0

SAP AG 1999
Budget billing procedure
Determination of budget billing amounts and
requirements
Contents:
Budget Billings
(C) SAP AG IUT110 10-1
0.2
SAP AG 1999
At the conclusion of this unit, you will be able to:
Budget Billing: nit !b"ecti#es
$%plain the difference between a budget billing
plan and a payment plan
Create and change budget billing plans
(C) SAP AG IUT110 10-2
0.&
SAP AG 1999
Budget Billing: Business 'cenario
A customer(s consumption pattern has changed.
After ad"usting period consumption, you
calculate the new budget billing plan.
(C) SAP AG IUT110 10-3
0.)
SAP AG 1999
Budget billing
A down payment, which i
dete!mined "!om the #i$$ %m tota$
and i !eca$c%$ated "o! the ne&t
pe!iod'
Budget billing categories
Statitica$ potin( with #%d(et
#i$$in( !e)%i!ement
*e#it-ent!y pa!tia$ #i$$
*ayment plan
+onth$y #i$$ "o! an a(!eed
amo%nt ("i&ed o! ,a!ia#$e), and
ett$ement at the end o" the
pe!iod
*ayment plan categories
-i&ed amo%nt
.%d(et #i$$in( p$an
/a!ia#$e amo%nt
A,e!a(e month$y p$an
+', +',
Budget billing
procedure
Budget Billing *rocedure: !#er#iew
(C) SAP AG IUT110 10-0
0.-
SAP AG 1999
*ayment *lan Categories
Budget billing plan
An a#erage amount is determined manually or by simulation. .he
customer pays this amount for a specified period. At the end of this
period, simulation occurs again for the ne%t period. +n addition, actual
billing occurs monthly. .he results of this billing are shown on the bill and
settled in the last month of the billing period.
A#erage monthly billing plan/equali0ed billing plan
+n a#erage monthly billing/equali0ed billing, the customer is charged an
a#erage amount based on billings o#er the last 12 months 2or less in the
case of new customers3. +n addition, actual billing occurs monthly, and
the results are shown on the bill. .he amounts due for later months are
calculated using the a#erage of the pre#ious months plus the current bill
and the accumulated difference.
(C) SAP AG IUT110 10-1
0.4
SAP AG 1999
5rouping of budget billings from the same billing period
Allocation of budget billings to indi#idual contracts
Display of the accumulated and indi#idual budget billing amounts
Display of the open budget billing amounts
Automatic and manual determination of the budget billing amount
'ettlement
Budget billing
plan
Budget billing
cycle
Due date
determination
*rintout
Budget Billing *lan: !#er#iew
(C) SAP AG IUT110 10-2
0.6
SAP AG 1999
Creating / Ad"usting Budget Billing *lans
Business processes
7or mo#e,in
7or periodic billing $%trapolation Due date
7or in#oicing Budget billing plan 5rouping of contracts
Amount determination Amount chec8
9anual calculation
Automatic e%trapolation
Due date of budget billing amounts
.erms of payment from the contract account
Utility companies often only bill for their services at the end of a supply period, i.e. during annual
consumption billing. Therefore, to maintain liquidity during the current period, budget billings are
billed by anticipating the total amount owed by the customer. The budget billing plan sets down the
dates and size of the budget billings and forms the basis for increases in budget billings.
Budget billing plans are normally created automatically, e.g. during invoicing or move-in. They can,
however, be created manually.
Contracts that must be invoiced together receive a common budget billing plan. ll other contracts
belonging to the contract account receive an individual budget billing plan.
(C) SAP AG IUT110 10-3
0.:
SAP AG 1999
1;;;
01/11 .... .... .... .... .... .... 01/0:
Billing period
2000
01/0;
.... .... .... .... .... .... 01/1)
Budget billing period
Actual meter
reading
$%trapolation of consumption using
weighting procedure,
billing simulation for the period
<e%t scheduled
meter reading date
2from scheduling3
Distribution of entire amount
o#er the budget billing amount due dates
=uantity,Dependent $%trapolation
Billing calculates the demand up to the ne!t planned meter reading date and the system simulates
billing for the budget billing period. The budget billing items created in this way are transferred to
invoicing in the billing document. "nvoicing accepts these amounts and distributes them over the
individual budget billing due due dates.
#or this reason, when a contract is billed, schedule records must already be generated for the ne!t
billing period.
(C) SAP AG IUT110 10-4
0.;
SAP AG 1999
Creation of partial bills
5eneration of debit,entry partial
bills which are calculated as
down payments against the bill
sum total owed.
7+,CA posting
Debit entry
+tems per contract
Document only in
customer account when
recei#able
'ales ta% posting on
recei#ables
Budget billing request
5eneration of statistical
posting documents which are
calculated as down payments
towards the bill sum total
owed.
7+,CA posting
'tatistical posting document
+tems per contract
>epetition items for each
budget billing amount due
date.
'ales ta% posting on
payments
Budget Billing Amounts Due
Debit
entry
'tatistical
posting
+', +',
*rocess budget
billing amounts
*%e date dete!mination
%in( te!m o" payment
Sched%$in( %in( the
po!tion
The scheduled budget billing dates are determined from the portion valid for the contract and the
parameter record. The following details are set down$
%ength of the budget billing period &several months or one year'
Budget billing cycle, i.e. the scheduled dates are at regular intervals over the period &monthly or
every few months'.
The specifications for the portion can be overridden in the budget billing plan or in the contract.
(hile changes in the budget billing plan ta)e effect immediately, entries in the contract only become
effective the ne!t time a budget billing plan is produced.
The budget billing amount due date results from the scheduled budget billing dates and the terms of
payment in the contract account.
(hen requesting budget billings, a debit entry can be generated in Contract ccounts *eceivable and
+ayable or a statistical posting &budget billings which do not affect the general ledger' can be carried
out, as desired.
(C) SAP AG IUT110 10-9
0.10
SAP AG 1999
?ou are now able to:
Budget Billings: 'ummary
$%plain the difference between a budget billing
plan and a payment plan
Create and change budget billing plans
(C) SAP AG IUT110 10-10