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Form code : MDT.GG.QUA.0505 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
GENERAL SPECIFICATION
SPECIAL SUPPLY CONDITIONS
GOVERNING THE TECHNICAL INTERFACE
FOR EQUIPMENT AND PACKAGE SYSTEMS
SPC.MM.GEN.0094
Rev. 0
April 2000
(Ex C.P.A. 94)
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 2 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
CONTENTS
1 GENERAL 3
1.1 Scope and Field of Application 3
1.2 Abbreviations and Definitions 3
1.3 Duties and Responsibilities 3
1.4 Preparation of Technical Documentation 4
2 BIDDING PHASE 5
2.1 Technical Documents for Inquiry 5
2.2 Technical Annex to the Bid 5
2.3 Technical clarification of the Bid 6
3 SUPPLY PHASE 7
3.1 Exchange of Information 7
3.2 Delivery Schedule for Supplier's Documents 7
3.3 Status of the Documents Sent by Supplier 7
3.4 Exceptions or Variations to the Technical Requirements of the
Order, Notification of Extra Costs, Charges, etc. 8
3.5 Project certification 8
ATTACHMENT I 1
Example of stamp used indicating the status of suppliers Drawings 1
ATTACHMENT II 1
Required documentation data sheet 1
$
SPC.MM.GEN.0094
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Date
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Sheet 3 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
1 GENERAL
1.1 Scope and Field of Application
This document defines the methods for exchanging information between the Buyer and the
Supplier of equipment and package systems, and regulates the responsibilities, obligations and
liabilities of the parties.
It also defines the characteristics, types and purposes of the technical documentation prepared
during the product bidding and supply phases.
This document shall be read in conjunction with the "General Purchase Conditions" (Form TK),
of which it constitutes an integral part.
Section 2 refers to the phase preceding the order and section 3 to the supply phase.
1.2 Abbreviations and Definitions
Product = equipment (machines, vessel, heat exchanger, etc.) package
system or component forming the scope of the supply.
Supply phase = all the activities following placement of the purchase order
(design, construction, testing, etc.).
Supplier = before placement of the purchase order, this is any one of the
potential sub-contractors/vendors concerned; after placement of
the order, it is the selected contractor/vendor.
Buyer = the company that orders the supply
1.3 Duties and Responsibilities
The Buyer will specify the general characteristics of the product and provide the documentation
referenced in chapters 2.1 and 2.2 here below.
The design and construction of the product is the exclusive responsibility of the Supplier both in
the bidding phase and in the supply phase, in accordance with the provisions of this document.
The Supplier guarantees the suitability of the product for the purposes for which it is intended.
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 4 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
1.4 Preparation of Technical Documentation
The Buyer may review and comment upon the technical documentation drawn up by the
Supplier in both the bidding and supply phases and may incorporate the product characteristics
specified by the Supplier into his own technical documents. Exercising of this right will in no way
be intended as participation by the Buyer in design or identification of the specific product
characteristics, nor in the product construction, which remain to all intents and purposes the
exclusive responsibility of the Supplier.
It is the Supplier's responsibility to check that the technical documentation revised by the Buyer
for both the order and supply phase is correct. The Supplier must notify any errors, omissions,
deficiencies or inaccuracies incurred by the Buyer, or must confirm in writing that the
documentation revised by the Buyer corresponds fully to the Supplier's own design and meets
the requirements specified in the documents attached to the purchase order.
$
SPC.MM.GEN.0094
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0
Date
Apr. 2000
Sheet 5 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
2 BIDDING PHASE
2.1 Technical Documents for Inquiry
The technical documentation attached to the Buyer's Inquiry specifies the general
characteristics of the product, defining:
- type, service and quantity of the equipment, machines or package systems, and relevant
supply limits;
- services required and guarantees;
- design conditions;
- place of installation and environmental conditions;
- applicable national and international codes;
- any applicable standardization (of the final Owner or of Snamprogetti);
- type of material;
- specific requirements, if any;
- any components (e.g. spare parts) or supplementary services (e.g. erection assistance).
When the Buyer performs pre-sizing of equipment for his own internal requirements (e.g.
approximate estimate of weights and costs), the Supplier is provided with a preliminary drawing
of the equipment.
This drawing serves to indicate the general characteristics of the product. It is in no way
intended as the product design, which is the sole responsibility of the Supplier.
Construction solutions and any thicknesses shown on this drawing therefore do not constitute
the basis for the bid and for subsequent construction of the product.
2.2 Technical Annex to the Bid
The Supplier must ensure that the documents supplied by the Buyer are fully comprehensible
and must thoroughly examine all applicable technical documents, including the standardization.
It is the Supplier's responsibility to request in writing any explanation or clarification considered
necessary and raise exceptions to any document (or part thereof) considered technically
incorrect or inapplicable.
The Supplier must submit his bid under the terms required and always clearly specify any
exceptions or deviations to the documents attached to the inquiry, even if these have previously
been discussed verbally or in writing.
The Technical Annex to the bid must include the items listed below, in the following order
(unless otherwise specified):
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SPC.MM.GEN.0094
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Date
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Sheet 6 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
1 Characteristics of the products and services offered, specifying sizes, thicknesses,
materials and weights (attaching data sheets, drawings, catalogues, specifications, etc.).
2 Exceptions and deviations in respect of the inquiry
2.1 List of excetions and deviations
2.2 Reason for each exception and deviation
3 Explanations and clarification of points not clearly defined by the inquiry
4 Alternatives (quoted separately)
4.1 Description of each alternative
4.2 Reason for each alternative
5 Supply plan (Factories where the product will be manufactured)
6 Lists of spare parts
7 Special supplementary equipment/tools (if any)
8 Specific references for the products offered (when required).
The specific contents of part 1 of the Technical Annex to the bid depend on the type of product
involved. Reference should therefore be made to the general or detailed Specifications for the
product referred to in the inquiry. In the absence of specific requests, the Supplier will specify
the basic characteristics that qualify the products offered.
If the Supplier intends to offer equipment/products constructed using technologies he does not
normally use, he must state this clearly in part 3 of the Technical Annex. If the Supplier fails to
do so, the Buyer has the right to reject said equipment/products at any time.
All exceptions and deviations must be clearly specified in part 2 of the Technical Annex. If
specified differently or included in other bid documents, they are to be considered non-existent
and in no way binding upon the Buyer. If the Supplier does not make any exception or
deviation, the words "NO EXCEPTION OR DEVIATION" must be written in part 2 of the
Technical Annex.
If the bid includes items of equipment or machines with interchangeable spare parts, the
Supplier must show this in the lists in part 6 of the Technical Annex.
Unless otherwise laid down by the inquiry, only one set of special tools for identical groups of
equipment or machines must be provided and listed in part 7 of the Technical Annex.
2.3 Technical clarification of the Bid
The Buyer has the right to request explanation, clarification and alternatives.
These must be provided by the Supplier in writing (fax, letter, or minutes of meeting signed by
both parties).
The Buyer may revise the technical documentation to include the specific product
characteristics declared by the Supplier (revision "for order") and the Supplier will proceed as
per chapter 1.4 above.
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 7 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
3 SUPPLY PHASE
3.1 Exchange of Information
The Buyer and the Supplier will exchange all information necessary for the Supplier to properly
design and construct the product ordered.
The Supplier is responsible for requesting all the information he needs; he is therefore held
responsible for all risks ensuing from failure to request information.
Information must always be exchanged in writing (via fax, letter, drawing, specification, minutes
of meeting signed by both parties, or as a note to drawings and specifications).
The Supplier must always check that the information received from the Buyer and the
constraints indicated are compatible with the functions to be performed by the product and
comply with the laws, regulations and contractual requirements, particularly as regards safety
and environmental protection. The Buyer must be notified immediately of any problems arising.
Detailed product characteristics provided by the Supplier in drawings, specifications and other
documents must be timely and reliable, as the Buyer will use them in designing and constructing
the plant (or the system) where the product is to be installed.
Specific information to be provided by the Supplier depends on the type of product, but must
always include all data on physical and operational interface with the rest of the plant (e.g. loads
on foundations, piping, electrical and instrument interconnections, consumption, functional,
control and protection logics).
3.2 Delivery Schedule for Supplier's Documents
Delivery times and the number of copies of the various technical documents that the Supplier
must forward to the Buyer are specified in the documents attached to the order, for example in
the "Required Documentation Data Sheet" (see attachment II).
3.3 Status of the Documents Sent by Supplier
3.3.1 Whenever information is exchanged between the Buyer and the Supplier via notes on
documents, the Supplier must update the revision number to ensure that the status of the
document is absolutely clear.
The Buyer will notify any further request for information or his own comments in writing.
The above requests may be made by affixing the Buyer's stamp to the Supplier's document (see
Attachment I) or via letter or fax. Supplier's documents are returned only if the Buyer intends to
notify additional information or comments by adding notes directly to the Supplier's documents.
In this case the Buyer must return said documents within 30 calendar days from receipt, unless
otherwise agreed in the order documentation.
If no notification has been received to the contrary by the end of this period or express
notification has been received in writing from the Buyer, the Supplier shall proceed with
construction of the product.
This must be undertaken in full accordance with the requirements of the order.
The Supplier must complete at his own expense any revisions required and will send all revised
documents to the Buyer within 20 calendar days from receipt of information from the Buyer.
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 8 (8)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
The Buyer's stamp (or substitute letter) does not in any way imply the Buyer's acceptance of
exceptions to the order, waiving of his rights, or involvement of the Buyer in design and
construction of the product, which remains the full and exclusive responsibility of the Supplier.
It will be the Supplier's responsibility to indicate if one of his documents is certified as final and
to ensure full conformance of the drawing certified as "final" with the product supplied.
3.3.2 Wherever the Buyer requests revisions or corrections to the drawings sent by the Supplier due
to said drawings being inadequate or incomplete, the time required for completion of the
drawings does not constitute a valid reason for changing the contractual delivery terms, nor
does it lead to a reduction in penalties, if any.
3.4 Exceptions or Variations to the Technical Requirements of the Order, Notification of Extra
Costs, Charges, etc.
Requests for exceptions to the technical requirements of the order must be drawn up in writing
by the Supplier, always clearly using the words "EXCEPTION TO THE TECHNICAL
REQUIREMENTS OF THE ORDER".
Should the Supplier consider that decisions or information supplied by the Buyer would lead to
extra costs or extra charges, extension of supply times or limitations to his own obligations or
responsibilities, the Supplier must notify this
in writing, providing ample and detailed explanation, following the procedure provided in the
order.
In this case, the Supplier is not authorized to proceed without receiving a written reply to this
from the Buyer.
Extra costs/charges shall be specified in detail giving the reasons therefor, and documented
with detailed indication of the equipment, instruments systems, piping, structures, etc. involved,
specifying the modifications made and the additional costs and charges with adequate splitting
for each item.
3.5 Project certification
3.5.1 The Supplier must submit the project and all necessary documents in due time to the
appropriate authorities as per the laws in force in the area where the equipment is to be
installed.
3.5.2 The project referred to in 3.5.1 above must be signed by the qualified design engineer, as per
the regulations in force in the place of installation.
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 1 (1)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
ATTACHMENT I
Example of stamp used indicating the status of suppliers Drawings
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 1 (2)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
ATTACHMENT II
REQUIRED DOCUMENTATION DATA SHEET
X
SEE CPA 94
1
POS.
DOCUMENT DESCRIPTION
REQUIRED COPIES (1) AND TIME SCHEDULE (2)
FI FR FF
WITH
BID
NO.
TYPE
NO.
TYPE
NO.
TYPE
NO.
TYPE
SOLAR
DAYS
SOLAR
DAYS
SOLAR
DAYS
2
3
4
5
6
7
8
9
10
11
12
13
14
15
NOTES
NOTES:
REQUIRED DOCUMENT FI = FOR INFORMATION FR = FOR COMMENTS FF = FINAL
DOCUMENT RECEIVED FOR COMMENTS WILL BE RETURNED WITHIN:
(1) N = ON PAPER R = REPRODUCIBLE F = FLOPPY DISK
(2) FROM THE DATE OF ORDER OF TELEX OF INTENT OF NEGOTIATION MEETING
(3) STARTING FROM RECEPTION OF DOCUMENTATION WITH COMMENTS
(4) FIRST ISSUE OF DOCUMENT SUBJECT TO PENALTY FOR DELAY IN THE SHIPMENT
FOR DETAILS ABOUT CONTENT OF EACH DOCUMENT SEE SPC.MA.GEN.600
Snamprogetti
CUSTOMER
PLANT LOCATION
PROJECT / UNIT
SPC.
JOB UNIT
Rev.
Sh.
Rev. Description Prepared Checked Approved Date
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provisions of the law.
of
Form code: DAT.MA.GEN.1210 Sh. 01/Rev. 0.96
$
SPC.MM.GEN.0094
Rev.
0
Date
Apr. 2000
Sheet 2 (2)
Form code : MDT.GG.QUA.0515 Sh. 01/Rev. 1.94 File code: spcgnrae.dot Data file: spc_mm_gen_0094_r00_e_f.doc
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provision of the law.
ATTACHMENT II
REQUIRED DOCUMENTATION DATA SHEET
16
POS.
DOCUMENT DESCRIPTION
REQUIRED COPIES (1) AND TIME SCHEDULE (2)
FI FR FF
WITH
BID
NO.
TYPE
NO.
TYPE
NO.
TYPE
NO.
TYPE
SOLAR
DAYS
SOLAR
DAYS
SOLAR
DAYS
17
18
19
20
21
22
23
24
25
26
27
28
29
30
NOTES
31
32
33
34
36
35
Snamprogetti
SPC.
JOB UNIT
Rev.
Sh.
This document is the property of Snamprogetti who will safeguard its rights according to the civil and penal provisions of the law.
of
Form code: DAT.MA.GEN.1210 Sh. 01/Rev. 0.96