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Job Title: Administrative Assistant (CYS) NF-0303-02
Department: Department of the Army
Agency: Army Installation Management Command
Job Announcement Number: WENAFYU141175285SR

SALARY RANGE:

$9.61 to $10.92 / Per Hour

OPEN PERIOD:

Friday, July 25, 2014 to Wednesday, December 31, 2014

SERIES & GRADE:

NF-0303-02

POSITION INFORMATION:

Intermittent - Intermittent

DUTY LOCATIONS:

Few vacancies in the following location:


Yuma Proving Ground, AZ
View Map

WHO MAY APPLY:

US Citizens and Non Citizens

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:
The FMWRC mission is to create and maintain "FIRST CHOICE" MWR products and services for America's
Army, essential to a ready, self-reliant force.
U.S. Army Yuma Proving Ground (YPG) is located near the Arizona-California-Mexico border, adjacent to
the Colorado River, approximately 15 miles north of the outskirts of the city of Yuma (pop 87,000),
Arizona. Yuma is a 2.5 hour drive from San Diego, CA and Phoenix, AZ along Interstate Highway 8 and a
5-6 hour drive from Las Vegas, NV. Situated in the far-southwest corner of the state, the proving ground
is in the heart of the great Sonoran desert where the US Army tests medium and long range artillery,
aircraft target acquisition equipment and armament, armored and wheeled vehicles, and a variety of
munitions, and personnel and supply parachute systems to ensure that Americas ground forces have the
equipment necessary to win our nations battles. With a land mass of approximately 1300 square miles,
YPG proudly holds the distinction of being one of the largest military installations in the world. Most of
the civilian workforce participates in a 4 day work week (Monday-Thursday) schedule, providing ample
off-duty opportunity to enjoy abundant year round recreational opportunities such as golf, fishing,
hunting, swimming, tubing, hiking, off-roading, or visiting local historical venues.
All applicants must submit a DA-3433-2 along with their resume. Failure to submit the DA-3433-2 will
result in an ineligible rating and your resume will NOT be referred to the hiring official.

You can apply for this position using the following options (you must have a resume or use the
NAF Optional Application http://armypubs.army.mil/eforms/pureEdge/A3433.XFDLto apply): 1.
Preferred - Apply electronically via USAJOBS - https://usajobs.gov . This will ensure faster
processing of your application and status updates. Please upload all required documents.
Uploaded documents will be processed through the system. You are encouraged to monitor your
application status. *You can download the USAJOBS.gov app to your smart phone for easy
access and convenience! 2. Fax your resume (and supporting documentation) to (478)757-3144.
The following link will take you to the cover sheet which must be included with the faxed resume
or application http://staffing.opm.gov/pdf/usascover.pdf. NOTE: Faxed documents take 2-3 business
days to process before they are available in the system for review. To complete the job related
questions obtain the Form 1203FX by going to the following link
http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf. This form must be faxed as part of your
application package to be considered for a job. 3. Mail or email your resume (or Optional NAF
Application) to the point of contact listed on the vacancy announcement. 4. If you are in the
area, you may drop off your resume in person to the servicing CPAC NAF Division. You are highly

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Agency Contact Info

Job Announcement Number:


WENAFYU141175285SR

Control Number: 376492900

encouraged to provide all supporting documentation prior to closure of the vacancy


announcement. This will speed up the process to consider you for the job if you meet the
minimum qualification requirements. IMPORTANT! Applicants that chose option #3 or #4 outlined
above, must still complete the job related questions either online or manually (faxed) prior to the
closing date of the vacancy announcement. If you wish to complete them online, go to the 'apply
online' button on the vacancy announcement. If you complete them manually, print the full
occupational questionnaire directly from the vacancy announcement, complete it and fax the
1203-FX form (http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf) to (478)757-3144. Neglecting to
respond to the job related questions will result in an ineligible rating. You may contact the
servicing CPAC NAF DIVISION identified on the vacancy announcement for additional assistance.
TRAVEL REQUIRED
Not Required

RELOCATION AUTHORIZED
No

KEY REQUIREMENTS
Direct Deposit is required
Social Security card is required
Must be able to type 40 WPM

DUTIES:

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Perform duties under general supervision in accordance with established guidelines. Receives instructions
regarding scope of work, and application/interpretation of procedures and regulations. Supervisor is
available to provide guidance and assistance on unusual problems. Work is evaluated on
accomplishments, technical accuracy, timeliness, and compliance with position requirements.
A Child and Youth Services Administrative Assistant's primary duties; Receive children, youth, parents,
and other visitors in a courteous manner. Answer telephones, ascertain nature of call and direct caller to
appropriate staff, take a message or personally provides desired information. Provide customer service
expected in a "First Choice" organization. Utilize an electronic cash register system and calculator to
compute and record individual transactions for customers and to enter data into predefined categories for
regulatory signed statistical reports and tracking of income data as it pertains to the Child and Youth
Services (CYS) program as required. Input data into Child and Youth Management System as required.
Provide administrative support including typing/word processing, mail preparation, copying distribution,
telephone calls and travel orders for CYS personnel. Using office automation equipment and word
processing software, prepare correspondence, memorandums, briefings and Daily Activity and other
reports required for day-to-day operation. Refer to agency regulations, flip charts, dictionaries, and other
typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintain records, files, statistical data, and suspense system.
Initiate Civilian Personnel actions and help track background clearance checks. Assist in maintaining
leave records, and time and attendance records. Prepare invoices, supply and equipment requests.
Use e-mail to send and retrieve messages. Understand and articulate policies relating to patron fees,
waiting lists and program events. Coordinate vacancies and reservations for the hourly care program as
required. Work cooperatively with Resource and Referral to track program vacancies and occupancy rates
as required.
Ensure risk management procedures (i.e., abuse prevention, identification, and reporting procedures;
accident prevention, etc.) are followed.
Monitor supplies and resources. Order office supplies. Assist in facility key control.

QUALIFICATIONS REQUIRED:

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Candidates must:

1. Be able to operate a manual or electric typewriter and current automation system and software

(Microsoft Windows, Word, Power Point, Excel) required.


2. Must be able to type 40 wpm.
3. Must have knowledge of grammar, spelling, capitalization and punctuation and composition techniques
needed to accurately type a variety of material from written sources or voice recordings.
4. Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the
program for which the work is to be performed.

Your qualifications will be evaluated based upon the factors detailed in the qualification requirements. All
eligible applicants who qualify under the Highly Preferred criteria will be referred first. All qualifications
claimed in the assessment must be documented in your resume in order to receive credit. Failure to do
so will result in an "Ineligible" rating. Credit will also be given for appropriate unpaid experience or
volunteer work.

Your qualifications will be evaluated on the following competencies.


Clerical Duties
Accounting Duties
Customer Service

Conditions of employment:

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.
3. E-Verify: If you are selected for this position, the documentation that you present for purposes of
completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "EVerify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility
of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies
identified by the system as a condition of continued employment. The U.S. Department of Army is an EVerify Participant.
4. All required background checks of AR 215-3, must be successfully completed and maintained including
Child and Youth National Agency Check with Inquiries (CNACI); to include a health assessment is
required.
5. Immunizations may be required as a condition of employment for the health and safety of those in the
facility as determined by medical authority. Already immune individuals (based on documented receipt
of vaccine series or physician diagnosed illness), or those subject to religious exemption, or
contraindication are exempt from this requirement.
6. Social Security Card must be presented at time of appointment.
NOTE: Employment will be denied or terminated if your background checks reveal any of the following:
Conviction for a sexual offense, a drug felony - or any drug related offense, a violent crime, or a criminal
offense involving a child or children.

HOW YOU WILL BE EVALUATED:

Credit may be given for appropriate unpaid experience or volunteer work.

BENEFITS:
This is a Flexible Appointment and is not eligible for Benefits or Leave Accrual.

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OTHER INFORMATION:
Additional selections may be made from this vacancy announcement for up to 90 days after the
closing date.
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a
determination that a PCS move is not in the Government interest.
The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity
employer.

HOW TO APPLY:
Your resume must be submitted by 11:59 PM (eastern time) on the closing date

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reflected on the vacancy announcement.


To apply for this job online, select - https://www.usajobs.gov/ .

To fax supporting documents that you are not able to submit online:
1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy
ID 1175285.
2. Fax your documents to (478)757-3144.

If you cannot apply online follow the below procedures:


1. Click the following link to view and print the job experience related questions
View Occupational Questionnaire .

2. Complete the 1203-FX ( http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf) form to provide your


response to the job related questions.
3. Fax the completed 1203-FX form along with any supporting documents to (478)757-3144.
Your 1203-FX form will serve as a cover page for your fax transmission.
PLEASE NOTE: Please continue completing all questions within section 25 of the 1203-FX form
(Occupational Questionnaire) regardless of the numbering sequence.
For additional tips & pointers to successfully complete the application process you can
review additional guidance by accessing the following URLs:
Application help h"p://www.chra.army.mil/a_char/tools/gps/les/Applica7on%20Manager%20Help%20for%20Applicant~466.pdf

Applicant checklist h"p://www.chra.army.mil/a_char/tools/gps/les/applicantchecklist~466.doc

Applicant brochure http://www.chra.army.mil/a_char/tools/gps/files/USAS%20Applicant%20Brochure~466.pdf

REQUIRED DOCUMENTS:
Before you can start working, the following documents will be needed:
All applicants are required to submit the following supporting document type(s):
Resume
Applicants may also submit the following supporting document type(s),which may not be required for all
applicants:
Cover Letter
DD-214
Other (DA-3433-2 REQUIRED FOR ALL APPLICANTS, Spouses Orders for SEP Verification-Required for
SEP Eligibles Only)
Other Veterans Document
SF-50
Transcript

For education requirements please note the following:


Before you can start working, you must provide Official transcripts (copy or original) as proof
that positive education requirements have been met.
Other supporting documentation that may be needed are listed below:
- Permanent Change of Station Orders or equivalent for Military Spouses requesting Spouse
Employment Preference If you are claiming spousal preference, a copy of your spouses PCS
Orders must be submitted with your application packet
- Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4
copy or equivalent)
- DOD NAF BBA documentation (DA form 3434 or equivalent plus issued BBA notice)
- Current and Former NAF employees (to include current APF employees) (DA form 3434 or
equivalent, ex: SF50)
To successfully claim veteran's preference, your resume/supplemental data must clearly show your
entitlement. Please review the information listed under the Other Requirements link on this
announcement or review our on-line Job Application Kit.
The Department of the Army provides reasonable accommodations to applicants with disabilities. If you
need a reasonable accommodation for any part of the application and hiring process, please notify the
servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case
basis.
Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's,
where required, etc.) is considered a declination of employment and is a basis for termination of SEP
entitlement for the current PCS of the sponsor. To claim Military Spouse Preference you must have been
married to the sponsor prior to the reporting date on the orders.

AGENCY CONTACT INFO:


Mardi Al-Samarai
Phone: (928)328-2861
Email: MARDI.ALSAMARAI@US.ARMY.MIL

Agency Information:
NAF Yuma Proving Ground
Yuma Proving Ground
301 C Street
Bldg 2100 Room 50
Yuma, AZ
85365-9111

WHAT TO EXPECT NEXT:


Your resume will be reviewed to verify that qualification requirements have been met. We
appreciate your interest in this position!
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