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Excel for Windows Keystroke Shortcuts


Entering Data
Start a new line in the same cell Alt+Enter
Create or edit a cell comment Shift+F2
Fill the selected cell range with the current entry - keep current cell
active
Ctrl+Enter
Working in Cells or in the Formula Bar
Insert the AutoSum formula Alt+= (Equal sign)
Enter the current date Ctrl+; (Semicolon)
Enter the current time Ctrl+Shift+; (Semicolon)
Alternate displaying cell values and displaying cell formulas Ctrl+~ (Tilde)
Copy the value from cell above active cell into active cell Ctrl+Shift+ (Double quote)
Copy a formula from cell above active cell into active cell Ctrl+ (Quote)
Dene a name Ctrl+F3
Calculate all sheets in all open workbooks F9
Calculate the active worksheet Shift+F9
Display AutoComplete list. Also used in Data Validation lists Alt+Down Arrow
Toggle between absolute, relative, and mixed address designation F4
Formatting Data
Apply General number format Ctrl+Shift+~ (Tilde)
Apply the Number format with 2 decimals, commas, minus before
negatives
Ctrl+Shift+!
Apply Time format with AM/PM as in 5:43 PM Ctrl+Shift+@
Apply Date format (d-mmm-yy), e.g. 9-Aug-06 Ctrl+Shift+#
Apply Currency format with 2 decimal places (negatives in
parentheses)
Ctrl+Shift+$
Apply Percentage format with no decimal places Ctrl+Shift+%
Apply Exponential number format with two decimal places Ctrl+Shift+^
Apply the outline border Ctrl+Shift+&
Apply or remove bold formatting Ctrl+B or Ctrl+2
Apply or remove italic formatting Ctrl+I or Ctrl+3
Apply or remove underlining Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting Ctrl+5
Remove all borders Ctrl+Shift+_ (Underscore)
Increase indent Ctrl+Alt+Tab
Decrease indent Ctrl+Alt+Shift+Tab
Display the Format Cells command dialog box Ctrl+1
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Excel for Windows Keystroke Shortcuts
Selecting Cells with Special Characteristics
Select only visible cells in the current selection Alt+Semicolon
Select all cells that are directly dependent on the active cell Ctrl+]
Select all cells in any way dependent on the active cell Ctrl+Shift+]
Select cells that directly contribute to the active cells result Ctrl+[
Select all cells that contribute to the active cells result Ctrl+Shift+[
Select all cells with comments Ctrl+Shift+O (the letter o)
Inserting, Deleting, and Copying a Selection
Copy the selection Ctrl+C
Cut the selection Ctrl+X
Paste the selection Ctrl+V
Insert new row/column above/left of selected row/column Ctrl+Plus sign
Delete currently selected row(s) or column(s) Ctrl+Minus sign
Formatting Data
Display the Format Style command dialog box Alt+ (Quote)
Toggle display of outline numbers and symbols Ctrl+8
Hide rows of the selected range or active cell Ctrl+9
Unhide rows Ctrl+Shift+9
Hide columns of the selected range or active cell Ctrl+0 (zero)
Unhide columns Ctrl+Shift+0 (zero)
Working with Menus
Undo the last action Ctrl+Z or Alt+Backspace
Repeat the last command or action Ctrl+Y or F4
Activate the Help dialog box F1
Activate the Go To dialog box F5
Activate the Spelling dialog box F7
Show a shortcut menu Shift+F10
Activate Ribbon shortcut letters and numbers F10 or Alt
Insert a new worksheet to the left of the current worksheet Shift+F11
Activate the Save As dialog box F12
Save and replace the current le Shift+F12
Create a hyperlink or edit an existing hyperlink Ctrl+K
Open a new workbook Ctrl+N
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Excel for Windows Keystroke Shortcuts
Working with Menus
Activate the File > Open dialog box Ctrl+O (the letter o) or
Ctrl+F12
Activate the File > Save As dialog box Ctrl+S
Create a list (2003 and prior versions) or create a table (2007) Ctrl+L
Create a table (new in 2007) Ctrl+T
View a list of macros Alt+F8
Activate the Visual Basic Editor (or return from it to Excel) Alt+F11
Show the Windows Start menu Ctrl+Esc
Expand/Collapse the Formula Bar (2007) Ctrl+Shift+U
Moving within a Selection
Move downward Enter
Move upward Shift+Enter
Complete current cell entry, but keep active cell in place Ctrl+Enter
Move clockwise to the next corner of the selection Ctrl+Period
Move to the right between nonadjacent selections Ctrl+Alt+Right arrow
Move to the left between nonadjacent selections Ctrl+Alt+Left arrow
Selecting Cells, Columns, Rows, Objects, or Display Features in Worksheets
Extend the selection by one cell Shift+Arrow key
Extend the selection to the beginning of the worksheet Ctrl+Shift+Home
Select the entire column Ctrl+Spacebar
Select the entire row Shift+Spacebar
Select the entire worksheet Ctrl+A+A
Select current region (range enclosed by blank rows and columns)
around active cell
Ctrl+Shift+* (Asterisk) or
Ctrl+A
If multiple cells are selected, select only the active cell Shift+Backspace
Extend the selection down one screen Shift+Page Down
Extend the selection up one screen Shift+Page Up
With an object selected, select all objects on a sheet Ctrl+Shift+Spacebar
Alternate hiding/displaying objects and displaying object
placeholders
Ctrl+6
Show or hide the Standard toolbar (version 2003 and before) Ctrl+7
Editing Data
Edit the active cell F2
Delete text to the end of the edit line Ctrl+Delete
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Editing Data
Move edit cursor one word to left or right Ctrl+Left/right arrow
Move edit cursor to the beginning (left side) of the edit line Home
Move edit cursor to the end (right side) of the edit line End
Paste a name into a formula (show list of names to paste) F3
Enter a formula as an array formula Ctrl+Shift+Enter
Convert the highlighted portion of a formula to its current value F9
Excel for Windows Keystroke Shortcuts
Working with Windows and Dialog Boxes
Switch to the next program Alt+Tab
Close the active workbook window Ctrl+W or Ctrl+F4
Restore the active workbook window Ctrl+F5
Switch to the next workbook window Ctrl+F6
Switch to the previous workbook window Ctrl+Shift+F6
Minimize the workbook window to an icon Ctrl+F9
Maximize or restore the workbook window Ctrl+F10
Exit from Excel Alt+F4
Activate the Paste Special dialog box after copying or cutting (new
in 2007)
Ctrl+Alt+V
Moving and Scrolling on a Worksheet or Workbook
Move to the upper left corner of the current worksheet Ctrl+Home
Move the active cell to the lower right corner of worksheet Ctrl+End
Move to the next sheet in the workbook Ctrl+Page Down
Move to the previous sheet in the workbook Ctrl+Page Up
Move down one screen Page Down
Move up one screen Page Up
Move one screen to the right Alt+Page Down
Move one screen to the left Alt+Page Up
Move to the edge of data in the current row or column Ctrl+Arrow key
Move between unlocked cells on a protected worksheet Tab
Move to Column A in the current row Home
Move to the next workbook or window Ctrl+Tab or Ctrl+F6
Display the Print command (from the File menu) Ctrl+P
Scroll to display the active cell Ctrl+Backspace
Move to the next pane or previous pane F6 or Shift+F6
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Activating Charting and Graphical Features
Create a chart on a new sheet based on the selected range F11
Create a chart on the current sheet based on the selected range
(new in 2007)
Alt+F1
Select the next or previous group of items in a chart Up or Down arrow
Select the next or previous item within a chart series Right or Left arrow
Duplicate a selected object (picture, ClipArt, WordArt, etc.) Ctrl+D
Excel for Windows Keystroke Shortcuts
Others
Show/hide a task pane (2003) or collapse/expand the Ribbon (new
in 2007)
Ctrl+F1
Display Print Preview screen (new in 2007) Ctrl+F2
Activate/de-activate a lter (new in 2007) Ctrl+Shift+l (the letter L)
Refresh a PivotTable (new in 2007) Alt+F5