Edit Formula Button

Excel Lunch Count Spreadsheet

1. Start a new workbook in Excel. Use the following field names: Name, Mon, Tues,
Wed, Thu, and Fri. (you can use the auto fill feature of Excel to fill in the weekday
names.

2. Enter your students
names in the column
under name.

3. Highlight all of the
cells under the days
of the week and next
to student names.










4. Go to DataValidation. Select List under
Allow. In the Source box, type H, A, C or Hot,
Alternate, Cold (or whatever options you have
for lunch.)

5. Now, when you click in one of the highlighted
cells, you will have a drop down menu.

6. Skip the row after your last students name and
type Hot, Alternate, and Cold (or whatever
choices you have for lunch.)

Hot
Alternate
Cold

7. Click in the cell to the right of Hot, then click on the Edit
Formula button. From the drop down list of formulas,
select COUNTIF.

8. For the range, type in or select the range of
cells under Mon. For the example we are
using, that would be B2:B14. For the
criterion, type H or Hot depending on what
you used for data validation.

9. Click in the cell to the right of Alternate or whatever your next choice is, and follow
the same steps to create the COUNTIF formula. Do this for each lunch choice you
have.

10. Click back in the cell that has the COUNTIF formula for Hot. Bring your cursor to
the lower right corner and wait for your cursor to change to a black cross. When it
changes, click, hold and drag to fill the formula across the rest of the cells (for Tues,
Wed., etc.) Repeat this process for the other COUNTIF formulas you created. You
should have 0 showing in all of the cells that you put a formula in, since you have
not entered any data yet.

11. Enter sample data for each student for Mon. and Tues. As you enter data, the
number of Hot, Cold, or Alternate will be calculated.

12. You may want to create a chart to help students visualize the data. Select the
following cells (it doesnt matter if you have data in them or not. You can still create
the chart and it will grow as you add data.)

Hot 6 8 7 10 4
Alternate 4 3 3 2 4
Cold 3 2 3 1 5

13. Click on the chart wizard button.
Select a column graph, and click Next to step through the choices. When you get to
step 4, select the location of the chart as an object in sheet 1. This puts the chart on
the same worksheet as the spreadsheet. Now, when students enter their lunch
choices, they will see the daily total show up on the chart.






0
2
4
6
8
10
12
1 2 3 4 5
Hot
Alternate
Cold