Autoinvoice Overview & Data Flow 6-4-14

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Doc ID 740966.1
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11-Jun-14: Everything You Need To Know About
AutoInvoice Date Derivation & Accounting Rules (Doc
ID 1671932.1)
18-Jun-14: Credit Memo Applications Via AutoInvoice
(Doc ID 1671946.1)
25-Jun-14: Oracle Payments Funds Disbursement
Analyzer (Doc ID 1671948.1)
16-Jul-14: How To Use E-Business Tax Simulator
(Doc ID 1671945.1)

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Oracle Advisor Webcast
AutoInvoice Overview & Data Flow

Jos Manuel Martnez-Conde, Senior
Principal Support Engineer
AutoInvoice Overview & Data Flow Webcast
Resource Links
To access the AutoInvoice Overview & Data Flow webcast
recording:
https://oracleaw.webex.com/oracleaw/lsr.php?RCID=148bd87fe56fcd29db37b2e653e6e748

Questions? To ask questions on the AutoInvoice Overview & Data
Flow webcast: https://community.oracle.com/thread/3567221

Note: The link to download the presentation PDF is included in the
Continue the Discussion link above.
Objectives
Know how to complete setups
required for AutoInvoice
Understand important
AutoInvoice tables and how data
flows through them
Learn how to use AutoInvoice
Setup & Interface Diagnostics
Become familiar with AutoInvoice
Post-Process Analyzer
Agenda
AutoInvoice Setup
Data Flow
How AutoInvoice Tables Are Linked
Diagnostic Scripts
AutoInvoice Setups
Descriptive Flexfields Payment Term
Profile Options Transaction Source
Transaction Types Receipt Class
AutoAccounting Customers
Line Ordering Rules System Options
Grouping Rules

Responsibility:
Receivables Manager
Navigation: Setup >
Financials > Flexfields
> Descriptive >
Segments

Descriptive Flexfield Setup
Profile Options Setup
AR: AutoInvoice Gather Statistics
Y or Null interface data analyzed & statistics gathered

AR: Default Exchange Rate Type
Corporate Exchange Rate user defined, standardize
Spot Exchange Rate based on the rate on a specific date
User Specified Rate specified for foreign currency transactions

Profile Options Setup
AR: Maximum Lines per AutoInvoice Worker

AR: Use Invoice Accounting For Credit Memos

Sequential Numbering:
Always Used Cannot enter document if no sequence exists for it
Not Used May always enter a document
Partially Used Receive warning; able to enter document when no
sequence exists

Responsibility:
Receivables Manager
Navigation: Setup >
Transactions >
Transaction Types

Interface data
associated to a
Transaction Type
Transaction Type Setup
Responsibility:
Receivables Manager
Navigation: Setup >
Transactions >
AutoAccounting

Create default
accounts for each
account class (REC,
REV, )
AutoAcccounting Setup

Responsibility:
Receivables Manager
Navigation: Setup >
Transactions >
AutoInvoice > Line
Ordering Rules

Used to create a
particular sort order

Line Ordering Rules
Responsibility:
Receivables Manager
Navigation: Setup >
Transactions >
AutoInvoice >
Grouping Rules

Determine if one or
multiple invoices are
created

Grouping Rules
Responsibility:
Receivables Manager
Navigation: Setup >
Transactions >
Payment Terms

Define due date

Payment Terms

Responsibility:
Receivables Manager
Navigation: Setup >
Transactions > Sources

Define defaults via
Batch Source Tab
Batch Type must be
Imported for
AutoInvoice

Transaction Source Setup
Transaction Source AutoInvoice Options

Transaction Source Customer Information

Transaction Source Accounting Information


Responsibility:
Receivables Manager
Navigation: Setup >
Receipts > Receipt
Classes

Default payment method
for AutoInvoice
transactions

Receipt Class Setup
Responsibility:
Receivables Manager
Navigation:
Customers > Profile
Classes

Customer Profile Setup
Customer Setup Account Profile Tab

Customer Setup Payment Details Tab

Responsibility:
Receivables Manager
Navigation: Setup >
System > System
Options > Trans and
Customers Tab >
AutoInvoice section

System Options Setup
System Options Setup
Log File Message Level
For most detailed debug messages, set to 12
Purge Interface Tables
Yes Records successfully transferred to AR purged from interface
No AutoInvoice Purge program must be run manually
Max Memory
Benchmark = number of records being imported x 1024
For 'Failed to allocate memory for scratch_memory' error, enter a lower
number
For 'The given piece of memory is not large enough to hold a single row'
error, enter a higher number

AutoInvoice Setup Diagnostic

Application Diagnostics
Responsibility, Select
Diagnose Tab
Application Button
Receivables (AR)
Transactions
AutoInvoice Setup
Execute
AutoInvoice Setup Diagnostic

Important AutoInvoice Setup Diagnostic Sections
Line Transaction Flexfield Section

Profile Options Section

AutoAccounting Section

Line Ordering & Grouping Rules Section

Transaction Source Section

System Options

AutoInvoice Interface Data Diagnostic

Responsibility ID
Column Name must uniquely identify a transaction
Column Value list of values based on the column name selected earlier
AutoInvoice Interface Data Diagnostic
AutoInvoice Post-Process Analyzer
Overview & installation instructions available via Doc ID 1523525.1
Run immediately after AutoInvoice Import program to identify and
resolve issues
Provides recommendations specific to the error(s) encountered
Use as a
stand-alone SQL script
concurrent program (Doc ID 1524708.1)
Understand & Resolve AutoInvoice Validation Errors With The
AutoInvoice Post-Process Validation Report Webcast (access webcast
recording, presentation, and Q&A)

Provides links to known solutions for identified errors
Performs validations with the following levels of importance:
Critical Prevent AutoInvoice data import
Warning Degrade performance; interface does not fail
Informational Identify areas for improvement
Identifies System & Profile Options settings outside of best practice
recommendations

Features
Identifies other factors that affect AutoInvoice performance
Unpurged records
Orphan records
Provides information to locate transactions crated for a specific
Request ID
Overall status of records remaining in interface after AutoInvoice
List of all checks performed by the script

Features
Oracle / Legacy Feeder System
RA_INTERFACE_
SALESCREDITS
RA_INTERFACE_
DISTRIBUTIONS
RA_INTERFACE_LINES
Interface Loading Program
Submit AutoInvoice Interface Program
RA_CUST_TRX_
LINE_SALESREPS
RA_CUST_TRX_LINE_GL_DIST
RA_CUSTOMER_TRX_LINES
RA_CUSTOMER_TRX
RA_CUSTOMER_TRX_LINES
RA_CUST_TRX_LINE_GL_DIST
AR_PAYMENT_SCHEDULES
Validation errors to
RA_INTERFACE_ERRORS
AutoInvoice Data Flow
Data Flow From Interface To AR Setup Tables
INTERFACE_
LINE_ID CONTEXT
BATCH_SOURCE
_NAME TYPE CUR AMOUNT CUST_TRX_TYPE_ID
TERM
_ID
CUSTOMER
_ID
ADDRESS
_ID
TRX_
DATE
GL_
DATE
ORG_
ID
4492915 JM JM Batch Source LINE USD 1000 128494
10737
8 1007 1030
15-
MAY-
2014
15-
MAY-
2014 204
RA_INTERFACE_LINES_ALL
RA_CUST_TRX_TYPES_ALL
RA_BATCH_SOURCES_ALL
BATCH_
SOURCE
_ID NAME
ORG_
ID STATUS
LAST_
BATCH
_NUM
DEFAULT_INV_
TRX_TYPE
DERIVE_DATE
_FLAG
GL_DATE_
PERIOD_RULE
INVALID_LINES_
RULE GROUPING_RULE_ID
69999 JM Batch Source 204 A 1 128494 Y Adjust Reject 6105
CUST_TRX_TYPE_ID POST_TO_GL CM_TYPE_ID NAME TYPE DEFAULT_STATUS GL_ID_REV GL_ID_REC GL_ID_TAX SIGN
ORG_
ID
128494 Y 128493 JM Invoice INV OP 12831 12833 13394 P 204
Data Flow From Interface To AR Tables
INTERFACE
_LINE_ID
CON
TEXT ATTRIBUTE1 ATTRIBUTE2
BATCH_
SOURCE
_NAME TYPE CUR AMOUNT
TYPE _
ID
TERM
_ID
CUSTOMER
_ID
ADDRESS
_ID
TRX_
DATE
ORG
_ID
4492915 JM
JM SAMPLE
INVOICE 1
JM SAMPLE
INVOICE 1
JM Batch
Source LINE USD 1000 128494 107378 1007 1030
15-MAY-
2014 204
RA_CUSTOMER_TRX_LINES_ALL
RA_CUSTOMER_TRX_ALL
CT_ID TYPE_ID TRX_DATE
BATCH_
SOURCE_ID CUSTOMER_ID
SITE_
USE_ID
TERM
_ID CUR CONTEXT
ATTRIBUTE
1
ATTRIBUTE
2
CREATED
_FROM
ORG
_ID
3892215 128494
15-MAY-
2014 69999 1007 1030
10737
8 USD JM
JM SAMPLE
INVOICE 1
JM SAMPLE
INVOICE 1 RAXTRX 204
CTL_ID CT_ID LINE_NUMBER QUANTITY PRICE LINE_TYPE CONTEXT ATTRIBUTE1 ATTRIBUTE2 AMOUNT
ORG
_ID
4492915 3892215 1 10 100 LINE JM
JM SAMPLE
INVOICE 1
JM SAMPLE
INVOICE 1 1000 204
4493918 3892215 1 TAX 100 204
4493917 3892215 2 TAX 50 204
Data Flow From Interface To AR Tables
INTERFACE_
LINE_ID BATCH_SOURCE TYPE CUR AMOUNT TYPE_ID TERM_ID CUSTOMER_ID ADDRESS_ID
TRX_
DATE
GL_
DATE
ORG_
ID
4492915 JM Batch Source LINE USD 1000 128494 107378 1007 1030
15-MAY-
2014
15-MAY-
2014 204
RA_CUST_TRX_LINE_GL_DIST_ALL
DIST_ID CTL_ID CT_ID CCID AMOUNT GL_DATE ACCOUNT_CLASS ORG_ID EVENT_ID
5117981 3892215 12833 1237,5 15-MAY-2014 REC 204 7148880
5117982 4492915 3892215 12831 1000 15-MAY-2014 REV 204 7148880
5117983 4493916 3892215 13394 65 15-MAY-2014 TAX 204 7148880
AR_PAYMENT_SCHEDULES_ALL
PAYMENT_
SCHEDULE_ID DUE_ DATE CUR CLASS TYPE_ ID CUSTOMER_ID SITE_ID CT_ID TERM_ID
TRX_
NUM
TRX_
DATE
GL_
DATE
ORG
_ID
3522484 14-JUN-2014 USD INV 128494 1007 1030 3892215 107378 2
15-MAY-
2014
15-MAY-
2014 204
Summary
AutoInvoice setup
Diagnostic scripts & AutoInvoice
Post-Process Analyzer
Data flow, important tables and
how they link
What we covered today
Top Articles and Community Links
Information Center: Overview of
AutoInvoice in Oracle Receivables (AR)
11.5 and later (Doc ID 1137414.2 )
AutoInvoice Setup for Release 12: A
Case Study Using a Simple Script (Doc
ID 1067402.1)
Oracle Receivables AutoInvoice Setup
Diagnostic (Doc ID 419055.1)
R11i/12: AR: AutoInvoice Post-Process
Analyzer: Overview and Installation
Instructions (Doc ID 1523525.1)
Top Articles and Community Links
Continue the discussion! For follow up questions on topics
covered in this webcast, connect via this Receivables Community
thread: https://community.oracle.com/thread/3567221

Receivables Community:
https://community.oracle.com/community/support/oracle_e-business_suite/receivables

Stay Connected
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Facebook: OracleEBusinessSuiteSupport
Blog: http://blogs.oracle.com/EBS
My Oracle Support EBS Community:
https://community.oracle.com/community/support/oracle_e-business_suite

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