7.

0 Milestones

Milestone 1: (1
st
& 2
nd
Week)

Requirement & Analysis
Main / Home page
Submit to Client approval
Modification based on client feedback
Database design

Patient Enquiry: This will provide information of any patient like: Patient status,
Name, Address, Department, Bed, Ward, Patient Registration Number or any other
demographic detail.
Consultants Enquiry: Any Information regarding a visiting Consultant can be
obtained like consultants availability, days & time of availability, Department,
specialization or any other.
Appointments Scheduling: This option allocates the slots for various consultants.
Any appointment can be booked either by phone or visit, enquired and cancelled.


Patient Registration Management
Patient Demographic Details like Name, Age, Sex, Address, Contact
number, Nationality, etc.
Referring Source and Sponsorship
Department & Consultant to be visited.
For In-patients the additional information requirements are:
Room / bed/ ward requirement.
Consultant In-charge
Treatment required
After registration a patient Card is printed which list all his registration
information

Out-Patient Department (OPD) Management
Complaints
History
Diagnosis
Investigation
Medicines
Advice
Next Visit

Milestone 2: (3
rd
& 4
th
Week)



Out-Patient Billing Management
Record Charges to be taken from the patient.
Collection of Payment by Cash/Credit Card/ Debit card, direct deposit,
Cheque or insurance.
Consultant charges are automatically picked according to general or
emergency charges.
The charges for the services are automatically picked according to the
category of the patient.
The charges are also dependent on time when the service is being given
to patient.
When patient revisits, his information will be automatically picked using
his identification number.
Patient can be defined under Cash & Credit OPD.
(1) All relevant information linked to the Central Financial
Accounting module.

In- Patient Department (IPD) Management
i. Bed Allocation and Transfer.
ii. Consultants visit entry.
iii. Patients Clinical Data
iv. Requisition of Investigations required.
v. Requisition to Central Store & Pharmacy, for Medicines, Consumables, lab,
Radiology.
vi. Ward charges
vii. OT Billing & Management

In-Patient Billing Management
i. Collection of Payment by Cash/Credit Card/ Debit card, direct deposit,
Cheque or insurance.
ii. Receipts, refunds, Credit Note Generation.
iii. Provisional & Final Bills.
iv. Scrutinizing the Deposit Exhaust list and sending requisition for deposit.
v. Automatic scrutiny of the credit limit available to the patient
vi. Provision to bill a patient against another account
vii. Additional payment for Ambulance/attendants at discharge if required.
viii. All relevant information linked to the Central Financial Accounting module.

Laboratory/Diagnostic & Radiology management
As the test is booked at reception request is automatically send to
laboratory
As the tests related to radiology is booked at reception request is
automatically send to radiology department
Imaging management
Provision for entering results for diverse tests in multiple reporting
formats.
Options for each test parameter, along with interpretations & explanation
Warnings & Auto-highlighting of abnormal values.
Auto calculation and validation of test results with formulae
Quality Control Check: The system will have the provision to enter the
high and low valid ranges for each test. Special alert for the tests not
falling under this value range.
Role Based Security. Different access password for each department &
User.
Comparative analysis of Test result with last visits reports.
Integration with diagnostic equipment to fetch actual result values directly
All relevant billing information linked to the Central Financial
Accounting module


Milestone 3: (5
th
& 6
th
Week)

Central Store Management
Ability to create sub stores under Central store and maintain separate
inventory of each sub store. Example; pharmacy inventory, cafeteria
inventory, general stores, etc.
Maintains the details of all items (including units of measure), its suppliers
and purchase details.
Items can be categorized under different groups within each sub store.
Items can be defined/ restricted for each sub store i.e. a particular store
will only be able to view only those items which comes under it.
Generate Purchase order requisition for each sub store.
The option of setting up the inventory items, mark-up, costing method
and price levels.
The ability to make distinction between raw materials, items purchased
for resale and expenses for sub-stores
A particular store can indent items from all other stores.
Maintain vendor details from whom Items are being purchased.
Central Store can acknowledge return of purchased item.
Various area stores can return items that are not required by them back to
the Central Store.
Different store can issue Items to other Stores, Department.
Strict Check on the Expiry Date of Medicines & Consumables.
Items can be issued according to FIFO & LIFO check
Maintain Reorder Level of Items and warn accordingly.
All relevant information linked to the Central Financial Accounting module

Reports
Report of all items according to their group
Stock in Hand Report (Group & Batch Wise)
Stock Valuation on Purchase Rate & Most Recent Price (M.R.P.)
Report on Stock Movement as when & from where Item was issued and to
whom it was issued.
Items Expiry list & warning
Reorder Level of Items.
Purchase & Issue Registers.
Slow moving items
Frequency of movement of items
Stock sheets for each store
Stock adjustments and variance report

Pharmacy Management
This module enables complete control on pharmacy including Purchase &
Issue of medicine to IPD or OPD Patient.
Medicines can be classified under different categories as per the salt or
appearance.
The ability to make the distinction between charge sales and the transfer
of pharmaceuticals to other stores
Total amount of the bill for IPD Patient will automatically get added in his
bill.
The Pharmacy can acknowledge the return of items and issue Credit
notes.
Items cannot be issued after the expiry date.
Items can be issued according to FIFO & LIFO check.
Details of all vendors are kept in accordance with their transactions.
Maintain Reorder Level of Items
POS to manage sales of general items (non-medicine) in the pharmacy.
All relevant information linked to the Central Financial Accounting module.

Reports
i.Stock in Hand Report (Group wise, Batch wise)
ii.Expired medicines list. List of all the items according to their group
classification. (Batch wise, or without Batch wise)
iii.Report on Stock Valuation on Purchase Rate, Sale Rate & Most Recent Price
(M.R.P)
iv.Report on Stock Movement as when medicine was issued and to whom it was
issued.
v.Purchase, Sale & Issue Register.

Cafeteria/Dietary Management
Definition of rates for various categories of customers. Example in-
patients, out-patients, staff, etc.
Billing of all Canteen Items.
Dietary requirements of In-patients and schedule.
Auto-transfer of bills for in-patients.
POS to manage sales of general items (non-medicine) in the cafeteria by
staff and visitors of the hospital.
Cost of raw materials for meals.
All relevant information linked to the Central Financial Accounting module.

Electronic Medical Record data Management
Visit Details: including but not limited to Patient's intake , outtake ,
Medication , reading, Allergies to drugs, etc
International Disease Code classification
Statistical reports based on diagnosis, age, sex, geographical areas
and other parameters.
Discharge Summary with details of test reports.
Reports on departments, consultants, etc.
Birth & Death Records with full details.

Operation Theatres Management
Theatre scheduling.
Procedure details
Theatre maintenance
Equipment/Gas usage
Drugs/Disposables usage
All relevant information linked to the Central Financial Accounting
module

Ward Management
Duty Rosters for doctors, nurses, ward clerks, etc.
Housekeeping
Bed management
All relevant information linked to the Central Financial Accounting module


Milestone 4: (7
th
& 8
th
Week)


HR & Payroll Management
Maintains complete record of all employees including the Employee Code,
name, Demographic data, etc.
Leave Management.
Salary/Payroll processing as per weekly/fortnightly/monthly basis.
Daily/ Monthly attendance record.
Short Term & Long Term Loans.
Record of employees in time, out time, lunch hours, over time.
Application of salary formula and deductions as per Jamaican Law.
Supports various types of Smart Cards, Biometric Cards, etc.
Employee recruitment management
Performance Appraisals (PA) Management
All relevant information linked to the Central Financial Accounting module

Reports
Salary Register.
Leave Register.
Pay Slips.
Employee List with their complete details.
Over time report.
Overall PA Report.
Report of Leaving and new join employees.
Overall Summary Report for Earnings and Deductions both month and
year to date
P24, P45 and Annual Statutory Report

Central Financial Accounting Management
General Ledger: contains all the chart of accounts listed according to
classifications. Sub-ledgers must be linked to General Ledger. Sub-ledgers
are accounts payable, accounts receivable, cash book and inventory.
Multicurrency capabilities
Cash/Bank: journaling of the business's cash sales and purchases
Banking: creation of numerous bank accounts
Bank Reconciliation: A record of all transactions in the bank account must
be compared and reconciled to the institutions bank statementAccounts
Receivable: collection of money owed to the company by its debtors
Quotes: to give customer an estimate for a service that only states the
possible charges of an admission
Sales Order: preparing an order before converting to an invoice
Invoicing: creating and viewing invoice. Ability to update the accounting
information in the sub-ledger and inventory as well as the general ledger.
Credits and Returns
Customer Statements: provide detailed information of all invoices, credit
memos and payment made to each patient
Receipts and Payments: The ability to display information of money
received including amounts as well as payment methods (cash,
debit/credit card, insurance, direct deposit)
The ability to generate Ageing Report, Invoice listing , payments listing.
Accounts Payable: money owed by the business to its suppliers
Quotations-To-PO: The ability to convert a quotation to a purchase order
Purchase Order (PO): preparing an order to send to suppliers for
goods/services before converting to an invoice
Vendor Invoice: allow PO to be converted to invoice and relevant
adjustments to be made
Cheque Payments processing
Credits and Returns: The ability to apply credit memos to any existing or
specific account
The ability to generate Ageing Report, Invoice listing , payments
listing.Point of Sale: To generate receipts of services, while interfacing
with accounting, updating inventory and income accounts.
The system must be able to provide reports and audit trail of transactions
along with credit memos, voids or refunds done.Fixed Assets Register
manage the hospitals assets
Budgeting
Customer Relationship Management (CRM) manage Hospitals clients with
ability to sent out notifications via email
Report Writer & Forms Customization customize reports and
forms to Hospitals format

Reports
Collection Reports
Daily Collection Report:
User Wise Payment Collection
Total Revenue Report
Department Reports
Department wise Service Availed
Department wise Detailed Revenue
Service Wise Report.
Consultant Report.
Admitted Patient Report.
Discharged Patient Report.
Visiting Consultant Summary.
Consultant Visits Summary.
Consultant Service Share
Consultant Hospital OPD Share
Consultant Share Report
Referred by Cons. Share Report
OPD Receipt
Bill wise Consultant Share
Consultant Share Analysis
Consultant Directory
Summary Reports
Department wise Consultant OPD Service Summary
Consultant wise OPD Service Summary
Department wise detailed report Collection Summary Report.
Month Wise Collection Comparison
Bills Printing
Detailed Bill (IPD & OPD)
Summarized Bills (IPD & OPD)
Reprints of all bills
Daily Provisional Bills
IPD Bill Break up
Balance Payment Report

Consent Form

OPD Reports
Department wise OPD Collection
Department wise OPD Revenue
OPD Register
Reprint OPD
Missing Registration No. Report.
Cancel OPD List
OPD Slips
OPD Card Printing
OPD Card List Report
IPD Reports
Individual Package Detail
Package Break up Report Discharge Summary Register
Discharged Patient Revenue
Cancelled Bills
Additional Reports
Room Summary
Discharge Register
Admission Register
Discharge\Admission Register
ICD Register
Consultant wise Performance
Chemist Report
Admission\Consent form
Bill register
IPD Revenue Summary
Deposit Exhaust List
Concession Report
Price List
General Price List
Room Category wise Price List
Package Break up Details
Package format Printing

Exception Reports
Services with Rate Zero

Patient Stay & Diet Summary

Financial Accounting
Chart of accounts
Trial Balance
Cash Flow Report.
Profit & Loss Report departmental and group
Balance Sheet
Statement of Changes in Equity
Budget Comparison (year to year)
Budget Comparison (budgeted vs. actual)
Budget variance

Other Reports - To Be Defined
Testing
User Guide.