Extension Policy

Taken and adapted from ARU rules and regulations

A student may request an extension to a submission deadline when circumstances outside the
students control have arisen which prevent submission or are likely to result in significant
underperformance if the original deadline is enforced
1. Students must submit their request to Jolanta Skorecka j.skorecka@ucl.ac.uk
Undergraduate Coordinator ( in the case of Undergraduate students ) or James Emmanuel
james.emmanuel@ucl.ac.uk Postgraduate Taught Programmes Officer ( in the case of
Masters students ). Requests must be submitted BEFORE the submission deadline.
2. Undergraduate Coordinator/ Postgraduate Taught Programmes Officer can approve
extensions of up to 5 (and exceptionally up to 10 working days)
3. The following are acceptable reasons for a request for an extension
Short term illness
Acute illness of any person for whom the student has a responsibility for care
An enforced change in employment circumstances for which only short term notice
was given
Other reasons considered acceptable by Jolanta Skorecka (or his delegated
authority)
4. The following are NOT acceptable for such a request
Academic workload
Misreading instructions or submission deadlines
Computer, disc, printer or any other technical failure for which the student is
responsible (students should keep a back up copy of all work)
Unauthorised absence from UCL (eg holiday taken during term time)
5. If approved a copy of the form approving the extension must be attached by the student to
the submitted assignment
NOTE: Course tutors, personal tutors , teaching assistants CAN NOT authorise extensions. If
students ask for extensions they must be referred to Undergraduate Coordinator/ Postgraduate
Taught Programmes Officer.
NOTE: Undergraduate Coordinator/ Postgraduate Taught Programmes Officer should keep a record
of all extensions requested and given for the academic year in order that that
a. These can be taken into account at the medical evidence meeting
b. Students with problems across the board can be identified and followed up
c. Students who are mis-using extensions can be identified
Long term extensions, multiple extensions, dissertation extensions
1. Long term extensions (for more than 10 days) must be approved by the departmental tutor.
2. Multiple extensions when a student has fallen behind on work across the board for complex
personal or health reasons must be referred to the departmental tutor who will decide on
appropriate extensions
3. Dissertation extensions (other than in the case of a well documented acute illness at the
time of submission) must be referred to the departmental tutor. Dissertation extensions will
only be given in exceptional circumstances