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City of Troy
TROY CITY COUNCIL
COMMITTEE MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL
100 S. MARKET STREET, TROY, OHIO

REVISED 11-10-2014 TO ADD ADDITIONAL COMMITTEE TODAY AND ADD A COMMITTEE MEETING ON
ANOTHER DAY THIS WEEK
MONDAY, NOVEMBER 10,2014,5:00 PM

(Snee [Chm.], Oda, Phillips)


1. Provide a recommendation to Council regarding authorizing the Director of Public Service and
Safety to enter into a professional services agreement with MSA Sport of Cincinnati, Ohio for the
design of the Hobart Arena Expansion and Renovation Project portion of the Riverfront
Development Project at a cost not to exceed $700,000. This design agreement has been
recommended by the Recreation Board.

Buildings Committee

(Phillips [Chm.], Heath, Snee)


1. Provide a recommendation to Council regarding authorizing the Director of Public Service and
Safety to enter into a professional services agreement with LJB, Inc. of Dayton, Ohio, for the design
of the McKaig Road Improvement Project, Phase II at a cost not to exceed $74,000.

Streets & Sidewalks Committee

(Kendall [Chm.], Schweser, Tremblay)


1. Provide a recommendation to Council regarding the recommendation of the Downtown Loan
Committee that a loan in the amount of $180,7 65 is approved from the DBR Revolving Loan Fund
to provide funding assistance for the applicant to purchase the property at 9-11 East Main Street.
Applicants are Ryan and Sarah McNeill. Consideration of emergency legislation requested.

Finance Committee

TUESDAY, NOVEMBER 11, 2014, 6:00 PM

(Tremblay [Chm.], Clark, Twiss)


1. Provide a recommendation to Council regarding authorizing the Director of Public Service and
Safety to enter into a professional services agreement with the firm of EMH&T of Columbus, Ohio,
for the design of a new 0.75 Million Gallon Water Tower, with the cost of such design agreement
not exceeding the amount of $101 ,200.

Utilities Committee

THURSDAY, NOVEMBER 13,2014, 5:15PM

(Heath [Chm.], Oda, Tremblay


1. Provide a recommendation to Council regarding authorizing the Director of Public Service and
Safety to bid and contract for the construction of the Treasure Island Park based on previously
discussed enhancements as noted and at a cost not to exceed $1 ,723,000. This has been
recommended by the Board of Park Commissioners.

Recreation & Parks Committee

Other Committees/items may be added.


11-9-2014
cc:

REV. 11-10-2014

Council
Mayor
Mr. Titterington
Mr. Livingston
Mr. Stickel
Department Heads
Chamber of Commerce, Bd of Education

BUILDINGS
COMMITTEE

( .'~ .~~~ ~.\

TROY OHIO

Patrick E. J. Titterington

100 S. Market Street


P. 0 . Box 3003
Troy, Ohio 45373
www.troyohio.gov
phone: (937) 335-1725
fax:
(937) 339-8601
patrick.titterington@troyohio.gov

MEMORANDUM
TO:

Mrs. Baker, President of C #~

FROM:

Patrick E. J. Titterington

DATE:

November 6, 2014

SUBJECT:

PROFESSIONAL SERVICES AGREEMENT WITH MSA SPORT, DESIGN OF HOBART ARENA


EXPANSION AND RENOVATION PROJECT PORTION OF RIVERFRONT DEVELOPMENT
PROJECT

-(1J{)

REQUESTED ACTION:
That Council authorizes the Director of Public Service and Safety to enter into a professional services
agreement with the architectural engineering firm of MSA Sport of Cincinnati, Ohio for the design of the
Hobart Arena portion of the Riverfront Development Project at a cost not to exceed $700,000.
BACKGROUND:
The Reappropriation Ordinance approved by Council included the funds related to the design of the
Hobart Arena portion of the Riverfront Development Project. City staff solicited RFPs from qualified firms
to perform the design, provide bidding documents, and perform construction management during the
construction phase. Six proposals were submitted, and four firms selected to be interviewed.
The
interviews involved Recreation Board President Marty Hobart, Recreation Director Ken Siler, Assistant
Recreation Director Carrie Slater, City Engineer Deborah Swan, Assistant City Engineer Jillion Rhoades,
and Engineering Project Manager Stan Kegley. Staff has recommended that the firm of MSA Sport of
Cincinnati, Ohio be selected, as that firm that most meets the scope of services and has experience in
the renovation of Arena type facilities.
This recommendation was presented to the Troy Recreation Board on November 4, 2014, and that
Board provided a unanimous recommendation that Troy City Council authorize a professional services
agreement with MSA Sport, of Cincinnati, Ohio for design and construction administration for the Hobart
Arena Expansion and Renovation Project portion of the Riverfront Development Project, contingent
upon successful negotiation in an amount not to exceed $720,000.
The final not to exceed amount worked out between City staff and MSA Sport is $700,000.
If this agreement is approved by Council, it is currently estimated that the design phase will take
approximately seven months, which would have the bidding process done in late summer 2015.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council
authorizing the Director of Public Service and Safety to enter into a professional services agreement with
MSA Sport of Cincinnati, Ohio for design elements outlined herein for the Hobart Arena Expansion and
Renovation Project portion of the Riverfront Development Project at a cost not to exceed $700,000.

Cc:

Mayor Beamish
Ken Siler

STREETS & SIDEWALKS


COMMITTEE

Patrick E. J. Titterington

100 S. Market Street


P. 0. Box 3003
Troy, Ohio 45373

( ~ i;l ~:)

www.troyohio.gov
phone: (937) 335-1725
fax:
(937) 339-8601
patrick. titteri n gton @troyoh io .gov

MEMORANDUM
TO:

Mrs. Baker, President of C~~ l

FROM:

Patrick E. J. Titterington

DATE:

November 7, 2014

SUBJECT:

PROFESSIONAL SERVICES AGREEMENT, DESIGN OF OPWC PROJECT, McKAIG ROAD


IMPROVEMENTS PHASE II

-fl11}

REQUESTED ACTION:
That Council authorizes the Director of Public Service and Safety to enter into a professional services
agreement with the firm of LJB, Inc. for the design of the McKaig Road Improvement Project, Phase II.
BACKGROUND:
The McKaig Road Improvement Project, Phase II includes an area of 1,370 lineal feet from Monroe Street
to the railroad at Madison Street and includes roadway construction, utilities, sidewalk, curb and gutter.
This project will be partially funded by Ohio Public Works Commission IOPWC) funds.
Staff requested proposals from firms to design the project, and has recommended that the firm of LJB,
Inc. be authorized to design the project at a cost not to exceed $74,000. $55,000 was included in the
2014 OPWC budget for this design. As utility work is part of the project, the remaining cost can be
funded $6,000 from the Water Fund; $6,000 from the Sewer Fund; and $7,000 from the Stormwater Fund.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council authorizing the Director of
Public Service and Safety to enter into a professional services agreement with LJB, Inc. at a cost not to
exceed $7 4,000 for the design of the McKaig Road Improvement Project, Phase II.

Cc:

Mayor Beamish

City of Troy
Engineering Department

TO :

Patrick E.J. Titterington, Director of Public Service and Safety

FROM:

Deborah Swan, P.E., City Engineer

SUBJECT:

Design of McKaig Road Phase 2

DATE: November 7, 2014


Staff has completed the selection process for McKaig Road Improvements Phase 2
and is recommending LJB, Inc. to complete the design of this project.
Design costs are $7 4,000. Only $55,000 was included in the 2014 OPWC budget for this
design. The remaining funds will come from water, sewer and storm sewer funds with
$6,000 from water; $6,000 from sewer; and $7,000 from storm.
Staff is requesting that legislation be prepared to authorize the Director of Public
Service and Safety to enter into a contract with LJB Inc. at a cost not to exceed
$74,000 for the design of McKaig Road Improvements Phase 2.

FINANCE
COMMITTEE

~rick

E. J. Titterington
Director of Public Service and Safety

100 S. Market Street


P. 0 . Box 3003
Troy, Ohio 45373
wwvv. troyohio .gov
phone: (937) 335-1725
(937) 339-8601
fax:
patrick.titteri ngton@troyoh io .gov

MEMORANDUM
,I""\

TO:

Mrs. Baker, President of ~,'i

FROM:

Patrick E. J. Titterington I

DATE:

November 6, 2014

SUBJECT:

DOWNTOWN BUILDING REPAIR REVOLVING LOAN- 9-11 E. MAIN STREET FOR RYAN ft
SARAH McNEILL

RECOMMENDATION:
That an $180,765 loan is approved by Council from the Downtown Building Repair Revolving Loan Fund
(DBR) to Ryan and Sarah McNeill for the purchase of the building at 9-11 East Main Street.
BACKGROUND:
Mr. and Mrs. McNeill submitted an application for a DBR loan for $180,765 for the purchase of the
property located at 9-11 East Main Street (aka Wasserman Building). The Downtown Loan Committee
(DLC) met on November 6, 2014 to review the following application:

$180,765 (includes 3% closing fee of $5,265)


20 year repayment period
3% simple interest
Co- Borrower: Tom and Ruth Ann McNeill
Security for the loan will be the first position mortgage on the building to be purchased.

The first floor of the property is currently occupied. The DLC review included the public purpose to be
served by the approval of the loan. The upper story floors have been vacant for decades, and the
McNeills have a vision to get the upper story floor occupied with office and residential uses. This
additional capital investment made with private dollars will both greatly strengthen the building as well
as positively influence this block of buildings on the National Register.
The DLC is recommending to Council that a loan be approved to Ryan and Sarah McNeill for the purchase
of the building at 9 - 11 East Main Street based on the following terms:

$180,765 (includes 3% closing fee of $5,265)


20 year repayment period
3% simple interest
Co-Borrower: Tom and Ruth Ann McNeill
Security for the loan will be the first position mortgage on the building to be purchased with
additional liens in order to meet 100% collateralization of loan - certified building appraisal
pending
Second floor must be ready for occupancy within 24 months and the third floor within 36
months.

Page Two

The DLC noted that this loan structure departs from the adopted DBR Guidelines in that the loan amount
exceeds $100,000. With a fund balance in excess of $600,000 the loan fund can accommodate this loan.
Information provided from the DLC meeting is attached.
The goal of this loan program is to provide loans to qualified applicants to improve buildings in the
downtown. As loans are repaid, those monies are then available for other applicants.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council:
Consideration of a loan in the amount of $180,765 from the DBR Revolving Loan Fund to provide
funding assistance for the applicant to purchase the property at 9-11 East Main Street based on
the terms as recommended by the Downtown Loan Committee. We also ask for consideration of
emergency legislation so that the loan can be closed in a timely manner.
That legislation includes deviating from the DBR Guidelines of a loan amount exceeding $100,000.

encl.
cc:

Mayor Beamish
Mr. Dando
Mr. Harris

LttQ'I,

Q'f\\0 City of Troy


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- .. -
-

City Hall
100 South Market Street
Troy, Ohio 45373
(937) 339-9601

Date: November 7, 2014


To: Patrick Titterington, Director of Public Service and Safety
From: Gregg Harris, Assistant Development Director
Subject: DBR Loan application from Ryan & Sarah McNeill
Please ask City Council to consider approval of an application from Ryan and Sarah McNeill for
a Downtown Building Repair Revolving Loan Fund (DBR) loan of$180,765 toward the
purchase of the building located at 9-11 East Main Street.
Built by John Wasserman in 1880, the building known as the "Wasserman Building" is a strong
contributor to Downtown Historic Troy and listed on the National Register of Historic Places.
Previously held by a trust, the building had been severely neglected and determined by the
insurance adjuster to come down in 2007 due to extensive damage from a roof collapse.
However, with the combined effort of Planning Commission, the city staff and a local private
developer, the building was saved. Through privately invested dollars the building has been
stabilized with a new roof, 1st floor improvements, and has commercial tenants which include
Sweeny Todd Salon and HER Realtors.
The DBR program has been a catalyst in the revitalization process, providing a critical public
tool in attracting new owners to invest in downtown. The Downtown Loan Committee (D LC)
met in public session on November 7, 2014 and discussed how the public purpose will be served
by approval of the loan. The upper story floors have been vacant for decades, and the McNeill's
have a vision to get the upper story floors occupied with office and residential uses. That future
additional capital investment made with private dollars will both greatly strengthen the building
as well as positively influence this block ofbuildings on the National Register.
The DLC voted to recommend City Council approve the requested loan by emergency legislation
and with the following parameters and conditions:

The loan structure does depart from the adopted DBR Guidelines of exceeding $100,000
Borrower: Ryan and Sarah McNeill
Co-Borrower: Tom & Ruth Ann McNeill
Loan amount: $180,765
Interest rate: 3.0% simple annual interest
Repayment term: 20 years
Collateral: 1st position lien on building with additional liens in order to meet 100%
collateralization of loan - certified building appraisal pending
Second floor must be ready for occupancy within 24 months and the third floor within 36
months.

City Hall
100 South Market Street
Troy, Ohio 45373
wvvw.troyohio.gov

October 31, 2014

Telephone: (937) 339-9601


Fax: (937) 339-9341

To:
Members ofDowntown Loan Committee
From: Gregg Harris
RE:
Ryan & Sarah McNeill

6H

Ryan and Sarah McNeill provided an application requesting $175,500 to purchase the propetiy located at 9-11 E.
Main Street.
Built by John Wasserman in 1880, the building known as the "Wasserman Building" is a strong contributor to
Downtown Historic Troy and listed on the National Register of Historic Places. Previously held by a trust, the
building had been severely neglected and detennined by the insurance adjuster to come down in 2007 due to
extensive damage from a roof collapse. However, with the cmnbined effort of Planning Commission, the city staff
and a local private developer, the building was saved. Over the last six years, ownership has changed twice.
Through privately invested dollars the building has been stabilized with a new roof: 1st floor improvements, and has
viable businesses.
The building was recently put on the real estate market by owner Mike Atnold, who has signed a purchase
agreement with the McNeill's. Originally listed at $209,000, the agreed purchase price is at $195,000. The
McNeill's will provide cash equity of$19,500, which equals the 10% DBR equity match requirements. With the
two business tenants (Sweeney Todd Salon and HER Realtors), the building cash flows positive at $2,850 a month,
more than enough to pay for the approximate $975 monthly debt service over a 240 month period.
The DBR program funds are for eliminating the influence of blight and to encourage revitalization in Downtown
Historic Troy. As stated in their attached letter, the McNeill's have a vision for the historic building including
upper floor occupancy that will be a combination of office and residential. Additional capital investment often goes
into a building when there is a change of ownership, reducing the overall deteriorating effects downtown. The DBR
program has been a catalyst in the revitalization process, providing a critical public tool in attracting new owners to
invest in downtown.
Ryan McNeill has also requested that the 3% closing fee ($5 ,265) be rolled into the loan for a total of $180,765.
I recommend the DLC recom1nend to City Council approval of the loan with the following terms:
Borrower: Ryan and Sarah McNeill
Co-Bonower: Tom & Ruth Ann McNeill
Loan ammmt: $180,765
Interest rate: 3.0% simple annual interest
Repayment term: 20 years
Collateral: first mortgage
This loan structure departs from the adopted DBR Guidelines in that the loan amount exceeds $100,000. However,
the DBR loan fund currently has an uncmmnitted balance over $600,000 and can accommodate this loan.
In order to complete the purchase before the end of November, Ryan McNeill also requests emergency legislative
action so the loan can be closed in a timely manner.

RYAN & SARAH lVICNEILL

October 20, 2014


City of Troy, Ohio
100 South Market St.
Troy, OH 45373

Dear Members of the Troy Downtown Committee:


I'm writing to you today seeking loan funds from your Downtown Building Repair Program
in order to purchase 9-11 E. Main Street.
It may seem unusual for out-of-staters like ourselves to pursue ownership of building in
Troy, but we actually have long-standing ties to your community. My wife Sarah grew up in
Troy, and her immediate family still resides in Troy and surrounding communities.
Although we now live in Norman, OK, we adore Troy and think of it like a second home.
Since my first visit to your town, I have been extremely impressed with its beauty, and the
pride of ownership that your residents clearly take in their homes and businesses.
Sarah and I just recently relocated to Norman from Los Angeles, where I have lived and
worked for the past 10 years in the film industry. We moved to Oklahoma a year ago to be
closer to my family and immediately undertook the renovation of a historic 4-unit
residential building near the University of Oklahoma campus. Our focus was to preserve
the house's historical integrity, while making design-minded improvements to the interior
to increase its value and usability. These same principals will guide our planned
renovations of 9-11 E. Main St. in Troy.
This building fits the criteria that we've been seeking as a follow-up real estate project-a
historic building with a lot of character in an economically-sound area with existing
positive cash-flow. We would love to see this building brought back to its former glory
with additional office space and loft-style apartments on the upper floors. Your downtown
loan program with its favorable terms would be a tremendous help in terms of freeing up
money that can be earmarked toward these renovations.
As I mentioned, this property has positive cash -flow by way of the two existing tenants,
HER Realtors and Sweeney Todd Salon. Combined gross monthly income from these
leases is currently at $2850/mo with 2 years remaining on each of their leases. Both
businesses have expressed interest in add itional commercial space on the 2nd floor, which
is a positive sign for the health of these businesses and gives us, as developers,
408 Chautauqua Ave. Norman, OK 73069

(323) 206-0998

confidence that renovations to the upper floors will result in an even greater return on our
investment.
We are seeking a loan of 90% of the purchase price of $195 1 000 1 or $175,500. We plan to
put down a down payment of $191 500 in cash, or 10% of the purchase price. Ideally/ we
would love to lock in a 20-year loan at a fixed rate of 3%. We are aware that this loan has a
3% closing fee/ which we would ask to be wrapped back into the loan. This would bring
the total loan to $181)50. At an estimated monthly payment of $1 1 006 on a 3% I 20-year
fixed/ we are confident in our ability to make this loan payment from our rental income.
My parents have also agreed to be co-signers on this loan. They bring with them over 50
years of experience in real estate ownership and development in Oklahoma.
My work schedule in the coming weeks is quite busy with a lot of travel. I would ask1
therefore/ that should this loan application come before a committee, I could have our
local real estate agent1 Lisa Stetzel 1 appear on our behalf. If my work permits me to be
there in person/ I certainly will.
Thank you for considering us for your loan program. We would be thrilled to contribute to
the economic development of Downtown Troy!
Sincerely yours 1

11?-.-yJI/.'1;/
Ryan McNeill

CITY OF TROY

. <:(?>iiYi:~:2"~)i~;;c\

DOWNTOWN BUSINESS BUILDING REPAIR LOAN PROGRA~ 1~\~


RECt\\ltU

APPLICATION for LOAN FUNDS


APPLICANT/BORROWER

CO-APPLICANT/CO-BORROWER

Full Name Ryan & Sarah McNeill

Full Name Tom & Ruth Ann McNeill

BIN# ________________

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BIN#

Address of Residence 408 Chautauqua Ave, Apt 2


City/State/Zip Code _N_o_rm_a_n.....:..,_O_K_7_3_0_6_9_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Fax _ _ _ _ _ _ __ _ _ _ _ _ _ _ ___

Telephone (323) 206-0998


E-Mail (optional) vivaryan@gmail.com

LOAN INFORMATION

City DBR Request =-$_1_75_.!..,_50_0_ _ _ _ _ _ _ _ ___


Total Project Cost=-$_19_5--'-,0_0_0_ _ _ _ _ _ _ _ __
Purpose of Loan Loan is requested for the purchase of 9~ 11 E. Main St. The requested amount is 90% of the
agreed upon purchase price of $195,000.

Source ofFunds for Repayment $2850/mo in gross rents from Sweeney Todd Salon ($1350) and HER Realtors ($1500)
Proposed Collateral/Security for Loan _9_-1_1_E_._M_a_in_S_t_.- - - -- -- - - - - - - - - - - - Estimated Equity Value of Collateral/Security =-$_19_5_:_,0_0_0_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Source(s) of Other Funds

Borrowers have other sources of income, including ownership of a nursing home


and 40+ rental properties in Oklahoma

Present Commercial Borrowing =-0_ _ _ _ _ _ _ _ _ _ _ _ _ __

BUSINESSINFO~ATION

. -:;\:
Name ofB11smess - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ;.y:; ,: ;

Address of.Business
' . ' !'' : , - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ,: ... ;: ; ll

City/State/Zip Code _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Fax _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

Telephone _ _ _ __ _ _ _ _ _ _ __

E-Mail ( o p t i o n a l ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Corporation _ _ __

Business Legal Status: Sole Proprietorship _ _ __


Partnership _ _ __

Other (state) _ _ _ _ _ _ _ _ _ _ __

Years in Operation _ _ _ _ _ _ _ _ __
Business Borrowing Resolution Required?

Federal Tax ID - - - - - - - - - - - - - _ _ _ Yes

_ _ _ No

SOURCE AND USE OF FUNDS


TroyDBR

Other

Equity

Fa9ade Improvements
Interior Rehab of Code Violations
Interior Rehab (Non-code Violations)*
Acquisition of Real Estate

$175,500 .

$19,500 {cash).

Other (List Below)

TOTALS:
*-Not Eligible for Troy Downtown Business Repair RLF dollars.

$19,500

REAL ESTATE OWNED (principal residence and any other real estate)
Address

Market Value

Mortgage Balance

Wilson Nursing Center - 867 US Hwy 70 Alt. Wilson, OK 73463

$2,100,000

39 Thomas St. Healdton, OK 73438

$250,000

408 Chautauqua Ave. Norman, OK 73069

$215,000

$155,000

PROPERTY INSURANCE COVERAGE FOR SUBJECT PROPERTY


Name and Address of Local Insurance Agent

_W_ill_.p_r_ov_i.....;.de_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

Policy#

Amount of C o v e r a g e - - - - - - - - - - - - - - - -

ATTACHMENTS
Please check those that are attached and/or provide an explanation or status of attachment:
Cost Estimates/Contracts

Construction Plans/Drawings

n/a

Troy Historic District Review

n/a

Personal Financial Statement

Business Financial Statement

n/a

Property Deed
Lease Agreement

Signed purchase contract attached


Construction not being financed with city loan funds

Borrower's & Co-Borrower's Personal Financial Statments

forthcoming
X

Lease agreements for 9 & 11 E Main St attatched

Other (List)
Borrower's Recent Tax Returns

CERTIFICATION OF APPLICANT(S) :
Please read the following statement. If you do not understand any part of it or have any questions about
what you are being asked to:sign, please ask someone from Troy Main Street or the City of Troy's Planning
and Development Department to help you. Each applicant must sign below. Should any information on
this application be found to be false or incomplete, such findings may be grounds for denial of the .
requested assistance.
I (we) certify that all information.in this application is tn1e and complete to the best of my (our) knowledge and
belief. I (we) understand this.iriformation is subject to verification.
I (we) understand that the personal financial information contained in this application is necessary for evaluation
of my (our) application for assistance. This information, however, will remain confidential and will not be
disclosed to the news media or other third parties. I (we) further understand that my (our) name, address, and
total amount of assistance will be subject to public disclosure since public funds are being utilized to assist in the

improvement of my (om) property.


PENALTY FOR FALSE OR FRAUDuLENT STATEMENT: U.S.C. Title 18, Section 1001, provides:
"Whoever, in any matter withih the jurisdiction of any department or agency of the United States lrnowingly and
willfully falsifies, conceals or .covers up a material fact, or makes any false, fictitious or fraudulent statements or
representations, or makes or uses :any,false writing or documents, knowing the same to contain any false, fictitious
or fraudulent statement or entry, shall be fmed not more than $10,000 or imprisoned not more than five years, or
both."

10/20/2014
Date

Applicant

;z_~~p/
10/20/2614

Date

Co-Applicant

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UTILITIES
COMMITTEE

( -~})( ~.,

TROY OHIO

Patrick E. J. Titterington

l 00 S. Market Street
P. 0. Box 3003
Troy, Ohio 45373
www.troyohio.gov
phone: (937) 335-1725
fax:
(937) 339-860 l
patrick. titterington @troyohio .gov

'(/R.fR~ taliOit
(~ >('~')

MEMORANDUM
TO:

Mrs. Baker, President of Council

FROM:

Patrick E. J. Titterington

DATE:

November 10,2014

SUBJECT:

PROFESSIONAL SERVICES AGREEMENT WITH EMH&T FOR DESIGN OF NEW WATER TOWER

RECOMMENDATION:
That the Director of Public Service and Safety is authorized by Council to enter into a professional
services agreement with the firm of EMH&T of Columbus, Ohio, for the design of a 0.75 Million Gallon
Water Tower, with such design agreement not exceeding the amount of $101,200.
BACKGROUND:
The Water Master Plan identified the need for a new 0.75 Million Gallon Water Tower to be located in
the Northwest area of the City. The scope of the design project also includes determining the general
location of the tower as well as the type of tower.
Staff has completed the process of requesting and reviewing proposals from qualified engineering firms
and has recommended that the firm of EMH&T of Columbus, Ohio, be authorized to provide the design,
at a cost not to exceed $101,200. Funds for this project were not specifically identified as part of the
2014 budget, but were included in the bond proceeds.
It is noted that this agreement for design does not include the funds for construction inspection of the
tower as those costs cannot be determined until the site and type of tower is determined.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of
recommending that the Director of Public Service and Safety is authorized by Council to enter into a
professional services agreement with the firm of EMH&T of Columbus, Ohio, for the design of a new 0.75
Million Gallon Water Tower, with the cost of such design agreement not exceeding the amount of
$101,200.

Cc:

Mayor Beamish
D. Swan

City of Troy
Engineering Department

TO:

Patrick E.J. Titterington, Director of Public Service and Safety

FROM:

Deborah Swan, P.E., City Engineer

SUBJECT:

Design of Water Tower

DATE: November 10, 2014

Staff has completed the selection process for a new 0.75 Million Gallon Water Tower
and is recommending EMH&T to complete the design of this project.
The Water Tower is part of the projects recommended from the Water Master Plan.
The 0.75 Million Gallon water tower will be located in the northwest part of the city.
The project will include finding the site for the tower as well as determining the style of
water tower.
Design costs are $1 01,002. The project will be funded with water bond proceeds, but
has not been included in the 2014 budget.
Once design is completed, we will be requesting additional funds for the construction
inspection of the tower. Costs for this portion can not be known until the site and type
of tower is determined.
Staff is requesting that legislation be prepared to authorize the Director of Public
Service and Safety to enter into a contract with EMH&T at a cost not to exceed
$101,002 for the design of a 0.75 Million Gallon Water Tower.

RECREATION & PARKS


COMMITTEE

v~~.i)t~. ,

TROY OHIO

Patrick E. J. Titterington

100 S. Market Street


P. 0 . Box 3003
Troy, Ohio 45373
www. troyohio.gov
phone: (937) 335-1725
(937) 339-8601
fax:
patrick.titterington@troyohio.gov

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MEMORANDUM
TO:

Mrs. Baker, President of C"

FROM:

Patrick E. J. Titterington

DATE:

November 7, 2014

SUBJECT:

BIDDING AUTHORIZATION, TREASURE ISLAND PARK CONSTRUCTION ELEMENT OF


THE RIVERFRONT DEVELOPMENT PROJECT

cil

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REQUESTED ACTION:
That legislation is approved by Council authorizing the Director of Public Service and Safety to
advertise for bids and enter into a contract for the construction of the Treasure Island Park at a
cost not to exceed $1 ,723,000
BACKGROUND:
As indicated in the attached communication from the City Engineer, the final design plans for
the Treasure Island Park portion of the Riverfront Development Project
are nearing
completion. The project will include an amphitheater, pavilion, and gazebo as well as a
walking trail, landscaping, parking lot reconstruction, entrance way enhancements, and other
amenities for the park consistent with previous presentations and discussions. From the total
estimated $1 ,800,000 project cost, construction is estimated to not exceed $1 ,723,000.
Attached is a draft rendition of the project.
On November 7, the Board of Park Commissioners met and reviewed this information. By
unanimous vote, the Board of Park Commissioners approved a motion to recommend that
Troy City Council authorize the bidding and contracting for the construction of the Treasure
Island Park based on previously discussed enhancements as noted and at a cost not to
exceed $1 ,723,000.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council authorizing the
Director of Public Service and Safety to advertise for bids and enter into a contract for the
construction of the Treasure Island Park at a cost not to exceed $1 ,723,000.

Encl.
Cc:
Mayor Beamish

City of Troy
Engineering Department

TO:

Patrick Titterington, director of Public Service and Safety

FROM:

Deborah Swan, P.E., City Engineer

SUBJECT:

Authorization to Bid
Treasure Island Park

DATE:

November 5, 2014

Staff met last week and we are in the process of finishing the design for Treasure Island
Park and are getting ready to get the project ready to bid. The project will include an
amphitheater, pavilion, and gazebo as well as a walking trail, landscaping, parking,
entrance way enhancements, and other amenities for the park.
Funds for this project are expected to be available in the 2015 budget, as the bidding
process will take us into next year before we are ready to award the project.
Staff is requesting authorization to bid Treasure Island Park at a cost not to exceed
$1,723,000. Staff is not requesting an emergency for this process.
Please let me know if you have any questions on this project.

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TROY, OHIO 45373

PARK RENOVATIONS AND BUILDING STRUCTURES

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ALTERATIONSANDADDITIONSTO :