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PUBLISHED BY Microsoft Press A Division of Microsoft Corporation One Microsoft Way Redmond, Washington 98052-6399 Copyright © 2011 by Ed Bott and Carl Siechert

All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher.

Library of Congress Control Number: 2010933006

Printed and bound in the United States of America.

Microsoft Press books are available through booksellers and distributors worldwide. For further infor mation about international editions, contact your local Microsoft Corporation office or contact Microsoft Press International directly at fax (425) 936-7329. Visit our Web site at www.microsoft.com/mspress. Send comments to mspinput@ microsoft.com.

Microsoft and the trademarks listed at http://www.microsoft.com/about/legal/en/us/IntellectualProperty/ Trademarks/EN-US.aspx are trademarks of the Microsoft group of companies. All other marks are property of their respective owners.

The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, e-mail address, logo, person, place, or event is intended or should be inferred.

This book expresses the author’s views and opinions. The information contained in this book is provided without any express, statutory, or implied warranties. Neither the authors, Microsoft Corporation, nor its resellers, or distributors will be held liable for any damages caused or alleged to be caused either directly or indirectly by this book.

Acquisitions Editor: Juliana Aldous Developmental Editor: Devon Musgrave Project Editor: Valerie Woolley Editorial Production: Publishing.com Technical Reviewer: John Pierce; Technical Review services provided by Content Master, a member of CM Group, Ltd.

Body Part No. X16-88505

To Judy Bott and Jan Siechert, for their patience, support, and love.

Contents at a Glance
Contents at a Glance

Part 1: Office Fundamentals

Chapter 1

Inside Office 2010

3

Chapter 2

Installing and Updating Microsoft Office 2010

19

Chapter 3

Using and Customizing the Office Interface

43

Chapter 4

Managing Office Files

75

Chapter 5

Entering, Editing, and Formatting Text

107

Chapter 6

Working with Graphics and Pictures

149

Part 2: Word

Chapter 7

Inside Word 2010

189

Chapter 8

Working with Complex Documents

245

Chapter 9

Reviewing and Sharing Documents

279

Chapter 10

Word 2010 Inside Out

307

Part 3: Excel

Chapter 11

Inside Excel 2010

343

Chapter 12

Managing Lists and Data

387

Chapter 13

Charts and Data Analysis

421

Chapter 14

Excel 2010 Inside Out

451

Part 4: OneNote

Chapter 15

Inside OneNote 2010

489

Chapter 16

Tagging, Organizing, and

Finding Information

523

Chapter 17

OneNote 2010 Inside Out

547

Part 5: PowerPoint

Chapter 18

Inside PowerPoint 2010

579

Chapter 19

Polishing and Delivering a Presentation

615

Chapter 20

PowerPoint 2010 Inside Out

649

Part 6: Outlook

Chapter 21

Inside Outlook 2010

689

Chapter 22

Organizing Outlook Information

733

Chapter 23

Outlook 2010 Inside Out

771

Part 7: Sharing and Collaborating

Chapter 24

Security, Sharing, and Collaboration

817

Chapter 25

Using Office in a Web Browser

837

Chapter 26

Working with SharePoint 2010

859

Table of Contents
Table of Contents
 

Acknowledgments .

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xix

Book Support

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xxi

Additional Resources

Errata

and

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xxi

xxi

We

Want

to

Hear from

You

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xxi

Stay in Touch

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xxii

Conventions and Features Used in This Book

xxiii

Text

Conventions .

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xxiii

Design Conventions

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xxiii

Part 1: Office Fundamentals

 

Chapter 1

Inside Office 2010

What’s

New? What’s

Changed? .

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3

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A Field

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Excel 2010

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OneNote 2010

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PowerPoint 2010

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Outlook 2010

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10

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Sharing and Collaborating on Office Files

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12

12

14

15

17

Chapter 2

Installing and Updating Microsoft Office 2010

 

19

Choosing an Office Edition

. System Requirements for Office 2010

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21

Choosing Between 32-Bit and 64-Bit Versions

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23

Setting Up

Office .

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. Installing from Retail Media

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24

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Upgrading from Office 2010 Starter Edition

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30

What do you think of this book? We want to hear from you! Microsoft is interested
What do you think of this book? We want to hear from you!
Microsoft is interested in hearing your feedback so we can continually improve our books and learning
resources for you. To par ticipate in a brief online sur vey, please visit:
www.microsoft.com/learning/booksur vey/
  • viii Table of Contents

Upgrading from an Earlier Office Version

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32

Using Office Anytime Upgrade

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33

Customizing Your Office Installation

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34

Validating and Activating Your Copy of Office

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35

Keeping Office Up

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Date .

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38

Saving and Restoring Settings and Data

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39

Chapter 3

Using and Customizing the Office Interface

43

Managing Programs and Documents in Office Backstage View

 

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44

Backstage View in Word, Excel, and

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45

Backstage View in OneNote and Outlook

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49

Using and Customizing the Ribbon

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51

Using

the

Ribbon.

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51

Galleries

and

Live

Previews .

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54

Personalizing the

Ribbon .

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57

Customizing the Quick Access Toolbar

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62

Saving and Reusing Custom Ribbon and Toolbar Settings

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65

Using and Customizing the Status Bar

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66

Adjusting

Program Options .

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67

Finding

Help

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Support

Options.

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70

Using Keyboard Shortcuts

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71

73

Chapter 4

Managing Office Files

75

Which File Formats Does Office 2010 Support?

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76

Understanding the Office 2010 Default Formats: Office Open XML

 

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85

Setting a Default File Format

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86

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Checking for Compatibility with Earlier Office Versions

 

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88

Opening and Saving Documents

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90

Sharing Your Work in PDF and Other Formats

 

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95

Using Templates to Streamline Document Creation

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97

Organizing Office Documents Using File Properties and Details

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99

Finding Office Files

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102

Backup

and

Recovery

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103

104

Restoring Discarded Documents Saved by Autosave

 

105

Chapter 5

Entering, Editing, and Formatting Text

107

Entering and Selecting Text .

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107

Entering Symbols and Other Special Characters

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110

Expert

Text

Using

Editing Techniques .

Undo,

Redo,

. and Repeat .