HSE Contractors (EDU)

Occupational Health, Safety
and Environment Induction

for Contractors
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Property and Facilities Division
October 2006 Issue 3
Health, Safety and Environmental Induction for Contractors
Contents
Page
Part 1 The University of Queensland Workplace
1. Introduction..................................................................................................................................1
2. Disclaimer ....................................................................................................................................1
3. Occupational Health and Safety Policy........................................................................................2
4. Reporting Line - Contractor Issue Resolution .............................................................................3
5. Asbestos.......................................................................................................................................4
6. Cables and Services .....................................................................................................................4
7. Confined Spaces...........................................................................................................................4
8. Emergency Services.....................................................................................................................5
9. Injuries, Illnesses and Incidents...................................................................................................6
10. Hazardous Areas You May Come Across....................................................................................6
11. PCBs in Fluorescent Lights..........................................................................................................7
12. Access to Rooftops ......................................................................................................................7
13. Indoor Air Quality........................................................................................................................8
14. Signs You Will See.......................................................................................................................8
Part 2 Requirements and Site Rules
1. Alcohol and Other Drugs.............................................................................................................9
2. Barricades and Hoardings............................................................................................................9
3. Behaviour on Site.........................................................................................................................9
4. Hazardous Substances..................................................................................................................9
5. Hot Work....................................................................................................................................10
Hot Works for Contractors - Rules & Responsibilities..............................................................10
6. Legislation..................................................................................................................................10
7. Non-Compliance........................................................................................................................ 11
8. Site Specific Safety Plans .......................................................................................................... 11
9. Conducting Risk Assessments ...................................................................................................12
10. Smoke Free Environment...........................................................................................................13
11. Timing of Work..........................................................................................................................13
12. Specific Policies.........................................................................................................................13
13. Training Responsibilities............................................................................................................13
Part 3 The Environment
1. Environmental Legislation.........................................................................................................14
2. Legal Duties and Responsibilities..............................................................................................14
2.1 Executive Officer Liability.........................................................................................14
2.2 General Environmental Duty......................................................................................14
2.3 Duty to Notify Environmental Harm..........................................................................15
3. The University OF Queenslands Environmental Policy...........................................................15
4. Environmental Risks..................................................................................................................17
5. Contractors Environmental Risks.............................................................................................17
6. Air Emissions.............................................................................................................................17
6.1 Dust.............................................................................................................................17
6.2 Chemical Off Gassing.................................................................................................17
6.3 Plant Exhausts.............................................................................................................17
6.4 Odour ..........................................................................................................................18
6.5 Monitoring..................................................................................................................18
Contents
Page
Part 3 The Environment (cont)
7. Hazardous Substances.................................................................................................................18
7.1 Types of Hazardous Substances......................................................................................18
7.2 Hazardous Substance Management.................................................................................18
8. Wastes .......................................................................................................................19
9. Waste Management .....................................................................................................................19
9.1 Liquid Wastes..................................................................................................................19
9.2 Wastes of Value...............................................................................................................19
9.3 Legal Requirements for Wastes.......................................................................................19
9.4 General Waste Handling Rules........................................................................................20
9.5 Wastes in Laboratories ....................................................................................................20
10. Land Management.......................................................................................................................20
10.1 Contamination.................................................................................................................20
10.2 Restricted Land Uses.......................................................................................................21
10.3 Soil Characteristics..........................................................................................................21
11. Stormwater and Erosion..............................................................................................................21
11.1 Stockpiles .......................................................................................................................21
11.2 Stores of Hazardous Material ..........................................................................................21
11.3 Exposed Sites..................................................................................................................21
12. Water Conservation.....................................................................................................................22
13. Vibration and Noise.....................................................................................................................22
13.1 Vibration and Noise Management...................................................................................22
13.1.1 Building Works....................................................................................................22
13.1.2 Regulated Devices...............................................................................................23
13.1.3 Vibration..............................................................................................................23
14. Flora and Fauna .......................................................................................................................23
14.1 Plants .......................................................................................................................23
14.2 Animals .......................................................................................................................23
15. Heritage and Cultural ..................................................................................................................23
15.1 Heritage and Cultural Controls .......................................................................................24
16. Contingencies/Emergencies ........................................................................................................24
16.1 Contingencies/Emergencies Controls..............................................................................24
Part 4 Format for Contractors Safety and Environmental Plan
Section A - Tender Submission Stage (confirmation in writing)...............................................................25
Section B - Contract Stage (before starting contract - confirmation in writing) .......................................26
Section C - Post Contract Stage................................................................................................................26
Section D - Environmental Guidelines .....................................................................................................27
Section E - Associated Forms...................................................................................................................28
1. Hot Works Permit Form PF220 (P&F form)
2. Contractors OHS&E Declaration Form PF397 (P&F form)
3. Contractors Site Handover Certificate PF398 (P&F form)
4. Asbestos Permit Form PF430 (P&F form)
5. Confined Space Entry Permit Form (UQ form)
1. Introduction
This manual has the very important task of explaining your health, safety and environmental obligations as a staff member
or contractor when working on University sites. It is also designed to make you aware of the unique health, safety and
environmental issues which you may come across on University sites.
The Property and Facilities Division is responsible for the construction of new buildings, alterations to existing
accommodation, maintenance of University grounds, and the security, maintenance and cleaning of over 100 buildings on
the main St Lucia campus, 20 buildings on the Ipswich campus, as well as a further 272 buildings on the Gatton campus and
other external properties such as the Mayne Graduate Medical School at Herston and the research sites at Heron Island,
Indooroopilly Mine, Low Isles, and Charters Towers. The gross floor area of buildings on the St Lucia campus is 265,956
square metres, 10,237 square metres on Ipswich campus and 58,620 square metres on the Gatton campus, with the total
gross floor area for all sites being 397,430 square metres. It also provides services for University stores, mail, transport and
furniture.
The Property and Facilities Division is certified, by NATA Certification Services International (NCSI), for the management
of a Quality Management System (QMS) and Safety Management System (SMS) against the requirements of the international
and Australian standards AS/NZS ISO 9001and AS 4801 respectively. The P&F Division also manage an Environmental
Management System (EMS). These integrated systems demonstrate that the Division is focused on a continuous improvement
cycle of information, feedback, audit and review. The non-conformance system, locally known as the feedback system,
is aimed at providing information relating to non-conformance as well as initiatives for corrective and preventive management
of our processes and services. If you have identified a non-conformance, please contact the relevant UQ Project Manager/
Supervisor or the Works Control Centre on (07) 336 52222. If you have an improvement suggestion, please contact the
Quality Officer on (07) 336 54895 or email qo@pf.uq.edu.au.
2. Disclaimer
The University of Queensland Property and Facilities Division has prepared this handbook in order to assist staff, contractors
and their staff to work safely on University sites and abide by the University of Queensland requirements relating to people,
property and the environment.
Every effort has been made to explain the local conditions, site rules and legal obligations, however, responsibility to
understand and observe relevant legislation remains with the staff and contractors at all times.
Further information about legal requirements can be obtained from the Universitys Occupational Health and Safety Unit
or the Divisions Health & Safety Coordinator (HSC) for OH&S issues, and the Divisions Environmental Engineer (EE)
for environmental issues.
PART 1 UQ WORKPLACE
The Property and Facilities Divisions mission is to provide comprehensive facilities management, using integrated
systems and services, to support the Universitys goals and its environment. This will be achieved throughout the Division
in the core areas of service delivery, risk management, customer service, and resource and systems management. In
fulfilling the mission the Division is committed to ensuring a high standard of health, safety and environmental control for
all projects.
By reading and understanding this booklet, everyone working on University sites will be able to play their role in protecting
the safety of themselves, others and our environment. The purpose of this induction manual is to advise you of:
OH&S obligations as per the Workplace Health and Safety Act;
environmental duty of care;
identification and management of hazards unique to our sites; and
any relevant operational issues.
We have tried to keep this manual as brief as possible without affecting the integrity of the information. If you have any
comments or need further information, please contact the Health & Safety Coordinator, Property and Facilities Division on
(07) 334 69268.
Page 1
PART 1 UQ WORKPLACE
3. Occupational Health and Safety Policy
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p&f occupational health & safety policy
Alasdair McClintock
Director, Property & Facilities Division July 2006
Under the Workplace Health & Safety Act, staff at all levels have a responsibility to ensure they:
comply with the instructions given for workplace health and safety at the workplace by the employer
at the workplace and any principal contractor for construction work at the workplace;
use personal protective equipment if the equipment is provided by the workers employer and the
worker is properly instructed in its use;
not wilfully or recklessly interfere with or misuse anything provided for workplace health and safety
at the workplace;
not wilfully place at risk the workplace health and safety of any person at the workplace;
not wilfully injure themselves; and
report any hazards and risks they have become aware of.
staff responsibilities
In fulfilling the objectives of this policy, management is committed to:
consultation with employees to ensure that health and safety issues are regularly reviewed;
compliance with relevant legislation which apply to the workplace; and
providing training and awareness for P&F staff and its contractors and consultants.
management duties
The P&F Division is committed to:
establishing measurable objectives and targets aimed at reducing, and where possible, eliminating,
work-related injury and illness;
to introduce and follow safe systems of work in every P&F Section; and
to provide adequate training, resources and facilities.
objectives
As part of the University of Queensland, P&F is required to adhere to the Universitys OHS policies and
procedures. Through these policies and procedures the Division seeks to provide a safe environment for
its staff.
mission
The structure for occupational health and safety at the University of Queensland, is such that the OH&S
Unit, a part of the Universitys HR Division, is charged with the overall health and safety of staff, students
and visitors to the University as well as ensuring that areas of risk are appropriately managed (such areas
of risk include: Confined Space, Indoor Air Quality, Workers Compensation and Rehabilitation, WHSO Structure, Workplace
Ergonomics and Manual Tasks, Incident & Injury Reporting System, Health Surveillance and Monitoring, Fire Safety, University
Security, Electrical Safety, Diving Safety, Asbestos Management, Hazard Identification & Reporting System, Legionella
(Cooling Tower Management), Contractor Management and Roof safety working from heights.)
The OH&S Unit seeks advice from the Property & Facilities (P&F) Division on the development of these
management plans. P&F carries out work on behalf of the UQ OH&S Unit, who is ultimately responsible for
UQ occupational health and safety plans, policies and procedures.
The scope of the P&F safety management system, which is certified to AS4801, is strictly inclusive of how
the Division itself complies with both corporate and divisional plans, policies and procedures in its own
workplaces and for/by its own staff.
scope
Page 2
4. Reporting Line - Contractors Issue Resolution
WHSO WHSO
PART 1 UQ WORKPLACE

Is activity
life
threatening?
NO YES
Documents
filed
Advise contractor to stop
activity. Contact Site Manager
(Contractor) or HSC or own
Supervisor to resolve issue.
OHS&E issue identified
on-site. Identifier makes a
note in diary about issue.
Contractor
Evaluation
System
Identifier contacts Project
Officer (PO).
PO diarises issue and uses
own authority to resolve
issue. Contact EE or HSC for
advice as required.
Is issue
resolved?
NO YES
PO/HSC/EE completes appropriate
paperwork & monitors contractors
performance.
PO contacts HSC or EE. HSC or EE
attempts to resolve issue with
contractor.
HSC or EE:

reports issue to relevant
authorities

completes & files
appropriate paperwork

informs UQ OH&S Unit
of non-compliance
If still NO
Definitions:
PO - Project Officer
EE - Environmental Engineer
HSC - Health and Safety Coordinator
Page 3
5. Asbestos
Like many buildings built before the early 1980s, a number of buildings at the University of Queensland used asbestos-
containing products at the time of construction. These products include floor tiles, asbestos cement piping and sheeting,
pipe and boiler insulation, ceiling tiles, insulation around heater banks in air conditioning duct work, laboratory equipment
such as autoclaves, old electrical switchboards etc.
An Asbestos Management Plan (AMP) has been developed to deal with the identification, management and removal of
asbestos from all University sites. Staff and contractors must adhere to the Management Plan whenever dealing with
asbestos. Before commencing any works with the potential to impact on asbestos you must obtain a PF430 Asbestos
Permit to Work available from Property & Facilities or the website at www.pf.uq.edu.au/policy-procedures.html
The Asbestos Management Plan contains:
scope and limitations of the AMP;
overview of the risk assessment process;
asbestos-related regulatory requirements;
UQ organisational responsibilities;
principles of asbestos management;
description of the standard asbestos survey report/register
utilised by the University and its application;
management of in-situ asbestos materials;
safe working practices;
requirements for asbestos removal;
emergency response procedures;
training; and
future initiatives.
The Asbestos Management Plan is available from the P&F Health & Safety Coordinator on (07) 334 69268. Alternatively
visit this web address for further information: www.uq.edu.au/ohs/pdfs/asbesplan.pdf.
6. Cables and Services
7. Confined Spaces
A number of confined spaces exist at the University of Queensland and it is recognised that activities undertaken in
confined spaces can be inherently hazardous to the workers health and safety.
A confined space is considered to be any space which, because of its location, contents and the activities performed within
it, may be deficient in oxygen or contain flammable/toxic vapours and gases. It may be of any size. Confined spaces
There are numerous underground services throughout the University of Queensland, including
electrical cables, pipes, gas and telecommunication services. Check for locations before you
dig. The University of Queensland has maps documenting service locations throughout
University sites. The relevant UQ Project Manager/Officer/Supervisor, in the case of external
contractors, or the relevant trade supervisor, in the case of in-house staff, must be contacted
prior to conducting any excavation or other work, which could potentially damage services.
Where any work requires the isolation of services, notice must be given to either the University
Project Officer or trade Supervisor who will organise the relevant notification.
Shutdown procedures must be used and users of the service must be notified.
usually have limited openings for entry and exit and unfavourable
natural ventilation. They are generally not designed for continuous
worker occupancy. Examples of common confined spaces include
drains, sumps, gas tanks, silos and degreasing baths, and at the St
Lucia campus the Great Court tunnel, and some air-conditioning
plant rooms, particularly in the heritage-listed buildings.
DO NOT ENTER A
CONFINED SPACE
WITHOUT AN ENTRY
PERMIT.
PART 1 UQ WORKPLACE
Page 4
PART 1 UQ WORKPLACE
Emergency Contacts:
Hazard What to Do Who to Contact Extension
Fire Contact Security
Use preventive measures (e.g. fire extinguishers to contain fire) Security 3365 3333
Explosion Contact Security Security 3365 3333
Spill Contact Security
Alert people in the areas Security 3365 3333
Alert relevant Department
First Aid Contact Security Security 3365 3333
Medical Contact Security Security 3365 3333
8. Emergency Services
Detailed procedures are displayed in all buildings at the University of Queensland describing the type of alarms, emergency
exits, fire fighting equipment, muster areas, the name and location of the building for notification and location of manual
alarms or telephones.
A documented job procedure, which includes an entry permit, is required for all work in a confined space. For further
information, refer to the following web address: www.pf.uq.edu.au/pdf/ConfinedSpace.pdf. The Confined Space
Management Plan and entry forms are also available from www.pf.uq.edu.au/policy-procedures.html
The University has 3 categories of confined space:
Category 1 high risk (UQ Confined Space Entry Permit required);
Category 2 medium risk (UQ Confined Space Entry Permit required); and
Category 3 low risk.
Important Contacts:
Subject Contact Person Extension
Fire Safety Advice P&F Security Section Fire Safety Officer 3365 2329
Environmental Contingency Issues P&F Operations Environmental Services Section 3365 2076
Hazards, Risks and P&F Occupational Health P&F Health & Safety Coord 3346 9268
Emergency Advice & Safety
Emergency P&F Security Section Security Officer on Duty 3365 3333
Dont Panic. Keep calm in all situations.
IN AN EMERGENCY PHONE 3365 3333
Page 5
9. Injuries, Illnesses and Incidents
Report all injuries, illnesses and incidents involving health, safety and environment issues, no matter how small, to the
Contract Supervisor using the reporting line highlighted on page 5. For occupational health and safety matters a Workplace
Injury, Illness and Incident Report form must be filled out for any occurrence involving a contractor, student, staff member
or visitor, as soon as possible, but at least within 24 hours. Environmental matters must be reported to the Environmental
Engineer.
You are no help to an injured colleague if you panic. In an emergency situation follow these procedures:
1. Assess the Situation
a) look for other dangers;
b) administer immediate first aid;
c) initiate any required immediate corrective action; and
d) seek assistance and notify security.
2. Decision to be Based On
a) your own competency in relation to the action required;
b) the situation i.e. electrocution, fire, machinery failure; and
c) the resources immediately available etc.
Do not make yourself a casualty or create further complications by undertaking action beyond your control.
3. Get Assistance
Contact Security and notify emergency services as required. Obey all directions from Security or emergency
services in relation to the emergency (either over the phone or on site).
10. Hazardous Areas You May Come Across
Due to the variety and nature of activities carried out at the University of Queensland for teaching,
research and development, you may come across areas which are unique when compared to the
average workplace where you carry out contracting work. In many cases these areas can be
hazardous if the correct controls are not followed. You should not enter, and will need to undergo
specific induction procedures before carrying out work in, the following locations:
Animal Houses
Due to potential allergies, bites, scratches, kicks or infections associated with zoonotic diseases, specific procedures
documented in the University of Queenslands Animal Houses policy must be followed prior to entering areas
where animals such as rats, mice, cats, monkeys, rabbits, guinea pigs, birds, dogs, sheep, goats, bats and small
native animals are kept. Alternatively, visit this web address for further information: www.uq.edu.au/ohs/pdfs/
animalhouses.pdf
Laboratories (including magnet houses and lasers)
There are a variety of laboratories at the University of Queensland including chemical and biological laboratories
where pathogens, carcinogens, lasers, radioactive material and recombinant DNA work is carried out.
Do not enter a laboratory to carry out work or for any other reason without having been given a specific induction
for the laboratory concerned. All laboratories do not have the same procedures. Many laboratories have a significant
number of fume cupboards in operation and care should be taken when doing any work in and around these
fumecupboards. Please refer to the P&F procedures in the Operations and Safety Workbooks or ask the Project
Manager/Supervisor for a copy. You must ask the Contract Supervisor to arrange a specific induction for each
laboratory you are required to enter.
Chemical Store/Depot
There are various chemical depots at the University of Queensland. No repairs or construction work is to be
undertaken in a depot unless the risk to a persons health or safety has been assessed and where required, all
hazardous substances or dangerous goods have been removed and cleaned from the depot. Consult the Contract
Supervisor before working in or around a chemical depot.
High Voltage Substations
Access to high voltage substations at the University of Queensland is to be arranged through the Contract Supervisor.
Only appropriately licensed and trained persons will be granted access to high voltage substations.
Broken Pit Lids
Broken or damaged pit lids have been identified as a potentially serious health and safety risk. Pit lids are the
access covers for electrical, communications, water, irrigation and sewerage pits and also storm water grates. If,
during the course of doing work at any University campus, staff or contractors damage a pit lid or notice a damaged
pit lid they should report it immediately to the relevant Works Control Centre St Lucia phone (07) 3365 2222 or
Gatton/Ipswich 54601226.
PART 1 UQ WORKPLACE
Page 6
12. Access to Rooftops
A Roof Safety Management Plan (RSMP) has been
written for the University of Queensland. The plan
contains:
objectives;
legal requirements and responsibilities;
hazard identification;
roof safety survey;
risk assessment;
control measures;
register of roofs;
safe work practices;
emergency response procedures; and
training.
DO NOT ACCESS ANY ROOFTOP WITHOUT
OBTAINING A COPY OF THE ROOF SAFETY
MANAGEMENT PLAN AND FOLLOWING THE
ROOF SAFETY PLAN FOR THE BUILDING
ROOF YOU ARE ACCESSING.
Contact Property and Facilities Operations Manager
phone 3365 1163 or the P&F Health and Safety
Coordinator on 3346 9268 for details.
For further information visit the following web address:
www.uq.edu.au/ohs/pdfs/roofsafety.pdf. The Roof
Safety Management Plan and associated form are also
available from www.pf.uq.edu.au/policy-
procedures.html
11. PCBs in Fluorescent Lights
Due to the hazardous nature of PCBs (polychlorinated biphenyls) to both human health and the environment, precautions
are required to be taken with any items at the University of Queensland that contain PCBs. PCBs were commonly used as
dielectric fluids in electrical equipment such as transformers and capacitors and can be found in metal-cased capacitors in
fluorescent lights at the University of Queensland.
Generally, short term exposure to PCBs such as accidental spills or release of vapours
due to overheating of a leaking capacitor does not lead to any long term health effects.
However, excessive amounts of PCBs can cause irritation to the eyes and long term
health problems with skin, hair and liver. PCBs are listed as a probable human carcinogen,
i.e., repeated exposure over a period of years may lead to cancer.
Personal protective equipment and clothing required for the handling of PCBs and PCB-
contaminated equipment in light fittings include:
nitrile/neoprene rubber gloves; and
safety goggles.
For detailed procedures on the removal, safe disposal, handling of spills etc. for PCBs,
contractors must consult the University of Queensland Safety Guidelines - PCBs in
Fluorescent Lighting. Alternatively, visit this web address for further information:
www.uq.edu.au/ohs/pdfs/pcbs.pdf. All contractors should consult the Register of Known
Product Names that contain PCBs. Please contact the Environmental Engineer on
(07) 3365 51587 or the Supervisor Electrical on (07) 3365 3219.
PART 1 UQ WORKPLACE
Page 7
13. Indoor Air Quality
An Indoor Air Quality Management Plan (IAQMP) has been developed to provide staff and contractors with an increased
understanding and awareness of indoor air quality and to provide guidance on the prevention of IAQ-related problems.
Indoor air quality refers to a range of characteristics including:
air purity;
air movement;
the ratio of fresh air to recirculated air; and
the amount of carbon dioxide and oxygen.
Indoor air quality is typically associated with office-type buildings that are ventilated by mechanical ventilation systems.
For the purposes of this document, indoor air quality shall apply to any building that is normally occupied and which may
or may not be fitted with mechanical ventilation systems.
The main objectives of the management plan are:
1. to ensure that the air quality supplied to the occupants of buildings, either owned or maintained by the
University, is satisfactory and does not cause harm or discomfort;
2. to ensure that when air quality problems do arise they are contained and eradicated, thereby minimising their
impact on the building occupants; and
3. to ensure the University complies fully with its legal requirements in relation to Indoor Air Quality.
Contact Property and Facilities Operations Manager phone 3365 1163 or the P&F Health and Safety Coordinator on 3346
9268 for details. For further information visit the following web address: www.pf.uq.edu.au/policy-procedures.html.
14. Signs You Will See
The University of Queensland has adopted the requirements of AS1319 for safety signage. Safety signs are not decoration.
They have been erected to give specific information to protect your safety and health and should be obeyed. Safety signs
of different colours and shapes mean different things. Some examples are shown below:
A red circle with a line through it means this is something you must not do:
Do Not Enter Do Not Smoke
A yellow triangle warns you of a danger, or risk to your health:
Caution Caution Caution
Risk of Fire Risk of Ionising Chemical
Radiation Hazard
A blue circle tells you that you must wear some special safety equipment:
PART 1 UQ WORKPLACE
Eye
Protection
Needed
A Hard Hat
Needed
Respiratory
(breathing)
Needed
Safety Boots
Needed
Hearing
Protection
Needed
Safety
Gloves
Needed
Page 8
3. Behaviour on Site
During any construction or maintenance work on site all University staff, contractors and their staff are to ensure the least
amount of disruption as possible to students, staff and visitors to the University of Queensland.
Offensive behaviour by any party will not be tolerated at the University of Queensland. Offensive behaviour includes:
all behaviour and language that reinforces inappropriate, demeaning or discriminatory attitudes or assumptions
about persons based on age, race, sex, disability, sexual orientation, transgender status,or marital status; and
behaviour such as whistling, unsolicited remarks of a sexual nature and swearing.
Noise near buildings should be kept as low as possible and loud radios and other music are not permitted.
2. Barricades and Hoardings
All construction and maintenance work is to be isolated from other activities, students, staff and visitors to the University
of Queensland. Where this cannot be controlled by closing off areas of buildings or using a spotter to stop access temporarily
to an area, then barricades or more substantial hoardings are required to be used. If at any stage during construction or
maintenance work, or from past experience, a chosen method of isolation is found not to be successful, then a more
appropriate control is to be implemented.
Under no circumstances is construction or maintenance work to be carried out above a workplace while a staff member is
there, or in a way that exposes others to an increased risk of injury.
1. Alcohol and Other Drugs
The risk level related to hazards at a workplace can be significantly increased by alcohol and other drugs.
Contractors are required to ensure persons affected by alcohol or other drugs are not permitted to carry out work on
University grounds. The consumption or abuse of drugs, including alcohol, is not permitted on construction or maintenance
workplaces at the University of Queensland.
Visit these web addresses for further information: www.uq.edu.au/about/index.html?page=5289 and www.uq.edu.au/
hupp/ (section on Alcohol on University sites).
4. Hazardous Substances
There are a large range of hazardous substances, including chemicals, stored and used on University sites. Project
Officers, contractors and staff should be aware of this and check with relevant staff in the various departments to ensure
that the workplace is safe and, if necessary, any hazardous substances are removed or made safe before work is commenced.
No substance is to be brought onto site without full details, including those detailed below, being supplied to the University
of Queensland by the user of the substance:
A full description including product name, use, quantity, etc.
A copy of the Material Safety Data Sheet (MSDS).
A copy of the risk assessment relating to its specific use.
Work procedures required for safe storage, use and disposal.
Training details of those required to use the substance.
The University has developed a Chemwatch program, and procedures for waste disposal are included in this boolket. For
further information visit this web address: hazsafety.pf.uq.edu.au/chemwatch/default.htm
PART 2 REQUIREMENTS AND SITE RULES
Page 9
6. Legislation
University staff, contractors and their staff must comply with all provisions of the Workplace Health and Safety Act and the
subordinate regulations, advisory standards and codes of practice to this legislation. Everyone working at the University of
Queensland is obligated to:
ensure their own safety and health;
not place at risk any other person;
not interfere with or misuse anything provided for safety and health at the workplace;
use the necessary personal protective equipment; and
comply with instructions given for safety and health at the workplace.
If you identify a hazard and cannot undertake necessary rectification work to prevent a possible injury, notify the Contract
Supervisor/UQ Project Manager/Officer/Supervisor. No activity or task is so important or so urgent that it releases a
contractor or individual from the responsibility to ensure a safe and healthy work environment.
5. Hot Work
Hot work, including welding, thermal or oxygen cutting or heating and other related heat or spark producing operations, are
not to take place in any building area without a hot work permit (form PF220). Staff and contractors must comply with the
Divisions Hot Work Permit Program. The Project Officer/Trades Supervisor/Contractor is responsible to ensure all their
staff adhere to that program. P&F staff can obtain the Hot Work Procedure in the P&F Safety Work Book, available from
www.pf.uq.edu.au/qms-procedures.html
A hot work permit must be submitted to the Contract Supervisor before work commences - permits are available from
www.pf.uq.edu.au/policy-procedures.html. Lab Managers must be contacted before commencing work.
Contractor Hot Work Information and Responsibilities
As a contractor at the University, you are a partner in our continued success in preventing loss of life and increasing
our levels of safety. We encourage your suggestion on how hot work can be avoided by using alternative methods.
If hot work cannot be avoided, you are expected to strictly follow our procedures.
We will guide you in following our procedures for Hot Work and, if appropriate, you will be introduced to other
University staff to discuss any unique conditions you should be aware of before commencing hot work.
Please read the Universitys hot work rules, listed below, and assist us to maintain and improve our safety standards
and protect against loss from possible fires.
Contractor Hot Work Rules
1. A Hot Work Permit PF220 is required for any maintenance or construction procedure involving hot-work in
any area. Hot work includes, but is not limited to, heat, open flames, sparks or other ignition sources which
may cause smoke or fire, or which may trigger detection systems. Examples are oxyacetylene heating, cutting
and welding, arc welding, thawing pipes, sweating pipes or applying roofing materials with torches.
2. Responsible contractor/trade supervisor/person will determine if welding, cutting, soldering and heating must
be done as part of the work order or project.
3. If there is a more practicable and safe method to complete the works without hot work being done, this
method is to be used.
4. Hot Work Permit form PF220 must be obtained and authorised prior to commencement of hot works.
5. The form may be obtained from the P&F Works Control Centre (WCC) during normal working hours or from
Security after-hours and will be the only recognised form or from the web at www.pf.uq.edu.au/policy-
procedures.html
6. The details of the hot work must be registered at WCC on form PF450 Hot Work Register.
7. The form must be returned to the WCC on completion of the work.
Note: Contractors must contact Lab Managers before commencing work.
Note: Hot work should be indicated on the site specific safety plan.
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8. Site Specific Safety Plans
Site Workplace Health and Safety Plans are to be produced by every contractor engaged in, high risk work, construction
or building work, specified work, and anyone deemed as an employer that intends to work at the University of Queensland.
A copy of this plan is to be given to the UQ Project Supervisor/Manager prior to starting work on the site. All contractors
should refer to Part 4 of this booklet Format for Contractors Safety and Environmental Plan.
A detailed safety plan as in Part 4 of this booklet is required for:
Each Specified work- Specified work is classified as construction or building work where someone can fall
2.4 metres or more, excavating where the excavation is 1.5 metres deep, or any work removing, sealing or
inspecting asbestos. For all specified work projects over $80,000, notification must be given to the
Division of Workplace Health and Safety. This is done via the Portable Long Service Leave form.
Any high risk work, and
Any contractor classed as an Employer and working for P&F.
Low risk work A risk assessment will be conducted by Project Managers/Supervisors/ Officers to determine the risk
associated with the work/project. If it is determined that the risk is low, self-employed contractors are not required to
submit a safety plan, however, they will be required to sign a declaration that he/she will abide to P&Fs OH&S policies.
These policies will be made available to the contractor on request.
Safety Plan produced by contractor is required to cover a number of issues, including the following, for the work being
carried out on site:
the hazards to health and safety;
an assessment of the risk that may result from the hazard;
the control measures to prevent or minimise the risk;
how monitoring and reviewing of the control measures will occur;
how and to whom additional hazards are reported; and
7. Non-Compliance
Non-compliance with workplace health and safety and environmental legislation or the University of Queensland health,
safety and environment requirements will be taken very seriously. The University of Queensland assesses contractors not
only on their ability to meet construction requirements of the job, within time and cost restraints, but also on their willingness
to perform their work at a high level of safety and health.
Should any staff, including contractors and their staff, observe or become aware of their employees acting in an unsafe
manner, they will be required to take immediate action. The Contract Supervisor will be advised and the incident will be
recorded. Contractors or their staff may be asked to leave the site.
Principal Principal
Contractor Work Contractor Work
Plan Plan
Builders Name: Builders Name:
........................... ...........................
Address of Site: Address of Site:
.......................... ..........................
Principal Principal
Contractor Work Contractor Work
Plan Plan
Builders Name: Builders Name:
........................... ...........................
.......................... ..........................
Employers Work Employers Work
Plan Plan
Subcontractors Subcontractors
Name:.......... Name:..........
...................... ......................
Employers Work Employers Work
Plan Plan
Subcontractors Subcontractors
Name:.......... Name:..........
...................... ......................
have you been trained in these procedures by your employer?
If you are unaware of the Workplace Health and Safety Plan for your work at the
University of Queensland, you should discuss this with your employer
immediately following this induction.
Page 11
9. Conducting Risk Assessments
As the University of Queenslands primary goal is to eliminate Very High/High and Substantial/Moderate risk potential
from the workplace, these should be the primary focus of the contractors risk assessment and work method development.
If a Moderate to Very High risk is identified, the subsequent work method must show that risk has been removed, isolated
or reduced to a Low risk or satisfactory protection provided.
Note: If a Low potential effects members of the public, it must be addressed as a Substantial/Moderate risk.
Areas that are not classified as Low risk are to have safe work procedures/detailed work method is developed and documented.
An acceptable work procedure must clearly spell out the work sequence highlighting the procedures required to remove,
reduce or manage each Very High/High and Substantial/Moderate potential risk identified in the risk assessment. All staff
involved in the activity are to receive safe work procedures training (formal briefing) and the following must be clearly
stated:
Step by step work sequence;
Safe procedures (who, when, how and why);
Safety equipment to be used (detail who, when and how);
Emergency procedures, if any;
Restrictions, if any;
Safety inspections and controls (who and when);
Provision of direct supervision by a qualified tradesman for new employees (if applicable);
Acknowledgement that sub contractors will adhere to OHS requirements;
Ensure all persons wear PPE as and when required;
Ensure work area(s) safe (audit program);
Provision of proper signage;
Acknowledgement of safe disposal of waste;
Restrict access to hazardous areas (if applicable);
Acknowledgement that all tools, tackle, gear, scaffolds, staging, ladders, hoisting arrangements, machines, explosives,
electrical and mechanical appliances and all other plant, machinery and equipment are maintained in sound condition,
and are safe for use and used in a safe manner;
Acknowledgement that all electrical power leads and tools shall be tested in accordance with Code of Practice for
Safe Electrical Work and the tools shall be subjected to the audits by OH&S unit/Project supervisors;
Acknowledgement that the Contractor will promptly remove from the work site any employees or representative
who by their irresponsible conduct, create any danger or injury to any persons on or about the site;
Acknowledgement to appoint a competent member of the Contractors full-time staff as WHSO, whose duties
throughout the currency of the contract shall include co-operation with all relevant Authorities, and ensuring that all
works are carried out in a safe manner with full and adequate precaution taken to prevent danger or injury to any
persons on or about the site; and
Acknowledgement to provide and maintain adequate first aid kit on site for their employee.
The information above should form part of the contractors safety management system but does not need to be
disclosed as part of the Safety Plan submitted to HSC/EE.
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11. Timing of Work
The University of Queensland needs to maintain an environment which is conducive to learning and research. Excessive
noise can impact on this and all people working on University sites, either University staff or contractors, must be mindful
of sensitive periods during the year. In particular, the planning of any work must be done in consultation with staff who
may be affected by noise due to their proximity to the work site. This would include not only staff directly within a building
but also staff who may be adjacent to the workplace, e.g. work being done outside a building but which may impact on the
occupants of the adjacent building/s.
All workers should take the following circumstances into account when planning work:
examination periods;
teaching times;
planned seminars;
laboratory experiments;
where dust or vibration may impact; and
graduations.
10. Smoke Free Environment
Smoking is prohibited in all University buildings and vehicles. The University of Queensland upholds the right of an
individual to work in a smoke-free environment.
12. Specific Policies
The University of Queensland has developed specific guidelines and policies on a number of safety and health issues. If
these guidelines and policies cover issues relevant to your work as a contractor on site, you must make yourself aware of
the University of Queenslands requirements by consulting the Contract Supervisor or by visiting the University of
Queenslands web page at www.uq.edu.au/ohs/.
Specific guidelines and policies exist for the following issues:
accident/incident/injury and hazard reporting;
animal houses - health and safety guidelines;
asbestos safety guideline;
asbestos management plan;
confined spaces - management of work;
electrical safety;
fire and emergency evacuation procedures;
flammable and combustible liquids;
hearing conservation policy;
indoor air quality;
job descriptions and performance standards for occupational health and safety;
labelling of chemicals;
office copying machines;
organic solvents;
PCBs in fluorescent lighting;
personal protective equipment;
roof safety management plan;
sunlight - occupational exposure; and
scaffolding policy (P&F procedure).
13. Training Responsibilities
Contractors are obliged to advise the Property and Facilities Division of any staff changes in their organisation so that
safety induction training can be organised. Please contact the Health & Safety Coordinator on (07) 334 69268.
Page 13
1. Environmental Legilsation
The University and its contractors are bound by the relevant environmental legislation. Individuals must also meet
all their responsibilities under this legislation while working for the University. Relevant legislation includes, but
is not limited to:
Environmental Protection Act (1994)
Environmental Protection Regulations (1998)
Environmental Protection (Waste Management) Regulations (2000)
Environmental Protection Policies
Air (1997)
Noise (1997)
Water (1997)
Waste Management (2000)+ Interim Waste (1996)
Dangerous Goods Codes
PART 3 THE ENVIRONMENT
2. Legal Duties and Responsibilities
All individuals involved in projects at the University retain a degree of responsibility under Environmental
Legislation for ensuring protection of environmental values.
2.1 Executive Officer Liability (EPA s493)
(Applicable to University Project Manager/Project Officer (PM/PO), Principle Contractors, Site Foreman and
any individual with a supervisory role for sub-contractors and/or employees).
Any person with a supervisory role has a responsibility to ensure their company (and therefore employees
and contractors) do not cause environmental harm and therefore breach the Environmental Protection Act.
To satisfy this requirement, persons should:
Be familiar with the environmental effects of their activities
Identify who has responsibility for environmental management
Be familiar with, and ensure procedures exist to minimise environmental impacts that meet,
legislation, industry standards and risk assessments
Demonstrate environmental responsibility to stakeholders (employees, public, etc)
Exercising control over environmental performance of individual contractors
Keeping records to show compliance with environmental requirements
This may mean systems and procedures exist for reacting to potential incidents, ongoing audits, training
for employees and defined authority for reacting to failures.
2.2 General Environmental Duty (EPA s319)
(Applicable to every individual. For supervisors, this is in addition to the Executive Officer Liability
though many requirements overlap.)
An individual must take all reasonable steps to minimise environmental harm associated with all activities
they undertake. To determine what measures a person should take with the activity they are undertaking
to meet this requirement they should consider:
The nature of any potential pollution.
The sensitivity of the environment where the pollution may end up.
Financial implications of the actions.
The current technology available.
The likelihood of success of the implemented actions.
It may also be a defence if it is demonstrated that a relevant code of practice, industry standard, or
environmental system or procedures (as developed by the company) was followed.
Page 14
If an individual thinks the processes or procedures are inadequate, they should tell their supervisor and
not undertake the activity until they are satisfied with the measures put in place.
A person is also required to notify of any activity they believe may be causing environmental harm
(pollution) under this responsibility.
2.3 Duty to Notify Environmental Harm (EPA s320)
(Applicable to all individuals)
If you become aware of an incident where actual or potential environmental harm is or may be caused,
you must immediately notify the EPA. This is regardless of whether you have been involved in the
incident or if you observe others causing it.
Under the legislation this responsibility requires that you notify the company. At the University of
Queensland, an individual fulfils this duty by:
Notifying your supervisor. It is then their responsibility to notify their supervisor and so on until
Environmental Engineer (EE) is made aware. For example, if you are an employee, notify your
supervisor. A sub-contractor, the site foreman or principle contractor. If working directly for the
University then it is the PM/PO.
* If you are unable to contract your direct supervisor then you must notify the next person in
the hierarchy. This may mean going directly to EE or even the EPA. Should you need to
contact the EPA directly, they have a direct contact number: 1300 130 372).
EE will attend site and investigate the incident and determine if it needs to be reported to the EPA.
If the incident warrants notification, provide all information requested by EE. Any information
provided to the EPA cannot be used if the agency decides to pursue a prosecution. The more
information you provide, the less information left to be found by the agency.
You may be asked to complete a University Environmental Incident form which will be provided
to you by EE.
When faced with an environmental incident and if it is safe to do so, try to minimise any environmental
impact (e.g. use spill kits).
The EPA does not override WH&S Legislation.
3. The University Of Queenslands Environmental Policy
The University of Queensland s Environmental Policy applies to anyone who is on a University campus or site;
this applies to all contractors, their sub contractors and staff.
The Environmental Policy is a document authorised by the Vice Chancellor and therefore known to all staff and
students across the University. What this means for contractors is that almost everyone you see whilst at the
University is aware of the requirements of the policy and what you should be doing to comply with it.
As a contractor, you must comply with the requirements of the policy which may mean:
Ensuring that all staff are competent to undertake their tasks (particularly focussing on environmental
responsibilities) by providing training on/induction to applicable environmental procedures.
Developing and ensure that procedures are followed that minimise environmental risks (impacts)
associated with the work you are undertaking.
Ensuring compliance with Environmental Legislation.
Making available the resources to ensure you are able to comply with the requirements of this policy.
Compliance with the policy may be checked by site audits by EE, HSC or UQ PM/PO. These audits may be
undertaken as part of a random or programmed audit schedule or be undertaken in response to an incident or
received complaint (remember, almost everyone at the University is aware of the requirements of the policy and
what you should be doing to comply with it!).
As for OHS issues, continued and/or wilful non-compliance with the policy will result in corrective actions as
detailed in the OHS Section of the induction.
Page 15
Health, Safety and Environmental Induction for Contractors Page 16

Environmental Management System

Environmental Policy Approved: 30 August 1997
Revised: 10 March 2003

The University of Queensland
Environmental Policy

The University of Queensland acknowledges the importance of protecting environmental values
as part of a global community. Through its planning and practice, the University is committed to
ensuring the protection of the environment by keeping environmental impacts to a minimum in a
sustainable, financially rewarding and technically feasible manner.

In addressing this statement, the University of Queensland will:
Consider sustainability issues in the decision making process of planning and managing the
Universitys operations and activities.
Facilitate and enhance the decision making process by seeking opinions, feedback and
participation from the Universitys stakeholders on environmental management issues on
University campuses and sites.
Promote and encourage environmental awareness and training to ensure individuals
throughout the University are aware of their environmental responsibilities.
Strive for continuous improvement of environmental performance by identifying and
addressing environmental risk. Make available procedures for minimising risks that comply
with local, state and federal environmental legislation with the goal of attaining best
environmental practice.
Make available resources to implement and meet the requirements of the environmental
policy.
Offer, encourage and develop subjects, courses and research of environmental and sustainable
content. Promote external awareness by supporting projects that seek solutions to
environmental problems in order to improve the sustainability of the global environment.

Professor John Hay
Vice-Chancellor

5. Contractors Environmental Risks
Contractors are responsible for identifying, accessing and addressing the environmental risks associated with their
projects. Risks presented by contractor activities may present environmental hazards that can affect or cause the
following:
Air
Hazardous Substances
Wastes
Land Management
Stormwater and Erosion
Water
Vibration and Noise
Flora and Fauna
Heritage and Cultural Issues
Contingencies/Emergencies
6. Air Emissions
Common types of air emissions from contractors works may include:
Dust from demolition, earthworks, etc
Chemical off gassing from paints, chemicals and solvents
Plant exhausts when operating machinery
Odour from sources such as sewers, effluent ponds, chemicals etc
If there is a risk that any air emissions are likely to impact or effect areas external to the University, the
contractor must consider control measures.
6.1 Dust:
Dust must not leave a contractors work area or site. This can be achieved by suppressing dust or
containing it within the work area. Common practices include:
Wetting or keeping work surfaces moist to prevent dust being generated (in accordance with council
guidelines).
scheduling or planning activities that may generate dust to reduce the likelihood of dust leaving the
site (i.e. not undertaking earthmoving on very windy days)
contained working areas where dust is generated (possibly in conjunction with mechanical separation
equipment). A workshop with an exhaust system and a cyclone system is an example.
6.2 Chemical Off Gassing:
Volatile chemicals will escape to the air when they are left open and exposed to the atmosphere. To
prevent environmental harm and/or occupational health and safety issues, the amount of chemicals lost can
be minimised by:
only opening small quantities. The less chemical exposed to the atmosphere, the less lost.
using volatile chemicals in purpose built or appropriate areas. Typically, this will be in areas with
appropriate extraction systems and/or filtering/scrubbing equipment on exhausts.
6.3 Plant Exhausts:
Machinery and other combustion equipment and engines exhaust greenhouse gases to the atmosphere.
These can be minimised by:
Ensure all plant is serviced regularly
Use the appropriate fuels/mixes
Switch off plant when its not required.
Page 17
4. Environmental Risks
An Environmental risk is any activity or process that is likely to harm the environment .
6.4 Odour:
Measures should be taken to minimise any odours leaving the workplace:
Treat the odour as a chemical off gas and handle as detailed above.
Consider odour masking only as a last resort.
6.5 Monitoring
As a mechanism for checking the effectiveness of air emission controls, you may consider monitoring.
Depending on the emission the following may be used:
Gas meters to detect emissions of chemicals.
Dust monitors to determine levels of dust and particles. These may be pumps or settling pads
depending on the dust.
If working with asbestos, dust monitoring is compulsory .
Odour monitoring. (This is complex and not effective for determining instantaneous levels. It would only
be considered on large scale works to determine exposures and if controls would be needed)
7. Hazardous Substances
A hazardous substance can usually be identified by a dangerous goods diamond on the packaging. However, any
other material that may have a negative effect on the environment should also be considered a hazardous
substance.
A hazardous substance may be a something a contractor brings to site to use, could be generated as a result of
the work being undertaken or could be a waste that has to be removed from site.
Various terms are used in different pieces of legislation to describe these materials. The following terms should
all be considered to mean the same thing:
Dangerous Goods
Hazardous Substance
Regulated Wastes
Prescribed Substances
Trackable Wastes
7.1 Types of Hazardous Substances
Common types of hazardous substances found across University sites include:
Chemicals
Pathogens
Poisons
Radioactivity
Asbestos
7.2 Hazardous Substance Management
No hazardous substances should not be released to the environment. If using them on University sites the
following should be considered:
Do not store any hazardous substances in areas where they could reasonably be expected to be lost
(either through normal storage or from a spill). Dont store them on soils or gravels, near
stormwater drains or gutters, etc.
Decant liquids/fuel plant in areas where spill can be contained and controlled.
Have appropriate spill equipment for the material that you are using.
Hold or know where to access an MSDS for the hazardous substance you are working with.
If it is a waste, dispose of in accordance with waste guidelines.
Page 18
8. Wastes
A waste is any gas, liquid, solid or energy or combination of these that is left over, or an unwanted by-product
or surplus to the activity generating the waste. Wastes from University contract sites can typically be considered
as one of the following:
General (incl. builders and maintenance waste).
Recyclable.
Hazardous.
9. Waste Management
Waste must be managed in the most environmentally sound manner. In the first instance, waste should be
minimised following the waste hierarchy :
Avoid generating the waste by ordering exact volumes and amounts of materials,
Re-use materials. When possible, reuse off-cuts and wastes on other projects and jobs,
Recycle wastes by providing them to recycling contractors or others who can use the waste,
Energy Recovery (limited opportunities). Providing wastes to facilities to burn for energy generation
Disposal as a final option.
Know how to handle and dispose of wastes you generate. Different types of waste have different legal
requirements:
9.1 Liquid Wastes
Solid wastes (provided they are not hazardous) can be disposed of in skips and bins. If it is a liquid waste,
other considerations have to be made:
Liquid wastes cannot be placed in bins or skips.
Depending on the nature and risk posed by the liquid waste, one of the following is usually the
most appropriate disposal method: stormwater, sewer, stormwater, or disposal at a licensed site.
Sometimes a cheap and easy pre-treatment system may be utilised to reduce the risk of a waste and
allow a cheaper method of disposal. Some hazardous wastes may require this.
If you intend to connect to a sewer, ensure appropriate approvals have been sought
9.2 Wastes of Value
Some waste may be of value to others. Often, there is an opportunity to recover costs on these types of
wastes. Consider the following when evaluating your waste disposal options:
Can it be reused on the current or upcoming project to offset new products?
Can it be sold to a third party (i.e. metals, green waste, even piggery sludges)?
Can it be auctioned?
9.3 Legal Requirements for Wastes (Hazardous Materials)
Some materials are considered regulated wastes under the Environmental Protection Regulation (1998).
If you are handling one of these wastes do you:
Need an approval or license to generate the waste?
Need approvals of licenses to transport the waste for disposal?
Know where the waste can be disposed?
Regulated and Trackable wastes which have requirements under the Regulations and the Environmental
Protection (Waste) Policy have very specific requirements. If generating these wastes you should consider:
If you need a licence to generate the waste.
Do you have a licensed contractor to transport the waste (if you have more than 200kg).
Do you know where you can dispose of the waste and, if it needs to be, is it a licensed facility?
Are you aware of the paper work that needs to be completed when giving the waste to a waste
contractor?
For both these wastes, these issues should be resolved before they are generated
Page 19
9.4 General Waste Handling Rules
Regardless of the type of waste, all contractors have specific responsibilities as follows:
Contractors are responsible for all wastes they generate. They must make arrangements to remove
them from site themselves. University bins should not be used for disposing of wastes unless you
have specific permission from the PO/PM.
Segregate all wastes. You will always pay for the most hazardous/contaminated component of the
waste if you leave them mixed.
It is recommended that all wastes are transported by a licensed company and disposed of at a
licensed site (not just regulated and trackable wastes). This will ensure you are disposing of the
wastes legally and if there is paper work to be completed, the transporting company will provide
it to you.
To be sure, ask for a disposal receipt. If you are disposing of asbestos, this is compulsory as the receipt
must be provided to P&F Health & Safety Coordinator (HSC).
9.5 Wastes In Laboratories
If you are working in a laboratory and have been given permission to dispose of wastes in University
bins, tell the laboratory manager at the induction what wastes you are generating and clarify where they
can be disposed.
The wastes streams in laboratories are not always intuitive and some harmless wastes may need special
disposal to prevent confusion at the disposal facilities.
Bins in the University are typically colour coded and/or labelled as follows:
10. Land Management
When impacting on University land, particularly for earthworks, several aspects may have to be considered:
Contamination.
Restrictions on land can be use and/or movement of materials to and from it.
Soil Characteristics
10.1 Contamination
Many of the University sites have registered actual or potentially contaminated areas. If working in these
areas, precautions have to be taken to prevent the spread of any of these materials. Measures that must
be taken include:
Sampling of soils. This may be required to determine if the area is contaminated at all, or to
determine the extent of contamination. As an indication, contaminated soils must be sampled at 1
sample/50m 3.
An approval must be gained from the EPA to remove the soil from site. This approval will have
conditions that must be met by the contractor.
Contaminated soil must be contained on site. It must also be ensure that material being removed
from site is not lost from the transport vehicles.
Contaminated soil is a trackable and regulated waste and must be transported by a licensed contractor.
Yellow = Clinical
Purple = Cytotoxic
Red = Radioactive
Brown = Recycled Lab Glass
Green with Yellow Lid = Recyclables
Incinerable Biological = Animal Carcasses
Paper = Paper
Page 20
10.2 Restricted Land Uses
Some restrictions that may be imposed on land use and materials include:
Seeking approvals for disturbing land in fire ant control zones or the moving material from them.
Ensure materials from fire ant control zones are certified fire ant free.
Do not store hazardous liquids or other materials directly on soil, dirt or gravel areas.
If you intend to park or traverse land, ensure you have permission from your PM/PO
10.3 Soil Characteristics
The characteristics of some soils may require special controls.
Releases from acid sulphate soils into natural water ways must be managed. This is most likely
when disturbing these soils on river and creek banks.
If soils are saturated they may be inappropriate for traversing, parking, excavation and storage. Any
damage, such as destroying grass cover or creating tracks will have to be repair by the contractor.
11. Stormwater and Erosion
Any materials that may wash, flow or blow off the site must be managed in such
a manner as to prevent loss from the site (and prevent contamination). This could
include:
Stockpiles of soil and waste .
Stores of hazardous material .
When exposed sites are created (bare soil from clearing).
11.1 Stockpiles
Stockpiles of material must be prevented from being washed or blown off site. Some measures that may
be taken include:
Cover with tarpaulins to prevent wind and water disturbance.
Keep loose material moist to the point that they stick together. Over wetting will cause runoff and
erosion.
Planting and maintaining grass on soil stockpiles to hold the material together.
Using stormwater controls around bases of stockpiles.
11.2 Stores of Hazardous Material
All hazardous materials must be prevented from leaving the work site and the potential for contaminating
the site minimised.
Ideally, these materials should be stored on hardstand areas (concrete, compacted soils, etc) and bundled.
Storage in purpose built containers will also achieve this.
11.3 Exposed Sites
When a site is exposed (i.e. cleared of vegetation and hard cover and is left as bare soil), most critically,
soil cannot enter any stormwater or natural water systems. Containing water and materials on site is an
effective way of achieving this while some control measures can be implemented off the site.
Some options for achieving this control include:
Diverting stormwater around the site using gullies and drains to prevent it picking up soil in the
first instance.
Intercept stormwater leaving the site and filtering it with silt fences, hay bails, socks, etc.
Use of purpose built interceptors at release points. In some cases, cages can be built to fit into
curb side drains to achieve this. This measure does not prevent the material leaving the site.
Slowing or pooling stormwater on exposed surfaces to allow soils to settle out before leaving site
by terracing, maintaining flat surfaces and use of bund walls or ponds.
Replanting or covering exposed areas as soon as work is completed.
Page 21
12. Water Conservation
The University encourages the conservation of resources at all of its campuses and locations.
Many of the campuses and sites lie in drought affected regions and are under some level of water restrictions.
This will differ depending on what local government (council) area the site is in. Be aware of the restrictions
applicable to the site you are working and ensure compliance with them.
In relation to contractor works, restrictions may exist for:
Cleaning and washing buildings, windows, pathways hard surfaces, particularly externally.
The use of water on construction sites (e.g. for dust suppression).
The use of water in building and construction processes.
Watering of gardens, lawns and landscaped areas.
Washing of vehicles.
13. Vibration and Noise
Noise is tightly regulated under the Environmental Protection (Noise) Policy (1997) and the Environmental
Protection Regulation (1998). It is critical that noise (and vibration) does not cause nuisance to properties
neighbouring the University.
Nuisance impacts from contractors can usually be considered as 1 of 3 types:
Building work: Noise from building work on any site.
Regulated devices: Any noise generating plant or tools: e.g. pneumatic tools, compressors, lawnmowers,
chainsaws, concrete cutters, etc.
Vibration: Any vibration carried through structures or the ground e.g. jack hammering, rock
breaking, blasting, etc.
The University considers any premises used for residential accommodation to be a neighbour. Not only does this
mean properties external to the University but also internal locations such as:
Colleges
University Rental Houses
13.1 Vibration and Noise Management
Audible noise (nuisance) must not affect neighbours unless permissible as detailed below, Audible noise
means any noise that can be heard by someone occupying affected premises.
This applies to the part of the premises most affected by the noise (i.e. the balcony or verandah of a house
is considered part of the premises).
If you can undertake your work and the noise is not audible at a neighbouring property then there are no
restrictions.
Prevent audible noise (noise that can be heard inside a neighbouring residential property) outside excluded
times.
The following time restrictions are state regulations. Local government (councils) may have bylaws that
further restrict this. University contracts and site rules may also impose more stringent controls. For
example, the rules for St Lucia Campus, does not permit building work to commence before 7.00am .
13.1.1 Building work
Audible noise can only be generated Monday to Saturday between 6.30am and 6.30pm .
There is no limit on how loud the noise can be.
Work can still be undertaken outside these times, provided it cannot be heard at neighbouring
properties.
Other controls may be possible such as the use of noise enclosures
Page 22
13.1.2 Regulated Devices
If a regulated device is used on a building site, its use must comply with building work
requirements.
Audible noise can only be generated Monday to Saturday between 7am and 7pm and Sunday
and Public Holidays between 8am and 7pm .
Regulated devices can still be operated outside these times, provided it cannot be heard at
neighbouring properties.
13.1.3 Vibration
Any vibrations that may damage property beyond the construction site must be prevented. To
achieve this, contractors may have to look for alternatives to minimise this risk.
Be aware of the area you are working in too. If you think it likely that pre-existing damage may
be perceived as being a result of your work, you may wish to consider recording evidence of the
damage prior to starting (i.e. photographing and dating it).
14. Flora and Fauna
Impact on all significant plant and animal species on University sites must be minimised.
14.1 Plants
If your activities are going to affect plants, trees, gardens, lawns or landscaped areas you must:
Confirm all clearings with the PM/PO. Grounds, if they choose to do so, can relocate rare/
significant plants beyond the impact or the work area.
Rehabilitate/Replant areas as soon as possible as part of the project.
If you are working in particularly sensitive environments (such as river, creek and lake banks)
additional protective measures may be required.
14.2 Animals
Your activities may affect animal habitats or animals may become a nuisance in your work site. The
following measures can be taken to minimise these impacts:
If animals are identified in your work place speak to your project officer. Animals such as snakes
and possums can be captured and relocated by licensed people.
Prevent encouraging rodents (e.g. rats, crows, ibis) by maintaining a tidy site and clearing waste at
regular intervals.
If you are undertaking pest control use poisons that only affect the pests being targeted.
15 Heritage and Cultural
Most University campuses and sites have identified buildings and areas of heritage and cultural significance. As
contractors, you are not expected to know or be able to identify these areas, but be aware that additional
measures may have to be taken in locations such as:
Any older buildings, structures and/or the grounds near or surrounding them. In some instances, the
entire site has been identified as having heritage significance. These areas include the Great Court
( St Lucia ), Herston Medical School , Gatton Campus and Ipswich campus.
Grounds, particularly near permanent waterways. These areas may require approvals from the Native
Title Holders before commencing work.
Other locations specially identified by the University where consultation with indigenous groups is undertaken as
part of the management of the site (i.e. Stradbroke Island Research Station and Samford Bora Ring).
Page 23
15.1 Heritage and Cultural Controls
When working in these areas, the destruction of the cultural and heritage values must be prevented and
maintained for future generations.
Measures that may be required in these locations include:
Approvals may be required from the Environmental Protection Agency to undertake the work. This
will be obtained by PO/PM.
Where an approval is required, and it has conditions, or the University imposes conditions, the
contractor must ensure they comply with the conditions relative to their work.
Where there may be pre-existing damage in the area you are working, you may wish to consider
taking evidence of that damage (i.e. a dated photograph).
16. Contingencies / Emergencies
Contractors must be prepared for any reasonably expected emergency, failure or accident.
When considering contingencies, these should be identified as part of the risk assessment process when looking
at each of the activities of the project. The control measures would then be detailed as part of the management
of that risk (i.e. under stormwater control or noise management).
Situations that have previously occurred on University sites include:
Hazardous material spills.
Fires and explosions.
Improper/illegal dumping.
Failure of stormwater controls.
16.1 Contingencies / Emergencies Controls
Once possible emergencies have been identified, the appropriate tools for reacting to the situation should
be held. These should be referred to in the contingency procedures and if applicable, refer to items such
as:
Appropriate spill equipment.
Appropriate fire retardants/extinguishers.
The application of absorbent to isolate stormwater systems. For example, if large quantities of fuel
are stored on site, absorbent cannot be held to contain all of it, but enough could be held to isolate
stormwater drains.
The reporting structure to ensure that incidents are reported correctly and in a timely fashion.
The basic information that should be recorded should an incident occur includes:
Time
Location
Known/Probable Cause
Environmental harm caused
Immediate corrective action
Actions to prevent reoccurrence
If EE is required to attend site to ascertain if the incident needs reporting to the EPA, this information
will be asked for.
Page 24
PART 4 FORMAT FOR CONTRACTORS
SAFETY AND ENVIRONMENTAL PLAN
SECTION A - TENDER SUBMISSION STAGE
(CONFIRM IN WRITING)
A Contractors Safety Plan is required under the Workplace Health and Safety Regulation. In accordance with this, the
University of Queensland requires a safety plan for all specified work, all high risk work, and any contractor deemed as an
employer. This plan shall reflect the Occupational Health and Safety and Environmental systems that will be adopted by
the contractor to provide safe systems of work and compliance to, the Workplace Health and Safety Act, and Environmental
Protection Act 1994. The safety plan is then to be reviewed, by both the contractor and the UQ project officer/trades
supervisor, and P&F Divisions OH&S Coordinator at regular intervals throughout the contract.
The following criteria must be addressed in each contractors safety plan before they are permitted to commence work on
site. During the tendering process, you are required to submit your Health, Safety, Environmental plan/ programme as
outlined below. Please be advised that if you fail to submit Section A of the Health and Safety plan during tender submission
stage you will not be eligible for the contract.
1. Criteria
1. Full company details must been provided (name, address, ABN).
2. Evidence of commitment to duty of care to workplace health and safety and environmental matters eg. a current
OH&S and environmental policy statement signed and dated by management.
3. Evidence of Principal Contractor appointment (for construction projects only).
4. Appropriate scope of works this is to be a simple, brief description of the scope of work included in the contract.
The description should be such that a person without first-hand knowledge of the contract would gain an
understanding of the type of work being carried out and under what conditions or restrictions.
The scope of work must include, but is not limited to, the following:
A list of the major tasks/activities and types of work.
Details of conditions in the work areas that may increase the difficulty of the work.
5. Details of the type of construction work (for construction projects only) e.g. demolition work.
6. Date of commencement.
7. Estimated completion date.
8. Please specify if there is a Workplace Health and Safety Officer and their name.
9. Please specify if there is an Environmental Officer and their name.
10. Please specify if there is a Workplace Health and Safety committee.
11. Risk assessment/work method statement we do not need to know your procedure for performing a risk assessment,
what we require is a completed site specific risk assessment.
12. Frequency of site inspection these are contractors own audits of their sites .
13. Proposed method of keeping the P&F EE informed of environmental incidents.
14. Proposed method of keeping P&F HSC/PM informed of serious bodily injuries.
15. Proposed method of keeping P&F HSC/PM informed of statistics? the statistics required are copies of audit
reports conducted by contractors on their sites.
16. Proposed method of keeping P&F EE/PM informed of statistics? the statistics required are copies of audit
reports conducted by contractors on their sites.
Page 25
PART 4 FORMAT FOR CONTRACTORS SAFETY AND ENVIRONMENT PLAN
2. Roles and Responsibilities
No one person or department is responsible for health and safety within an organisation. Each level within the company
has a responsibility for ensuring the health and safety of fellow workers, contractors and the public. Therefore, detailed
responsibilities in the form of duty statements for each person or level within the company should be developed to ensure
health and safety management is an integral function of their role. It should be made clear that health and safety responsibilities
are no less important than any other duties which a manager or worker may have.
Copies of responsibility statements are to be included in the site specific health and safety plan. In the case of sole
operators this may simply be a statement to the effect that they individually have the responsibility for workplace health and
safety.
Person(s) or sub-contractors to be used on the project & their trade qualifications/certification;
Contractor acknowledges its responsibility to provide safe plant and equipment and systems of work;
The Contractor will use UQ permit to work system for high voltage work, confined space entry, hot work, asbestos
work (if applicable); and
Formally acknowledges that all its personnel will conform to UQ security, safety, health and environmental
requirements.
SECTION C - POST CONTRACT STAGE
Acknowledgement that all work have been completed as per OHS&E Plan contract agreement;
Acknowledgement that any defective work will be rectified by the Contractor;
Acknowledgement that all hazards and potential hazards resulting from this work have been controlled;
Acknowledgement that the area has been left in a safe condition;
Acknowledgement that until handover has taken place, the Contractor shall be solely liable for any accidents,
injuries, damages or loss to any person, or to property of any person arising from the carrying out of these works.
Handover of site will not be effective until the Site Handover Certificate has been signed by all listed parties.
SECTION B - CONTRACT STAGE
(BEFORE STARTING CONTRACT CONFIRMATION IN WRITING)
Contractor to acknowledge that Site Manager/WHSO/ supervisors, who have attended P&F induction will disseminate
the information to the Contractor employees;
Provide evidence that Contractor employees/sub-Contractor have been inducted to P&F OHS&E Policies, and site
induction (site induction checklist to be signed by employee);
Provide evidence that your risk assessment has taken the following into consideration:
a) List hazards regarding the work (preferably broken into tasks) to be completed;
b) Assess the level of risk for the hazards;
c) Identify the control measures proposed; and
d) Detail the method of maintaining and reviewing implementation and effectiveness of the controls.
Page 26
SECTION D - ENVIRONMENTAL GUIDELINES
All Contractors on the premises of The University of Queensland (UQ) are bound by the Universitys Environmental
Management Plan. Any works conducted by the Contractor on the premises of the University must conform to these
Environmental Guidelines. Not withstanding this, all Contractor must ensure compliance with the Environmental Protection
Act. The University of Queensland has developed an environmental policy (refer to Part 3 of this booklet) aimed at
ensuring the relevant environmental laws and regulations are complied with and protection of the environment is enhanced.
If the Contractor fails to comply with the necessary Environmental Guidelines he/she will be liable for restoration. Contractors
are required to comply with the University of Queenslands procedures, environmental laws and regulations, and put in
place controls to protect the environment during all work.
Depending on the extent of a contractors work and the degree to which the environment is to be impacted upon, an
Environmental Management Plan may be required. If any potential impacts are identified, the contractor must develop a
plan, prior to commencing work, that includes the following:
Environmental approach including:
Company policy statement and/or Project Environment Policy,
Documentation,
Project organisational chart (highlighting the environmental responsibilities of individuals,
Process for monitoring environmental performance,
Environmental training/instruction for contractors staff,
Environmental Management Strategy. This should be comprised for each activity that impacts on the environment
and include:
Objective/s,
Identified risk,
Strategies,
Control Actions,
Monitoring and reporting, and
Corrective Actions; and
Contingencies.
In order to manage the risks associated with these activities, identify controls to be implemented in regard to:
-air emissions;
-liquid discharges;
-solid and liquid wastes;
-hazardous substances;
-land disturbance and use (i.e. site clearing and excavation);
-erosion and stormwater control;
-vibration and noise;
-flora and fauna; and
-heritage and cultural issues.
The OH&S and Environmental Services, retains the right to inspect the Contractors worksite at anytime to ensure all
safety procedures and rules are being followed. Failure to follow such rules and procedure is a breech of the contract and
violation of the Workplace Health and Safety Act and EPA Act 1994.
Signing the declaration is an acknowledgment that you clearly understand the prerequisite of this document and your
obligation to Occupational Health and Safety, and Environment.
Page 27
The following pages include copies of P&F forms for your use:
These forms are available from our website at www.pf.uq.edu.au/policy-
procedures.html
1. Hot Works Permit Form PF220
2. Contractors OHS & E Declaration Form PF397
3. Contractors Site Handover Certificate Form PF398
4. Asbestos Permit Form PF430
5. Confined Space Entry Permit Form UQ form
SECTION E - ASSOCIATION FORMS
Page 28

Form
10/01/05
HOT WORK PERMIT PF220

(Hot Work is not permitted unless this form is completed and signed by
Responsible Officer and WCC notified of hot works location.)

Name of person/company performing Hot Work:

Date of Work: ___________________________ Permit No:______________________
(Work Order Number)
Location of Work:
(be specific including building and roomnumber)

Description of Work:

This permit is valid from am/pm on ___/___/___ to am/pm on ___/___/___

Special Precautions:

The work site has been inspected by me, I have arranged for the fire panel to be isolated and all
other necessary precautions taken.

Name: Signed: Date:
(Person performing the work)

The fire alarm and panel has been isolated and the work site has been inspected by me, and declared
safe for hot-work to proceed.

Name: Signed: Date:
(Responsible Officer)

FIRE WATCH (if required)

Work site and all adjacent areas where sparks may have spread were inspected by me during, and
for at least thirty (30) minutes after the work was completed and no fire conditions were noted. The
fire panel has been de-isolated.

Name: Signed: Date:
(Fire Watcher)

The fire alarms and thermal/smoke detectors must be isolated before hot works commences.
This is done by informing security (07 3365 1234 or internal 51234) of location of hot works
and requesting a fire alarm isolation.

Hot works commenced at am/pm Hot works completed at am/pm

* This form to be filed for review by Insurance Officer. *
PRECAUTIONS CHECKLIST

GENERAL PRECAUTIONS Yes No N/A
Are flammable and combustibles removed or protected?
Are available sprinklers, hose streams and extinguishers in service/operable?
Is floor swept clean and wet down where necessary?
Is arc flash shielding in place?
Is ventilation adequate?
Is hot-work equipment in good repair?
Is fire watch required?
Is fire panel isolated? (Checked with Security)
Are smoke/thermal detectors isolated? (Checked with Security)
Has Works Control Centre (WCC) been informed of details of hot work?

PRECAUTIONS WITHIN 12 METRES OF WORK
Are combustible liquid, vapour, gasses removed or protected?
Are combustible floors protected?
Are flammable liquids, dust, lint removed or protected?
Is explosive atmosphere in area eliminated?
Are all wall and floor openings covered?

WORK ON WALLS OR CEILINGS
Is construction non-combustible and without combustible coverings or
insulation?
Are combustibles on the other side of wall or ceiling moved away?
Are fire resistant coverings under works to collect sparks?

WORK ON ENCLOSED EQUIPMENT
Is enclosed equipment cleaned of all combustibles?
Are containers purged of flammable liquids/vapours?

FIRE WATCHER
Is Fire Watcher required?
If required, has Fire Watcher been organised?
Is Fire Watcher trained in use of this equipment and sounding alarm?
Is Fire Watcher supplied with appropriate fire extinguisher?
Has fire panel been de-isolated?

Other precautions taken:

**All questions are to be answered.**

Form
02/02
CONTRACTORS OCCUPATIONAL HEALTH, SAFETY
AND ENVIRONMENT DECLARATION FORM PF397

CONTRACTORS DECLARATION

Declaration in relation to: Occupational Health and Safety, and Environment (OHS & E) obligation for Contractors.

Contractors to complete declaration and return, prior to commencement of work.

I,.......................................................................................................................................................................................
(Company name)

.........................................................................................................................................................................................
(Company address)

.........................................................................................................................................................................................
(Name and position of person making the declaration)

.........................................................................................................................................................................................
(Signature of person making the declaration)

.........................................................................................................................................................................................
(Date of signing the declaration)

do solemnly and sincerely declare that The Contractor engaged by The University of Queensland, Property and
Facilities Division, hereby agrees to comply with and adhere to the Property and Facilities OHS & E policy.

Form
02/02
CONTRACTOR SITE HANDOVER CERTIFICATE FORM PF398

PROJ ECT:.......................................................................................................................................................................
LOCATION:....................................................................................................................................................................

The Contractor is to verify that the following points have been addressed:
All works have been completed as per The University of Queensland Contract Agreement,
Any defective work will be rectified,
All hazards and potential hazards resulting from this work have been controlled,
The area has been left in a safe condition.
Until hand over has taken place, the Contractor shall be solely liable for any accidents, injury, damage or loss to any
person, or to property of any person arising from the carrying out of these works. Hand over of site will not be
effective until this form has been signed by all listed parties.
Work has been completed on this project except for the items listed below (delete where not applicable):

...........................................................................................................................................................................................
...........................................................................................................................................................................................
...........................................................................................................................................................................................
...........................................................................................................................................................................................

Signature of the Contractor: ..............................................................................................................................................
Name: ..................................................................................................................... Date: ................................................

Signature of Project Manager/Supervisor/Officer:............................................................................................................
Name: ..................................................................................................................... Date: ................................................

Form
10/05/06
ASBESTOS PERMIT TO WORK PF430

Building and/or maintenance work in areas known to contain asbestos containing materials is prohibited, unless an Asbestos
Permit to Work has been issued to the Contractor or Property & Facilities personnel involved.
Asbestos containing materials have been used in various locations throughout the University of Queensland. Before approval is
granted to proceed with work, you are required to confirm the following:
l. Has the Asbestos Register been examined jointly by the Contractor and UQ Property & Facilities Staff
(Project Manager/Trade Supervisor/HSC)? YES/NO/NA
2. Has the area where the intended works are to be performed been examined jointly with the appropriate UQ
P & F Division personnel? YES/NO/NA
3. Are there asbestos containing materials present in the work area? YES/NO/NA
4. Will the works impact on or disturb the asbestos containing materials? YES/NO/NA
5. If YES to question 4 above, are the appropriate asbestos work as outlined in the University of Queensland
Asbestos Management Plan documented and understood? YESNO/NA
6. If YES to question 4 above, have you submitted a risk assessment and/or a work method statement for the
task that you intend to undertake? YES/NO/NA
7. Are UQ personnel, students, visitors and/or members of the public at risk from airborne asbestos? YES/NO/NA
8. Is it necessary to evacuate UQ personnel, students, visitors or members of the public prior to work
commencing? YES/NO/NA
9. Has the Person in charge of the building been notified of the asbestos removal including all details? YES/NO
10. What is the risk category of the Asbestos? HIGH/MED/LOW
11. What is the type of Asbestos ? CHRYSOTILE/AMOSITE/CROCIDOLITE
All works are to be performed in accordance with the special requirements or work procedures outlined in the University of
Queensland Asbestos Management Plan and Safety Workbook procedures. If any unknown materials, or materials suspected of
containing asbestos are encountered, work is to cease immediately and UQ Property and Facilities Division notified. This
Asbestos Permit to Work is issued to the nominated recipient for the specific occasion stipulated below:
Work Permit No. (Issued by P & F Works Control Centre): ......................... Date of Issue: ...................................................
This Permit is issued to (Company/Contractor/P & F Staff Member): .....................................................................................
Contact Telephone Number (Office): .............................................. Mobile: ..........................................................................
Asbestos Removalist Licence Number:...................................................................................................................................
Location of Works:..................................................................................................................................................................
Description of Works: .............................................................................................................................................................
Duration of Works: .................................................................................................................................................................
This Permit is Valid up to : .....................................................................................................................................................
Type of ACM : .......................................................................................................................................................................
I have read and understood the requirements and procedures described in the University of Queensland Asbestos Management
Plan or, if applicable, the P & F Safety Workbook procedures, and the requirements of this permit to work:
I hereby authorize The University of Queensland to engage a licensed asbestos removalist to clean any asbestos
particles/debris/hazards that was created as a result of work carried out by my/our Company and the removal cost will be
payable by.................................

Name of Recipient (please print): ....................................
Signature of Recipient: ................................:......... P & F Div. Rep. Signature: .....................................

Asbestos Permit to Work Checklist
(Tick if Applicable)

Division of Workplace Health and Safety Asbestos Removal Licence required-
Mandatory
Health & Safety Plan/Work Method Statement to be prepared and approved prior to works
commencing
Health & Safety Coordinator (HSC) to be present whilst work is being carried out
Health & Safety Coordinator (HSC) to make frequent site inspections during job
Low speed power tools only allowed
Personal protection equipment to be worn
No air conditioning to be running on affected building/floor
'Asbestos No Entry' signs to be placed at each end of affected floor and in the lift lobbies
Barricades and 'Asbestos No Entry' signs to be placed around perimeter of job site
Special black plastic lined bins required for removal of asbestos waste
Occupants of building/floor to be advised of the work and that entry will be barred during
the work time
Procedures documented in asbestos removal technical specifications/procedures for this
work to be adhered to
Air monitoring required during work period and upon completion of work
Air monitoring required upon completion of work - Mandatory
Visual clearance inspection by independent party only required

The Health & Safety Coordinator (HSC) to sign acknowledgement if required to be in
attendance when Permit is issued

_______________________________
Health & Safety Coordinator

Copy to OHS Unit

Noted.

PF430 Asbestos Permit to Work Form Page 2 of 2

Confined Space Management Plan

PERMIT FORM FOR CONFINED SPACE ENTRY
Category 1 and 2 type spaces

1. Name and Address

Contractors Name .

Location of work .

Name(s) of workers .

Trades supervisor (UQ) .

2. Description of work to be undertaken
(Describe briefly the work to be undertaken)

3. Isolation of confined space
(Tick the items below which have been isolated or made safe):

Pipelines (water, steam, gas, etc.)
Mechanical/electrical drives
Sludges/deposits/waste
Harmful materials
Electrical services
Warning notices, locks or tags have been fixed to means of isolation
Radiation services
Mechanical services

4. Hot work
(Tick the items below which will be observed if hot work is performed)

Area clean and free of all readily combustible material
All drains within 15m covered with fireproof wet blanket
Appropriate fire extinguishers on site near source of ignition
Welding machine/gas cylinders located (not within 8m of any drain)
Welding machine earthed directly to equipment being welded as close to welding point as
possible
Power leads not draped across pipelines or access ways

The University of Queensland Confined Space Management Plan April 2005 Page 13 of 27


5. Hazards likely to be encountered
(Identify what hazards may be encountered during the work include any work materials which might be used
e.g. 2-pack epoxy paints and cleaning products. Also consider what types of contaminants are generated in
confined space environments e.g. phosphine is produced when grain dust is wetted or where welding occurs in
this type of environment)

6. Atmospheric test requirements
(Fill in the details below relating to atmospheric conditions. Indicate time of measurement.)

Atmosphere Acceptable
conditions
Result
Time..
Result
Time..
Result
Time..
Result
Time..
Result
Time..
Oxygen-min >19.5%
Oxygen-max <23.5%
Flammability <10%
LEL/UEL

Hydrogen sulphide <10ppm
Chlorine <1ppm
Carbon monoxide <30ppm
Sulphur dioxide <2ppm
Other
Test initials

7. Stand-by personnel and rescue arrangements

Stand-by person(s):

Emergency procedures are understood and are available

8. Personal Protective Equipment
(Tick the personal protective equipment which will be worn):

Supplied-air respirators
Air-purifying respirator (filter type .)
Safety harness and/or safety line or lifeline/rescue
Eye protectors
Hand protection
Foot protection
Protective clothing
Hearing protectors
Safety helmets


8. Ventilation/ Requirement for purging
(Specify ventilation method required)

9. Authorisation

Trade Supervisor / Project Officers
The confined space described above is in my opinion in a
safe condition for the work to be done provided that the
precautions above are fully observed.
Signed____________________date/time______________ .
Approval
I certify that I have re-examined the above confined space
and that it will be safe to enter without/with approved
breathing apparatus from ___________on___________
to____________on______________ .
Signed____________________ date/time______________.
Renewal

I certify that I have re-examined the above confined space
and this permit is extended to ______________________
on___________________.
Signed____________________date/time_______________
.
Tradesman
Acceptance
I have read and understood the above safety requirements
and will ensure that they are strictly followed.

Signed___________________date/time_______________
Completion
I certify that work has been completed and that all
personnel, tools and equipment have been withdrawn, all
guards and covers replaced and all barriers and notices
withdrawn.
Signed___________________date/time________________

Extension Request

Work has not been completed and an extension is requested.

Signed___________________date/time________________
Inspection &
Recommissioning
The above confined space has been inspected by me and is
safe to be taken back into service.

Signed___________________date/time________________


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