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Newcastle University

MSc Marine Technology


(International) - Singapore
5115P
Dissertation Handbook

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MSc International Dissertation Handbook 2013

List of contents
A

Introduction

Page

A.1
A.2
A.3

Importance of the Dissertation


Dissertation Action List
Contacts

4
4
4

The Role of the Student

B.1
B.2
B.3
B.4
B.5
B.6
B.7
B.8
B.9

Getting started
Methodology
Dissertation Topic
Aim of the Dissertation
Reading
Practical Consideration
Pilot Study
Project Brief
Dissertation Plan

The Role of the Academic

C.1
C.2

What to Expect
Writing Up

The Role of the Industrial Mentor

D.1

What to Expect

Regulations and Assessment

E.1
E.2
E.3

MSc Dissertation Regulations


MSc Dissertation Assessment
Assessment Break Down

9
9
9

Presentation and Criteria

Page

F.1
F.2
F.3
F.4
F.5
F.6

Contents
References
Page Limit
Format
Plagiarism
Confidentiality

10
11
11
12
12
12

Dissertation Submission

G.1

Deadline

5
5
5
5
6
6
6
6
6

8
8

13
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MSc International Dissertation Handbook 2013

G.2

Submission Instructions

13

Appendices
A
B
C
D
E

Project Brief Form


Meeting Log
Ethical Issues Form
Dissertation template cover sheet
Personal Extenuating Circumstances (PEC) Form

15
18
21
23
26

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MSc International Dissertation Handbook 2013

Introduction

A.1

Importance of the Dissertation

The dissertation forms an integral part of the MSc and successful completion is necessary to
satisfy the regulations for the award of the degree.
The dissertation makes up such a large proportion of your degree that it will have a significant
impact on the final mark:
MSc:
A.2

Dissertation Action List

A.3

180 credits in total Dissertation 80 credits worth 44% of the overall MSc

Identify a topic for your dissertation


Speak to your industry connections or MSc Administrator if you require advice
Submit a project brief to the Programme Administrator
Receive contact details for Academic Supervisor
Contact Supervisor and begin planning the dissertation
Undertake literature review, research and write up
Maintain Meeting Log duly signed by the Supervisor and/or Industrial Mentor
Submit 2 soft bound copies and 1 electronic copy of the dissertation
Dissertation marked by Supervisor and 2nd marker
Mark agreed and taken to Board of Examiners where the final degree is awarded
Contacts

Stream Leader

Programme Administrators

Dr Arun Dev

Miss Carol Barnett / Amanda Benson

School of Marine Science and Technology


Newcastle University (Singapore)
Ngee Ann Polytechnic
535 Clementi Road
Blk 35, #02-01
Singapore 599489

School of Marine Science and Technology


Ridley Building 2
Room 4.67 MAST Office
Newcastle University
Newcastle upon Tyne
NE1 7RU, UK

T. +65 6460 7092


a.k.dev@ncl.ac.uk

T. +44 (0) 191 222 8912


mast.pg@ncl.ac.uk

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The Role of the Student

B.1

Getting started

Students should discuss the choice of the topic with their industrial mentor and read about the
subject area. Agree on the subject choice and prepare a project brief (see B.8 and Appendix A).
Based on the project brief you will be allocated an Academic Supervisor. It is advised that you
contact your Supervisor as soon as possible and together devise a realistic plan for the
dissertation (see B.9). Students can begin to work on the dissertation at any point after
completing 9 modules. Exceptions to this can be approved by the Programme Director.
B.2

Methodology

Whilst it is difficult to define precisely a methodology that will encompass the variety and scope
of dissertations, the following checklist provides an outline of the major elements:

B.3

Choice of topic

Aim and objectives

Literature review

Methodology

Project specification

Investigation

Results and Discussion

Conclusions and Future Works


Dissertation Topic

When commencing the dissertation, it is important that you talk about the matter fully with your
supporting organization. It is essential that your dissertation is supported by your workplace.
You should therefore choose a topic which is of interest to your organisation and yourself.
B.4

Aim of Dissertation

There should be a good reason for carrying out a particular dissertation. The dissertation must
contain a substantial engineering element. It is strongly recommended that the dissertation
provides or contributes to a solution or a recommendation for a particular problem or strategy
query for your supporting organisation. It is therefore essential that the aim and feasibility of
the dissertation is carefully considered at an early stage.

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B.5

Reading

Background reading, leading to a sound knowledge of the topic, is an essential stage in the final
selection of a dissertation. It is very important that full reference details of a book or journal are
recorded at the time it is consulted. Doing this will save time later on when these details have to
be included in the dissertation.
B.6

Practical Consideration

Consider whether there are any practical issues associated with the subject is any test
equipment or software required? Is it accessible? Will required information be available? Will
the other contributors be available? Is the timescale realistic? Is the subject interesting enough
to keep me motivated?
B.7

Pilot Study

For some dissertation ideas, an excellent way of discovering if the dissertation is viable is by
using a pilot study. This could involve collecting a small amount of data and analysing it as a dry
run. A pilot study can be quite basic but should give you valuable information that will cut out
wasted time and error in the actual dissertation.
B.8

Project Brief

Once the subject has been given full consideration, then a project brief should be prepared for
approval by your supervisor and industrial mentor (See Appendix A). The project brief should
then be submitted to mast.pg@ncl.ac.uk. After initial approval of the project brief from the
Degree Programme Director, you will be allocated an Academic Supervisor.
B.9

Dissertation Plan

Once a project brief has been agreed it is important to provide a detailed plan of your
dissertation to your supervisor, which should consider the following elements:
Background

Outline background to the problem being addressed by the dissertation.

Research
Capability

Briefly describe the experience and expertise that the research team
(student and partners) bring to the dissertation.

Definition of the
aim and objectives

Aim to specify what is the purpose of the dissertation at the highest


and most general level
Identify the objectives specific results that can be demonstrated to
have been achieved
Design the solution to develop the optimal solution with the available
information and expertise
Implement the solution break the dissertation down into work
packages to reflect the objectives defined above within the planned
resources and measure the results
Evaluate the results to analyse the results and to compare
performance with the original aim.
Once a project brief has been agreed, it is very important that a

Prepare a

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MSc International Dissertation Handbook 2013

timetable

Methodology
Deliverables
Beneficiaries and
dissemination
strategy

Resource
requirements

timetable for the dissertation is prepared by the student following


discussions with the academic supervisor and industrial mentor. The
dissertation requires approximately 800 hours of study for MSc students.
This is a significant amount of time and it is important that the
dissertation is well planned to avoid wasting time, errors or delays. The
student could use a number of different techniques to plan the
dissertation including critical path, Gantt charts or a software package.
Once the timetable is prepared, the student should regularly check their
progress against the timetable. It may be necessary to revise the
timetable as data is collated or results obtained. The timetable should
be a live, working document. Any modifications required to the project
brief should be made, following agreement with both the academic
supervisor and industrial mentor.
Discuss in general terms the way that the dissertation will be
undertaken.
List the deliverables specified in the individual work packages, and
indicate alongside each the anticipated date for completion of each.
Indicate who could potentially benefit from the results of the proposed
work. This could range from a specific company or organisation, to
marine technologists in general. Indicate how it is proposed that the
results of the research will be disseminated, perhaps by providing a copy
of the report to the specific organisation, or alternatively by publishing a
paper in a learned journal.
Detail the resources that are required for the dissertation. This should
include the following:
An estimate of the time commitment of the researchers (student,
partner, supervisor and mentor detailed separately).
Necessary access to other members of staff and their time commitment
(information officer, technicians, other academics).
The use of any facilities necessary.
Construction of any test equipment or models, and likely cost.
Information or data that has to be obtained from outside sources, and
likely cost.
Services that have to be bought in (binding the dissertation, etc.) and
likely cost.
Total up the anticipated person hours required for the project. Also total
up the anticipated cash requirements. Indicate the sources of funding to
cover the expenses.

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The Role of the Academic

C.1

What to Expect

The student should keep in touch with their academic supervisor to give them updates on the
progress of the dissertation and to discuss any problems or queries. It is the students
responsibility to ensure they have regular meetings with and provide updates to the Supervisor.
Keeping a log of Progress Meetings with your supervisor demonstrates good management and this
log should be submitted with your final dissertation (see Appendix B).
The Supervisor is a key resource in the dissertation, providing:

C.2

Research experiences

Organisational experiences

Contacts and references

Expertise
Writing up

Students must consult their Supervisor about the writing up of their dissertation.
The Supervisor can advise on ensuring the dissertation is presented in an academic format and
contains sufficient content. Business style reports, aimed at meeting an industrial or company
objective will be penalised.

The Supervisor will read and comment initially on one or two sections of the students first draft
and later will comment in general on the whole first draft. The student should not expect the
supervisor later to comment on the re-emergence of errors or weaknesses to which attention
was drawn in the first draft. The academic Supervisor will not proof read the document and this,
along with checking spelling or grammatical errors, is entirely the responsibility of the student.

D
D.1

The Role of the Industrial Mentor


What to Expect

The student should keep in touch with their industrial mentor to give updates on the progress of
the dissertation and to discuss any problems or queries. These reviews should consider how well
the dissertation is meeting organisational requirements and the contribution of any other staff
within the organisation.

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Regulations and Assessment

E.1

MSc Dissertation Regulations

A dissertation submitted for the Degree of Master of Science (80 credits) is required to contain a
review of relevant material, a description of work undertaken and a detailed discussion of the
results and conclusions. The Student must indicate by means of explicit references the citation
of the work of others, or work by the Student, which is not part of his/her submission for the
Degree. Work submitted for another Degree may not comprise part of the submission for the
Degree of Master of Science.
E.2

MSc Dissertation Assessment

For students seeking the award of the Degree of Master of Science the dissertation will be
examined by another member of academic staff, as well as the students academic supervisor, in
the institution where the student is registered. The examiners must agree a mark or the
dissertation will be marked by a third member of academic staff.
The examiners will either decide:
(i)

that the dissertation is of a sufficiently high standard to merit the award of the Degree of
Master of Science, with either a Pass, Merit or Distinction level. This mark will then be
taken to the Board of Examiners with all of the students marks from the programme and
the final degree classification will be decided.

(ii)

that the dissertation does not meet the requirement for the award of the Degree of Master
of Science. In this case the student will be entitled to one resit attempt for the module, i.e.
one resubmission of the dissertation.

E.3

Assessment Break Down

The marking of the dissertation will be based on:

Technical Content

50%

Originality

20%

Effort

15%

Presentation

15%

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MSc International Dissertation Handbook 2013

Presentation and Criteria

The form in which the final dissertation is presented is determined, to some extent, by the topic
but students should ensure that their final dissertation is an academic document and not a
company report. The Supervisor can give guidance on this.
F.1

Contents

Every dissertation should include the following, in the order listed below:

Copy of the project brief, including modifications made during the course of the
dissertation.

Clear statement of the aim and objectives of the work.

Brief statement of the methodology used to carry out the dissertation, including relevant
information about techniques and theory used.

Details of theory and working of

formulae should be included in the appendices.

Summary of students contribution including any results or analysis. Results should not
be discussed or interpreted in this section. It is often appropriate to make use of table
and figures as they convey information very effectively. If so, tables and figures should
be numbered consecutively and keys should be included if abbreviations are used.

Discussion of students opinions and conclusions. This discussion should show your
ability to evaluate results critically and interpret their implications for theory and
industrial application.

Acknowledgements of those who have helped you to complete the dissertation and
discussion of multi-disciplinary input.

Reference list of all and only those references made in the text.

Appendices of theory, working of formulae or any other data not appropriately included
in the main part of the dissertation.

Meeting Log

Ethical Issues Form

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F.2

References

All references are to include names of authors, paper titles, names of sources (books or
journals), names of publishers and year of publication.

The preferred reference style is Harvard:

Standard reference format for print books:


Surname, Initials. (Year of Publication) Title in italics. Edition if not first. Place of publication:
Publisher.
Standard reference format for electronic books:
Surname, Initials. (Year of Publication) Title in italics. Edition if not first edition. Name of e-book
collection. [Online] Available at: URL (Accessed: date).

Examples:

In-text Citation:
According to Keating (2003), Newcastles history is conflict-ridden.
Newcastles history has been described as conflict-ridden (Keating, 2003).
Newcastles history has been described as conflict-ridden (Keating, 2003, p. 45).
Recent histories of Newcastle (Keating, 2003; Gordon, 2007) describe...
Reference in Bibliography:
Keating, L.M. (2003) A history of Newcastle. Newcastle upon Tyne: Newcastle City Libraries &
Arts.
Gordon, L. (2007) Newcastle through the ages. Durham: Durham College Press.
For more information on referencing p[lease visit the Newcastle University Library pages
http://libguides.ncl.ac.uk/content.php?pid=235029&sid=1944522

F.3

Page Limit

In writing the dissertation, the emphasis throughout should be on orderly presentation and
conciseness.
The MSc dissertation will not exceed 80 pages (excluding appendices) using Format in F.4
Students will be penalised for exceeding these page limits. Any student wishing to exceed this
limit should consult with their academic supervisor before doing so. There is no mandatory
minimum length.

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F.4

Format

As well as the page limit detailed above each dissertation should follow the following criteria:

F.5

single sided

1.5 line spacing

font size 11

every page numbered


Plagiarism

Although making reference to established work is quite understandable and often desirable,
wholescale and large-scale copying of material from another source is not. When done without
reference to the source, it represents plagiarism and is a serious offence. The original reference
should always be cited and any material used verbatim enclosed in quotes. Students must
make it clear what is their own work and what others have done.
Further guidance is available via the Writing Development website here:
http://www.ncl.ac.uk/students/wdc/learning/conduct/plagiarism.htm
F.6

Confidentiality

If the dissertation is confidential please ensure this is clear on the front cover. The student is
responsible for informing the Supervisor and the MSc International Administrator that the
dissertation includes confidential content. The Administrator will then ensure that confidential
dissertations are only viewed for the purpose of assessment.

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MSc International Dissertation Handbook 2013

Dissertation Submission

G.1

Deadline

The dissertation should be submitted within 6 months of successful completion of the last taught
module or within 3 years from initial registration; whichever is earlier.
The Degree Programme Director may grant students permission for late submission of their
dissertation, provided submission is sought prior to 3 years from initial registration. The student
must submit a PEC Form (Appendix E) to mast.pg@ncl.ac.uk to officially request an extension,
preferably with independent, third party evidence to support the request. The allowed
extension will be specific to the individual students circumstances. Normally only one extension
will be allowed.
G.2

Submission Instructions

A template cover sheet for the dissertation is provided in Appendix D.

2 soft bound copies of the dissertation should be posted to:


Suzana Asri
Newcastle University (Singapore)
c/o Ngee Ann Polytechnic
535 Clementi Road
Blk 35 #02-01
Singapore 599489

Students must then also submit an electronic copy to mast.pg@ncl.ac.uk and upload a
pdf copy through BlackBoard in the Assessments section of the MAR8296 dissertation
module.

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Appendix A

Project Brief Form

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MARINE TECHNOLOGY (INTERNATIONAL)


PROJECT BRIEF (enter title)

Student:
Organization:
Academic Supervisor:
Industrial Mentor:

Background:

Purpose:

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Key References:

Student signature:

Date:

Academic Supervisor:

Date:

Industrial Mentor:

Date:

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Appendix B

Meeting log

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Department of Marine Science and Technology


Dissertation Progress Meetings
Title of dissertation:

Student Name:

Student
Number

Supervisor:

It is the students responsibility to arrange regular progress meetings with their supervisor, approximately
one meeting every two weeks. Students should log the results of these meetings below, and attach this
record as an Appendix to your report.
Log of Meetings

Progress Meeting Notes and Agreed Actions


(to be recorded by the student after each meeting)

Date of
meeting:

Supervisors
Initials:

Date of
meeting:

Supervisors
Initials:

Date of
meeting:

Supervisors
Initials:

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Log of Meetings

Meeting Notes and Agreed Actions


(to be recorded by the student after each meeting)

Date of
meeting:

Supervisors
Initials:

Date of
meeting:

Supervisors
Initials:

Date of
meeting:

Supervisors
Initials:

Date of
meeting:

Supervisors
Initials:

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MSc International Dissertation Handbook 2013

Appendix C

Ethical Issues Form

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MSc International Dissertation Handbook 2013

Ethical Issues and where to get further guidance


(i) Does your research involve NHS PATIENTS OR STAFF, their tissue, organs or data?
Yes

No

If YES your project will require additional review by a NHS Research Ethics Committee (see
http://www.nres.npsa.nhs.uk). You will also require separate Trust Research & Development
Department (R&D) approval from each NHS Organisation involved in the study (for Newcastle
upon Tyne NHS Foundation Trust (see http://www.newcastle-hospitals.org.uk/about-us/staffinformation_research-development.aspx). When making your application to these bodies, please
provide a copy of this project approval form (once it has been approved) as it will act as your
independent peer review.
(ii) If the answer to question (i) is NO, does your research involve other HUMAN SUBJECTS?
Yes

No

If YES, please answer questions 1-10 below. If your answer to any of these questions is YES you will
need to obtain separate University ethical approval. Discuss your plans to address the ethical issues
raised by your proposal with your supervisory team and submit them to your School or Institutes
Research Ethics Coordinator using the University Research Ethics application form. See:
http://www.ncl.ac.uk/business-directorate/policies/ethics/research_ethics_applicationform.rtf
YES
1
2

Does the study involve participants who are particularly vulnerable or unable to give informed
consent? (e.g. children, people with learning disabilities, your own students)
Will the study require the co-operation of a gatekeeper for initial access to the groups or individuals
to be recruited? (e.g. students at school, members of a self-help group, residents of a nursing
home)

Will it be necessary for participants to take part in the study without their knowledge and consent at
times? (e.g. covert observation of people in non-public places)

Will the study involve discussion of sensitive topics? (e.g. sexual activity, pornography or drug use)

Are drugs, placebos or other substances (e.g. food substances, vitamins) to be administered to the
study participants or will the study involve invasive, intrusive or potentially harmful procedures of
any kind?

Is pain or more than mild discomfort likely to result from the study?

Could the study induce psychological stress or anxiety or cause harm or negative consequences
beyond the risks encountered in normal life?

Will the study involve prolonged or repetitive testing?

Will financial inducements (other than reasonable expenses and compensation for time) be offered
to participants?

10

Does the research involve any other actions that you feel may be regarded as unethical or illegal
please specify these elsewhere on the form?

(iii) Does your research involve working with LIVE VERTEBRATE ANIMALS?
Yes

No

If YES, you and your supervisory team should discuss your proposed project with the Director of
the Centre for Comparative Biology who will be able to advise on seeking specific approval.
Signature of Candidate: ____________________________ Date: _________________

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NO

Appendix D

Dissertation template cover sheet

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MSc International Dissertation Handbook 2013

MODULE: MAR8296 - Dissertation

[TITLE OF YOUR DISSERTATION]

Supervisor name:
[_____________]

A Thesis submitted
for the partial fulfillment of the Degree of Master of Science in
MSc Marine Technology (International) programme
School of Marine Science and Technology
Newcastle University

Submitted by: [Student name]


Student ID No: [Student number]
Deadline Date: [e.g. 31st May 2013]

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The work in this dissertation has been supervised by


[Professor/Dr ------]
School of Marine Science and Technology
Newcastle University
and co-supervised by
[Industry Mentors Details]

[June 2013]
Singapore
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Appendix E

Personal Extenuating Circumstances (PEC) Form

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PEC Form
Student notice of
Personal Extenuating Circumstances
To be completed by Undergraduate or Taught Postgraduate
Students
Students who believe that their performance in or ability to complete assessments is being significantly
affected by personal extenuating circumstances should advise the examiners by completing this form, so that
the appropriate adjustments can be made. Forms must be submitted to the School Office as soon as a
problem arises. The PEC procedure and advice on completing the form is available at
www.ncl.ac.uk/students/progress/student-resources/help/ - YOU SHOULD READ THE GUIDANCE.

STUDENT DETAILS:
Name of Student:

University email address:


@ncl.ac.uk

Name of Personal Tutor:

Student Number:

Programme:

Stage:

Full Time
Part Time

Is this form being submitted to update, supplement or provide new evidence


for a previously submitted PEC form?

Yes

No

MODULE / ASSESSMENT DETAILS:


Module Code
(e.g. COM1001):

Aspect Affected
(e.g. Essay, Exam, Attendance):

Module Leader:

Dates of exam/ submission


etc:

HOW ARE YOUR STUDIES AND ASSESSMENTS BEING AFFECTED? (tick all that apply)
Because of the circumstances described below, I am:
Unable to submit my work on time;
Unable to submit my work, despite being given an extension;
Unable to participate in group work;
Unable to attend University for more than five days;
Unable to attend my exam(s) or other assessed session(s);
Unable to write comfortably in examination conditions;
Unable to prepare effectively for my examinations;
Able to work, but feel my performance has been affected;
Affected in the following way, not listed above:
Details:

Continue on separate sheet if necessary

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PROPOSED ADJUSTMENT: (Please tick one but note the PEC Committee makes the
final decision about the most appropriate form of adjustment)
Extension
Deferral of assessment attempt to next normal
Repeat Stage or Semester as first attempt

occasion of assessment
Be considered for Board of Examiners
discretion
(this will normally only occur if a more practical
adjustment cannot be given)

Other adjustment (please detail)

FURTHER DETAILS:
Provide details of the adjustment requested e.g. the assessment concerned, the original deadline or date of
assessment, the length of an extension requested. Please indicate where you have previously been granted an extension
or adjustment. If applying for multiple modules or assessment , provide detail of the adjustment requested for each:

Details:

Continue on separate sheet if necessary

DETAILS OF PERSONAL EXTENUATING CIRCUMSTANCES: (please tick)


Medical
Personal
Other

Period affected: From.................................................(Date) To...............................................................(Date)


Please provide as full an explanation of the personal extenuating circumstances as possible. Please be specific about the
problem, be precise about how your studies and/or assessment have been affected and explain any delays in submitting
this PEC form.

Details:

Continue on separate sheet if necessary

EVIDENCE: (please tick and ensure that the evidence is submitted with your
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application. Note that applications submitted without any evidence will be unlikely to
be successful)
Medical Note
Wellbeing Memo
Other

Signature (student):
...................................................................

Have you consulted your personal tutor?


Yes

No

Date:
Your personal tutor or other member of staff may be asked to provide further information about your case.
If you are not happy for this consultation to take place, please tick here and provide an explanation

_____________________________________________________________________________________

Brief guidance notes to students:


Do not submit PEC forms for minor issues that have not affected your studies.
Make sure that you are aware of and understand any School rules about PEC (for
example, whether there is a deadline, whether it is not possible to seek
extensions for certain modules etc.).
Do not assume that you will be given an extension, deferral or other adjustment.
Until you are informed of the PEC Committee decision, you need to continue with
your studies as normal.
Ensure that every section of the PEC form has been completed.
Ensure that any additional sheets or documents are clearly marked with your name
and student number.
You will be informed of the outcome by email so make sure that you check your
University account regularly.
More detailed advice to students on completing the PEC form is available at
www.ncl.ac.uk/students/progress/student-resources/help/

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Student Name:

Student Number:

Date Received:

DECISION
As a member of the PEC Committee, I deem that the following adjustment is an appropriate response to the
students personal extenuating circumstances (please tick) and will ensure that the student is informed of
this decision:

1. Immediate action (in line with


UG and PGT Exam Convention 15)

2. Referral to SPS Examinations Team


for temporary examination adjustment

Detail: (e.g. extension, deferral of attempt, minor


exemption, repeat Stage)

Detail: (e.g. nature of impairment)

Signature:

Signature:

Date:

3. Retain for consideration at


PEC Committee meeting

Signature:

Date:

4. No adjustment approved

Reasons: (e.g. lack of evidence, circumstances not


relevant, PEC is not the most appropriate procedure)

Date:

Signature:

OFFICE PROCESSES
Action Taken:

Signature (School Office):

Student emailed PEC decision

Student Record updated

Copy of decision forwarded to another school


or service (see note below. Please
specify)........................................

Date:

Date:

Note: For extensions and exemptions, the module leader should be informed and Student Progress Service may also
need to be informed if there is an impact on the students registration status. For repeat Stage/ Semester the DPD and
Student Progress Service must be informed. For examination deferrals, Student Progress Service (Examinations) must be
informed. In the case of an extraordinary examination, arrangements must be agreed with the School that owns the
module. There may be other occasions that PEC decisions (but not case details) need to be forwarded to other services.
Please refer to the PEC committee and processes: Guidance for Staff document available at
www.ncl.ac.uk/students/progress/staff-resources/examiners/ or seek advice from Student Progress Service.

MSc International Dissertation Handbook 2013

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