Sponsorship Form

VICSERV’s International
Mental Health Conference
April 29 – 30, 2010
Melbourne Cricket Ground

AN INVITATION TO PROMOTE YOUR ORGANISATION

Sponsorship Opportunities

Your organisation could be part of this key biennial international mental health conference
through one of the sponsorship packages on offer. The VICSERV 2010 conference targets
representatives from the mental health, community support, government and education
sectors to a major international mental health conference with an expected 1500 delegates
over the two‐day event.

The keynote speakers
From the US, Tina Minkowitz is a Lawyer and one of the Chairpersons of the World
Network of Users and Survivors of Psychiatry and she was also extensively involved with
drafting the UN Convention on the Rights of Persons with Disabilities.

Gregor Henderson, MA, MSC, Advisor and Consultant to a number of UK and overseas
Government Departments and mental health organisations. Living in Scotland, Gregor is
currently working with the newly established National Mental Health Development Unit.

Promotion of the conference
The conference will be promoted throughout Australia and beyond by the distribution of
hard copy conference flyers, registration brochures, posters, postcards and through a
number of electronic resources such as the conference website (via www.vicserv.org.au),
emails, online registration forms and relevant downloads.

NOTE: Sponsors and exhibitors will be acknowledged via the conference website.

Who will attend?
It is estimated that more than 1500 delegates will attend the conference over both days,
representing CEOs, managers, bureaucrats, mental health workers in the field, researchers,
policy makers, accommodation and employment services, academics, other allied
professionals, consumers and carers to share knowledge and experience on current
developments. It will provide an opportunity to showcase innovative work, latest research
findings, innovation in service delivery, review current industry trends and identify and
discuss emerging challenges for the future.

Benefits to your organisation
Sponsorship offers your organisation many benefits including the opportunity to:

• Maintain relationships with existing customers
• Alert and inform prospective customers
• Maintain market position
• Launch new initiatives and products
• Promote and maintain brand awareness
• Distinguish your service or product from that of your competitors
• Show your support for the sector

Duration and program
The Conference will commence at 9:00am on Thursday 29th April and conclude that day
with a welcome reception finishing at 6:30pm. Sessions will continue on Friday 30th April
commencing at 9:00am with the closing ceremony at 4.30pm.

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Available sponsorships

PLATINUM SPONSOR $ 30,000 + GST 1 AVAILABLE

Benefits include:

• The opportunity for a representative of your organisation to chair a plenary session
• Six complimentary conference registrations to attend sessions
• The opportunity to provide free‐standing banner/s
• Full‐page advertisement in the program (artwork to be supplied by sponsor)
• Logo on the front cover of the program, with recognition as a ‘Platinum Sponsor’
• Logo prominently displayed on all promotional materials and the conference website
• Logo in the conference program
• Logo on sponsor slide shown during the conference
• Two satchel inserts, a gift or CD ROM (A4 size)
• Final list of conference delegates (subject to privacy policy)
• Display stand in main exhibition area

GOLD SPONSOR $20,000 + GST 2 AVAILABLE

Benefits include:

• Two complimentary conference registrations to attend sessions
• Half‐page advertisement in the program (artwork to be supplied by sponsor)
• Logo on the front cover of the program, with recognition as a ‘Gold Sponsor’
• Logo prominently displayed on all promotional materials and the conference website
• One satchel insert, a gift or CD ROM (A4 size)

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SILVER SPONSOR $10,000 + GST 4 AVAILABLE

Benefits include:

• Two complimentary conference registrations to attend sessions
• Quarter‐page advertisement in the program (artwork to be supplied by sponsor)
• Logo prominently displayed on the conference website with recognition as a ‘Silver
Sponsor’
• One satchel insert, a gift or CD ROM (A4 size)

WELCOME RECEPTION SPONSOR $5,000 + GST 1 AVAILABLE

Benefits include:

• Exclusive naming rights for welcome reception
• A representative from your organisation invited to briefly address audience (three
mins)
• One complimentary conference registration to attend sessions
• Two complimentary dinner tickets
• Three complimentary welcome reception tickets
• The opportunity to provide free‐standing banner/s at the dinner and the conference
• Logo and link to appear on the sponsor’s page of the conference website
• One satchel insert (A4 size)

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CONFERENCE PROGRAM SPONSOR $5,000 + GST 1 AVAILABLE

Benefits include:

• Logo to appear on front cover of the conference program, with acknowledgement as a
‘Conference Program Sponsor’
• One complimentary registration to attend sessions
• Two complimentary dinner tickets
• Two complimentary welcome reception tickets
• One‐page advertisement in the program (artwork to be supplied by sponsor)

DAY SESSION SPONSOR $5,000 + GST 2 AVAILABLE

Benefits include:

• Logo in the conference program and on the page for the relevant session
• Acknowledgment as ‘Session Sponsor’ on slide show at the beginning of that session
and in between speakers for that session

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LUNCH SPONSOR $5,000 + GST (per day)

Benefits include:

• Display of organisation’s banner in the catering area (to be provided by sponsor)
• Logo to appear on the sponsor’s page of the conference website
• Logo on sponsor slide shown in the main plenary room
• Acknowledgement in the official program
• Verbal acknowledgment by chairperson in session before or after sponsored lunch

INFORMAL DINNER SPONSOR $4,000 + GST 1 AVAILABLE

The conference will have an informal dinner on the first evening for 50 invited guests.
This is an excellent opportunity to network with CEOs and government officials in a relaxed
environment.

Benefits include:

• Exclusive naming rights to the dinner

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SATCHEL SPONSOR $5,000 + GST 1 AVAILABLE

Benefits include:

• Logo on the satchel (one colour print)

INTERNET STATION SPONSOR $3,000 + GST 1 AVAILABLE

Benefits include:

• Identification of sponsorship on monitors and signage next to workstations

ABSTRACT BOOK SPONSOR $2,500 + GST 2 AVAILABLE

Benefits include:

• Logo on the back cover of the abstract book

EARLY EVENING POSTER SESSION SPONSOR $2,000 + GST 3 AVAILABLE

Benefits include:

• Opportunity to provide free‐standing banner/s during the poster session (own expense)
• Verbal acknowledgement by chairperson the morning after poster session
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MORNING & AFTERNOON TEA SPONSOR $2,000 + GST 7 AVAILABLE

Morning and afternoon tea breaks will be held on both days of the Conference. These breaks
are a great networking opportunity and are available for sponsorship on:

• Thursday 29th April ‐ morning and afternoon
• Friday 30th April ‐ morning and afternoon

Benefits include:

• Exclusive naming rights to the selected tea break
• Logo prominently displayed on all promotional materials and conference website
• Verbal acknowledgment by chairperson in session before or after sponsored tea break

KNOWLEDGE PARTNER SPONSOR $2,000 + GST (suitable for law firms, patent
attorneys, accountants, etc.)

Benefits include:


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STATIONERY SPONSOR (PADS & PENS) $1,000 + GST or in kind 2 AVAILABLE

Benefits include:

• Distribution of pads and pens (supplied and funded by sponsor) in satchels
• Logo to appear on the sponsor’s page on the conference website

SATCHEL INSERTS $500 + GST (Or $400.00 + GST VICSERV Members)

Organisations will have the opportunity to reach their target market by providing inserts in
the delegate satchels. Inserts may take the form of a flyer, brochure or CD promoting your
organisation’s product or service. All inserts are subject to the Committee‘s approval.

Benefits include:

• Opportunity to promote your organisation to all delegates

ADVERTISING

Advertisement in the abstract and program book

• $600.00 One full page (colour) advert ‐ all artwork to be supplied
• $300.00 One full page (mono) advert ‐ all artwork to be supplied

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EXHIBITOR DISPLAY STAND PACKAGE $500.00 + GST (Or $400.00 + GST VICSERV
Members)

Set up your own organisation display stand and banner at the conference over the two days,
with the conference venue to supply chairs and trestle tables.

Benefits include:

• One exhibitor pass per stand
• Lunch, morning and afternoon tea
• Welcome reception (one ticket)
• An exhibitor may attend the sessions
• Tickets to social functions are available at an extra cost

Additional personnel required to man the exhibitor stand must purchase an additional
exhibitor pass at the minimum rate of $60.00 per day. Additional exhibition staff wishing to
attend sessions must register as a delegate and pay the appropriate registration fee.

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Public and Product Liability Insurance
Australian regulations require all exhibitors to have adequate Public and Product Liability
Insurance cover based on a limit of indemnity to the value of A$10,000.000 or above. This
refers to damage or injury caused to third parties/visitors on, or in the vicinity of, an
exhibition stand.

Exhibitors are required to submit their Public and Product Liability Insurance Certificate
along with their booking form. Your certificate can often be found in the accounts or finance
department of your organisation. If you are unable to locate your organisation’s certificate
please contact VICSERV. (See contact details below.)

Exhibitor information

Schedule
• Exhibitors bump in 8:00am – 8.45am Thursday 29th April 2010
• Exhibition opens 8:45am Thursday 29th April 2010
• Exhibition close 5:00pm Friday 30th April 2010
• Exhibitors bump out 5:00pm Friday 30th April 2010

Conference contacts

Omega Howell
o.howell@vicserv.org.au

John Katsourakis
j.katsourakis@vicserv.org.au

Bill Wallace
b.wallace@vicserv.org.au

Phone 03 9519 7000 Fax 03 9519 7022

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Exhibitor Booking Form

To book your exhibition booth(s), please complete this form and the following Exhibitor
Payment Form and return with payment to:

VICSERV – Conference 2010
Level 2, 22 Horne Street
Elsternwick VIC 3185

Exhibitor details

Organisation name:

Contact person:

Position:

Address: Suburb:

State: Postcode: Country:

Phone: Fax:

Email:

Signed: Date:

Exhibitor Payment Form
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Method of payment
□
Please tick this box if you wish to be sent an invoice requesting payment

Or

Please debit my credit card (and a tax invoice will be sent to you for your records)

MasterCard: Yes No Visa: Yes No

Card Details: ……………… / ………………… / ………………… /…………………

Expiry Date: …….… / ……… Name on Card:

Cardholder’s
signature:

Date:

Amount enclosed: AUD$ ……………………………….

Conditions of sale

• Exhibitors must submit a copy of their Public and Product Liability Insurance,
Certificate of Currency prior to the conference
• Payments must accompany the booking
• Booths will be allocated strictly on a first‐come‐first‐served basis
• In the event of cancellation, a service fee of A$300.00 for each booth cancelled applies
after Thursday 8th April 2010. No refunds will be made unless the space is resold.
• Cheques should be made payable to Psychiatric Disability Services of Victoria Inc.
• Refunds or discounts do not apply for facilities not used or required
• If you do not have your own display stand, the venue will supply a back board
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Sponsorship Booking Form

Sponsorship package requested:

Total amount payable: AUD$

Organisation name:

Contact person:

Position:

Address: Suburb:

State: Postcode: Country:

Phone: Fax:

Email:

Signed: Date:

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Sponsorship Payment Form

Method of payment
□
Please tick this box if you wish to be sent an invoice requesting payment

Or

Please debit my credit card (and a tax invoice will be sent to you for your records)

MasterCard: Yes No Visa: Yes No

Card Details: ……………… / ………………… / ………………… /…………………

Expiry Date: …….… / ……… Name on Card:

Cardholder’s
signature:

Date:

Amount enclosed: AUD$ ……………………………….

Conditions of sale

• Completed and signed Booking Form must be forwarded to VICSERV. Upon receipt of a
Booking Form, entitlements will be confirmed in writing by the Conference Manager
and a tax invoice will be provided
• A 50% deposit of the full amount is required with booking, where indicated
• Cheques should be made payable to Psychiatric Disability Services of Victoria Inc.
• Deposits are non‐refundable once participation has been confirmed
• Full payment must be received no later than Monday 10th March 2010.

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