DISCUSSION PAPER NO-01 CITY VILLA- ABU DHABI

1. What is the time period under Clause 52.2(a) to serve a notice if a rate in the contract is
inappropriate?
14 Days
2. What are the types of Formwork Systems are used in high-rise buildings?
Tunnel form formwork system
Steel form work system/Metal
Climbing form work system
Flying form work system
Modular form work system
3. How do you advise to the employer for most cost effective foundation system pertaining to a high-
rise building (pointing out to my project app. 28 stories)?
When we consider about the durability and life time of the building I will consider pile foundation
for this building as this is commonly using foundation type in UAE.I understand draft
foundation is less cost but it is not suitable at UAE for 28 story high rise buildings.
4. What are the advantages in UAE soil condition by using a raft foundation?
Loose soil condition- Easy to excavate (As depth of raft foundation mostly within 1m to 5m)
Low water table is allow to excavate easily (Even though in some place if there is high water
table in UAE point of view de watering is possible)
Hard rocks will not be encountered in lesser depth excavations
5. What are the Methods of Measurement you are familiar with?
SMM7, POM (I), CESMM3, NRM
6. List out differences between CESMM3 and POM(I)?
CESMM3 POM(I)
Items classified as A to Z Items classified as A to R
For civil Engineering works For both building and Civil Engineering works
Descriptive Non descriptive
Coding system to be included cross refered to
BOQ
No coding system is required
Method related charges is possible Not here


7. How do you measure a Coffer Dam under CESMM3?
It shall be included under method related charges (Under preliminaries)
8. UAE law is related with construction?
Federal Law No-5 (1985)- Civil code construction Management related (Amended in 1987)
9. When does the contractor submit Statement at Completion and what does it include?
As per FIDIC 1987, clause 60.5, Contractor shall submit to the Engineer not later than 84
days from the TOC issued.
This includes
o Final Value of the Works
o Any further sum as per contract (Contractor consider to be due)
o An estimated amount which the contractor considers due based on the contract
10. How about the Final Statement?
Final Statement should be submitted within 56 days from DL Certificate. Within 28 days from the
submission of Final Statement, the Engineer shall issue a Final Payment Certificate. 6 copies of
each should be submitted by the contractor.
11. If the time is essence, which procurement path do you recommend for the employer regarding a
high-rise office building?
Yes, well there are 4 procurement paths available which are traditional, Design and build,
Contraction management and Management Contract.
We cannot go for traditional which is more time consuming for the design phase as well as
tendering , as there is time essence for this project we cannot go for this path
Design and build procurement path is fine, but there are some difficulties to achieve required
quality and manage the variation it may lead high construction cost. Therefore I cant
recommend for Design and Build option.
Management path is the good choice, but Construction Management client should have the
contractual knowledge as they have the direct link with package contractor.
My recommendation shall be Management Contract procurement route
In this procurement route, early start of the project is possible, As time is important we can
choose a Management contractor and start the work at site and move forward
(We can argue in our own point of view either design and build or Management contract)
12. What are the tender documents do you issue to the Contractor under D&B tender?
Employer requirements/Client Brief
Performance Specification
Instruction to tenderers
Form of tender
Condition of contracts
SOPR?
Concept design drawings if it is develop and construct
COSC?
13. How do you evaluate a tender submission?
Check signatory/ power of attorney
Validity of tender bond
Form of tender
Check weather required copies have been submitted
Like for like comparison
Check the trade license
Check whether tenders are in compliance with the invitation to tender
Arithmetical checks on cost components
Non compliant tenders are considered in accordance with conditions set in ITT
All tenders aligned on a like for like basis and compared with each other and with the pre tender
estimate
Analysis undertaken of resource levels committed by each contractor on the merits of the team
proposed
Post tender clarifications / interview / meetings with selected tenderers
Tenders scored against the pre determined selection criteria
14. What do you especially consider when analyzing a D&B tender?
Check whether it is complying with clients requirements or not
15. How do you ensure the design is met as per the employers requirements under D&B tender?
I will forward the submission to my design department and they will check whether the
submission is complying with clients requirements or not.
16. Have you done any cost plan?
It is the Cost Control tool during the design process
There are two types of Cost plans, one is Design to cost and next one is Cost to design. Both
are using in the pre contract design stage.
Design to cost is called as Elemental cost plan Cost to design called as Comparative cost
Plan.
A schedule showing how much of a developers budget is to be spent on each element of his
project so that the design and construction can be controlled within the forecast.
But during construction phase there is no cost plan. Then the cost report is used as tool to
control the cost.
17. How did you obtain cost information?
Historic cost information from previous projects
Manufacture / supplier literature
BCIS (Building Cost Information Services)
Cost models and cost data published in industry magazines
Price books.
18. What do you exclude in your cost plan / what is the percentage of consultancy fee?
Financing charge
Procurement costs
Land cost
Third party Checking
Authorities/ Approval Charges for the project.
19. How do you respond if a client requests from you a cost estimate for a hotel building at 5.00 pm
evening?
I will tell him to contact my Company first because there is some fee for the services.
I would say him that to give a cost estimate I need sufficient time to study the client
requirements then only I would be able to give you a proper estimate
20. What sort of information do you request from the client?
Type of hotel (4star, 5 stars)
Number of king rooms, number of queen rooms
Location
Construction period/delivery date of the project
Preferred Procurement route and tendering methods.
21. How do you value PII?
It shall be valued depends on the company turnover. RICS already recommended the amount of
PII accordance with Company turn over.

22. What is LAD?
Liquidated & Ascertained Damages (Ascertained, General or Un-liquidated damages) are the
actual damages/cost incurred. This is practicing in UK, but in UAE as Penalty.
return on capital, professional costs, loss of income, extra cost of fluctuations, commissioning
costs, cost of hiring alternative accommodation can be considered while calculating the LAD
23. How do you decide LAD value per day if LAD is not included in the contract but there is provision for
EOT?
Calculate all the additional expenses to the employer and loss of Income, if the function of
project would start as scheduled in the contract and divide the cost by the extended time
period.
24. What do you include in your Cost Report?
Anticipated Contract Sum, Increase or decrease from previous cost report, Project details,
Amount applied, Amount certified, Amount paid, VO Status, Pending VOs, Release of
Provisional sums, Claims details, Cash Flow chart, Day works, Subcontractors liability
statement, reason for the above.
25. Can you explain the provision of Suspension of Works as per your contract?
Engineer can suspend the works anytime, by that occasion contract shall make relevant
protection works to the completed works
Contractor shall wait 84 days for the Engineers decision
If no decisions given on or before 84 days Contractor can write request to Engineer and give a
notice of termination after 28 days.
(Please develop your answer according to your contract)
26. Which programme (s) do you use when preparing EOT claim?
Approved base line program (Clause 14)
27. What are the delay analysis methods used in the industry?
As plan vs. As built
As plan impact
Collapse as built
Window analysis
28. What are the advantages of using Standard Forms of Contract in the industry / do you advise the
employers to use Bespoke Conditions of Contract?
No, I will recommend to use standard form of contract
Standard forms are released as tested version before release to use as standard form of
Contract. So there are minor error or error free document compare to bespoke type of form of
contracts.
Standard forms are risk balance document
All parties to contract are well aware of this
No additional cost to prepare form of contract
Tender price would be high if we use the bespoke contract.
29. How do you administrate Provisional Sums?
According to the FIDIC 4th edition 1987 , provisional sums can be instructed in two methods
Engineer can instruct to the main contractor to carry out the provisional sums and then it is
valued in accordance with the clause 52.
Or it can be instructed through nominated sub contractor, then the sum to be paid to the
contractor will be determined in accordance with the clause 59.4
30. Is there any situation under your contract which the contractor is only entitled EOT without
additional cost?
Yes, Adverse climatic conditions
31. Then, why is it?
Because it is uncontrollable/un predictable by either parties. It can be tell as Act of God
32. Can you explain the dispute resolution procedure as per your contract?
From the order for suspension the Engineer have to give decision on whether to go ahead or
not.
The Contractor can go for an arbitration (Within 70 days after that 84 days)
Receipt of the notice, within 56 days can undergo an amicable settlement
On or after 56 days arbitration shall commence
33. How about your knowledge regarding ADR methods?
Negotiation
Mediation
Conciliation
Expert determination
MedArb
34. What are the Balance Sheet and Profit & Loss A/C?
Balance sheet is a summary of persons/organizations balances (Asset, liability, and ownership
equity) as of a specific date (Single point in time).
This shall also be described as a snapshot of an organizations financial condition.
The Balance Sheet is a snap shot in time of a company's overall worth. The Profit & Loss
Account (P&L) is a report of the company's profit on the sale of their goods or the provision of
their service over a trading period, (normally one year).
35. What are levels of business planning strategies?
Labor level planning
Supervisory level planning
Management level planning
36. Why cash flow forecasting is important?
Look for funding arrangements (If negative cash flow)
Identify excess funds
To determine problems with a business's liquidity
To evaluate the risks within a financial product
To determine a project's rate of return or value
37. If you see a labour works without PPEs at your site, what will you do?
I will immediately stop the work and inform to the safety manager
38. Who concerns the Safety at your site?
Safety is a team work and everyone is responsible for safety
39. Have you attended any Tool-box Meeting? What is it?
Toolbox safety meetings are 10-15 minute on the job meetings held by team leader / supervisor
/ safety manager to keep employees alert to workplace hazards, and by preventing accidents,
illnesses and on-the-job injuries. (normally every morning)
40. What does Safety Plan include?
This to be submitted with tender
Company safety induction meeting
PPE
Tool box meeting
House keeping
First aid
Emergency evacuation plan
Safety meeting
Fire protection

41. What is Client Care?
It is a continuous process or concept of understanding clients requirements, suggestions,
complaints etc.
And analyzing it to find a solution suitable to client requirements and to enhance our own
business
42. Can you explain Complain Handling Procedure?
Complain handling procedure is set out by RICS to monitor the proper service has been
delivered by Charted firms/ firms are Regulated by RICS
Companies can have different kind of CHPs
There shall be a appointed complain handler/Senior manager act as a Complain Handler
It should explain how the complains will be handled and how the solutions will be given
43. What is the PII / why do we need it?
Professional Indemnity Insurance
In case of any professional negligence monitory value of damage shall covered by the insurance
company
44. What are the Core Values?
We need to explain all twelve professional and ethical standards of RICS
45. What is Conflict of Interest / give an example in your practice?
Act of favors or acting bios. Making the decisions by having the interest on the party. The
situation, we cant provide impartial service/Judgment.
Eg. Brother is submitting a tender and other brother is working as a tender evaluator.