Audts o Ouaty Assurance Systems

o lnnsh Hgher Educaton lnsttutons

Audt Nanua or oo8o++
llNNlSH HlGHER EDUATlON
EVAlUATlON OUNll
+o:oo;
ISBN 978-952-206-074-7 (paperbound)
ISBN 978-952-206-075-4 (pdf)
ISSN 1457-3121
Publisher: Finnish Higher Education Evaluation Council
Cover: Juha Ilonen
Layout: Pikseri Julkaisupalvelut
Tammer-Paino Oy
Tampere 2008
Preace
The Finnish Higher Education Evaluation Council (FINHEEC) is now pub-
lishing a revised edition of the Audit Manual first released in 2005. The new
manual follows the general principles and procedures of the earlier version,
but includes certain technical precisions and corrections based on the feed-
back obtained from the higher education institutions (HEIs) and auditors, as
well as on the experience accumulated by FINHEEC in its own work. The
practical principles of re-audits are also included in the present manual.
FINHEEC thus implements the audits of the quality assurance (QA) sys-
tems of the HEIs in line with the Bologna process. The Finnish HEI system
is fairly mature by European standards, and therefore auditing is a suitable
procedure for the evaluation of QA in Finland.
During the past two decades, the European higher education system has
undergone great changes, and several countries have been faced with serious
quality problems and have found it necessary to adopt accreditation proce-
dures, in particular. In accreditation, the minimum quality criteria are set by
a party outside the HEI, and the purpose of the evaluation is to provide a
yes or no answer as to whether the minimum quality criteria are met or
not.
In the Finnish audit model, the HEI can decide on its own QA system,
and FINHEEC evaluates its performance. Another benefit of auditing is that
it contributes to the enhancement-led evaluation principle adopted by FIN-
HEEC, also recognised by the HEIs as a procedure that supports their own
work and autonomy. The HEIs remain responsible for the quality of their
own operations.
This audit model was developed in 20052007, and the QA systems of
12 HEIs were audited during this period. The HEIs and FINHEEC have
agreed on an overall timetable, and each university and polytechnic will un-
dergo an audit by the end of 2011.
According to the feedback and audit reports, the audits have clearly
boosted the systematic improvement of QA systems and procedures. Quality
assurance has generated tools for the internal management of HEIs, directing
the HEIs in their work to develop their operations as a whole. The quality
assurance of education seems to be most advanced. The effectiveness of the
QA systems and the continuous utilisation of the information generated
through the systems are the major development challenges for the HEIs.
The present Audit Manual is, of course, not the final word in the evalua-
tion of HEIs. In the international context, this field never stops developing,
and the good results obtained in Finland can also contribute to international
development. FINHEEC collaborates closely with other Nordic countries on
evaluation issues and has world-wide co-operation contacts, including Africa.
As soon as possible, FINHEEC will have its own operations externally
evaluated, thereby becoming eligible for the European Quality Assurance
Register (EQAR), hopefully in 2008.
FINHEEC hopes that the present revised Audit Manual will further pro-
mote the national and international quality of Finnish higher education, en-
hancing its overall competitiveness.
This Audit Manual will remain in force until the end of 2011 or until
decided otherwise by FINHEEC.
Professor Ossi V. Lindqvist
Chair of the Finnish Higher Education Evaluation Council
ontents
+ ++ ++ Natona and nternatona background to audtng Natona and nternatona background to audtng Natona and nternatona background to audtng Natona and nternatona background to audtng Natona and nternatona background to audtng _______________________ _______________________ _______________________ _______________________ _______________________ ; ;; ;;
Audts o the quaty assurance systems n pace n HEls Audts o the quaty assurance systems n pace n HEls Audts o the quaty assurance systems n pace n HEls Audts o the quaty assurance systems n pace n HEls Audts o the quaty assurance systems n pace n HEls __________________ __________________ __________________ __________________ __________________ , ,, ,,
.+ Premses ___________________________________________________________ ,
. Objectves __________________________________________________________ +o
. locus and crtera o the audt ________________________________________ +o
Audt process Audt process Audt process Audt process Audt process _______________________________________________________ _______________________________________________________ _______________________________________________________ _______________________________________________________ _______________________________________________________ + + + + +
.+ Audt agreement ____________________________________________________ +
. Audt matera ______________________________________________________ +
. Neetng to prepare or the audt vst __________________________________ +(
.( Audt vst __________________________________________________________ +
. Audt group ________________________________________________________ +
..+ omposton o the audt group and crtera mposed on audtors ____ +
.. Dsquacatono audtors______________________________________ +
.. Audtor tranng _______________________________________________ +
..( Prncpes and ethca gudenes _________________________________ +;
.. Remuneraton ________________________________________________ +;
. Audt report ________________________________________________________ +;
.; Pubcaton o resuts and eedback dscusson __________________________ +8
( (( (( Audt concusons and consequences Audt concusons and consequences Audt concusons and consequences Audt concusons and consequences Audt concusons and consequences ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ +, +, +, +, +,
Re-audts Re-audts Re-audts Re-audts Re-audts _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ o o o o o
.+ Targets and crtera o re-audts ______________________________________ o
. Re-audt process ___________________________________________________ o
..+ Negotaton between the HEl and llNHEE _____________________ o
.. Re-audt agreement ___________________________________________ +
.. Re-audt matera ______________________________________________ +
..( Appontng the re-audt group __________________________________
.. Tranng o the re-audt group___________________________________
.. Audt vst ____________________________________________________
..; Report _______________________________________________________
..8 Pubcaton o resuts and eedback dscusson _____________________
. oncusons and consequences o the re-audt _________________________ (
Audt oow-up and deveopment o the OA systems Audt oow-up and deveopment o the OA systems Audt oow-up and deveopment o the OA systems Audt oow-up and deveopment o the OA systems Audt oow-up and deveopment o the OA systems ____________________ ____________________ ____________________ ____________________ ____________________
Appendces Appendces Appendces Appendces Appendces
+: Audt concepts _____________________________________________________
: Audt crtera ______________________________________________________ ,
: The phases and chronoogca order o the audt process _________________
;
+ Natona and nternatona
background to audtng
An improved quality of HEIs is a factor in international and national compe-
tition. High quality enhances the competitiveness of Finnish society and the
international attractiveness of education provided in the country. A highly ed-
ucated population as well as more extensive promotion and utilisation of
knowledge and competence are defined as the core elements of national
competitiveness in the Finnish national innovation strategy.
1
Using various
means, the aim is to enhance the Finnish position in the international divi-
sion of labour. At the same time, internationalisation is a prerequisite for high-
er quality and improved innovations.
On a European level, the major efforts for improved competitiveness in-
clude the Lisbon strategy and the Bologna process. The challenge of the Lis-
bon strategy is for Europe to become the worlds most dynamic economic
area. The Bologna process supports this aim in the realm of higher education,
and the objective is the creation of the European Higher Education Area
(EHEA) by 2010. A signatory country, Finland is committed to the process.
An important element of the future EHEA is the quality assurance of higher
education.
European higher education competes in the global education market.
Competition and the surpassing of national borders have led to a situation
where it is no longer sufficient to have national confidence in the uniform
level of a countrys higher education. Today, higher education must be com-
prehensible and reliable also internationally. In particular, the mobility of stu-
dents and labour emphasise the need to be able to demonstrate the quality of
education and degrees in international terms. It is up to the HEIs to contin-
uously develop their own operations and improve and assure quality. There
are also other national development needs of quality assurance, related to the
HEI financers, students and other stakeholders needing new tools to assess
whether the HEIs have suitably efficient and high quality operations. These
stakeholders also need to know how these operations are developed.
1
Science, Technology, Innovations. Science and Technology Policy Council of Finland. Hel
sinki 2006.
8
The national quality assurance of higher education has three compo-
nents: national higher education policy, the HEIs own quality assurance and
national auditing.
The Ministry of Education is in charge of steering the national higher
education policy. In practice, the national steering by the Ministry of Educa-
tion materialises in the triennial agreements on objectives and performance
negotiated between the Ministry and each HEI.
In line with the principle of the autonomy of HEIs, the Finnish system
starts with the premise that the HEIs are ultimately responsible for the quali-
ty of their own education and other operations. Each HEI can set up a QA
system that best suits its own needs. Thus the HEI is responsible for the spe-
cial QA objectives and methods as well as for their development.
Operating on the basis of respective legislation, FINHEEC has been
mainly in charge of the external evaluation of HEIs in Finland. The task of
FINHEEC is to assist the HEIs and the Ministry in evaluation-related issues
and to organise the HEI evaluations. If they wish, the HEIs can also partici-
pate in evaluations organised by other parties. Scientific research is evaluated
by the Academy of Finland.
The auditing of QA systems is one of the evaluations performed by FIN-
HEEC. The audit operations have been developed not only to support the
quality work at the HEIs but also to demonstrate that Finland has competent
and coherent national quality assurance in place at the level of HEIs.
Built to correspond to the European QA guidelines,
2
the audit model
promotes the adoption and application of the European principles in the
quality assurance of Finnish HEIs.
2
For the European guidelines and recommendations of quality assurance in Standards and
Guidelines for Quality Assurance in the European Higher Education Area, see www.enqa.eu/
files/BergenReport210205.pdf.
,
Audts o the quaty assurance
systems n pace n HEls
.+ Premses
In higher education, quality assurance means the procedures, processes and
systems used by the HEI to manage and improve the quality of its education
and other activities. The QA system of the HEI must cover all its operations.
Each HEI determines the objectives, structure, operating principles, methods
used and ways to improve its own QA system.
The FINHEEC audit model for QA systems is based on the correspond-
ing European guidelines and recommendations which underline the impor-
tance of the HEIs own quality policy development, the significance of QA
systems as management and steering tools, the role played by the students and
staff, as well as the commitment of the HEI to the continuous improvement
of its QA.
The audits focus on the procedures and processes which the HEI uses to
steer and develop the quality of its education and other activities. The aims,
operative contents or performance of the HEI are not, per se, touched upon
in the audits. Result assessment is the domain of the HEI itself and is also
performed by the Ministry of Education in the framework of its manage-
ment by objectives and performance.
The main premise for the audits of the QA systems is the autonomy of
the HEIs, comprising the principles of openness and the recognition and
identification of the HEIs social responsibility. An inherent element of the
autonomy is to implement the quality assurance in line with the peer review
principle. In this context, the HEIs assume the main expert responsibility for
the national-level evaluations of quality assurance.
+o
. Objectves
The most important aim of the audits is to support the QA system develop-
ment of the HEIs to meet the European QA principles, thereby promoting
the competitiveness of the Finnish HEIs in the global education market.
The aim of the audit of each HEI is:
to establish the qualitative objectives set by the HEI for its own activi-
ties;
to evaluate what procedures and processes the HEI uses to maintain and
develop the quality of its education and other activities;
to evaluate whether the HEIs quality assurance works as intended,
whether the QA system produces useful and relevant information for the
improvement of its operations and whether it brings about effective, im-
provement measures.
The objective of the audits is to collect and disseminate best QA practices
and promote their adoption within the HEIs. The aim of the audit processes
and public reporting on the HEI system is to activate the debate on quality
issues, as well as the interaction between the HEIs and their stakeholders.
. locus and crtera o the audt
Auditing focuses on two levels: the HEIs QA system as a whole and the qual-
ity assurance related to the HEIs basic mission. The target of the audit is the
HEIs QA system, developed by each HEI starting from its own premises and
objectives. Auditing assesses the comprehensiveness, performance, transparen-
cy, and effectiveness of the QA system, as well as the way in which the HEI
monitors, evaluates and develops its own QA system.
Audtng targets
1. Definition of the objectives, functions, actors and responsibilities of the
HEIs QA system as well as the respective documentation
2. The comprehensiveness and effectiveness of the QA procedures and
structures related to the HEIs basic mission
++
a) Degree education
3
b) Research/R&D
c) Interaction with and impact on society as well as regional develop-
ment co-operation
4
d) Support services (such as library and information services, career and
recruitment services, and international services)
e) Staff recruitment and development
3. Interface between the QA system and the management and steering of
operations
4. Participation of HEI staff, students and external stakeholders in quality
assurance
5. Relevance of, and access to, the information generated by the QA sys-
tem
a) within the HEI
b) from the perspective of the external stakeholders of the HEI
6. Monitoring, evaluation and continuous improvement of the QA system
7. The QA system as a whole.
rtera
The audits of the QA system employ a set of criteria, with different scales for
the four different stages of the development of the system. There are criteria
for an absent, emerging, developing and advanced QA system specified by
audit target (see Criteria in Appendix 2).
The report shall also include assessments by the audit group on the stage
of development of the QA system per each audit target (including sub-tar-
gets 2 ae and 5 ab). Based on these assessments, the audit group makes a
proposal to the Finnish Higher Education Evaluation Council, recommend-
ing that the QA system pass the audit or be subjected to a subsequent re-
audit.
3
Degree education refers to the education leading to the first, second and third cycle degrees.
The first cycle degrees include the university and polytechnic BA degrees, while the second
cycle refers to the university MA degrees and the post-graduate MA-level polytechnic de-
grees. The third cycle degrees are the Licentiate and Doctorate (research training).
4
Societal impact and regional development work also include continuing education (such as
professional courses), as well as the open university and polytechnic teaching.
+
Audt process
At each HEI, the audit process is composed of the following stages:
1. HEI registration for the audit
2. audit agreement signed between HEI and FINHEEC
3. audit material collected by the HEI
4. preparatory meeting for the audit visit
5. audit groups visit to the HEI
6. audit report
7. publication of results and feedback discussion.
Appendix 3 contains a chart of the various stages of the audit process.
.+ Audt agreement
FINHEEC signs an agreement with the HEI on the audit of the QA system,
indicating:
the way in which audit will be carried out
timetable of the audit process
international/domestic composition of the audit group, and the language
used in the audit
duration of the audit visit (25 days depending on the size of the HEI)
division of the audit costs
commitment of the HEI being audited to a possible re-audit.
. Audt matera
The HEI involved in an audit process collects the audit material from its own
QA system, the purpose being to provide the audit group with sufficient in-
formation and evidence to assess the comprehensiveness, performance, effec-
tiveness as well as transparency of the QA system. The HEI must compile the
audit material to allow the auditors to get a picture of the HEI organisation,
the QA system, its links to the operative steering system, as well as evidence
of the QA system performance.
+
The audit material must include the following documents:
basic material for the audit, and
evidence and samples chosen by the HEI to substantiate the performance
of the QA system.
An extensive amount of audit material does not guarantee that the audit
group gets a clear overall picture of the HEIs QA system. A concise and
clearly structured whole is better for the purpose. To describe the compre-
hensiveness and continuity of the activities, it may be feasible in certain cases
to compile a list of evidence and samples related to the audit targets instead
of including only one sample per audit target in the audit material. The audit
group members should be able to carry all the audit material with them dur-
ing the audit visit.
The audit materials are compiled in the language used in the audit
project. The HEIs who have agreed to an international audit will send their
materials in English.
The audit materials are primarily collected from existing sources. The
HEI can organise the collecting of the audit materials at it chooses.
+. Basc materas or an audt
A chart or a brief written description of the HEIs organisation, includ-
ing the number of students and staff (one page)
A chart or a brief written description of the QA system (max. three pag-
es)
The quality manual shared by the entire HEI or other quality document
in full
A brief description of the past development of the QA system (one page)
A chart or a brief written description of the links between the QA sys-
tem and the management system (one page)
The HEIs own SWOT analysis of its QA system (one page)
A summary of the major improvement targets identified with the QA
system, as well as the measures started/implemented on that basis (one
page)
+(
. Evdence and sampes chosen by the HEl to substantate
the perormance o the OA system.
The HEI must include evidence and samples providing proof of the perfor-
mance of the QA system in the audit material for each of the seven audit
targets
5
and their sub-targets. The material should indicate which evidence
relates to each audit target.
The evidence can include
samples of evaluation and feedback procedures or indicators used by the
HEI to monitor the quality of its degree education and other activities
samples of the findings from the evaluations or measurements, indicating
how they are used to develop the operations
proof of the improvement of the QA system, and how the respective re-
sults are communicated within the HEI and to its external stakeholders
proof of the impact of the QA system on the development of education
and other activities.
The HEI shall submit the audit material in ten (10) copies to FINHEEC,
no later than six weeks before the audit visit.
In addition to the above, the audit group may ask the HEI to provide
additional materials deemed necessary before the audit visit.
The HEI is also requested to provide the audit group with access to any
electronic material relevant to the audit.
. Neetng to prepare or the audt vst
About three weeks before the actual audit visit is made, the chair of the audit
group and the FINHEEC project manager in charge of the audit coordina-
tion will visit the HEI. The purpose is to organise a meeting to inform the
HEI staff and students, as well as to provide them with an opportunity to
discuss the objectives, targets, criteria and implementation of the audit.
5
For audit targets, see Chapter 2.3.
+
.( Audt vst
One objective of the audit visit is to verify and complement the picture of
the HEIs QA system, obtained on the basis of the audit material. Another is
to make the audit visit an interactive event contributing to the development
of the HEIs quality assurance.
Depending on the size of the HEI, the duration of an audit visit is two
to five days. The first day involves interviews with the representatives of the
HEIs management, teaching and other staff, students and other stakeholders.
The focus is on the QA system as a whole.
On the second day, the audit group concentrates on the QA of the de-
gree education and other operations in the different units of the HEI. The
audit group can visit faculties or individual units to verify the comprehen-
siveness, performance, impact as well as transparency and communicativeness
of the QA in actual operations. The audit group chooses the sites visited based
mainly on the audit material. Moreover, the audit group can arrange joint
meetings with various staff groups to discuss themes central to quality assur-
ance.
If necessary, the audit visit can extend to three or even five days. It al-
ways ends with a meeting with the HEI management.
In addition to interviewing staff and students, the audit group shall ac-
quaint themselves with QA materials.
. Audt group
..+ omposton o the audt group and crtera mposed on audtors
FINHEEC appoints the audit group. As a rule, the audit group is composed
of five members, three of whom are HEI exponents, one a student represen-
tative and one a work life representative. In appointing the groups, care is
taken to include representatives of both higher education sectors, as well as
the expertise of various of the HEIs staff groups (management and adminis-
tration, teaching and research as well as support services). As applicable, the
audit group should also include people with previous audit experience.
The auditors must meet the following criteria:
1. sound knowledge of the higher education field
2. experience in evaluation/auditing
3. knowledge of quality management/QA systems
4. participation in auditor training organised by FINHEEC.
+
Before the appointment of the audit group, the HEI can comment on
its planned composition.
The HEIs have a choice of a national or an international audit group.
The role and number of foreign auditors can be determined separately for
each audit.
FINHEEC will conclude contracts with the auditors on the following
aspects:
expert tasks
report writing obligation
fee
any other terms and conditions of the assignment.
The secretary of the audit group is one of the Project Managers work-
ing in the FINHEEC Secretariat.
.. Dsquacatono audtors
A person is disqualified as an auditor if he or she is an interested party or if
confidence in his or her impartiality towards the HEI in question is at issue.
This may be the case if the person is employed by the HEI under audit or
has held a position of trust in its administrative body. The auditor must in-
form FINHEEC of any likelihood of conflict of interest.
.. Audtor tranng
All auditors must have participated in the auditor training organised by FIN-
HEEC. The training focuses on the objectives and phases of the audit pro-
cess, the responsibilities of the audit group, as well as the audit methods and
the international and national quality assessment situation. The training can
involve 1020 auditors at a time. The training takes 1.5 working days.
The training includes the following issues:
the role of FINHEEC as a national and international evaluator
presentation of the audit premises, objectives and method
the tasks and operating principles of the audit
the implementation of the audit visit
audit techniques and questions
analysis of audit materials and reporting.
Before the audit visit, the audit group should have at least one prepara-
tory meeting to discuss the audit agreement and the audit materials submit-
ted by the HEI and agree on the groups internal division of labour in view
of the audit visit and reporting.
+;
..( Prncpes and ethca gudenes
The audit group must observe the following principles and ethical guidelines
related to auditing:
1. Auditing must be systematic and based on transparent and intelligible
methods.
2. Auditing must be based on the material accumulated during the audit
process and visit.
3. The auditors must have competence in auditing/evaluation, and be will-
ing to improve that competence.
4. The auditors must be impartial and objective vis--vis the HEI under re-
view.
5. The auditors must be aware of their potential links with different inter-
ests and value systems.
.. Remuneraton
The auditors are remunerated according to the criteria established by FIN-
HEEC.
. Audt report
After analysing the material accumulated during the audit process, the audit
group writes a report. The reports should follow a uniform structure includ-
ing
a description of the audit process
a description of the HEI under review and its QA system
audit findings, itemised by audit targets
conclusions
strengths and best practices
recommendations
a proposal of the audit group recommending that the HEIs QA sys-
tem pass the audit or be subjected to a subsequent re-audit.
The audit report ends with the FINHEEC decision on whether the HEI
passes the audit or whether its QA system needs to be re-audited.
The audit report is published in the language used in the audit. The re-
port is to be about 50 pages.
+8
.; Pubcaton o resuts
and eedback dscusson
The HEI audit reports are public documents. They are published in the FIN-
HEEC publication series. In addition, FINHEEC can publish compilation re-
ports in English or Finnish, summarising and analysing past audits.
The findings of the audits are published at a seminar organised by FIN-
HEEC with the HEI under review. This also gives the HEIs staff and stu-
dents the opportunity to have an open discussion about the audit findings
and conclusions with the audit group.
+,
( Audt concusons
and consequences
Based on the audit targets and criteria, the audit group appraises the fitness
for purpose and performance of the QA system, issuing recommendations
for its improvement and highlighting best practices.
The audit group issues an appraisal of the development stage of the
QA system by each audit target, using this criteria to make a proposal to FIN-
HEEC as to whether the HEI passes the audit or whether a re-audit is need-
ed. The audit group can propose that the HEI passes the audit if all audit
targets meet the minimum criteria of an emerging system, and that the QA
system as a whole (audit target 7) is at least developing.
On the basis of the proposal of the audit group, FINHEEC will decide
whether the HEIs QA system passes the audit or whether a re-audit is need-
ed. Further, FINHEEC may decide to deviate from the proposal of the audit
group.
If a re-audit of the HEIs QA is required, it will take place in about two
years from the audit proper, and it will focus especially on the improvement
proposals made.
FINHEEC maintains a register of HEIs that have undergone an audit
on its website. FINHEEC issues an audit certificate to the HEIs passing the
audit. The audit of the HEIs QA system is repeated every six years.
o
Re-audts
.+ Targets and crtera o re-audts
If FINHEEC decides to require a re-audit of the HEIs QA system, the rele-
vant decision shall include the essential improvement needs of the QA sys-
tem focused on in the re-audit. During the re-audit, the HEI is required to
provide evidence of progress in the development of its QA system in the ar-
eas defined as essential development needs. Furthermore, in the areas focused
on in the re-audit, the QA system must meet the criteria of a developing
system.
In assessing the development areas, the re-audit group uses the set of cri-
teria included in Appendix 2.
. Re-audt process
At each HEI, the re-audit process is composed of the following stages:
1. The HEI, the audit group and FINHEEC conducts a negotiation.
2. An audit agreement is signed between the HEI and FINHEEC.
3. The HEI collects the re-audit material.
4. FINHEEC appoints the re-audit group.
5. FINHEEC provides training for the re-audit group.
6. The re-audit group visits the HEI.
7. A re-audit report is prepared.
8. The results are published, followed by a feedback discussion.
..+ Negotaton between the HEl and llNHEE
As soon as possible after the audit proper, the HEI will have an opportunity
to discuss the development plan of its QA system, based on the audit report,
with FINHEEC.
+
The audit group can also be heard during these discussions. In its plan,
the HEI shall present the development measures in response to the priori-
tised development items contained in the FINHEEC decisions as well as to
the development recommendations included in the audit report.
The purpose of the negotiation is to agree on the structure of the re-
audit material and the overall time schedule of the re-audit. A memo is writ-
ten detailing the negotiation.
Representatives appointed by the HEI, the Chair and/or members of the
original audit group as well as FINHEEC representatives participate in these
negotiations.
.. Re-audt agreement
In the audit agreement signed between FINHEEC and the HEI, the latter
also committed itself to a possible re-audit. A separate re-audit agreement is
to cover the following aspects:
the re-audit targets, as defined in the FINHEEC decision
timetable of the re-audit
international/domestic composition of the re-audit group, and the lan-
guage used in the re-audit
duration of the re-audit visit (12 days depending on the size of the
HEI)
division of costs
consequences in case the HEI does not pass the re-audit.
.. Re-audt matera
The HEI is to issue a written report (1020 pages) on the progress made in
the development of its QA system. The report should include a cover page,
list of contents and a one-page summary of the performance and major out-
comes of the development work. After the summary, each re-audit target
should be presented on 13 pages, focusing on the development work and
its implementation as well as the respective results. As applicable, the report
may contain subtitles that are more detailed than the development recom-
mendations of the audit report. The appendices should include the develop-
ment plan drawn up based on the results of the first audit and/or its imple-
mentation plan. The report is the preliminary material available to the re-au-
dit group before their visit.

The HEIs report should provide written evidence of Internet links to

material indicating the measures taken to improve the QA system. Crucial
web-based materials must be printed out and integrated into the written ma-
terial. The report and documentation must not exceed one binder of 7 cm
maximum.
The HEI shall submit the material in ten (10) copies to FINHEEC, no
later than six weeks before the re-audit visit.
..( Appontng the re-audt group
FINHEEC appoints the group for the re-audit. The group includes 34
members. At least one of the members represents academia, one students and
one the work life outside academia. The composition of the group should
reflect the focus of the re-audit decision.
The group chair is one of the members of the original audit group, but
not necessarily the original chair. The group is not merely to include mem-
bers of the original audit group of the HEI, but comprise people who have
participated in some earlier audit process.
Before the group is appointed, the HEI shall have a chance to comment
on its composition, for example, in relation to conflicts of interest.
FINHEEC will sign an agreement with the auditors on the following
aspects:
expert tasks
report-writing responsibilities
fee
any other terms and conditions of the assignment.
The secretary of the audit group is one of the Project Managers work-
ing in the FINHEEC Secretariat.
.. Tranng o the re-audt group
FINHEEC provides training for the auditors, repeating the principles of the
auditors role and focusing on the re-audit targets, the HEIs material and on
the practical arrangements of the re-audit.
After having acquainted itself with the re-audit material, the group con-
venes in a preparatory meeting in view of the audit visit.

.. Audt vst
The re-audit visit is made to verify the stage of the development of the QA
system, based on the material obtained. As a rule, the visit takes one day but
can also last two days depending on the size of the HEI. The visit includes
interviews with staff from various levels of the organisation, including stu-
dents and stakeholders. Site visits to individual units are not necessarily orga-
nised.
The practical arrangements of the visit are agreed upon with the HEI.
Since the HEI and FINHEEC organised a pre-audit meeting and infor-
mation session in the original audit, similar meetings are not necessary for
the re-audit.
..; Report
Based on the material accumulated during the evaluation process (documents
from the HEI and the visit), the re-audit group writes a report. The report
includes the outcome of the re-audit per each audit target, evaluated against
the relevant criteria. The report is to contain an evaluation and conclusions,
but no development recommendation will be given.
The report is published in the language used in the re-audit.
At the end of its report, the audit group makes a proposal for FINHEEC
as to whether the HEI has passed the re-audit.
The final part of the report is the FINHEEC decision on the result of
the re-audit, based on the proposal of the re-audit group.
..8 Pubcaton o resuts and eedback dscusson
The re-audit reports are public. They are published on the Internet in the
FINHEEC publication series. They can also appear in printed form if the
HEI pays the printing expenses.
If the HEI so wishes, a publication and discussion event can be arranged
at the HEI in collaboration with FINHEEC.
(
. oncusons and consequences
o the re-audt
FINHEEC is to issue an audit certificate to the HEIs passing the audit. The
certificate states that the HEI has passed the audit, with no reference to the
re-audit.
The HEI passing the re-audit is recorded in the audit register kept by
FINHEEC.
The audit is valid for six years from the FINHEEC decision on the
passed re-audit.
Should FINHEEC decide that the HEI did not pass the re-audit, a sub-
sequent audit is performed in that HEI in six years from FINHEECs deci-
sion about the result of the re-audit. The subsequent audit will be a normal,
full audit.

Audt oow-up
and deveopment
o the OA systems
FINHEEC organises audit follow-up seminars to support the development
of the HEIs QA systems. One purpose of the seminars is to provide feed-
back on the QA system development work to the HEIs within about three
years from the latest audit. Another is to exchange experience and best prac-
tices of QA work among the HEIs. The seminars are open to all HEIs.

APPENDlX +:
Audt concepts
Ths secton ncudes the llNHEE nterpretaton o the concepts used n ths man-
ua. The dentons are based on estabshed and approved usage by nternatona
evauaton organsatons, whch llNHEE has adapted to the lnnsh hgher educa-
ton and evauaton cuture. Ths means that llNHEE s not commtted to any n-
dvdua quaty assessment method n ts audts (such as lSO, ElON or BS).
Evauaton
Evauaton s a systematc apprasa and hghghtng o vaue or a comparson
aganst objectves and targets, as we as a measurement o perormance (assess-
ment, as n quaty assessment) aganst set crtera. llNHEE sees evauaton as a
process geared to hghght deveopment needs and to puttng proposas orward.
Evauaton crtera
The evauaton crtera dene the condtons or dentyng and dstngushng the
quatatve characterstcs or quanttatve ndcators o tranng rom each other. The
crtera can consttute a threshod vaue or be scaed. The threshod vaues have
been used n the poytechnc cense evauatons and accredtaton o the proesson-
a programmes o HEls. Scaed crtera have been used n audts and n the seecton
o the quaty unts o poytechncs.
Evauaton mode (method)
ln the evauaton o HEls, the term evauaton mode or evauaton method reers
to an estabshed nternatona approach comprsng our components: +. a natona
or other externa evauaton organsaton, . a se-evauaton, . a peer evauaton,
ncudng audt vsts, and (. a pubc evauaton report.
Evauaton type
Evauaton types can be summarsed accordng to use as: +. evauaton, . accredta-
ton, . audtng and (. benchmarkng. These derent types are used to evauate
three derent targets, or organsatons, degree programmes and subjects, and they
can be used or derent purposes, rom the deveopment o operatons to ndcat-
ng accountabty.
;
Accredtaton
The word accredtaton (lat. ad + credere) means to prove somethng s reabe
and credtabe and to acknowedge ts worth pubcy n reaton to externa crtera.
Accredtaton usuay reers to ether an oca approva through orma decson-
makng mechansms o the HEls or ther programmes, or to the awardng o der-
ent quaty abes to HEls or ther programmes.
Audtng
An audt s an ndependent externa evauaton to ascertan whether the OA system
conorms to ts stated objectves, s eectve and ts ts purpose. The audts do not
address objectves or operatve resuts as such, but evauate the process used by the
HEl to manage and mprove the quaty o ts educaton and other actvtes.
Se-evauaton
Se-evauaton means the apprasa o the operatons, prerequstes and resuts by
the unt or organsaton. Se-evauaton s a means o coectng normaton about
the evauaton target and a too or the HEls to mprove ther actvtes. Se-evau-
aton can be undertaken on the organsatons own ntatve or at the behest o an
externa body.
Enhancement-ed evauaton
Enhancement-ed evauaton reers to evauaton geared to support the HEls n m-
provng ther educaton and other actvtes. llNHEE sees enhancement-ed evau-
aton as a user-ed process where the evauaton method s taored accordng to the
objectves o the evauaton, ts theme and the needs o the partcpants.
rtera
See evauaton crtera.
Ouaty assurance
Ouaty assurance means the procedures, processes and systems used by the HEl to
saeguard and mprove the quaty o ts educaton and other actvtes.
8
Ouaty assurance system
The concept o quaty assurance system (OA system) ncudes both quaty man-
agement and quaty enhancement. The term can be used n two ways: t may reer
to the quaty assurance system o an ndvdua HEl or to the natona system or
assurngthe quaty o hgher educaton. The quaty assurance system o a HEl re-
ers to the entty consttuted by the quaty assurance organsaton, the dvson o
responsbtes, procedures, processes and resources. The natona OA system reers
to the whoe consttuted by the procedures and processes o the HEls, llNHEE and
the Nnstry o Educaton, as we as the egsaton enacted to assure the quaty o
hgher educaton.
Ouaty
Ouaty can be dened n many ways, or nstance, n terms o exceence, standard
quaty, customer quaty, cost-ecency or change brought about by the opera-
tons. ln the audts o OA system, quaty reers to the approprateness (tness or
purpose) o OA methods, processes and systems n reaton to stated objectves or
ams. Understood n ths way, quaty s a vered achevement o objectves.
Ouaty cuture
Ouaty cuture ncudes both measures geared to mprove quaty and ndvdua
and coectve commtment to mantanng and mprovng quaty.
ertcaton
ertcaton s the vercaton and vadaton o an acheved standard or status. er-
tcaton oten ncudes a certcate o the status acheved. The certcate can be
awarded by a rst party (the management o an organsaton), a second party (the
customer) or a thrd party (an accredted externa certer).
Stakehoder
Stakehoders are groups or organsatons wth a vested nterest n a matter. The
stakehoders o a HEl are ts sta, students, the students parents and other tax pay-
ers, empoyers, the government, socety, trade unons and hgher educaton gradu-
ates.
SvOT anayss
SvOT anayss s a method used, or exampe, n the evauaton and deveopment
o actvtes. A SvOT anayss sts the organsatons Strengths, veaknesses, Op-
portuntes and Threats.
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APPENDlX :
The phases and chronoogca order o the audt process
The HEl regsters or an audt

The audts are done on a regstraton bass. llNHEE sets an audt tme-
tabe together wth the HEls that have sgned up.
The audt agreement s drawn up

vhen ntatng the audt process, llNHEE and the HEl concude an
agreement whch sets orth the audt method, the nternatona or
natona composton o the audt group (anguage), the duraton o the
audt vst, the tmetabe or the audt process, the costs and the audtees
commtment to a possbe re-audt.
The audt group s apponted

llNHEE apponts the audt group, generay composed o ve members,

to audt each HEl.
The HEl coects audt matera

The HEl nvoved n the audt process coects the audt matera rom ts
own OA system, the purpose o the matera s to provde the audt group
wth sucent normaton and evdence or the evauaton o the peror-
mance o the OA system. The audt materas are prmary coected rom
exstng sources.
Neetng to prepare or the audt vst

Beore the actua audt vst, the char o the audt group and the llNHEE
project manager coordnatng the audt vsts the HEl. The purpose s to
norm the HEl sta and students about the audt and dscuss ts mpe-
mentaton.
Audt vst

The vst o the audt group to the HEl asts - days. Durng the vst, the
audt group ntervews varous HEl stakehoder groups, vsts varous unts
and studes materas reated to the OA system o the HEl.
Audt report

The audt group wrtes an audt report based on materas accumuated

durng the audt process. The report ncudes the ndngs o the OA audt
and ponts out mprovement recommendatons, strengths and best
practces.

. HEl does not pass

the audt

onsequences o the audt

ln ther report, the audt group makes a proposa to llNHEE or the

concuson o the audt. llNHEE w decde whether the HEls OA
system passes the audt or whether a re-audt s needed.
+. The HEl passes the audt

The HEl s gven a certcate

ndcatng that ts OA system
has undergone a natona audt.

The HEl s entered n the audt

regster on the llNHEE
webste.
Neetng to pubsh and dscuss the audt report

The audt report s pubshed n an open meetng. The HEls representa-

tves have an opportunty to dscuss the ndngs and concusons o the
audt wth the audt group.
Re-audt n about two years
+. HEl passes the audt

The HEl s gven a certcate

ndcatng that ts OA system
has undergone a natona audt

The HEl s entered n the audt

regster on the llNHEE
webste.
The next audt s carred out n sx years rom the decson.
. A re-audt o the OA
system s needed
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7:2003 Kauppi, A. & Huttula, T. (toim.): Laatua ammattikorkeakouluihin
8:2003 Parjanen, M. : Amerikkalaisen opiskelija-arvioinnin soveltaminen suomalaiseen yliopistoon
9:2003 Sarala, U. & Seppl, H.: (toim.): Hmeen ammattikorkeakoulun kokonaisarviointi
10:2003 Kelly J., Bazsa, G. & Kladis, D.: Follow-up review of the Helsinki University of Technology
11:2003 Goddard, J., Asheim, B., Cronberg, T. & Virtanen, I.: Learning Regional Engagement. A Re-evaluation of the Third Role of
Eastern Finland universities
12:2003 Impi, 1., Laiho, U.-M., Mki, M., Salminen, H., Ruoho, K.,Toikka, M. & Vartiainen, P.: Ammattikorkeakoulut aluekehittjin.
Ammattikorkeakoulujen aluekehitysvaikutuksen huippuyksikt 20032004
13:2003 Cavall, C., de Leersnyder, J.-M., Verhaegen, P. & Nataf, J.-G. : Follow-up review of the Helsinki School of Economics. An
EQUIS re-accreditation
14:2003 Kantola, I. (toim.): Harjoittelun ja tyelmprojektien benchmarking
15:2003 Ala-Vhl, T.: Hollannin peili. Ammattikorkeakoulujen master-tutkinnot ja laadunvarmistus
16:2003 Goddard, J., Teichler, U., Virtanen, I., West, P. & Puukka, J.: Progressing external engagement. A re-evaluation of the third
role of the University of Turku
17:2003 Baran, H., Toivakka, P. & Jrvinen, J.: Slavistiikan ja baltologian koulutuksen ja tutkimuksen arvioinnin seuranta
1:2004 Kekle, T., Heikkil, J., Jaatinen, P., Myllys, H., Piilonen, A.-R., Savola, J., Tynjl, P. & Holm, K.: Ammattikorkeakoulujen
jatkotutkintokokeilu. Kynnistysvaiheen arviointi
2:2004 Ekholm, L., Stenius, M., Huldin, H., Julkunen, I., Parkkonen, J., Lfstrm, E., Mets, K.: NOVA ARCADA Sammanhllning,
decentralisering, grnsverskridande. Helhetsutvrdering av Arcada Nylands svenska yrkeshgskola 2003
3:2004 Hautala, J.: Tietoteollisuusalan koulutuksen arvioinnin seuranta
4:2004 Rauhala, P., Karjalainen, A., Lms, A.-M., Valkonen, A., Vnsk, A. & Seppl, H.: Strategiasta koulutuksen laatuun.
Turun ammattikorkeakoulun kokonaisarviointi
5:2004 Murto, L., Rautniemi, L., Fredriksson, K., Ikonen, S., Mntysaari, M., Niemi, L., Paldanius, K., Parkkinen, T., Tulva, T. ,
Ylnen, F. & Saari, S.: Eettisyytt, elastisuutta ja elm. Yliopistojen sosiaalityn ja ammattikorkeakoulujen sosiaalialan
arviointi yhteistyss tyelmn kanssa
6:2004 Sthle, P., Hmlinen, K., Laiho, K., Lietoila, A., Roiha, J., Weijo, U. & Seppl, H.:Tehokas jrjestelm elv dialogi.
Helian laatutyn auditointi
7:2004 Korkeakoulujen arviointineuvoston toimintakertomus 20002003
8:2004 Luopajrvi, T., Hauta-aho, H., Karttunen, P., Markkula, M., Mutka, U. & Seppl, H.: Permerenkaaren ammatti-
korkeakoulu? Kemi-Tornion ammattikorkeakoulun kokonaisarviointi
9:2004 Moitus, S. & Seppl, H.: Mit hyty arvioinneista? Selvitys Korkeakoulujen arviointineuvoston 19972003
toteuttamien koulutusala-arviointien kytst
10:2004 Moitus, S. & Saari, S.: Menetelmist kehittmiseen. Korkeakoulujen arviointineuvoston arviointimenetelmt vuosina 19962003
11:2004 Pratt, J., Kekle, T., Maassen, P., Papp, I., Perellon, J. & Uitti, M.: Equal, but Different An Evaluation of the Postgraduate
Studies and Degrees in Polytechnics Final Report
1:2005 Niinikoski, S. (toim.): Benchmarking tutkintorakennetyn tykaluna
2:2005 Ala-Vhl, T.: Korkeakoulutuksen ulkoisen laadunvarmistuksen jrjestelmt Ranskassa
3:2005 Salminen, H. & Kajaste, M. (toim.): Laatua, innovatiivisuutta ja proaktiivisuutta. Ammattikorkeakoulujen koulutuksen
laatuyksikt 20052006
4:2005 Korkeakoulujen laadunvarmistusjrjestelmien auditointi. Auditointiksikirja vuosille 20052007
5:2005 Auditering av hgskolornas kvalitetsskringssystem. Auditeringshandbok fr ren 20052007.
1:2006 Dill, D.D., Mitra, S. K., Siggaard Jensen, H., Lehtinen, E., Mkel, T., Parpala, A., Pohjola, H., Ritter, M. A. & Saari, S.: PhD
Training and the Knowledge-Based Society. An Evaluation of Doctoral Education in Finland
2:2006 Antikainen, E.-L., Honkonen, R., Matikka, O., Nieminen, P., Yanar, A. & Moitus, S.: Mikkelin ammattikorkeakoulun
laadunvarmistusjrjestelmn auditointi
3:2006 Kekle, T., Ilolakso, A., Katajavuori, N., Toikka, M. & Isoaho, K.: Kuopion yliopiston laadunvarmistusjrjestelmn auditointi
4:2006 Audits of Quality Assurance Systems of Finnish Higher Education Institutions. Audit Manual for 20052007
5:2006 Rauhala, P., Kotila, H., Linko, L., Mulari, O., Rautonen, M. & Moitus, S.; Keski-Pohjanmaan ammattikorkeakoulun
laadunvarmistusjrjestelmn auditointi
6:2006 Hmlinen, K., Kantola, I., Marttinen, R., Merilinen, M., Mki, M. & Isoaho, K.: Jyvskyln ammattikorkeakoulun
laadunvarmistusjrjestelmn auditointi
7:2006 Keklinen, H.: (toim.)Nelj aikuiskoulutuksen laatuyliopistoa 20072009
8:2006 Yliopistokoulutuksen laatuyksikt 20072009
9:2006 Ojala, I. & Vartiainen, P.: Kolmen yliopiston opetuksen kehittmistoiminnan vaikuttavuus. Lapin yliopiston, Lappeen-
rannan teknillisen yliopiston ja Vaasan yliopiston opetuksen kehittmistoiminnan vaikuttavuuden benchmarking-arviointi
10:2006 Lappalainen, M. & Luoto, L.: Opetussuunnitelmaprosessit yliopistoissa
11:2006 Levnen, K., Tervonen, S., Suhonen, M. & Stigell, L.: Verkko-opintojen mitoituksen arviointi
12:2006 Vuorela, P., Kallio, U., Pohjolainen, T., Sylvander, T. & Kajaste, M.; Avoimen yliopiston arvioinnin seurantaraportti
13:2006 Kyhk, R., Hakamki, S., Kananen, M., Kavonius, V., Pirhonen, J., Puusaari, P., Kajaste, M. & Holm, K.: Uudenlaista
sankaruutta. Ammattikorkeakoulujen aluekehitysvaikutuksen huippuyksikt 20062007
14:2006 Malm, K., Lavonius, H., Nystn, P., Santavirta, N. & Cornr, S.: Auditering av Svenska yrkeshgskolans
kvalitetsskringssystem
15:2006 Papp, I., Carolan, D., Handal, G., Lindesj, E., Marttinen, R., Mustonen, V. & Isoaho, K.: Audit of the quality assurance
system of Seinjoki Polytechnic
16:2006 Alaniska, H. (toim.): Opiskelija opetuksen laadunarvioinnissa.
17:2006 Pyykk, R., Kernen, P., Lahti, M., Mikkola, A., Paasonen, S. & Holm, K.: Media- ja viestintalan seuranta
1:2007 Karppanen, E., Tornikoski, E., Tytri, R., Urponen, H., Uusitalo, T., Holm, K.: Lahden ammattikorkeakoulun laadunvarmistus-
jrjestelmn auditointi
2:2007 Liljander, J.-P., Heikkil, J., Lappalainen, M., Nystn, P., Sulameri, T. & Kajaste, M.: Savonia-ammattikorkeakoulun
laadunvarmistusjrjestelmn auditointi
3:2007 Wahlbin, C., Heikkil, J., Hellberg, M., Lindroos, P., Nybom, J. & Cornr, S.: Auditering av Svenska handelshgskolans
kvalitetsskringssystem
4:2007 Jokinen, T., Malinen, H., Mki, M., Nokela, J., Pakkanen, P. & Keklinen, H.: Tampereen teknillisen yliopiston laadun-
varmistusjrjestelmn auditointi
5:2007 Saari, S. (toim.): Korkeakouluopiskelija yhteiskunnallisena toimijana. Kansallinen benchmarking-arviointi
6:2007 Korkeakoulujen laadunvarmistusjrjestelmien auditointi. Uusinta-auditoinnin ksikirja 20072009 Auditering av
hgskolornas kvalitetsskringssystem. Handbok fr frnyad auditering 20072009 Audits of the quality assurance
systems of higher education institutions. Manual for Re-Audits 20072009
7:2007 Korkeakoulujen laadunvarmistusjrjestelmien auditointi. Auditointiksikirja vuosille 20082011
8:2007 Seppl, K., Rinne, R. & Trapp, H. (eds.): Connecting Research and Client. Finnish Experience of Quality Enhancement in
University Lifelong Learning
9:2007 Auditering av hgskolornas kvalitetsskringssystem. Auditeringshandbok fr ren 20082011