Mentor Assessment Format

Students are supposed to submit following reports to their respective mentors with a copy to
prabha.tiwari@jaipuria.ac.in .
Report Type Expected Submission Deadline
SIP Joining Report (Follow Format 1 & 2) By 15
th
May 2014
Progress Report 1 (Follow Format 3) 15
th
May 14 or 2
nd
week of Joining SIP
Progress Report 2 (Follow Format 3) After 5
th
week of Joining SIP
Progress Report 3 (Follow Format 3) After 7
th
week of Joining SIP

SIP Joining Report Format 1
Students Information
Name

Enrollment Number
Email
Mobile Number
Faculty Mentor
Information
about
SIP Organization
Name of Organization

Date of Joining
Address with Email and Mobile
Industry Mentors Name

Industry Mentors Designation

Industry Mentors Department

Industry Mentors Email
Industry Mentors Contact
Number

Organizations Website (if any)
Time Budget/Plan
(Tentative)
Describe the tentative time
budget/plan for SIP report.

Signature of Intern



Note:
*A scanned copy of duly filled in joining report should be sent in mail to faculty mentor with a
copy to prabha.tiwari@jaipuria.ac.in or send it by post.


Internship Joining Report Format 2
(This report should be on letter head of the company and duly signed by the industry mentor and
student intern.)


This is to certify that Ms. /Mr. (Name of Student) D/o, S/o (Parents/Guardians Name); a
student of (Name of the institute, program name and enrollment number ) has joined (Name of
Summer Internship Organization) as intern in the (Name of Department) on (Date of Joining).
Her/his internship will continue for the duration of 8 weeks.


Student Name and Signature

Industry Supervisor
Name
Designation
Signature and Seal
Date


Note:
* A scanned copy of duly filled in joining report should be sent in mail to faculty mentor with a
copy to prabha.tiwari@jaipuria.ac.in or send it by post.
.

Progress Report Format 3
1. Responsibilities and Activities:
Briefly describe the work you have been doing in the internship till the deadline week (2
nd
/ 5
th
/
7
th
).

.
2. SIP Project Report Progress:
Describe the progress report of your SIP project (whether assigned by the industry mentor or
faculty mentor). Week wise expected outcome on progress report are as follows;
Till second week:
The primary objectives of the project are clearly defined and introduction part of report is
over.
Till 5
th
Week:
Completed/Advanced Phase of Industry Analysis part based on the existing framework
i.e., PESTEL, SWOT, BCG, and Porters Five Forces Model etc.
Till 7
th
Week:
The industry analysis, learnings from SIP and the research work is completed. The first
draft report of SIP in the desired format is submitted to faculty mentor for suggestions
and feedback.

.




3. Learning Experiences:
Briefly describe skills, knowledge or lessons learned from the activities you have participated in
thus far (e.g. attending meetings with your mentor, formal learning events, professional develop
ment opportunities, assigned operational work, working in teams, etc.)

.
4. Industry Mentors Comments on Internship to Date:

5. Faculty Mentors Comments on Internship to Date:

Note:
*Put your signature in the end of point no. 1, 2, and 3
*Your industry mentor should sign at the end of point no 4
*Send a scanned copy through mail / send by post to your faculty mentor for comments in point
no 5.
*Your faculty mentor will submit the report to examination cell after putting comments, duly
signed.




SIP Report Formats
(Chapter 5 is optional, others are mandatory).
Title Page
Certificate
Acknowledgement
Executive Summary/Abstract
Chapter 1: Introduction (See checklist 1)
Chapter 2: Organization Overview (See checklist 2)
Chapter 3: Industry Analysis Based on Existing Developed Framework ((See checklist 3)
Chapter 4: SIP Experience and Key Learnings (See checklist 4)
Chapter 5: Research Work
A. Abstract
B. Introduction
C. Theoretical Underpinning (Review of Related Literature)
D. Research Design/Methodology
a. Type of Study
b. Sampling Method and Size
c. Data Type
d. Method of Data Collection
e. Statistical/Mathematical Model
f. Analytical Tools
E. Data Analysis and Results
F. Findings and Conclusions
G. Suggestions and Recommendations
H. Limitations of the Study
I. References/Bibliography/Websites
J. Appendices/Annexures
Chapter 6: Overall Findings/Conclusions/Suggestions
References
Appendices/Annexures


Checklist 1: (Items to be incorporated in Introduction)
Checklist 2: (Items to be incorporated in Organization Overview)
Checklist 3: (Methods and tools to be used in Industry Analysis)
Checklist 4: (Learnings from SIP areas i.e., Marketing Management, Human Resource
Management, Finance, Operations etc.)











Checklist 1: (Introduction)

Brief introduction and background of all the important sections of the SIP project report
(industry analysis, learnings from SIP and research report).

Checklist 2: (Organization Overview)

1. Brief history, the vision, the mission, goals and objectives, strategic planning, core
values, products and services of overall organization etc.
2. Brief organizational structure, culture, internal environment, leadership style of
managers, motivational and controlling techniques used for enhancing managerial skills
etc.

Checklist 3: (Methods and tools to be used in Industry Analysis)

Apply one or more of the following models/framework can be applied to conduct the analysis of
any industry.
1. PESTEL (Political, Economic, Social, Technological, Ecological/Environmental and
Legal environment)
2. SWOT Analysis (Strengths, Weakness, Opportunities and Threats)
3. Porters Five Forces Model
4. BCG Matrix etc.

Checklist 4: (Learnings from SIP areas i.e., Marketing Management, Human Resource
Management, Finance, Operations etc.)

Proposed topics in Human Resource Management area
Job Analysis
Human Resource Planning
Recruitment
Selection
Orientation
Training & Development
Appraising and Managing Performance
Compensation and Benefits
Proposed topics in Marketing Management area
The micro and macro marketing environment of organization
Marketing Mix at organization
o Product (Goods and Services, and their Marketing)
o Pricing
o Distribution: Marketing Channels and Supply Chain Management
o Sales Promotion
Proposed topics in Finance area
Functions of financial management

o Arrangement of funds
o Investment of funds
o Disbursement of profits
o Working capital management
Accounting & control mechanisms
Protection of Assets
Tax Administration
Investor Relations
Financial Evaluation & Consulting
Financial Information Systems
Proposed topics in Information Technology Management area
Management information system of the organization
Implementation of ERP/SAP
Technical tools used to control the information in the organization
Proposed topics in Operation Management area
Supply chain management of organization
Project management techniques used
Role of technology in managing the supply chain management

























Faculty Mentors Assessment Check List of SIP Report
Unacceptable
(Marks.)
Acceptable
(Marks.)
Excellent
(Marks..)

Introduction

The objective of SIP along
with three key inputs
(industry analysis,
learnings from SIP and
research report) is
minimally or not defined,
including context, why it
is important and the intern
role.
The topic objective of SIP
along with three key inputs
(industry analysis,
learnings from SIP and
research report) is
adequately defined but
may be missing one of the
key elements such as the
interns role in regards to
the topic.
The topic objective of SIP
along with three key
inputs (industry analysis,
learnings from SIP and
research report) is
thoroughly defined and
addresses all aspects listed
in the checklists.
Organization Overview Checklist 2 is not followed
adequately.
Checklist 2 is adequately
followed.
Checklist 2 is extensively
followed and
creative/critical analysis of
organization is conducted.
Industry Analysis Checklist 3 is not followed
adequately.
Checklist 3 is adequately
followed.
Checklist 3 is extensively
followed along with some
other techniques applied
which are not in the
checklist.
Key Learnings from SIP The checklist 4 is
minimally addressed in the
respective area of SIP.
The checklist 4 is
adequately addressed in
the respective area of SIP.
The checklist 4 is
extensively addressed and
some creative and critical
points are also addressed
in the respective area of
SIP.
Research Work
Introduction Research problem is not
clearly defined.
Research problem is
adequately defined.
Research problem is thoroughly
defined and addresses the
problem in adequate and
sufficient way.
Theoretical
Underpinning
The literature is not
reviewed properly.
The literature is
adequately reviewed.
Extensive literature survey is
conducted.
Research Design/
Methodology
Research design is not
clearly defined or
appropriate for the purpose
of the study.
Research design is
clearly defined along
with some analytical
tools.
Along with proper research
design, the analytical tools are
applied even to conduct test the
robustness of the results.
Results and Discussions The research findings are
not clearly discussed. The
results are not supported
with
logical/statistical/econome
tric analysis.
The research findings
are clearly discussed.
The results are also
supported with
logical/statistical/
econometric analysis.
The research findings are
clearly discussed and well
supported with
logical/statistical/
Econometric analysis along-
with the test of robustness of all
results.


Conclusions &
Recommendations

Recommendations are not
made, or only minimally,
and the report and its
significance is not
summarized.
Recommendations
are given adequately
but the intern may
have not included a
summarization of
findings.
Recommendations are clearly
given and the report and
findings are summarized.

References/Glossary/
Appendices

References are not made
and a glossary and/or
appendix are not used if
necessary.
References are made
accurately but the
glossary and/or
appendix are not
used if necessary.
References are accurate and a
glossary and/or appendix are
used if necessary.

Grammar, spelling, &
punctuation

Multiple errors in
grammar, punctuation,
spelling, and acronyms are
not identified.
Minor errors in
grammar,
punctuation, or
spelling.
No errors in grammar,
punctuation, or spelling.

Format

No apparent formatting
used.
Minor formatting
issues.
No formatting issues.

Publishable Not publishable Publishable with
some
modifications/sugges
tions.
Publishable with minor
changes.
Suggestions

Please give as many relevant suggestions as possible/required to improve the overall
SIP experience.


















SIP Final Report Assessment Sheet

Name of Intern:
Roll/Enrolment No:

SIP Industry/Company:

Topic:


Assessment Report:






























State whether the followings have been achieved or not achieved
(Yes/Somewhat/No):

Sl. No. Aspect of assessment Yes/Somewhat/No
1. Followed report structure
2. Taken care of language errors
3. Able to produce original document without
cut-and-paste

4. Done sufficiently good industry/company
analysis using a given framework

5. Able to do sufficiently good research-and-
data collection and analysis (if applicable)

6. Able to extract learning from SIP


Marks awarded (Full Marks-20):




Your comments on the potentiality of the SIP for publication as article/research
paper/case:















(Full Name and Signature)




Faculty Mentors Submission Plan & Check List


1. Please maintain file of all your mentee students.
2. Keep minutes of meetings and any special remarks about your mentee in the file as
auditable record.
3. Arrange to pay at least one visit (cluster approach of visit may be followed) to SIP
industry/company and keep the visit report and any special remarks about your mentee in
the file as auditable record. In case you are visiting other colleagues mentee, send your
report to him/her for record.
4. Pre-SIP mentoring report and marks should be submitted by the end of third term to
examination cell.
5. During SIP report and marks along with first-hand SIP experience and learning marks
should be submitted by the second week of fourth term.
6. SIP Final Report Assessment Sheet and marks should be submitted as per the guidelines
of the examination cell.
7. Post-SIP mentoring report/minutes and any special remarks should be kept in mentee file
as auditable record.
8. The SIP Final Marks Sheet should be submitted as per the guidelines of the examination
cell.