Subhadeep Das

Reg. No. - 211-04-11-9267-2133

ASSIGNMENT
ABSTRACT

NICMAR / CODE OFFICE

This paper proposes a structure for an organization for a

1. Name
Subhadeep Das
residential project in their construction processes. This structure aims at
integrating
among the several
2. Reg. the
No.knowledge that is -found scattered
211-04-11-9267-2133
branches related to the construction system. This paper starts from a
3. Course
No.
NCP 21
survey
on the literature
about the organization
of knowledge,
particularly about the system of facets classification, and includes the
4. Course
Title by the ISO norms for -the classification
Management
in Organization
directives
proposed
of information
in the
construction
to the concept of process.
5. civil
Assignment
No. -industry accordingFour
This assignment is about management in an organization for a
residential project.
ASSIGNMENT
A company
housing colony
generally
comprises
of blocks
which is
Your
has bagged
a lucrative
contract
to construct
a housing
categorized
upon the
grade
or designation
of the personnel
colony for anbased
Industrial
Group
to be
located in Western
Maharashtra in a
working
in the
firm.
coastal belt.
You
as a Project Manager have been asked by the company
to evolve Organization Structure with following conditions.
As it is for industrial company, proposed in the assignment, the
designation
of the personnel
from
to blue
a. Organization
should bevaries
as lean
andsenior
thin asexecutives
possible with
bare
collared
workers.of personnel on company roll up to Junior Engineer level.
minimum
b. All supervisors to down below will be temporary for project
duration only to be recruited locally from 10 km radius.
Suggest and discuss an organization structure denoting responsibility,
authority, communication control for all facets of construction work and
management functions as visualized by you.
Housing colony consists of 10 Bungalows for senior executives, 20
Apartments in five building, 100 dwellings for white collar workers and
300 dwellings for blue collared workers. Colony will have market and
entertainment complex.

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133

INTRODUCTION
Management of materials and information flows are key
strategic priorities for construction firms. Sound performance in these
two areas can provide them with significant benefits and allow the
adding of value for clients.
The introduction of supply chain management in construction is
intended to integrate processes, manage interfaces between companies
in projects, reduce uncertainties and weed out inefficiency as much as
possible. The elimination of waste and inefficiency from the supply chain
builds in value in the process.
Similarly, Sir John Egan reaffirmed the aforementioned
recommendations in his report title Rethinking Construction (Egan,
1998: 16). The report identified five key drivers of change, namely:

Committed leadership;

Focus on the customer;

Integrated processes and teams;

Quality driven agenda, and

Commitment to people.

The present assignment paper is being solved by keeping in mind the

above factors for attaining the best and profitable output from the
manpower engaged at site.

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133

SCOPE OF WORK
The project is about construction of a housing colony for an
industrial group in Western Maharashtra in a coastal belt. There are
three main aspects to be studied in the course of project namely man
power, materials and expectance of the clients. Considering the fact that
the local labors can be engaged in the field of work due to the following
facts:

No accommodation is must for local workers,

Only travel arrangements can be made on demand as the people
are around 100 km radius from the work site and
The number of labors can be altered according to work load.

A part from these as all the materials and are purchased from the
local surroundings the availability of materials can be made on demand
and there will be an assured supply of materials.
The Colony will consist of the following features: 1.
2.
3.
4.
5.

10 bungalows for senior executives,

20 Apartments in five buildings,
100 dwellings for white collar workers,
300 dwellings for blue collared workers and
Market and entertainment complex.

The very basic scope of work includes the following:

i)
ii)
iii)
iv)
v)
vi)
vii)

To develop the organization structure.

The introduction of communication system including the
reporting inside and outside the organization.
To distribute authority and litigations of each employees.
Motivating the employees at different levels of the
organization.
Training employees, specially the unskilled labour.
Recruitment, application and selection of employees
Monitoring and controlling each fact of the organization
structure built up.
Timely completion of the project to the satisfaction of client.

viii)

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133
Responsible for site level planning and execution of all works in his
area
of operation and monitoring the progress.
Checking bar bending schedule for reinforcement.
Responsible for certifying contractors bills and ensure payment to
the
contractor.
Site
organization: Responsible
to liaison with Client / Consultants for his area of
operation.
Essentially Engineer
a project for getting success needs a good responsible team.
4.Planning
The team works with a goal of completing the project in time within the
specified costs and quality specifications. To achieve the aforesaid goal,
the work and responsibilities are divided within the team. The work
In-depth
study
tender
documents.
managementwillResponsible
be as per thefor
chart
showing
theofsite
organization
role
Responsible
for preparation
/ Review
of S curve
in in
team. The brief
and responsibilities
of various
personnel
involved
with Site-in-charge.
the project are asconsultation
follows.
Responsible for preparation and monitoring Overall Project

Schedule in consultation with Site-in-charge.

Responsible for preparation of monthly physical and
1.
Project Manager
financial planning as per S curve with break up as per
drawing
Responsible
for conceptual
of the
Project.
details,
material etcPlanning
under client
scope.
Responsible
He is a leaderfor
ofpreparation
the team. of weekly /monthly statements
indicating
He will have
clear idea
about
entire process that takes
planned
targets
andthe
achievements.

place in the project.

Responsible
for preparation Bar chart / Gantt charts and
He should be actual
influencing
the team
to follow
superimpose
work done
on S
- curve.in the
achievement of a common goal.
He should be able to identify the delay if it is occurred and
should be able to rectify it. He is answerable to the top level
5.
Quantitymanagement
Surveyor of the firm and to the clients
Responsible to minimize wastage of construction material.
Responsible to managing site personal, liaison with client
Responsible for study of Bill of Quantity (BOQ) as per
specifications and taking out quantities from drawings.
Preparation and Certification of Running Account bills.
Identification and preparation of extra items.
Coordinator
2.
Project
Preparation of monthly reconciliation statement of building
material.
The decisions
at head office and the problems or demands at site
Responsible
verification
of certified
RAcoordinator
bills.
are coordinated
by theforproject
coordinator.
Project
acts as a link between the Head office & the Site. He should be
very well aware of the work happening at site and the decisions
taking
placeControl
at head Engineer
office. It would be his duty to provide the
6.
Quality
project information to project manager.
Responsible for devising and implementing QA system at
Section-In-charge
site.
Responsible for study of specifications of Items of work.
for, checking
quality
of raw
material at source
Responsible
forecast steel
cement and
monthly
building
toResponsible
and
site
as
per
the
decided
frequency.
material
requirement
Responsible for assisting project-in-charge for resource
mobilization
3.

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133

Responsible
for acceptance of Manufacturers Test
Certificate of bought out items and material like cement,
steel, construction chemicals.
Responsible for checking of Methodology Statement with
respect to specifications /IS codes.
Monitoring day-to day activities pertaining to quality in
consultation with Project-in-charge/ section-in-charge and
Client /Consultants.
Responsible for sample collection for testing and approvals.
Responsible for maintaining QC lab and equipment in
conforming condition.
To ensure that proper methodology and instructions are
followed in execution of various activities.
To check workmanship.
Account Officer
7.

Responsible to handle site-accounts.

To prepare cash flow and budget in Consultation with Sitein-charge.
To scrutinize and record bills from suppliers and labour
contractor which are duly passed for payments.
Keep track of Out-standing payments and advances
Arrange cash distribution of payments and salaries on the
site.
Monitor flow of funds to the site and follow up.

8.

Administrative Officer

Responsible for monitoring deployment of labour.

Responsible for maintaining records pertaining to labours
and labour- contractors.
Responsible for mobilizing and maintaining Communication
channels.
Responsible overseeing Guest house and canteen facilities.
Responsible for up keep of Site offices and Labour colonies
and security
arrangements.
To monitor staff attendance, leave, salaries etc.
Responsible for conveyance facilities at Site.
Liaison with Govt. bodies / Local bodies on behalf of site /
company.

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133
9.

Safety Officer

10.

Store Officer

11.

13.

To receive various material on the site.

To check and accept the material received after due
verification for quantity and quality.
Responsible for proper storage of material.
Maintaining proper records of receipts and issue.
Keeping track of Indents.
Responsible for Inventory Control.
Maintaining Store records of all material received/issued.
Preparing and submission of MIS statements to RO /HO.
Responsible for asset maintenance.

Surveyor

12.

Responsible for monitoring safety norms on the site.

Responsible for use of Personal Protective Equipments on
the site.
Responsible to identify safety hazards on the site and take
corrective action.
Responsible for finding root cause of accidents and
proposing action plan
Responsible for maintaining safety statistics on the site.
Responsible to enhance safety awareness on site.
Responsible to maintain First Aid Box on the site.

Responsible for conducting preliminary site survey, fixing

bench marks.
Responsible for detailed survey and leveling.

Batching plant operator

Should
be responsible for overall operations of the batching
plant.
Will report to the Quality control engineer.
Equipment Operator

Shall be operating the equipments present at site.

May be assisted by local operators in time of heavy
workloads.
Will report to the Store-in-charge.

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133
14.

Store Assistant cum Maintenance Personnel

15.

Junior Engineers

16.

Section-in-charge needs a proper team composed of

engineers, supervisors and skilled and unskilled workforce at
site. To share his workload he is accompanied by junior
engineers and supervisors who provide him all the details of
the work asked by him.
Will assist Planning Engg., Quantity Surveyors.

Supervisor

17.

Will assist the store keepers in his activities.

Responsible for maintenance of company owned
equipments present at site.
Will report to the Store-in-charge.

Responsible for study drawing and methodology of work.

Responsible for day to day work for assigned area.
To assist the Engineer/Jr. Engineer in preparing schedule of
work on Daily /Weekly basis.
Responsible for maintaining record of consumption of
building material.
Responsible for assigning labour resource on work.
Ensure Quality, Safety and Housekeeping.

Stewards

Will assist Safety officers in their activities.

Responsible for conducting tool box meetings.
Responsible for identify safety hazards on the site and take
corrective action.
Will report to Safety Officer.

Communication and Reporting System

After forming the team which will execute the construction process,
a proper communication and reporting system is formed at site. It
would be the duty of all persons included in the team to make the
coordination among them and to carefully look after their allotted
responsibilities. They will have to make a communication chain
providing information of the project to all the other senior or junior
persons involved in the work. The communication and reporting
system will be done as per the Organization chart enclosed.

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Subhadeep Das
Reg. No. - 211-04-11-9267-2133

The flow of communication is precisely shown in the flow chart

below:

Hence, it is very clear from the flow chart that in the field of
construction there is no unidirectional flow of orders or
communication it is a must that a for an efficient project there is a
must that all should be knowing the happenings around them so as
that the problems can be discussed and hurdles are overcome.
MOTIVATION OF TEMPORARY EMPLOYEES
A project Manager must motivate temporarily assigned individuals by
appealing to their desires to fulfill the highest two levels. Of course,
the motivation process should not be developed by making promises
that cannot be met. A Project Manager may motivate by providing:

A feeling of pride or satisfaction for ones ego

Security of opportunity
Security of approval
Security of advancement, if possible
Security of promotion, if possible
Security of recognition
A means for doing a better job, not a means to keep a job

The Relationship of the Maslow and Herzberg theories of

Motivation
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Subhadeep Das
Reg. No. - 211-04-11-9267-2133
1.
2.
3.
4.
5.

Understanding
MASLOWauthority relationships
Making line listen to staff
Keeping
Motives
staff informed.
Requiring
(Needs)completed staff work
Making staff work as the way of organizational life.
BEHAVIOR

CONCLUSION
Goal
The task of
organizing the information in the building field is difficult due
(Incentive)
to the nonexistence of a national classification system with a general
consensus, nor is there a national norm for the classification and
organization HERZBERG
of this information.
TYPES OF TRAINING RECRUITMENT/APPLICATION/SELECTION
As a solution to this problem, the structure of the existing (hierarchical
Training
is an
inseparable was
part approached
of staffing. There
arechoice
three was
typesmade
of for
and facets)
classifications
and the
training
namely
Induction
training,
Job
training
and
refresher
training.
the classification by facets. The structure proposed for the organization
Training
is work oriented
aimed at imparting
skills
of the knowledge
based onand
theisDocument,
Processes,specific
Elements
andfor
doing
a
particular
job.
It
is
continuous
process.
Basic Materials trees for a small building company has enabled the
Through
medium
certain
test candidates
areand
selected
for the
relation toa be
made of
among
Materials,
Services
Suppliers.
particular recruitment, these tests are namely:
A real example was used based on the quality documents obtained from
Trade test or performance test particularly for jobs where certain
one 1.
company.
skills
knowledge
expected.
Later, other and
documents
usedisby
the company may be included. This will
2.
Group
discussions
to
judge
candidates
ability to work
in a group,
allow for the registration of experiences.
The organized
and integrated
his
response
to
suggestions
or
views
from
other,
self
confidence
knowledge originated from a classification structure can work as a
etc. habilitation/updating tool, capable of integrating the
professional
3.
Medical
examination
ensure physical
fitness. it can contribute
knowledge
of the
area underto
consideration.
Moreover,
4.
Intelligence
tests
to
judge
the
candidates
mental
alertness,
to the strengthening of the technical history of the
company
and work as
reasoning
ability
and
general
level
of
intelligence.
a channel to disseminate this knowledge to its collaborators.
AUTHORITY & LEADERSHIP
RECOMMENDATIONS
Authority is the legitimate right to direct and influence the performance
of others.
speak
of authority in managerial
settings, supply
we usually
HavingWhen
statedwe
that
the non-integration
of the construction
refer tohinders
the power
of positions.
At the same time
it may
notedinthat
chain
the creation
and improvement
of value
forbe
money
the
other factors process.
such as personality,
of dealing with people,
expertise,
construction
Specificallystyle
the recommendations
are anchored
on
competence, etc
the extent
to whichThe
the recommendations
authority of a position
collaboration
andcondition
supply chain
management.
and the person occupying it is accepted by the subordinates.
include:
A person may be having authority but his subordinates are not willing to
accept it or support him / her. Leadership comes into the picture.
Ensuring
theshould
early involvement
of key project
team members
that
Persons
in authority
also have corresponding
leadership
qualities
have
expert
knowledge
so
that
an
appropriate
level
of
client
which motivate and encourage subordinates to accept them in that role.
satisfaction and value can be defined;
Establishing of subcontractor and supplier relationships by
selecting teams based on value rather than lowest price;
Making Integrating
staff work effective
pre-construction and construction activities and
Many
are involved
follows.such as ICT;
factors
adopting
common as
processes
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Subhadeep Das
Reg. No. - 211-04-11-9267-2133

Managing the project parameters of cost, schedule, quality, and

H&S in union;
Working together as a team to agree mutual goals and devise
dispute resolution mechanisms;
Developing and monitoring continuous improvement programs;
Developing and implementing sound risk management processes;
Dealing with risks and rewards equitably by using modern
commercial arrangements such as collaborative contract forms,
target cost and open book accounting;
Using non-adversarial forms of contract and ensuring that
contractual relationships are appropriate for expected project
objectives;
Using cost-plus and design and build forms on contract and
deemphasizing the use of management contracting as well as
traditional forms of contracting and
Mobilizing and developing people in order to ensure employee
satisfaction through integrated teams.

Project can be made more effective by following a set of

guidelines:
1. Defining the objectives of the project or task.
2. Clarifying the roles, authority, and responsibilities of managers
and team members
3. Ensuring that influence is based on knowledge and
information, rather than on rank
4. Balancing the power of functional and project managers.
5. Selecting an experienced manager for the project who can
provide leadership.
6. Undertaking organization and team development.
7. Installing appropriate cost, time and quality controls that
report deviation from standards in a timely manner.
8. Rewarding project managers and team members fairly.

Bibliography/ Readings
-

Chapters on Organization Management A Global Perspective

Koontz and Odoneal, McGraw Hill Publication
NICMAR course material
Websites etc.

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