G E N E R A L P R O C E D U R E S – A P P L I C AT I O N P R O C E S S

1. Submit one legible letter-size photocopy of your diplomas and transcripts/mark sheets, including any overleaf documents, in
chronological order, starting with the lowest level of education on top. If you are submitting syllabi, include only one copy of each.

2. Documents to be submitted:

• Transcripts / mark sheets of subjects and grades with dates of study.

• Degree/Diplomas and certificates of graduation
• Related syllabi, if available

3. After all documents are reviewed, SpanTran will send you a response by mail, fax, or email. The response will indicate your
balance due, any additional information needed, and a request for original documents, if necessary.

4. Turn-around-time for evaluations is 3 to 5 weeks once all fees have been paid and required documentation has been received.

5. For detailed policies and procedures please visit www.spantran-edu.org

SPANTRAN EDUCATIONAL SERVICES, INC.

7211 Regency Square Blvd, Suite 205 ! Houston, Texas 77036-3197
TEL 713.266.8805 ! FAX 713.789.6022
FOR OFFICE USE ONLY
SpanTran No. _______________
Cross Reference No. _________
APPLICATION FORM (Please type or print legibly using ink, not pencil)
Name ______________________________________________________________________________________________________
LAST FIRST MIDDLE
Date of Birth _____________________________ Country of Birth ___________________________________________________
MONTH/DAY/YEAR
U.S. Social Security Number ___________________________________________________________ Gender: ! Male ! Female
Name on Your Documents _____________________________________________________________________________________
LAST FIRST MIDDLE

Mailing Address _____________________________________________________________________________________________

___________________________________________________________________________________________________________

Phone Numbers: Work (________) -_________ -________________ ext. ______ Home _________
( ) -_________ -________________

( ) -___________ -_________________ Fax ________

Cell ________ ( ) -___________ -_________________________

Email ________________________________________________________________________ (note: all correspondence will be sent to this email)

Citizenship _____________________________________ U.S. Visa/Residency Status: ___________________________________

Previous Spantran Number (If Applicable) _______________________________________________________________________

EVALUATION SERVICES: PRICE PURPOSE: (required)

! General (simple equivalency) $75 ! Employment
! General + Basic Course Analysis $150 ! Further Study
! General + Divisional Course Analysis $200 ! Immigration
! General + Comprehensive Course Analysis $250 ! Professional Licensing (board) _______________________
! Evaluation for Engineering Licensing Boards $300 ! Substitute Teaching / Teacher Assistant
! Upgrade Prior Evaluation (Quote Needed) ! Teacher Certification
! Other (explain) _____________________________________ ! Other (explain) ____________________________________
____________________________________________________ ____________________________________________________

REFERRING INSTITUTION: (How did you hear about our services?) ____________________________________________________

TARGET INSTITUTIONS/ENTITIES IN U.S. (Who will you be giving this evaluation to?) _________________________________

TRANSLATION SERVICES:
If your documents are not in English a certified translation may be required. Translations are not required for General Evaluations where
the documents are issued in a ‘Latin Alphabet.’ Translations are generally required for all Course Analysis requests.

If your documents are in Spanish, Italian, French, or Portuguese and you are requesting any type of Course Analysis, SpanTran has a
special ‘Language Handling’ service where we can translate your coursework for evaluation purposes for an additional cost of $50. This
service costs significantly less than a certified translation.

Please select one:

! No Translation Required (documents are in English / documents are already translated / General Evaluation in a Latin Alphabet)
! Special Language Handling Fee - $50
! A full translation is required; please provide a quote for a translation of my documents from _____________________ into English
SOURCE LANGUAGE

COMPLETE REVERSE SIDE OF APPLICATION AND SIGN

VERIFICATION SERVICES:
SpanTran generally requires authentication of documentation submitted for evaluation services. As such, SpanTran requires a $60
deposit towards verification services; in some cases there may be additional fees if your source institutions have their own charges or
if the service you’re requesting requires verification of more than one credential. Alternatively, you can make arrangements for your
source institution(s) to submit your documents directly to SpanTran and avoid all fees related to verification services. In some cases an
evaluation may not be released until verification /authentication is completed.

Please select one:

! I am submitting a $60 deposit towards Verification Service. If my verification service costs more than $60, I will be notified at which
time I will have an opportunity to arrange for official documents be sent directly from my source institution to SpanTran and have
my verification deposit refunded. NOTE: Other fees related to evaluation /translation services will not be refunded.
! I will arrange for my source institution(s) to send documents directly to SpanTran. I understand my evaluation cannot be released
until my official documents are received. Note: Hand-carried documentation in a sealed envelope is considered unofficial by this
office. To ensure proper delivery please have all institutions reference your SpanTran Number on all correspondence.

DELIVERY METHOD:
! Pick-up Houston ! Pick-up NYC ! Mail ! Courier Service (FedEx) (additional $30.00 per mailing address) ! Email
Specify number of additional copies (beyond the two issued with service) __________ Evaluations __________ Translations
Note: If you are unable to pick up your original documents, SpanTran will return them to you by courier service. If you require SpanTran to
send a copy of your evaluation / translation directly to an institution, courier service is strongly recommended. SpanTran will not be responsible
for any lost items.

PROVIDE MAILING ADDRESS:

1. _________________________________________________________________________________________________________
2. _________________________________________________________________________________________________________

3. _________________________________________________________________________________________________________

ACADEMIC HISTORY: (please fill out completely. If Necessary, attach a data sheet)

Institution Country Dates of Study Degree Earned Graduation Date

Secondary

Undergraduate

Graduate

Carefully read the SpanTran brochure and this application, including the statements below. Fill out the application in ink, date it, and sign your name. If under 18, parent / adult guardian must sign
application. See brochure for procedures and policies.

YOUR SIGNATURE BELOW SIGNIFIES THAT YOU ACCEPT ALL OF THE FOLLOWING STATEMENTS:
1. I have read the SpanTran application and brochure and accept the terms in both.
2. Incomplete applications, documentation, and payment delay the initiation and release of evaluations / translations.
3. I authorize SpanTran to release to and obtain from official institutions information pertaining to my credentials.
4. My translation and/or evaluation will be based on the documentation I submit with this application or upon request.
5. Translations / evaluations are issued with the prevailing document status: attested/unattested/notarized photocopies and/or originals. Once the work is issued, no changes in document status will be made.
6. Prior to payment of balance, it is my responsibility to confirm with the referring entity which services are needed.
7. I may be receiving correspondence (fax, or e-mail) detailing the total cost of the evaluation / translation, if any additional fees, and / or additional required documentation /verification
fees are required.
8. SpanTran reserves the right to “downgrade” the requested service if the adequate information is not provided. For such case, SpanTran, at its own discretion, will provide the most adequate
service available. The difference in cost may be refunded.
9. SpanTran verifies documentation. In certain instances SpanTran may require Document Verification Service if there is a suspicion of alteration or fraud, if the documents are from a country or an
educational institution that frequently has issues with fraudulent documents, if the target institution requires this service, or if SpanTran otherwise requires a verification. Thus, SpanTran reserves
the right to charge for verification as an additional service or ask me to arrange for source documents to be sent directly to SpanTran from the source institution.
10. SpanTran will not return any altered or falsified documents, including originals, refund any fees paid, nor provide any services. SpanTran advises various entities, including target institution(s), of
unauthenticated documents.
11. From the date of issue of the evaluation/translation, I have 30 calendar days to submit in writing any questions. I will have one opportunity do so. Submission of questions does not guarantee that
revisions are justified and will be made.
12. SpanTran is not responsible for any damages I incur as result of having supplied incomplete or false documentation.
13. I will pay all expenses and legal fees resulting from any claim that I make based on misinformation I supply to SpanTran.
14. SpanTran is not responsible for mail lost or misdelivered by the post office or mail / delivery services.
15. I understand all fees are non-refundable. SpanTran will not refund any fees paid except for overpayments (money paid beyond the services completed by SpanTran). Cancellation of
a request for evaluation/translation does not constitute an overpayment.
16. SpanTran retains the right to decline to provide service.
17. I certify that all information and accompanying documents provided with this application are accurate.
18. Any credit card payment will incur a $5.00 processing fee.

Signature ______________________________________________________________ Date ______________________________________________

Application must be signed by applicant or guardian if under 18

PAYMENT OPTIONS: (DO NOT SEND CASH - Please print or type. Complete all information requested)
Amount Paid $_______________ ! Check/Money Order Enclosed (Payable to SpanTran Educational Services)
! Please charge my Credit Card (Visa or MasterCard only) Credit Card Type: !Visa !MasterCard
Name on Credit Card __________________________________________________________________________________________
Credit Card Number: _________-_________-_________-_________ Expiration Date: _____/_____
Card Holder’s Contact Information: Phone: ____________________________ Email: ____________________________________
I authorize SpanTran Educational Services, Inc. to charge the above credit account for the total amount of all services requested on the
Application Form _____________________________________________________________________________________ (Signature)