3.1.1core HR 1 WS Components

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2009 Oracle Corporation Proprietary and Confidential

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Work Structure Components
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R12: Oracle HRMS
Module: Core HRMS
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Module Objectives
Oracle HRMS Information Model
Types of Enterprises
Understanding Work Structure Components
Understanding Business Group (BG)
Business Groups Definition Prerequisites
Understanding Flexfields
Key Flexfields v/s Descriptive Flexfields
Defining BG specific KFFs (Key flexfields)
Defining Business Group
Granting Users Access to a Business Group
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Oracle HRMS Information Model
Using Oracle HRMS, you create an information model
to represent your enterprise in terms of:
Work
Pay
People
You deploy and compensate people using the model
you set up.
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Types of Enterprises
Mostly, enterprises are Project-based or Rule-based
In Project based enterprise, more flexibility is required in
defining and assigning roles to people. One role can
perform multiple activities. In Oracle HRMS, normally
jobs are used to represent roles, wherein roles cease
with the exit of people from enterprise.
You can find a rule-based enterprise typically in
government agencies, education, health care, public
sector, and non-profit agencies, wherein posts exist
independently of people. Positions are controlled, with
detailed approvals typically for reporting.
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Understanding Work Structure Components
Work structures components are the building blocks
for representing enterprise in Oracle HRMS.
Work Structures provides the framework in which
you place people. It includes:
Business groups, organizations and legal entities to
represent enterprise
Jobs and Positions to show relevance to the nature of work
Employees perform.
Other structures such as Competence, People Group,
Grade, etc. that would allow enterprise to create a
framework to maintain employee information in it.
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Understanding Business Group (BG)
Business groups in Oracle HRMS:
Represents a country in which enterprise operates.
Top Organization to hold other organizations in your
enterprise.
A separate business group for a country is recommended, if
country has fair number of employees.
On creation of the business group Oracle HRMS
creates one view all security profile, which allows
users to access all employees in the business
groups.
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Understanding Business Group (BG) (Contd.)
By default, all employees will be assigned to
business group. The default assignments need to
be changed to represent correct organization
employees belong to. Though the employees are
directly assigned to a specific organization,
employees always continue exists under the
business group and employees are always
governed by legislative policies of the country,
business group corresponds to.
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Business Groups Definition Prerequisites
Before defining Business Group in the system
following activities need to be performed:
Define mandatory key flexfields (KFFs)
Grade
Group (People Group)
Job
Costing
Position
Competence
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Understanding Flexfields
Flexfield is a structure available in HRMS, which enables
you to customize a particular fields available in Oracle
HRMS window. For example, structure of job field
available on Assignment window would vary from
Organization to Organization. Oracle HRMS enables you
to customize job field using flexfield concept. There is no
programming required to achieve this.
Flexfield contains multiple segments and each segment
can be validated independently.
There are two types of flexfields, Key and Descriptive.
They are explained in the subsequent slides.
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Key Flexfield:
Key flexfield allows you to store additional information for an
existing key (field) in window.
For example, Job and position Key flexfield in Assignment
window
Descriptive Flexfield:
Descriptive flexfield enables you to store additional
information for a window.
For example, you can configure extra field to store additional
information at Assignment level.
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(Contd....)
Some of the Key Flexfield in HRMS are mentioned
below:
Job
Position
Grade
Competence
People Group
Cost Allocation
Descriptive flexfield can be configured for People,
Assignment, Organization and other such windows.
Descriptive flexfield also requires context for which
configured fields are available for input.
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(Contd.)
The structure of flexfields includes:
Flexfield name
Segments
Segment Value
Value sets
Qualifier
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(Contd.)
Key Flexfield
(N) Application > Flexfield > Key > Segments
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(Contd....)
Descriptive Flexfield
(N) Application > Flexfield > Descriptive > Segments
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(Contd.)
Flexfield Qualifiers
Some flexfields use qualifiers to control the level at which users
can enter values for each segment such as Payroll, Link,
Organization, Assignment, Entry and Balancing.
Cost Allocation and Competence flexfields take use of qualifiers
to control a level at which values to be entered.
Snapshot of cost allocation key flexfield is given in the next
slide for better understanding.
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(Contd.)
Cost Allocation Key Flexfield
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Defining Business Group
Define KFFs
Using above mentioned navigation, following key flexfields
need to be defined before creating business group:
Job Flexfield
Position Flexfield
Grade Flexfield
Cost Allocation Flexfield
Competence Flexfield
People Group Flexfield
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Defining Business Group (Contd.)
Create Organization
(N) Work Structures > Organization > Description
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Business Group Classification
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Business Group Information
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Granting Access to a Business Group
For granting users access to a business group
following activities need to be performed:
Define responsibility
Set profile options
Assign responsibility to user
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Define Responsibility
(N) Security > Responsibility > Define
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Set Profile Options
To access employees of a particular business group
following profile options are to be set at the
responsibility level:
HR:Security Profile Value should be same as the name of
business group to view all employees or other restrictive
security profiles
HR:Business Group Name of the business group
HR:User Type HR with Payroll User
Once all work structures are set for a business group,
you can define restricted security profiles using
organization and position hierarchies to restrict
access to particular group of employees.
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Set Profile Options
(N) Profile > System
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Assign responsibility to user
(N) Security > User > Define

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For Oracle employees and authorized partners only. Do not distribute to third parties.

2009 Oracle Corporation Proprietary and Confidential

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