QQ-01577

ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR

THE LOVETTSVILLE COMMUNITY CENTER RENOVATION

SCOPE OF SERVICES (PHASE-1) Revised 8-24-11
In reference with attached proposed project information sheet


A TASKING


FEASIBILITY STUDY & PRELIMINARY PROGRAMMING (PHASE-1):

Architect shall at a minimum perform following tasks,


a. Preliminary Code analysis of existing building and site and other code requirements
as applicable that may impact on future building and site design.

b. Site visit to perform preliminary assessment of existing building and site conditions in
conjunction with impact on proposed project.

c. Identify site and building constraints that may impact future building and site design.

d. Identify conditions of all existing infrastructures and Building systems (all trades) and
impact on the future design/renovation of building and site.

e. Identify any hazardous conditions that may impact future building and site design.

f. Identify/verify any other information on field as required to fully execute above said
task.

g. Identify minimum three different preliminary/outlined design concepts and cost
options.

h. Recommend the best viable preliminary design concept and cost option to meet
allowable construction budget and program requirements.

i. Presentation of preliminary design concepts options to users for review and final
approval.

j. Review and develop preliminary Pre-design program on the basis of approved
feasibility option. Coordinate with DCWM, Loudoun County team as required.

k. Submit preliminary Pre-design program to DCWM, Loudoun County team for further
review and comments. Coordinate further as required with Loudoun County as
required.

l. Arrange/conduct meetings with DCWM, Loudoun County team as required to fully
execute above said task.

Note: Architect to comply with all terms and conditions in reference with Loudoun
County contract/agreement QQ-01577.


Deliverable:
- Project schedule
- Feasibility study Report (Number of hard copies 2)
-Drawings/sketches, photographs, meeting minutes and other supported
documents (Number of hard copies 2)
-Presentation board (number of copies 2)
-Preliminary Pre-design Program (Number of hard copies 2)
- 2 CDs with electronic files of all of the above in approved format.



B. CORRESPONDENCE:

Address all correspondence to the County Project Manager:

Department of Construction and Waste Management
211 Gibson Street, N.W.
Suite 123, MS #64
Leesburg, Virginia 20176
ATTN: Kiran Parikh


C. PROFESSIONAL SERVICES:

a. STANDARD OF CARE: The Design and plans of the project shall incorporate the
requirements of the Virginia Uniform Statewide Building Code as well as the
requirements of all other applicable codes and regulations pertaining to the design and
construction of the project. The Architectural and engineering services performed under
this contract shall conform to that degree of care and skill ordinarily exercised by
reputable members of its profession in the Northern Virginia area.

b. DOCUMENTATION: Document all meetings, conferences, and information obtained by
telephone and personal visits. Accurate notes and minutes shall be typed, reproduced,
and mailed to the County Project Manager within 5 working days.

c. REIMBURSABLE EXPENSES: A/E is fully responsible for any and/or all reimbursable
expenses for phase-1 scope of services. All miscellaneous expenses and services
including but not limited to travel, gas, Mileage, food, Stay over, printing, presentation
material, Courier services etc is a part of basic lump sum fees.

d. CONTRACT DRAWINGS: As applicable per task requirements, provide drawings in
electronic CAD file format, including all addenda, specifically AutoCAD 2005 .dwg files.
Include all support files, i.e., fonts, xrefs, etc. necessary to load files not included in the
stock AutoCAD application. Drawing files should conform to the current National CAD
standards as published by The National Institute of Building Sciences of Washington,
DC. Include with the submission of drawing files a Statement of Substantial
Conformance as published in the National CAD Standards. Describe any variations
from proscribed CAD Standard format with the Statement of Substantial Conformance.
Deliver drawing files either electronically and coordinate with County Project Manager
for delivery methods and/or requirements. The County Project Manager may also
request contract drawings in TIF, PDF or other electronic formats.

e. A/E PAYMENT: Feasibility study and/or Design phase: Invoices for each milestone
activity/task shall be submitted to county for payment only after each task is fully
completed and accepted to meet all scope services, tasks requirements and/or design
criteria/guidelines, county requirements and parameters of contract agreement as a
complete task at each feasibility study and/or all design phases.

f. MEETINGS: A/E shall organize/conduct/schedule project coordination/project progress
meetings and /or site visits, with Loudoun County, town and other agencies as required
throughout the Feasibility study and/or all design phases of the project. Include all such
meetings in to project design schedule.

g. COORDINATION: A/E shall be responsible to coordinate with owner and owners hired
contractor as required without additional fee.

D. SUBMITTAL FORMAT REQUIREMENTS

a. WRITTEN DOCUMENTS including correspondence and reports shall include the
submittal title, project name, contract number, and date. Include an opening summary
or overview.

b. QUANTITY: See specific quantities listed for each deliverable.

c. DELIVERY: Deliver submittals by overnight mail or in person to the County Project
Manager.

d. REJECTION: If a task submittal fails to meet the requirements specified, it will be
rejected by the Project Manager and the reasons therefore explained. The Architect
shall revise and resubmit rejected submittals, at no additional cost to the County and
with no additional time added to the feasibility study and/or design schedule.