerations Formally recognized in law now - Provision would facilitate delisting of a company/ major business through the scheme Shareholders interest sought to be protected through exit opportunity Securities laws to be aligned for implementation Treasury shares - Companies holding their own shares instead of cancellation of inter-co shareholding Any inter-company investments between the companies involved in merger, would need to be cancelled. Holding treasury stock would not be permitted Companies generally prohibited from holding own shares under normal course No specific provisions or requirement for cancellation of inter company stakes on merger. Treasury stock can be created instead of cancellation of inter-company shareholdings Treasury stock was often used to retain a company's equity stake within its own control for different purposes, including liquidity and to increase promoter control Prohibition on creation of treasury stock on merger is in line with other corporate law provisions, wherein a company is not allowed to hold its own shares Takeover and Buyback, as part of restructuring scheme An arrangement can include a takeover offer, subject to compliance with securities laws regulations in respect of listed companies Buyback can also be done as part of the restructuring scheme, subject to compliance with buyback provisions No specific provisions for inclusion or exclusion of buyback or takeover as part of a scheme. There have been instances where buyback was sought to be undertaken as part of a scheme Buyback through restructuring scheme would now require specific compliance with the buyback provisions Restructuring schemes Conceptual amendments 1/2 | 14 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Procedural amendments Valuation report for Scheme Valuation to be undertaken by registered valuers Valuation report to be provided to shareholders/ creditors along with notice convening meeting for considering the scheme No specific provisions Valuation is undertaken by independent valuers Share swap report need not be sent along with the notice for meeting Listed companies are required to send fairness opinion with meeting notice Level of detail in share swap/ valuation report would need to be considered, since there may be certain confidential information What if meetings are dispensed? Objections to Scheme Objections to scheme can be made only by shareholders holding 10% shareholding or creditors holding 5% of total outstanding debt
No specific provisions defining a threshold limit Objections can be raised by any shareholder/ creditor and are then appropriately considered by the Court A rational step - There have been instances in the past, when minority shareholders holding very nominal shares have delayed restructuring by raising objections Method of voting Shareholder/ creditors to be provided option to vote by postal ballot, in addition to voting physically at a meeting, in person or by proxy Physical meeting of shareholders/ creditors is required to be convened Voting is allowed in person or by proxy at such meeting Postal ballot would lead to increased participation by shareholders/ creditors, while considering a scheme Electronic voting has already been introduced, and it is expected that this would be followed for restructuring schemes also Auditors certificate mandatory Mandatory for all companies (whether listed or unlisted) to obtain statutory auditors certificate stating that the accounting treatment in the scheme is compliant with Accounting Standards No specific provisions As per listing agreement, listed companies are required to submit such certificate to the stock exchange Presently, unlisted companies tend to adopt varied accounting treatments in a restructuring scheme, for meeting various objectives Going forward, reduced flexibility for accounting treatment Mandatory notification of Scheme Scheme to be notified to various regulatory authorities, including the CG, OL, IT authorities, SEBI, RBI, Stock Exchanges, CCI, as may be necessary and to other regulators Notice to authorities to be circulated simultaneous to notice of meeting. Timeline of 30 days provided to respond to the notice Notice of scheme is to be served to the CG, RoC and OL as per directions of High Court, after meetings have been convened Will bring increased attention to restructuring schemes and possible scrutiny by authorities Restructuring schemes Procedural amendments 2/2 Other key amendments Board of Directors | 16 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Maximum number of directorships by a single person Maximum 20 companies, including alternate directors Within this limit, maximum of 10 public companies permitted Maximum of 15 companies Directorship in private companies, unlimited company, non profit making companies and alternate director excluded from above limit Maximum directors in a company; women director Maximum directors increased to 15 Increase beyond 15 is subject to special resolution by shareholders Certain class of companies to appoint 1 woman director Public companies required to take CG approval for appointing more than 12 directors No requirement to appoint woman directors Shifting of powers from the government to the shareholders, reduced administrative burden Stay of director in India At least 1 director should stay in India for 182 days or more in the previous calendar year No specific provision Discourages practice of companies being wholly controlled by non-resident directors, who may not be accessible in case of any defaults or concerns raised Independent Directors Listed company to have atleast 1/3 Independent Directors; CG to specify minimum number of Independent Directors for certain public companies Independent Directors to be appointed only from approved data banks maintained by institutions notified by CG; CG may prescribe procedure for their selection Diligence on the directors to be carried out by company Maximum term in a company is 10 years Post 10 years, 3 years cooling off period required for re-appointment No stock options can be given to Independent Directors No specific provision prescribed in Co Act Listed companies governed by Clause 49 of the Listing Agreement o If Chairman is non executive director, 1/3 of the board should be independent o If Chairman is executive director, then 1/2 of the board should be independent o Allowed to hold stock options subject to shareholders resolution Positive step to ensure improved transparency in conduct of business Move to ensure that only qualified persons can be appointed as Independent Directors Rotation of Independent Directors envisaged Notice for calling Board Meetings Minimum 7 days notice required; Shorter notice possible, if atleast 1 Independent Director (if any) is present No specific provision regarding notice period for board meeting. Listing agreement requires listed companies to issue prior notice for certain matters Improves operational transparency by allowing adequate time for all directors to be present; Typically included as a good governance measure by many companies under current law also Resolution by circulation Possible for directors (1/3 of total) to require that a resolution proposed to be passed by circulation, should not be passed by circulation, and instead, be considered at a Board meeting No such provision in the Co Act, for circulation resolution to be considered at a board meeting, even if certain directors require Ensures key decisions are not passed by way of circular resolution, if certain directors prefer a discussion on such matters at the board meeting Financial statements/ Audit | 17 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Financial Statements Accounting year Uniform accounting year ending 31st March of every year Exception carved out for holding or subsidiary of a company incorporated outside India and required to follow a different financial year for consolidation of accounts prior approval of Tribunal required No provision for extension of financial year Company can adopt any accounting year for maintaining its accounts; Extension possible Subsidiaries of overseas companies may be able to maintain a different accounting year in line with overseas parent No avenues possible for stand alone Indian companies or companies with minority foreign holding to change financial year Accounting & Auditing Standards Appointment of NFRA for formulating accounting and auditing standards NFRA to ensure compliance of accounting and auditing standards National Advisory Committee on Accounting Standards examines the Accounting Standards, and these standards are notified Introduction of NFRA for auditing standards. Earlier, this role was played only by ICAI Audit Secretarial Audit and Internal audit Listed company and other prescribed companies to annex secretarial audit report along with Directors report Prescribed companies to appoint professionals for internal audit No specific provisions for secretarial audit, or for conducting internal audit Positive step to ensure more transparency and scrutiny in companys dealings Maximum tenure of auditors For listed companies and other prescribed companies individual auditors to be rotated after every 5 years and audit firm after every 10 years No specific provision Mandatory rotation of auditors expected to enhance auditors independence Auditing standards Auditors required to comply with auditing standards No specific provision Positive step to ensure more transparency and scrutiny in companys dealings Restriction on other services by auditors List of services (such as advisory, consultancy, investment banking), which auditors cannot render, either directly or indirectly, to the company and its affiliates No specific provision Restrictions are in line with global audit norms, which seek to remove conflict of interest Liability of auditors Prescribed penal actions against the auditors, if found involved in fraud or has abetted or colluded in any fraud Nominal penalty under law and action by ICAI Provisions introduced for increased liability of auditors Related Party Transactions | 18 Provision New provisions Co Bill 2012 Existing law Co Act BMR Comments Related party transaction Enhanced scope of transactions Enhanced scope of related parties to include KMP and relatives, directors with certain shareholding, persons in advisory capacity (other than professional advice) to Board Prior approval of shareholders in case paid-up capital exceeds prescribed limit Limited scope of transactions and persons covered under Co Act Prior approval of CG required in case paid-up capital exceeds INR 10 Million (INR 1 crore) Increased scope for reporting transactions enables greater transparency in operations with key persons Administrative burden of obtaining CG approval dispensed Loan and investment by company Loans and investment to any person covered Rate of interest benchmarked to interest on Government Securities Applicable to loans and investments made only to body corporates Rate of interest benchmarked to bank rate Provision to curb managements power to make investments, including loans to promoters, beyond specified limits, unless approved by shareholders Loan to directors Applicable to both private and public companies Prior shareholder consent required Applicable to public companies Prior approval of CG required Private companies also included - Increased compliances Administrative burden of obtaining CG approval dispensed Transactions with directors Prior shareholder approval required for contracts with directors to acquire assets for non-cash consideration No specific provision Ensure fairness and transparency in dealings M&A Service Line Overview M&A Service Offerings M&A Advisory
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