O ON N- -B BO OA AR RD DI IN NG G G GU UI ID DE EL LI IN NE ES S

Congratulations on receiving and accepting our offer letter and becoming a part of Sharaf Group!! Kindly go
through the terms and conditions of your appointment letter. Incase, you have any query please contact us
and seek clarifications.

For the purpose of smooth on-boarding and settlement, we wish to provide you with the following tips

DOCUMENTATION FOR VISA PROCESSING& TIME LINES

We require the following documents immediately to process your work permit and residence visa in UAE

a) Clear passport copy with legible details and clear photo. Please note that passport should be valid for
more than 6 months to apply for your work permit / visa.

b) A clear passport size, front face, colour photograph in white back ground.

c) Accepted signed copy of the offer letter

Normally, the work permit and visa processing takes about 2-3 weeks from the time we receive all the
correct and complete documents.

ON-BOARDING PROCESS

Once your visa is obtained, a copy of the visa will be sent to you along with flight ticket details and hotel
address of your stay on the agreed schedule of travel.
Please remember to bring a copy of your employment visa and electronic ticket details. The original visa
(pink copy) will be deposited by us at the airport prior to your arrival.
Please check the luggage limit with your airline. It is normally 20 kilograms plus one piece of hand
luggage.

Immigration Procedures
On arrival at the airport, please proceed to the VISA SECTION COUNTERand present your visa copy and
passport to collect the original visa. Proceed to passport control and present the original visa copy &
passport to the immigration officer for stamping.

Airport Transfer
After claiming your baggage, go to customs clearance and exit. Look for the hotel representative (Hotel
Address would be provided to you while sending your flight ticket details)

Accommodation
Employees recruited from overseas will be temporarily accommodated in a hotel in Dubai for amaximum
of 15 days. This is to enable you to settle in a new environment and to prepare for starting a new job.
Please note that while you are provided with company accommodation, your HRA will not be applicable
in payroll since the company will provide you with accommodation.
You will have to search for your own accommodation but our operations team will give you some
assistance and advice in terms of locations and proximity to schools, shopping centres and other public
facilities.


ASSISTANCE FOR NEW JOINEES

House Rent Allowance Advance
A new employee is entitled to apply for an HRA advance, subject to;-
1. Maximum three (3) months entitlement, once only
2. It will be recovered in three (3) equal instalments through payroll and
3. Written undertaking from the employee that in the event of his termination of services for any
reason the employee will take full responsibility for the repayment of any outstanding balances

ON THE JOB

First day on the job

Please be in front of the hotel before 8:00am. Our company bus will pick you up from the hotel to
our office. Contact the hotel reception for assistance.
Office Address:
Sharaf Group Retail Division,
Al Hilal Building,
Garhoud, Dubai
Next to Chillis Restaurant,
PO Box 28091, Dubai, UAE
T - 00971 4 253 0500 , 00971 4 253 0501
Email: reception@sharafdg.com I Website: www.sharafdg.com I Group
website: www.sharafs.ae
Office Time: 7:30 am-5:00 pm (Sunday-Thursday) (Friday and Saturday
Weekly Off)


Joining Process

a) Joining Report the form will be provided to you on the first day; kindly fill in correct factual
information. You will be provided with your employee code after completing the Joining Report and
your payroll will be activated. The Employee Code is a unique number and will be required in all your
future official transactions with the company.

b) Colour Photographs Kindly bring along with you 16(Sixteen) clear passport size, front face, colour
photograph in white back ground

c) Emirates Identity Card: Emirates ID (EID) card is mandatory for all UAE residents. As part of your
joining formalities, you will be filling in a form for applying for your Emirates ID card on the first day
and our Public Relations Department will facilitate your application for EID. Please note that EID card
will be issued for 2 years and the cost will be AED 270/- which will be borne by the employee.

d) Bank Account Opening Form - Bank account opening form will be provided to you to open your
payroll account after your residence visa has been stamped on your passport. Kindly ensure that your
signatures are consistent and that you have signed in all the specified places. An inconsistent
signature will result in your application being rejected. Bank account opening normally takes 2 weeks.
Once your Account is opened, you will receive your ATM card, PIN and cheque book directly from the
bank. Until your bank account is opened, your salary will be paid to you in cash.

e) Training After completing the joining formalities you will be endorsed to training department for
induction and product training.


*Remember to bring your original visa with Emigration Entry Stamped,Original Passport and
16(Sixteen) Colour Photographson the first day.


Have a safe journey!