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MM COURSE: IM MATERIAL MVT

BSNL

USER MANUAL: IM Material Movements


Version:1.0

01/09/2010

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MM COURSE: IM MATERIAL MVT


Table of Contents
FLOWCHART ................................................................................................................................................................... 4
1. Goods Receipt .......................................................................................................................................................... 5

1.

MM-MIGO-GR-Goods Receipt against Outbound Delivery .................................................................................. 5

2.

MM-MIGO-GR-Goods Receipt against PO-Direct Consumption .......................................................................... 9

3.

MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials .................................................................. 13

4.

MM-MIGO-GR-Goods Receipt against PO-Project Stock ................................................................................... 18

5.

MM-MIGO-GR-Goods Receipt against PO-Stock ................................................................................................ 23

6.

MM-MIGO-GR-Goods Receipt against PO-towards direct Capital ..................................................................... 27

7.

MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital ......................................................... 32

8.

MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair ................................................... 37

9.

MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ............................................................... 41

10.

MM-MIGO-GR-Return delivery to Vendor against Rejection......................................................................... 46

11.

MM-ZMMP_SFGS-Goods Movement of Serialized Material.......................................................................... 50

12.

MM-MB90 GR note print out ......................................................................................................................... 50

13.

MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan .................................................. 55

2.

Reservation ............................................................................................................................................................. 64

1.

MM-MB21-Create Reservation for Revenue Consumption ............................................................................... 64

2.

MM-MB21-Create Reservation for Transfer posting Mvt-913........................................................................... 69

3.

MM-MB21-Create Reservation for Transfer posting Mvt-915........................................................................... 74

4.

MM-MB22-Change Reservations ....................................................................................................................... 79

5.

MM-MB23-Display Reservations ........................................................................................................................ 83

6.

MM-ZMMF_RES- Reservation Output................................................................................................................ 86

3.

Transfer Posting ..................................................................................................................................................... 88

1.

MM-MIGO-TP-One-Step Transfer posting between Slocs ................................................................................. 88

2.

MM-MIGO-TP-Transfer Posting Between Two Project Stocks ........................................................................... 94

3.

MM-MIGO-TP-Transfer Posting from Project to Revenue Stock ....................................................................... 99

4.

MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks ............................................................. 104

5.

MM-MIGO-TP-Two-Step Stock Transfer between Slocs .................................................................................. 109

6.

MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541 ......................... 115

7.

MM-MB90 STO issue note print out ................................................................................................................ 120

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MM COURSE: IM MATERIAL MVT


4.

Goods Issue .......................................................................................................................................................... 125

1.

MM-MIGO-GI- Goods Issue to Project from Project Stock .............................................................................. 125

2.

MM-MIGO-GI- Return Partial Qty. against reservation.................................................................................... 131

3.

MM-MIGO-GI- Reversal of Project Stocks to Project ...................................................................................... 135

4.

MM-MIGO-GI-Goods Issue for Own Consumption .......................................................................................... 138

5.

MM-MB90 GI note print out ............................................................................................................................ 145

5.

Goods Movement - Others ................................................................................................................................... 150

1.

MM-MB02-Change Material Document........................................................................................................... 150

2.

MM-MB90-Processing of Material Document ................................................................................................. 153

3.

MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete............................................................................. 158

6.

Outbound Delivery ................................................................................................................................................ 162

1.
7.

MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................ 162


Returnable Gatepass (RGP) ................................................................................................................................ 170

1.

MM-ZMMP-RGP01-(With Material Document) ............................................................................................... 170

2.

MM-ZMMP-RGP01-(Without Material Document).......................................................................................... 182

3.

MM-ZMMP_RGP02-Change Returnable Gate Pass.......................................................................................... 194

4.

MM-ZMMP_RGP03-Display Returnable Gate Pass .......................................................................................... 197

5.

MM-ZMMF_RGP-Returnable Gate Pass Output .............................................................................................. 199

6.

MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass ............................................................................... 202

7.

MM-ZMMP_RGPRET02-RGP return change ..................................................................................................... 205

8.

MM-ZMMP_RGPRET03-RGP - Return display .................................................................................................. 209

8.

Non Returnable Gatepass (NRGP) ...................................................................................................................... 213

1.

MM-MIGO-NRGP-Non Returnable Gatepass ................................................................................................... 213

2.

MM-ZMMF_NRGP- Non Returnable Gate Pass print out................................................................................. 217

9.

Physical Verification.............................................................................................................................................. 220

1.

MM-MIGO-Physical Inventory Verification ...................................................................................................... 220

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MM COURSE: IM MATERIAL MVT

FLOWCHART

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MM COURSE: IM MATERIAL MVT

1. Goods Receipt
1.

MM-MIGO-GR-Goods Receipt against Outbound Delivery

Overview
In Case of Stock Transfer Order Goods Receipt will be done against Outbound Delivery

Make Goods Receipt w.r.t. to Outbound Delivery


Access Transaction by
Transaction Code
MIGO

Activity
Goods Receipt against Outbound Delivery

In the Screen Goods Receipt Outbound Delivery enter the following Entry:
Field Name
Executable Action
Reference Document

Movement Type

Description
Enter the Executable
Action as Goods Receipt
Select Outbound
Delivery as Reference
Document
Use Movement Type -101

R/O/
C
R
R

User Action and Values


Enter the Executable Action
as Goods Receipt
Select Outbound Delivery
as Reference Document
Use Movement Type -101

Page | 5

Comments

MM COURSE: IM MATERIAL MVT

Select Good
Receipt
Select Outbound
Delivery
Enter the Outbound
Delivery Number

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MM COURSE: IM MATERIAL MVT

Enter the Quantity

Check on Item OK

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MM COURSE: IM MATERIAL MVT

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MM COURSE: IM MATERIAL MVT


2.

MM-MIGO-GR-Goods Receipt against PO-Direct Consumption

Overview
Deliveries of Direct Charge-Revenue category material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Direct Charge-Revenue material is required to be received from Vendors against Purchase Order placed
by the company. A goods movement is entered into the system referencing others accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge
category shall be treated as Consumed.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks

Output Results
The output is a material document
which can contain accounting, profit
center, and other financial postings.

Comments
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.

Tips and Tricks


1.When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.

Page | 9

MM COURSE: IM MATERIAL MVT

Procedural Steps

Access transaction by:


Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Select Purchase
order
Select goods receipt

Fill the below data in details,


Field
Name
Document
Date

Description
Default is current system
date

R/O/
C
R

User Action and Values


Date of the actual vendor
delivery (physical delivery).

Page | 10

Comments
Todays date
defaults in

MM COURSE: IM MATERIAL MVT


Posting
Date
Delivery
Note
Bill of
lading
Notes

Movement
type

Default is current system


date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Goods movement type
automatically from PO

In the Material TAB


Material
Material Code/number
In the Quantity Tab
Quantity
Quantity received

Quantity
In
Delivery
Note
No of
Containers

No user input

Todays date
defaults in

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Not Required

Auto

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Unrestricted

Movement
type is 101for
goods receipt
against PO

Auto

Automatically from PO

Automatically from PO,


However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

O
O

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

Auto
from
PO

Shall be automatically come


from PO.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same

In the Where Tab


Plant
Plant number.

Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the

Information related to PO

Page | 11

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

MM COURSE: IM MATERIAL MVT


Purchase
Order
TAB
In the
Partner
Tab

shall appear.

Vendor Name shall appear.

Press the tab to view the same

In the
Account
Assignme
nt Tab

G/L Account
Press the tab to view the same
Cost Center field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Finally Check on the Item OK button to ensure selecting the Item.

(Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)

Note1. Before Saving the document, Click on the Check Button to check the completeness of the document.
2. System shall give the message Document is OK
3. Now Save the transaction

Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.

Page | 12

MM COURSE: IM MATERIAL MVT


3.

MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials

Overview
Deliveries of Non Valuated material is required to be received from Vendors as a part of external procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Non Valuated material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts/
Consumption Accounts as applicable are also posted.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute ButtonFollowing FieldsDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Page | 13

MM COURSE: IM MATERIAL MVT


Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Select GR purchase
order

Page | 14

MM COURSE: IM MATERIAL MVT

Field
Name

Description

R/O/
C

User Action and Values

Comments

Document
Date

Default is current system


date

Date of the actual vendor


delivery (physical delivery).

Todays date
defaults in

Posting
Date

Default is current system


date

No user input

Todays date
defaults in

Delivery
Note

Delivery Note numberVendor Invoice Number.

Enter details of Vendors


Invoice/Challan number.

Bill of
lading

Number of the bill of lading


issued by the sender.

Enter LR No.

Notes

Document header text.


Contains explanations or
notes which apply to the
document as a whole.

Use for Any remarks

Movement
type

Goods movement type.Automatically if GR is


against PO

Auto

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Unrestricted

Auto

Automatically from PO

In the Material TAB

Material

Material Code/number

Page | 15

Movement
type is
101for goods
receipt
against PO

MM COURSE: IM MATERIAL MVT


Field
Name

Description

R/O/
C

User Action and Values

Comments

In the quantity tab


Quantity
in Unit of
entry

Quantity received

Quantity
In
Delivery
Note
No of
Containers

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

Plant number.

Auto
from
PO

Shall be automatically come


from PO.

Storage
location
Goods
Recipient
Unloading
Point
Text

Storage location

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

Enter or select a storage


location as ONMR
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.

In the
Purchase
Order
TAB
In the
Partner
Tab

Information related to PO
shall appear.

In the
Where
Tab
Plant

Automatically from PO,


However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

Vendor Name shall appear.

Finally Check on the Item OK button to ensure selecting the Item.

Page | 16

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

MM COURSE: IM MATERIAL MVT


Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-After clicking on check button a message will be displayed for entering the excise detail. This message will
appear when the Purchase Order has the relevant Tax code for Excise i.e. when the vendor is charging ED
separately and prices are not inclusive of ED. In such cases Go to the Excise Tab and select the ONLY PART-1
entry. However, in case the Plant is not availing CENVAT, then always select NO EXCISE ENRTY Despite the tax
code for Excise in PO.

System shall give the message Document is OK


Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

Page | 17

MM COURSE: IM MATERIAL MVT


4.

MM-MIGO-GR-Goods Receipt against PO-Project Stock

Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Project Capital material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material,

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks
Select Only Part1

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Page | 18

MM COURSE: IM MATERIAL MVT


Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Enter purchase order


no.

Select purchase order

Select good receipt

Page | 19

MM COURSE: IM MATERIAL MVT

Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes

Excise
Invoice
Movement
type

In the
Material
TAB
Material
In the
Quantity
Tab

Description

R/O/
C
R

User Action and Values

Comments

Date of the actual vendor


delivery (physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Not Required

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Select Only Part1,

Goods movement type.

Auto
matic
ally

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Q in case of Project
Capital Stock.

Material Code/number

Auto

Automatically from PO

Default is current system


date
Default is current system
date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Excise Invoice, date, excise
group.

R
R
O

Excise Group
63 defaults
in
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.

(Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)

Press the ENTER button.

Page | 20

MM COURSE: IM MATERIAL MVT


On screen Goods Receipt: Selection Screen

Field
Name
Quantity

Quantity
In
Delivery
Note
No of
Containers

Description
Quantity received

R/O/
C
R

User Action and Values


Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

Plant number.

Auto
from
PO

Shall be automatically come


from PO.

Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the
Purchase
Order
TAB
In the
Partner
Tab

Information related to PO
shall appear.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same

In the
Where
Tab
Plant

Vendor Name shall appear.

Comments

Press the tab to view the same

Page | 21

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

MM COURSE: IM MATERIAL MVT


In the
Account
Assignme
nt Tab

G/L Account &


WBS Element field shall be
appeared. Values shall be
automatically picked from
Account Assignment and
Project PO

Press the tab to view the same

Finally Check on the Item OK button to ensure selecting the Item.

Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-System shall give the message Document is OK

Now Save the transaction.


Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.

Page | 22

MM COURSE: IM MATERIAL MVT


5.

MM-MIGO-GR-Goods Receipt against PO-Stock

Overview
Deliveries of Valuated material are required to be received from Vendors as a part of external procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Valuated stock material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute ButtonFollowing FieldsDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Page | 23

MM COURSE: IM MATERIAL MVT


Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Movement
type101
Select GR purchase
order.

Fill the following for more details-

Page | 24

MM COURSE: IM MATERIAL MVT


Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes

Movement
type

Description
Default is current system
date
Default is current system
date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Goods movement type.Automatically if GR is
against PO

R/O/
C
R

User Action and Values

Comments

Date of the actual vendor


delivery (physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Not Required

Auto

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Unrestricted

Movement
type is 101for
goods receipt
against PO

Auto

Automatically from PO

Automatically from PO,


However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

R
R
O
O

In the Material TAB


Material

Material Code/number

In quantity tab
Quantity

Quantity received

Quantity
In
Delivery
Note
No of
Containers

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

Auto
from
PO

Shall be automatically come


from PO.

In the Where Tab


Plan

Plant number.

Page | 25

If the plant is
left blank, it
will be
picked up

MM COURSE: IM MATERIAL MVT


from the
purchase
order.
Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the
Purchase
Order
TAB
In the
Partner
Tab

Information related to PO
shall appear.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.

Vendor Name shall appear.

Finally Check on the Item OK button to ensure selecting the Item.

Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-System shall give the message Document is OK

Now, Save the transaction.


Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

Page | 26

MM COURSE: IM MATERIAL MVT


6.

MM-MIGO-GR-Goods Receipt against PO-towards direct Capital

Overview
Deliveries of Direct Charge-Capital material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Capital material is required to be received from Vendors against Purchase Order placed by the company.
A goods movement is entered into the system referencing others accordingly goods receipt material
document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On
receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated
as Capitalized.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks
Select Only Part1

Output Results
The output is a material document
which can contain accounting
documents.

Comments
This document number can be used for further processing.

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.

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MM COURSE: IM MATERIAL MVT


In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Page | 28

MM COURSE: IM MATERIAL MVT

Movement
type101

Select GR purchase
order.

Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes

Description

Excise
Invoice

Default is current system


date
Default is current system
date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Excise Invoice, date, excise
group.

Movement
type

Goods movement type.automatically from PO

R/O/
C
R

User Action and Values

Comments

Date of the actual vendor


delivery (physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Not Required

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Select Only Part1,

Auto

Movement Type number shall


automatically come to 101 if
GR is against PO

R
R
O

Page | 29

Excise Group
63 defaults
in
Movement
type is 101for
goods receipt

MM COURSE: IM MATERIAL MVT


against PO
In the Material TAB
Material

Material Code/number

Field
Name

Description

Auto
R/O/
C

Automatically from PO
User Action and Values

Comments

In the quantity tab


Quantity

Quantity received

Automatically from PO,


However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

Quantity
In
Delivery
Note
No of
Containers

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

In the Where Tab


Plant

Plant number.

Auto
from
PO

Shall be automatically come


from PO.

Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the
Purchase
Order
TAB

Information related to PO
shall appear.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same

Page | 30

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

MM COURSE: IM MATERIAL MVT


In the
Partner
Tab

Vendor Name shall appear.

Press the tab to view the same

In the
Account
Assignme
nt Tab

G/L Account &


Press the tab to view the same
Asset number field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Finally Check on the Item OK button to ensure selecting the Item.
(Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)

Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note- System shall give the message Document is OK

Now Save the transaction.


Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

Page | 31

MM COURSE: IM MATERIAL MVT


7.

MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital

Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Project Capital material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material, project stock will be increased.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Movement type to be used (101-Q Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks
Select Only Part1

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Page | 32

MM COURSE: IM MATERIAL MVT

Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Movement type101Q
Select GRPurchase
order

Enter only qty and storage


location other data will be
get copied over.

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MM COURSE: IM MATERIAL MVT


Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes

Excise
Invoice
Movement
type

In the
Material
TAB
Material

Description

R/O/
C
R

User Action and Values

Comments

Date of the actual vendor


delivery (physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Not Required

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Select Only Part1,

Goods movement type.

Auto
matic
ally

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Q in case of Project
Capital Stock.

Material Code/number

Auto

Automatically from PO

Default is current system


date
Default is current system
date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Excise Invoice, date, excise
group.

R
R
O

Excise Group
63 defaults
in
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.

(Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)

Press the ENTER button.

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MM COURSE: IM MATERIAL MVT


On screen Goods Receipt: Selection Screen

Field
Description
Name
In the quantity tab
Quantity
Quantity received

Quantity
In
Delivery
Note
No of
Containers

R/O/
C
R

User Action and Values

Automatically from PO,


However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

Auto
from
PO

Shall be automatically come


from PO.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same

In the Where Tab


Plant
Plant number.

Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the
Purchase
Order
TAB
In the
Partner
Tab

Information related to PO
shall appear.

Vendor Name shall appear.

Comments

Press the tab to view the same

Page | 35

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

MM COURSE: IM MATERIAL MVT


In the
Account
Assignme
nt Tab

G/L Account &


Press the tab to view the same
WBS Element field shall be
appeared. Values shall be
automatically picked from
Account Assignment and
Project PO
Finally Check on the Item OK button to ensure selecting the Item.

Before Saving the document, Click on the Check Button to check the completeness of the
document.
System shall give the message Document is OK

Now Save the transaction.


Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

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MM COURSE: IM MATERIAL MVT


8.

MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair

Overview
Deliveries of subcontracting material are required to be received from Vendors as a part of subcontracting
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Subcontracting material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. During the Receipt of the subcontracting material, Inputted material as sent
to vendor for subcontracting automatically gets credited / reconciled.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes
Excise Invoice

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks
Select Only Part1

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Page | 37

MM COURSE: IM MATERIAL MVT


Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Enter the
recipient name

Enter the text.

Page | 38

MM COURSE: IM MATERIAL MVT


Fill the following data for detail.
Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes

Description

Excise
Invoice

Default is current system


date
Default is current system
date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Excise Invoice, date, excise
group.

Movement
type

Goods movement typeautomatically from PO

In the Material TAB


Material
Material Code/numberOutput Material
Input MaterialAutomatically
credited/reconciled.
In the Quantity Tab
Quantity
Quantity received

Quantity
In
Delivery
Note
No of
Containers

R/O/
C
R

User Action and Values

Comments

Date of the actual vendor


delivery (physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Not Required

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Select Only Part1,

Auto

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Unrestricted

Auto

Automatically from PO

Automatically from PO,


However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.

R
R
O

Quantity as per Vendor


Challan Number

Number of Containers
Received

Optional in case to track no.


of containers received from
Vendors.

In the
Where

Page | 39

Excise Group
63 defaults
in
Movement
type is 101for
goods receipt
against PO

MM COURSE: IM MATERIAL MVT


Tab
Plant

Plant number.

Auto
from
PO

Shall be automatically come


from PO.

Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the
Purchase
Order
TAB
In the
Partner
Tab

Information related to PO
shall appear.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same

Vendor Name shall appear.

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

Press the tab to view the same

Finally Check on the Item OK button to ensure selecting the Item.

Before Saving the document, Click on the Check Button to check the completeness of the
document.
System shall give the message Document is OK

Now Save the transaction.


Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

Page | 40

MM COURSE: IM MATERIAL MVT


9.

MM-MIGO-GR-Goods Receipt against PO-with Account Assignment

Overview
Deliveries of Direct Charge-Revenue material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Direct Charge material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. On receipt there shall not be Stock in the system as the material of the
Direct Charge category shall be treated as Consumed.

Input Required Fields


Purchase Order Number

Field Values/Comments
PO number

After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)

Date that the document is entered

Posting Date (MM/DD/YY)

Date that the document is posted

Movement Type
Delivery Note
Bill of Lading
Notes

Movement type to be used (101-Receipt w.r.t. PO)


Vendors Invoice Number
Bill of Lading in case of Imports, otherwise leave blank
Any Remarks

Output Results
The output is a material document
which can contain accounting
documents.

Comments

Tips and Tricks


When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by

Page | 41

MM COURSE: IM MATERIAL MVT


movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Material Management Inventory Management


Goods Movement MIGO
MIGO

On screen Goods Receipt for Purchase Order: Initial Screen, enter information in the
fields as specified in the below table:

Page | 42

MM COURSE: IM MATERIAL MVT

Field
Name
Document
Date
Posting
Date
Delivery
Note
Bill of
lading
Notes

Movement
type

Description
Default is current system
date
Default is current system
date
Delivery Note numberVendor Invoice Number.
Number of the bill of lading
issued by the sender.
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Goods movement type
automatically from PO

In the Material TAB


Material
Material Code/number
In the Quantity Tab

R/O/
C
R

User Action and Values

Comments

Date of the actual vendor


delivery (physical delivery).
No user input

Todays date
defaults in
Todays date
defaults in

Enter details of Vendors


Invoice/Challan number.
Enter bill of lading number if
available.
Use for Any remarks

Not Required

Auto

Movement Type number shall


automatically come to 101 if
GR is against PO & stock
Type Unrestricted

Movement
type is 101for
goods receipt
against PO

Auto

Automatically from PO

R
R
O
O

(Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)

Field
Name
Quantity

Quantity
In
Delivery
Note
No of
Containers

Description
Quantity received

R/O/
C
R

Quantity as per Vendor


Challan Number

Number of Containers
Received

User Action and Values


Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity as per Vendors
Challan number to track
Over/Shortage Report.
Optional in case to track no.
of containers received from
Vendors.

In the
Where
Tab

Page | 43

Comments

MM COURSE: IM MATERIAL MVT


Plant

Plant number.

Auto
from
PO

Shall be automatically come


from PO.

Storage
location

Storage location

Goods
Recipient
Unloading
Point
Text

Name of person receiving


Goods
Unloading Point name

Any Remarks for material

In the
Purchase
Order
TAB
In the
Partner
Tab

Information related to PO
shall appear.

Enter or select a storage


location if not entered in the
PO
Name of person/Say Stock
Receiver
The place in the Storage
Location/Receipt Bay
Write any notes for material if
required.
Press the tab to view the same

Vendor Name shall appear.

If the plant is
left blank, it
will be
picked up
from the
purchase
order.

Press the tab to view the same

In the
Account
Assignme
nt Tab

G/L Account
Press the tab to view the same
Cost Center field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Finally Check on the Item OK button to ensure selecting the Item.

Before Saving the document, Click on the Check Button to check the completeness of the
document.

Page | 44

MM COURSE: IM MATERIAL MVT

Click on Check,
before saving

System shall give the message Document is OK

Now Save the transaction.


Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.

Page | 45

MM COURSE: IM MATERIAL MVT


10. MM-MIGO-GR-Return delivery to Vendor against Rejection
Overview
When Rejected goods are required to send back to the Supplier.
BUSINESS PROCESS PROCEDURE OVERVIEW

The Rejected materials posted to blocked stock in a Storage Location have to be cleared and returned to
Vendors as soon as possible as the blocked stock are the valuated stock of the plant and dont reflect in
PO open quantity. Purchase department and Stores should periodically (max weekly) review the blocked
stock and take action to return them back to vendors.

Input Required Fields


Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Purchase Order
Reason for Movement
Vendor

Output - Results
The output is a material document.

Field Values/Comments
Date that the document is entered.
Date that the document is posted.
Movement type to be used.
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Purchase Order Number
Reason for Movement
Vendor Number to which the goods need to be issued.

Comments
Each time an inventory movement is posted a Material document
is created by the system. If the movement has a financial impact
an Accounting document is also created.

Tips and Tricks


It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One

Page | 46

MM COURSE: IM MATERIAL MVT


is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1.

Procedural Steps

Access transaction by:


Via Menus

Via Transaction Code

a) Logistics > Material Management > Inventory


Management > Goods Movement > Material
Document>Return Delivery
MIGO

Choose Return Delivery from the Drop-Down Menu and we will get Return Delivery
Material Document Screen...
On screen Return Delivery Material Document, fill in the following fields:
Select Return Delivery

Select Material Document

Enter the Material Document


number

Page | 47

MM COURSE: IM MATERIAL MVT


Please note, the fields that appear and those that are required are completely dependent
upon the movement type selected by the user.
Field
Name
Moveme
nt type
Documen
t Date
Posting
Date

Description
Defines type of movement to
be performed by the
transaction
Current /System Date

Defau
lt
R

User Action and Values


Enter Mvt type -122

Doc
Header
Text
Purchase
Order
Sloc

Text as per requirement

Date of actual Goods Return


posting. This determines the
Accounting posting date.
Enter any Text information

Purchase Order Number

Enter PO number

Storage location

Plant

Plant location.

Material
Quantity

Material to be issued
Quantity of material to be
issued
Type of Stock-Blocked
where rejected material is
lying

R
R
R

Defaults from previous


screen.
Defaults from previous
screen.
Enter material issued.
Enter rejected quantity of
material.
S Blocked Stock.

Reason for Rejection

You must be more careful


here. By mistake had you put
X your Un-restricted Stock
will get reduced instead of
Blocked stock as SAP
provides flexibility. We will
have to ensure that only
correct stock type is entered
here.
Choose from available option

Short Text if you want to


enter specifically about this
transaction

Stock
Type

Reason
for
Moveme
nt
Text

Current Date-Change as per


requirement

R/O/
C
View

Page | 48

Comments

MM COURSE: IM MATERIAL MVT


Press the ENTER button or select the green checkmark icon.
Save the transaction using the Save button or press Control S.
Note-System shall generate Material Document number.

Page | 49

MM COURSE: IM MATERIAL MVT


11. MM-ZMMP_SFGS-Goods Movement of Serialized Material
---------------------------------------------------------------------------------------------------------------------------------------------------------

12. MM-MB90 GR note print out


Overview
A Goods receipts note needs to be printed
Business Process Procedure Overview
This procedure details how to print a GR note created in R/3 by T code MB90

Input Required Fields


Message Data

Field Value/Comments
Details the type of message to print.

Output - Results

Comments

A successfully printed GR note

Procedural Steps

Access transaction by:

Via Transaction Code

MB90

Page | 50

MM COURSE: IM MATERIAL MVT

On screen out put for goods movement, enter information in the fields as specified in
the table below:

Select output type ZGR


Select transmission
medium,sort order.

Enter material
document number

Page | 51

MM COURSE: IM MATERIAL MVT


Select the proper document number and click execute

Select the proper document.

Select proper printer and click on print

Page | 52

MM COURSE: IM MATERIAL MVT

Select the printer

Print preview can be


seen from here
Click print

Press Enter

GR note will be as below.

Page | 53

MM COURSE: IM MATERIAL MVT

Page | 54

MM COURSE: IM MATERIAL MVT


13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan
Overview
Goods receipt when material comes after subcontracting

Business Process Description Overview


You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan

Input - Required Fields


Purchase Order Number

Field Value / Comments


Required

Challan Number

Required

Challan Year

Required

Output - Results
Subcontracting Challan Print Output

Comments

Procedure Steps

Access transaction by:

Via Menus
Via Transaction Code

Logistics Materials Management Inventory


Management Goods Movement Goods Receipt
MIGO

On screen Goods Receipt Purchase Order, type the values as per table below.

Page | 55

MM COURSE: IM MATERIAL MVT


Field Name
Purchase
Order Number

Description
Enter the Purchase Order
Number

R/O/C
R

User Action and Values


Enter Subcontracting Purchase
Order

Comments

Enter Purchase Order


Number and Press Enter

As soon as you press Enter system will show the complete Subcontracting PO Data
By Default you will find the material which will come
You will come to know the input material consumed by clicking on the

First enter the quantity of the Material which is coming then click on the tab
automatically show you the quantity of Input Material in correct ratio.

If you click on the tab


first then enter the quantity of material which come then you have to enter the
quantity of Input material consumed manually.

Page | 56

by doing this system will

MM COURSE: IM MATERIAL MVT

Details of Material which comes

Tick here to receive the material


after subcontracting

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MM COURSE: IM MATERIAL MVT

Material which is coming from


Vendor

Tick here to consume the input


material from Vendor End

Input Material which will be


consumed from Vendor End

Now we have to refer the Subcontracting Challan (on which we send the input material to subcontractor) during
Goods Receipt. Excise tab will come by default if following prerequisites are fulfilled:
1. Chapter ID/ Excise Tariff Code is maintained in the Material Master in the Foreign Trade Import view for the
input material
2. Material is declared for Subcontracting in the Material Master in the Foreign Trade Import view
3. Output material is defined for the input material in the Material Master in the foreign Trade Import View
4. Plant Excise data, Excise Group, Series Group is maintained

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MM COURSE: IM MATERIAL MVT

Select the option - Refer


Subcontracting Challan

Page | 59

MM COURSE: IM MATERIAL MVT

Click here to refer the


Subcontracting Challan

Page | 60

MM COURSE: IM MATERIAL MVT

Enter Challan Number and Year

After entering Challan Number


and Year press this button

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MM COURSE: IM MATERIAL MVT

After that press Check and Post

Tick on Collective slip to take the


Print of Goods Receipt

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After Posting you will get


material document number

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MM COURSE: IM MATERIAL MVT

2. Reservation
1.

MM-MB21-Create Reservation for Revenue Consumption

Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.

Business Process Procedure Overview


A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.

A reservation document serves as purpose of Material Issue Requisition.

SAP supports manual and automatic reservations. Manual reservations are entered directly by the
user.

Check the availability of materials through stock overview screen at the time of creating
reservations. However, the system also conducts a dynamic availability check at the time of
reservation creation and correspondingly issues a warning message in case of unavailability of stock
for desired date.

In the material master record, total stock and unrestricted-use stock of the material remain
unchanged. Reserved stock is increased by the reserved quantity.

Input Required Fields

Field Value/Comments

Base Date

Enter the date (default)

Movement Type

201-For Cost Center Consumption

Plant

Plant where the reservation will occur.

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Material

Material of requirement.

Quantity
Storage Location

Qty required.

Cost Centre

Put the relevant cost center

Requisitioner

Put the name / initials of User

Header Text

Put the name of dept.

Output Results
Creation of a reservation

Creation of a reservation.

Issuing storage location.

Comments

Tips and Tricks


Depending on the users movement type, the system may ask the user for the cost center for the reservation to be
made.

Procedural Steps

Access transaction by:

Via Menus

a) Logistics > Materials Management > Inventory Management


>Reservations > Create
b) Logistics > Production> DRP > Execution > Reservation >
Create
c) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create

Via Transaction Code

MB21

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On screen Create Reservation: Initial Screen, enter the below information:

Enter movement type 201

Field Name
Base Date

Description
Date for which the goods
movement is planned
Goods movement

R/O/C
R

User Action and Values


Current date is defaulted.

Plant

Plant number

Use drop-down menu to make


the choice of the applicable
movement type.
Use the drop-down menu to
make the choice of the
appropriate plant

Reservation

Reservation number from


which reservation will be
copied with reference to
Section Heading
No of the G/L account to
which the movement is
assigned.
Cost center for the material
accounting

Movement
Type

Reference
G/L
account

Comments

Use the drop-down menu to


make the choice of the
appropriate G/L account.
Cost center
R
Use the drop-down menu to
make the choice of the
appropriate cost center.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

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Press <Enter>
On screen Create Reservation: New Items, enter the below information:

Enter the G/L account


Enter the cost center
Deselect if
material
movement is to
be restricted.

(Note: Some of the data on this screen depends upon the movement type that was specified on the initial
screen).

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Field Name
Material

Description
Material number

R/O/C
R

User Action and Values


Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Plant
SLoc

Plant number
The storage location where
the material is currently
stored.
Indicator: Goods movement
for reservation allowed Indicator specifying that
movements are allowed in
respect of the reservation
item.
If the user wants to
prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.

C
R

Defaults from the initial screen


Enter the storage location - if
not entered on initial screen.

The default setting is to have


this indicator checked.

Comments
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

Save the reservation. (Click on yellow file folder icon, or F11)


Message Reservation XXXXXXXXXX created is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
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MM COURSE: IM MATERIAL MVT


2.

MM-MB21-Create Reservation for Transfer posting Mvt-913

Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.

Business Process Procedure Overview


A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.

A reservation document serves as purpose of Material Issue Requisition.

SAP supports manual and automatic reservations. Manual reservations are entered directly by the
user.

Check the availability of materials through stock overview screen at the time of creating
reservations. However, the system also conducts a dynamic availability check at the time of
reservation creation and correspondingly issues a warning message in case of unavailability of stock
for desired date.

In the material master record, total stock and unrestricted-use stock of the material remain
unchanged. Reserved stock is increased by the reserved quantity.

Input Required Fields

Field Value/Comments

Base Date

Enter the date (default)

Movement Type

913

Plant

Plant where the reservation will occur.

Material

Material of requirement.

Quantity
Storage Location

Qty required.
Issuing storage location.

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Header Text

Put the name of dept.

Output - Results
Creation of a reservation

Creation of a reservation.

Comments

Procedural Steps

Access transaction by:

Via Menus

d) Logistics > Materials Management > Inventory Management


>Reservations > Create
e) Logistics > Production> DRP > Execution > Reservation >
Create
f) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create

Via Transaction Code

MB21

On screen Create Reservation: Initial Screen, enter the below information:

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Enter the Movement Type


913
Enter the Plant

Field Name
Base Date
Movement
Type
Plant

Description
Date for which the goods
movement is planned
Goods movement

R/O/C
R

User Action and Values


Current date is defaulted.

Plant number

Use drop-down menu to make


the choice of the applicable
movement type.
Use the drop-down menu to
make the choice of the
appropriate plant

Comments

Reservation

Reservation number from


O
which reservation will be
copied with reference to
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>
On screen Create Reservation: New Items, enter the below information:

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MM COURSE: IM MATERIAL MVT

Enter the Receiving Sloc.


Enter the material code &
Qty

Enter the Issuing SLoc.

(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).

Field Name
Material

Description
Material number

R/O/C
R

User Action and Values


Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Plant
SLoc

Plant number
The storage location where
the material is currently
stored.
Indicator: Goods movement
for reservation allowed Indicator specifying that
movements are allowed in

C
R

Defaults from the initial screen


Enter the storage location - if
not entered on initial screen.

The default setting is to have


this indicator checked.

Page | 72

Comments
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

MM COURSE: IM MATERIAL MVT


respect of the reservation
item.
If the user wants to
prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.

Save the reservation. (Click on yellow file folder icon, or F11)


Message Reservation XXXXXXXXXX created is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)

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MM COURSE: IM MATERIAL MVT


3.

MM-MB21-Create Reservation for Transfer posting Mvt-915

Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.

Business Process Procedure Overview


A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.

A reservation document serves as purpose of Material Issue Requisition.

SAP supports manual and automatic reservations. Manual reservations are entered directly by the
user.

Check the availability of materials through stock overview screen at the time of creating
reservations. However, the system also conducts a dynamic availability check at the time of
reservation creation and correspondingly issues a warning message in case of unavailability of stock
for desired date.

In the material master record, total stock and unrestricted-use stock of the material remain
unchanged. Reserved stock is increased by the reserved quantity.

Input Required Fields

Field Value/Comments

Base Date

Enter the date (default)

Movement Type

915

Plant

Plant where the reservation will occur.

Material

Material of requirement.

Quantity
Storage Location

Qty required.
Issuing storage location.

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Header Text

Put the name of dept.

Output - Results
Creation of a reservation

Creation of a reservation.

Comments

Procedural Steps

Access transaction by:

Via Menus

g) Logistics > Materials Management > Inventory Management


>Reservations > Create
h) Logistics > Production> DRP > Execution > Reservation >
Create
i)

Via Transaction Code

Logistics > Sales & Distribution Foreign Trade/Customs


General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create

MB21

On screen Create Reservation: Initial Screen, enter the below information:

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MM COURSE: IM MATERIAL MVT

Enter the Movement


Type: 915
Enter the Plant

Field Name
Base Date

Description
Date for which the goods
movement is planned
Goods movement

R/O/C
R

User Action and Values


Current date is defaulted.

Plant

Plant number

Use drop-down menu to make


the choice of the applicable
movement type.
Use the drop-down menu to
make the choice of the
appropriate plant

Reservation

Reservation number from


which reservation will be
copied with reference to

Movement
Type

Comments

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>
On screen Create Reservation: New Items, enter the below information:

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MM COURSE: IM MATERIAL MVT

(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).

Field Name
Material

Description
Material number

R/O/C
R

User Action and Values


Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Plant
SLoc

Plant number
The storage location where
the material is currently
stored.
Indicator: Goods movement
for reservation allowed Indicator specifying that
movements are allowed in
respect of the reservation
item.
If the user wants to

C
R

Defaults from the initial screen


Enter the storage location - if
not entered on initial screen.

The default setting is to have


this indicator checked.

Page | 77

Comments
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

MM COURSE: IM MATERIAL MVT


prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.

Save the reservation.


Message Reservation XXXXXXXXXX created is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)

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MM COURSE: IM MATERIAL MVT


4.

MM-MB22-Change Reservations

Overview
User wishes to change a reservation.

Business Process Procedure Overview

This process describes the method to change a reservation within the R/3 system

Input Required Fields

Field Value/Comments

Reservation number

Enter the reservation number that you wants to change.

Output - Results
Change the reservation

Change the reservation

Comments

Procedural Steps

Access transaction by:


Via Menus

a) Logistics > Materials Management> Inventory Management >


Reservations > Change
b) Logistics > Production > DRP> Execution> Reservation >
Change
1 Logistics > Sales and Distribution > Foreign Trade /Customs >
General Foreign Trade Processing >Environment> PurchaseImport> Inventory Management Reservation> Change

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Via Transaction Code

MB22

On screen Change Reservation: Initial Screen, enter the below information:

Enter the Reservation


number

Field Name
Reservation

Description
Reservation number

R/O/C
R

User Action and Values


If number is unknown, conduct
a matchcode search for this
number

Comments

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>
On screen Change Reservation #####: Collective Processing, enter the below
information:

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MM COURSE: IM MATERIAL MVT

You can Change the required


quantity /SLoc/Requirement date.

To add more items to the reservation:

Click on the Create button


Add all necessary additional information
Press SAVE

To change the date of the reservation:

Click on the line item that needs to be changed


Click on the radio button Details from. item
Change the date
Press SAVE

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Save the reservation. (Click on yellow file folder icon, or F11)


Message Document XXXXXXXXXX posted is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)

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MM COURSE: IM MATERIAL MVT


5.

MM-MB23-Display Reservations

Overview
User wishes to display a reservation.
Business Process Procedure Overview
This process describes the method to display a reservation within the R/3 system.
The exact process for displaying a reservation will be slightly different depending upon which goods
movement is being designated.
This process describes the method to display a reservation within the R/3 system.

Input - Required Fields


Reservation number

Output - Results
Display the reservation

Field Value/Comments
Enter the reservation number that you want to display.

Comments
Only display can be possible.

Procedural Steps

Access transaction by:

Via Menus

Via Transaction Code

a) Logistics > Materials Management >Inventory Management


> Reservations > Display
b) Logistics > Production > DRP> Execution> Reservation >
Display
c) Logistics > Sales and Distribution > Foreign Trade /Customs
> General Foreign Trade Processing >Environment>
Purchase-Import> Inventory Management Reservation>
Display
MB23

On screen Display Reservation: Initial Screen, enter the below information:


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MM COURSE: IM MATERIAL MVT


Field Name
Reservation

Description
Reservation number

R/O/C
R

User Action and Values


If number is unknown, conduct
a matchcode search for this
number

Comments

Press <Enter>
On screen Display Reservation XXXXXXXXXXX: Overview, the user may view the
information contained within the reservation.

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MM COURSE: IM MATERIAL MVT


For more information on the items contained within the reservation, the user may click
on the line item and use the various radio buttons to gain more information.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)

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MM COURSE: IM MATERIAL MVT


6.

MM-ZMMF_RES- Reservation Output

Overview
Requirement for printout of reservation document
Business Process Description Overview
This document describes the procedure for getting the printout of the reservation document.

Input Required Fields


Reservation number

Field Value/Comments
Enter the reservation record number for which printout is
required.
Press <EXECUTE>

Output - Results
The output displays the document.

Comments

Procedural Steps

Access transaction by:

Via Transaction Code

ZMMF_RES

On screen Program for reservation print out: enter the user desired Reservation
number:

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MM COURSE: IM MATERIAL MVT

Enter the
Reservation number

Press EXECUTE tab


The print preview of the Reservation document

Click on the PRINT tab

button.
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MM COURSE: IM MATERIAL MVT

3. Transfer Posting
1.

MM-MIGO-TP-One-Step Transfer posting between Slocs

Overview

Material needs to be transferred from one storage Location to another in one step.

Business Process Description Overview

1.
2.
3.
4.
5.

For certain materials, we need to do transfer from one storage location to another.
This movement is called as Transfer Posting Storage Location to Storage Location in SAP.
This transfer posting can take place in two ways.
One is single step transfer posting and the other one is knows as two step Transfer posting.
For Storage Location with in a Plant, it is decided to carry out single step transfer posting
through reservation with in Plant Storage Location transfer.
6. The Storage location which requires the material will create the Reservation for the required
Materials with Movement Type 311.
7. The issuing Storage Location to do transfer posting with reference to this reservation.

NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.

Input - Required Fields


Document Date (MM/DD/YY)

Field Value / Comments


Date that the document is entered.

Posting Date (MM/DD/YY)

Date that the document is posted.

Movement Type

Movement type to be used.

Plant

Plant number

Receiving Location

Storage location where materials will reside after transfer

Material

Material number

Quantity

Quantity of material to be transferred.

Storage location

Storage location where material resides prior to transfer

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MM COURSE: IM MATERIAL MVT

Tips and Tricks


If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between sLoc, 311 movement type is the reversal of movement type 312.
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.

Procedural Steps

Access transaction by:

Via Menus

Via Transaction Code

a) Logistics > Material Management > Inventory Management


> Goods Movement > Transfer Posting
b)
MIGO

Select Transfer Posting from the drop-down menu and on Screen Transfer Posting
reservation, enter information in the fields as specified in the below table:

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Selection Reference-

Field Name
To
Reservation

Description
Reservation number

R/O/C
O

User Action and Values


In case required to transfer
against Reservation request
otherwise leave blank.
No action necessary

Document
Date
Posting
Date

Default is current system date

Default is current system date

User may select other posting


date.

Material

Identifier of an external

Enter external document

Page | 90

Comments

The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

MM COURSE: IM MATERIAL MVT


slip
Doc.
header text

Defaults for
documents
items
Movement
type

document
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Section Heading

Goods movement type

Plant

Plant number

Storage
location

Storage Location (where


goods to be transferred
resides in issuing location)

number if available
Enter any necessary notes for
this transfer document

Enter the number for the


movement type or choose a
movement type from the pulldown table.
Enter or select a Plant from the
pull-down table.

Enter a Storage location or


select from the pull-down
table.

Enter the plant


number on this
screen and it is
carried over to
the detail
screen
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>
Enter information in the fields as specified in the below table for the recipient:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.

Field Name
Recipient

Description
Recipient for whom the
material or the service is
destined.

R/O/C
O

User Action and Values


Enter recipient

Page | 91

Comments

MM COURSE: IM MATERIAL MVT


Recv. Sloc

Storage location where


material will reside after
transfer.

Enter receiving storage


location.

Material

Material number

Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Sloc

The storage location where


the material is currently
stored.

Enter the storage location - if


not entered on initial screen.

Defaults to
same location
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.

Save the transaction. (Select yellow file folder or F11).

You can also raise the stock transfer reservation at the recipient storage location then
stock transfer with reference to reservation can be posted as shown below,

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3. Enter reservation no.

2. R09 Select reservation

1. Select transfer
posting.
4. Enter quantity.

5. Enter storage
location.

Enter only material quantity and storage location from which the material is to be
transfer.

Check the document and post the document.

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MM COURSE: IM MATERIAL MVT


2.

MM-MIGO-TP-Transfer Posting Between Two Project Stocks

Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.
Business Process Description Overview
1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to
meet the requirement of material against Project.

2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single
step transfer posting through from Revenue Stock to Project Stock.

3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415+Q.

NOTE: The movement types 415+Q Transfer posting to project stock


You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q

Input - Required Fields


Document Date (MM/DD/YY)

Field Value / Comments


Date that the document is entered.

Posting Date (MM/DD/YY)

Date that the document is posted.

Movement Type

Movement type to be used.

Plant

Plant number

Receiving Sloc

Receiving Plant/Storage location where materials will reside


after transfer
Material number

Material

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Quantity

Quantity of material to be transferred.

Storage location

Storage location where material resides prior to transfer

WBS Element

Required WBS element (A WBS element describes a task or a


partial task that can be divided.)

Tips and Tricks


If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.

Procedural Steps

Access transaction by:

Via Menus

c) Logistics > Material Management > Inventory Management


> Goods Movement > Transfer Posting

Via Transaction Code

MIGO

Select Transfer Posting from the drop-down menu and on Screen Transfer Posting
Others, enter information in the fields as specified in the below table:

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Movement type 415 Q

Selection Reference-

Field Name
To
Reservation

Description
Reservation number

R/O/C
o

Document
Date
Posting
Date

Default is current system date

Default is current system date

User may select other posting


date.

Material
slip
Doc.
header text

Identifier of an external
document
Document header text.
Contains explanations or

Enter external document


number if available
Enter any necessary notes for
this transfer document

User Action and Values


In case required to transfer
against Reservation request
otherwise leave blank.
No action necessary

Page | 96

Comments

The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

MM COURSE: IM MATERIAL MVT

Defaults for
documents
items
Movement
type

notes which apply to the


document as a whole.
Section Heading

Goods movement type

Plant

Plant number

Storage
location

Storage Location (where


goods to be transferred
resides in issuing location)

Enter the number for the


movement type or choose a
movement type from the pulldown table.
Enter or select a Plant from the
pull-down table.

Enter a Storage location or


select from the pull-down
table.

415Q

Enter the plant


number on this
screen and it is
carried over to
the detail
screen
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.

Field Name
Recipient

Recv. Sloc

Description
Recipient for whom the
material or the service is
destined.
Receiving Plant/Storage
location where material will
reside after transfer.

R/O/C
O

User Action and Values


Enter recipient

Enter receiving storage


location.

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Comments

Defaults to
same location
type as sending
location.

MM COURSE: IM MATERIAL MVT


Material

Material number

Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Sloc

The storage location where


the material is currently
stored.
WBS Element

Enter the storage location - if


not entered on initial screen.

Enter the WBS Element

WBS
Element

Pull down table


access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
Measure
(entry) if this
field is left
blank.
Pull down table
access.

Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.

Save the transaction. (Select yellow file folder, or F11).

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3.

MM-MIGO-TP-Transfer Posting from Project to Revenue Stock

Overview

Material needs to be transferred from Project Stock to Revenue Stock in one step as per requirement.

Business Process Description Overview


1. For certain materials, we need to do transfer from Project Stock to Revenue Stock in one step to
meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single
step transfer posting through from Project Stock to Revenue Stock.

3. The issuing Plant/Storage Location to do transfer posting with Movement Type 411+ Q.

NOTE: The movement types 411+Q


Transfer posting of special stocks E, K, and Q to company's own stock
The quantity is transferred from unrestricted-use special stock Q (project stock) to unrestricted-use
storage location stock. The corresponding special stock indicator is required for Q

Input - Required Fields


Document Date (MM/DD/YY)

Field Value / Comments


Date that the document is entered.

Posting Date (MM/DD/YY)

Date that the document is posted.

Movement Type

Movement type to be used.

Plant

Plant number

Receiving Sloc
Material

Receiving Plant/Storage location where materials will reside


after transfer
Material number

Quantity

Quantity of material to be transferred.

Storage location

Storage location where material resides prior to transfer

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WBS Element

Required WBS element (A WBS element describes a task or a


partial task that can be divided.)

Tips and Tricks-

1. If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the
data is carried through to the detail line items.

2. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is
entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods
movement. One is done via a movement type. Another is done through a material document.
3. Reversing goods movements using movement types are the same as the initial movement types +1. For
example, a reversal of a transfer between Plants, 412 movement type is the reversal of movement type 411
Path-To reverse a transfer by material document follow the menu path: Logistics > Material Management >
Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this
transaction.

Procedural Steps

Access transaction by:

Via Menus

d) Logistics > Material Management > Inventory Management


> Goods Movement > Transfer Posting

Via Transaction Code

MIGO

Select Transfer Posting from the drop-down menu and on Screen Transfer Posting
Others, enter information in the fields as specified in the below table:

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Movement type
411Q

Selection ReferenceField Name


To
Reservation

Description
Reservation number

R/O/C
o

Document
Date
Posting
Date

Default is current system date

Default is current system date

User may select other posting


date.

Material
slip
Doc.

Identifier of an external
document
Document header text.

Enter external document


number if available
Enter any necessary notes for

User Action and Values


In case required to transfer
against Reservation request
otherwise leave blank.
No action necessary

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Comments

The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

MM COURSE: IM MATERIAL MVT


header text

Defaults for
documents
items
Movement
type

Contains explanations or
notes which apply to the
document as a whole.
Section Heading

this transfer document

Goods movement type

Plant

Plant number

Storage
location

Storage Location (where


goods to be transferred
resides in issuing location)

Enter the number for the


movement type or choose a
movement type from the pulldown table.
Enter or select a Plant from the
pull-down table.

Enter a Storage location or


select from the pull-down
table.

Enter the plant


number on this
screen and it is
carried over to
the detail
screen
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement type
selected by the user.

Field Name
Recipient

Recv. Sloc

Description
Recipient for whom the
material or the service is
destined.
Receiving Plant/Storage
location where material will

R/O/C
O

User Action and Values


Enter recipient

Enter receiving storage


location.

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Comments

Defaults to
same location

MM COURSE: IM MATERIAL MVT


reside after transfer.
Material

Material number

Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Sloc

The storage location where


the material is currently
stored.
WBS Element

Enter the storage location - if


not entered on initial screen.

Enter the WBS Element

WBS
Element

type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.

Save the transaction. (Select yellow file folder or F11).

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4.

MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks

Overview

Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.

Business Process Description Overview


1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to
meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single
step transfer posting through from Revenue Stock to Project Stock.

3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415.

NOTE: The movement types 415 Q Transfer posting to project stock


You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q

Input - Required Fields


Document Date (MM/DD/YY)

Field Value / Comments


Date that the document is entered.

Posting Date (MM/DD/YY)

Date that the document is posted.

Movement Type

Movement type to be used.

Plant

Plant number

Receiving Sloc
Material

Receiving Plant/Storage location where materials will reside


after transfer
Material number

Quantity

Quantity of material to be transferred.

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Storage location

Storage location where material resides prior to transfer

WBS Element

Required WBS element (A WBS element describes a task or a


partial task that can be divided.)

Tips and Tricks

If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.

Procedural Steps

Access transaction by:

Via Menus

e) Logistics > Material Management > Inventory Management


> Goods Movement > Transfer Posting

Via Transaction Code

MIGO

Select Transfer Posting from the drop-down menu and on Screen Transfer Posting
Others, enter information in the fields as specified in the below table:

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Movement type
415

Selection ReferenceField Name


To
Reservation

Description
Reservation number

R/O/C
o

Document
Date
Posting
Date

Default is current system date

Default is current system date

User may select other posting


date.

Material
slip
Doc.

Identifier of an external
document
Document header text.

Enter external document


number if available
Enter any necessary notes for

User Action and Values


In case required to transfer
against Reservation request
otherwise leave blank.
No action necessary

Page | 106

Comments

The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.

MM COURSE: IM MATERIAL MVT


header text

Defaults
for
documents
items
Movement
type

Plant

Contains explanations or
notes which apply to the
document as a whole.
Section Heading

this transfer document

Goods movement type

Plant number

Enter the number for the


movement type or choose a
movement type from the pulldown table.
Enter or select a Plant from the
pull-down table.

Enter the plant


number on this
screen and it is
carried over to
the detail
screen
Storage
Storage Location (where
O
Enter a Storage location or
If Storage
location
goods to be transferred
select from the pull-down
Location is
resides in issuing location)
table.
entered, it is
carried through
to item details
screen. If not
entered,
storage location
will be required
on item details
screen.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>

Enter information in the fields as specified in the below table:


Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.

Field Name
Recipient

Description
Recipient for whom the
material or the service is
destined.

R/O/C
O

User Action and Values


Enter recipient

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Comments

MM COURSE: IM MATERIAL MVT


Recv. Sloc

Receiving Plant/Storage
location where material will
reside after transfer.

Enter receiving storage


location.

Material

Material number

Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Sloc

The storage location where


the material is currently
stored.
WBS Element

Enter the storage location - if


not entered on initial screen.

Enter the WBS Element

WBS
Element

Defaults to
same location
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.

Save the transaction. (Select yellow file folder or F11).

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MM COURSE: IM MATERIAL MVT


5.

MM-MIGO-TP-Two-Step Stock Transfer between Slocs

Overview

Material needs to be transferred from one storage Location to another in two steps.

Business Process Description Overview


For certain materials, we need to do transfer from one storage location to another storage location in
two steps. This transfer posting can take place in two ways. One is single step transfer posting and the
other one is known as Two step Transfer posting. For Storage Location with in a Plant, if required to
carry out two steps transfer posting to track issue and receipt entries with stock in transit details,
following transaction activities will followThe issuing Storage Location to do transfer posting with movement type 913 for removing the stock.
The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks.

NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.

The issuing Storage Location to do transfer posting with movement type 913 for removing the stock.
Input - Required Fields
Document Date (MM/DD/YY)
Rservation no.
Posting Date (MM/DD/YY)

Field Value / Comments


Date that the document is entered.
Reservation number from reservation list.
Date that the document is posted.

Movement Type

Movement type to be used.

Plant

Plant number

Receiving Location

Storage location where materials will reside after transfer

Material

Material number

Quantity

Quantity of material to be transferred.

Storage location

Storage location where material resides prior to transfer

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The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks
Input - Required Fields
Document Date (MM/DD/YY)
Material Document Number
Posting Date (MM/DD/YY)

Field Value / Comments


Enter the document creation date.
Enter the Document Number.
Date that the document is posted.

Movement Type

Movement type to be used.

Plant

Plant number

Receiving Location

Storage location where materials will reside after transfer

Material

Material number

Quantity

Quantity of material to be transferred.

Storage location

Storage location where material resides prior to transfer

Tips and Tricks


If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.

Procedural Steps

Access transaction by:

Via Menus

Via Transaction Code

f) Logistics > Material Management > Inventory Management


> Goods Movement > Transfer Posting
g)
MIGO

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Step I - Transfer posting at the issuing storage location


Note-At receiving storage location there will be a reservation for movement type 913 is required to be created.

Select Transfer Posting from the drop-down menu and on Screen Transfer Posting -reservation, enter information
in the fields as specified in the below table:
1.Select Transfer posting

3. Select Movement
Type 913

2. Select reservation as
reference and enter
reservation number
4. Data from reservation
will get automatically fetch
up here.

Selection Reference-

Field Name
Document
Date
Posting
Date

Description
Default is current system date

R/O/C
R

User Action and Values


No action necessary

Default is current system date

User may select other posting


date.

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Comments

The system
checks whether

MM COURSE: IM MATERIAL MVT


the posting date
entered is
allowed by
means of the
posting period
permitted.
Reservation
number
Material
slip
Doc.
header text

Movement
type

Plant

Reservation number

Identifier of an external
document
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
Goods movement type

Plant number

Enter external document


number if available
Enter any necessary notes for
this transfer document

Enter the number for the


movement type or choose a
movement type from the pulldown table.
Enter or select a Plant from the
pull-down table.

Enter the plant


number on this
screen and it is
carried over to
the detail
screen
Storage
Storage Location (where
O
Enter a Storage location or
If Storage
location
goods to be transferred
select from the pull-down
Location is
resides in issuing location)
table.
entered, it is
carried through
to item details
screen. If not
entered,
storage location
will be required
on item details
screen.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Press <Enter>

Enter information in the fields as specified in the below table:


Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.

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MM COURSE: IM MATERIAL MVT

Field Name
Recipient

Description
Recipient for whom the
material or the service is
destined.
Storage location where
material will reside after
transfer.

R/O/C
O

User Action and Values


Enter recipient

Enter receiving storage


location.

Material

Material number

Enter the material identifier.

Quantity

Material quantity

Enter the quantity of the


material to be moved.

UnE

The unit of measure in which


the goods movement is
entered.

Enter the unit of measure if


different than the default.

Sloc

The storage location where


the material is currently
stored.

Enter the storage location - if


not entered on initial screen.

Recv. Sloc

Comments

Defaults to
same location
type as sending
location.
Pull down table
access.
The quantity is
automatically
converted to
stock-keeping
units.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Pull down table
access.

Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.

Check and post the document.

Step II- Transfer posting at the receiving storage location-

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1.Select place in
storage- Reservation

2. Enter the material


document Number

3. Enter movement type


915
4. Enter the data of issuing
as well as receiving storage
location

Enter the data as the same as mentioned for issuing storage location only movement
type will be 915.

Check and post the document.

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MM COURSE: IM MATERIAL MVT


6.

MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting


Vendor End Mvt-541

Overview:

Transfer posting of Input material required by subcontractor at subcontractors end

Business Process Description Overview


Whenever an excisable material is going outside the plant for subcontracting then raw material
need to be transferred to subcontractor

Input - Required Fields


Purchase Order Number

Required

Storage Location

Required

Output - Results
Material Document Generated

Field Value / Comments

Comments
Transfer posting of material done at subcontractor end

Procedure Steps

Access transaction by:

Via Menus

Via Transaction Code


Movement Type

(a) Logistics Materials Management Inventory


Management Goods Movement Transfer Posting
MB1B
541

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On screen Enter Transfer Posting: Initial Screen

Field Name
Movement Type

Description
Enter Movement type
for Transfer Posting

R/O/C
R

User Action and Values


Use Movement type-541

Plant

Enter Plant from where


transfer posting to be
done

Enter Plant

Storage Location

Enter storage Location


from where material to
be transferred

Enter the storage location


where stock exists

Comments

Click here to enter the PO number


which you are referring for
Subcontracting

Use Movement Type -541

Enter Plant from where material to be transferred

Enter Storage Location from


where material to be
transferred

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MM COURSE: IM MATERIAL MVT


On screen Enter Transfer Posting: Initial Screen

Field Name
Purchase Order
Number

Description
Enter PO Number you are
referring for subcontracting

R/O/C
R

User Action and Values


Enter PO number

Comments

Enter Purchase Order number


and PO line item
After entering the PO number
click on the tab Adopt+Details

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MM COURSE: IM MATERIAL MVT


In the screen Enter Transfer Posting: New Item 001

Material Code and Quantity will be picked from


Purchase Order, you have to check and confirm
and after that press Save button

R = Required, O = Optional, C = Conditional

As soon as you
press
Save button you will get
Page
| 118
material document number. With the help of this
number you will generate Subcontracting Challan

MM COURSE: IM MATERIAL MVT

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7.

MM-MB90 STO issue note print out

Overview
A STO (stock transfer note) Issue note needs to be printed
Business Process Procedure Overview

This procedure details how to print a STO Issue note created in R/3 by T code MB90

Input Required Fields

Message Data

Field Value/Comments

Details the type of message to print.

Output - Results

Comments

A successfully printed STO Issue


note

Procedural Steps

Access transaction by:

Via Transaction Code

MB90

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On screen out put for goods movement, enter information in the fields as specified in
the table below:

Select Output type ZSTO


Select processing mode,
Transmission medium, sort
order
Enter material
document number

Select the proper document number and click execute

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Select proper printer and click on print

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Select proper printer

Click print

Press Enter/print
STO Issue notes will be as below.

Page | 123

Print preview can be


seen from here

MM COURSE: IM MATERIAL MVT

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MM COURSE: IM MATERIAL MVT

4. Goods Issue
1.

MM-MIGO-GI- Goods Issue to Project from Project Stock

Overview
When a manual goods issue is required to issue material to project from the project stock

BUSINESS PROCESS PROCEDURE OVERVIEW


In this case Goods Issue required for issue the material to Projects from Project Stock.
The process of consuming the inventory from the Project Stock to Project shall be to all Project based
procurement and subsequent issue for Project use.
Transaction code-MIGO

Input Required Fields


Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Reservation number

Output - Results
The output is a material document
which can contain accounting, profit
center, and other financial postings.

Field Values/Comments
Date that the document is entered.
Date that the document is posted.
Movement type to be used.(281Q)
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Enter the reservation number from the network release.

Comments
Each time an inventory movement is posted a Material document is created
by the system.
If the movement has a financial impact an Accounting document is
also created.

Tips and Tricks

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MM COURSE: IM MATERIAL MVT


It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One
is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1. For example, a reversal of a goods issue to Project
from Project Stock is 281 Q, would be a 282Q movement type

Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

b) Logistics > Material Management > Inventory


Management > Goods Movement > Goods Issue
MIGO

Screen Goods Issue-Others, will be displayed.


On screen Goods Issue-Others: fill in the following fields:

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MM COURSE: IM MATERIAL MVT

Enter Reservation
number

Select Document type

Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.

Fill quantity in Quantity tab.

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Enter quantity here.

Select Item OK

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Select ITEM OK.

Check document for error and post the document.

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CHECK the
document and
POST it.

Document number will be created

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2.

MM-MIGO-GI- Return Partial Qty. against reservation

Overview
Returning the partial quantity of a material which was issued against the reservation
BUSINESS PROCESS PROCEDURE OVERVIEW

Incase when a goods is to return to store which was issued against the reservation. It might be issued to
Project, cost center, production order etc.
It is sometimes necessary to reverse a goods issue due to lesser requirements by the user.
If a material was issued to the project or cost center against the reservation but now requirement is less
and it requires returning to the store.

Input Required Fields


Document Type
Material Document

Field Values/Comments
Return Delivery
A document number by which material has been issued.

Movement type

System will automatically pick the +1 to the movement type by which


Material has been issued.

Output - Results
The output is a material document
which can contain accounting, profit
center, and other financial postings.

Comments
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.

Procedural Steps

Access transaction by:

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MM COURSE: IM MATERIAL MVT


Via Menus

c) Logistics > Material Management > Inventory


Management > Goods Movement > Goods Issue MIGO

Via Transaction Code

MIGO

Screen Enter Goods Issue: Initial Screen, will be displayed.

Select MATERIAL
DOCUMENT

Select the Document type


(RETURN DELIVEY)

On screen Return delivery material document fill in the following fields:

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MM COURSE: IM MATERIAL MVT

Please note, the fields that appear and those that are required are completely dependent upon the movement
type and reservation number selected by the user.

Check the document for error and post the document.

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MM COURSE: IM MATERIAL MVT

Save the document.


Check the stock will be getting increased.

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MM COURSE: IM MATERIAL MVT


3.

MM-MIGO-GI- Reversal of Project Stocks to Project

Overview
When a Goods Issue is required to be reversed from project

BUSINESS PROCESS PROCEDURE OVERVIEW


When a Goods Issue to project is has been done but it required to be reversed due fewer requirement of
material for project or for some other reason,

Input Required Fields

Field Values/Comments

Document type
Reference document
Document number
Movement Type

Return delivery
R02 Material Document.
Document number by which material was issued
System will automatically pick the movement type 282-Q

Output - Results
The output is a material document
which can contain accounting, profit
center, and other financial postings.

Comments
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.

Procedural Steps

Access transaction by:

Via Menus
Via Transaction Code

d) Logistics > Material Management > Inventory


Management > Goods Movement > MIGO
MIGO

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In following screen fill the required fields.

Select the document


type(return delivery)
Select reference
document(materail
document)
Enter the document
number .

On screen Return delivery material document: fill in the following fields:

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Please note, the fields that appear and those that are required are completely dependent upon the document
number selected by the user.

Click Item OK,


Check the document for error and post the document.
Note- System shall generate Material Document number.

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4.

MM-MIGO-GI-Goods Issue for Own Consumption

Overview
When a goods is required to be issue for own consumption by transaction code MB1A
BUSINESS PROCESS PROCEDURE OVERVIEW

In this case Goods Issue or Goods Withdrawal is required for own consumption. Some examples of goods
issue requirements are as follows:
1. Material is required to deliver to the production line.
2. The process of consuming the inventory from the warehouse to cost center,
3. Material is required for consumables like cotton waste, hand gloves, etc.

Input Required Fields


Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Reservation

Output - Results
The output is a material document
which can contain accounting, profit
center, and other financial postings.

Field Values/Comments
Date that the document is entered.
Date that the document is posted.
Movement type to be used.
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Reservation number, a unique number.

Comments
Each time an inventory movement is posted a Material document is created
by
The system. If the movement has a financial impact an
Accounting document is also created.

Procedural Steps

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Access transaction by:

Via Menus

e) Logistics > Material Management > Inventory


Management > Goods Movement > Goods Issue

Via Transaction Code

MB1A

Screen Enter Goods Issue: Initial Screen, will be displayed.


Enter the header level data 1. Document Date. 2. Movement type, 3. Plant, 4. Storage location

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On screen Enter Goods Issue: New Items: fill in the following fields:
Enter the header level data 1. Quantity, 2. Cost center,

Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.

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Field
Name
Movement
type
G/L
account

Business
Area
Cost
center
Recipient

Description
Defines type of movement to
be performed by the
transaction
Identifies G/L account in
chart of accounts

R/O/
C
View

User Action and Values


Defaults from previous screen

Enter if required

Identifies the business area

Identifies cost center

Identifies destination of
material
Material to be issued
Quantity of material to be
issued

O
R
R

Enter material issued.


Enter quantity of material to
be issued.

Sloc

Unit of measure in which


goods issue is entered.
Storage location

Plant

Plant location.

Text

Descriptive text

Enter unit of measure for


material issued.
Defaults from previous
screen.
Defaults from previous
screen.
Enter if desired

Material
Quantity
UnE

Comments

Shall
automatically
pick from
Reservation, if
issued against
Reservation.

Is required if issuing against


the cost center.

Press the ENTER button or select the green checkmark icon.

For a Reservation, on the screen Enter Goods Issue: Initial Screen: press the To
Reservation button.

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On the pop-up screen Reference: Reservation fill in the following fields:

Field Name
Reservation

R/O/C
R

Cost Center

Description
Number which identifies
a material reservation or
dependent requirement
Number of the storage
location from which the
material will be
withdrawn
Material number of the
order, if order number is
not known
Cost Center

Order

Number identifying the

SLoc

Material

User Action and Values


Enter if known or leave blank
and search using the Find
Reservation section below.
Enter, select or leave blank

Enter or select from matchcode

Enter if the user want to search


for reservations for a specific
cost center
Enter if appropriate

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WBS Element
Network
Asset
Receiving Plant

Receiving Sloc.
Sales Order
Plant
Requirements
Date

task order
Work Breakdown
Structure element
Network number for
account assignment
Main fixed asset number
The receiving plant or
internal unit that will
receive the material
Receiving Storage
Location
Sales Order number
Plant for the order
Date for the order
reservations to be
executed

Enter if appropriate

Enter if appropriate

O
O

Enter if appropriate
Enter if appropriate

Enter if appropriate

O
O
O

Enter if appropriate
Enter if appropriate
Enter if appropriate

Press Enter.

Click the Adopt button F5.

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Save the transaction using the Save button or press Control S.

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5.

MM-MB90 GI note print out

Overview
A Goods Issue note needs to be printed
Business Process Procedure Overview

This procedure details how to print a GI note created in R/3 by T code MB90

Input Required Fields

Message Data

Field Value/Comments

Details the type of message to print.

Output Results

Comments

A successfully printed GI note

Procedural Steps

Access transaction by:

Via Transaction Code

MB90

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On screen out put for goods movement, enter information in the fields as specified in
the table below:

Select Output type


ZGI
Select processing
mode,medium ,sort
order.
Entermaterial
document number

Select the proper document number and click execute

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Click EXECUTE

Select proper printer and click on print

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Select proper printer

Print preview can be


seen from here
Click print

Press Enter
GI note will be as below.

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5. Goods Movement - Others


1.

MM-MB02-Change Material Document

Overview
A material document needs to be changed.
BUSINESS PROCESS PROCEDURE OVERVIEW
When you do any receipts, Issue or stock transfers a material and a accounting document is get created.
You can change only unloading point and enter a information text using this transaction.(MB02)

Input Required Fields


Material Document No.

Field Values/Comments
If the number is known, enter it. If not, conduct a match-code
search for it.

Output - Results
A Change Material Document
Overview Screen

Comments
You can use the magnifying glass to view the details and change
the Unloading point and texts.

Tips and Tricks


You can also see the accounting document by clicking on the accounting document tab.

Procedural Steps

Access transaction by:

Via Menus

(a) Logistics Material Management Inventory


Management Material Document Change
(b) Logistics Sales and Distribution Foreign
Trade/Customs General Foreign Trade Processing
Environment Purchase Import Inventory

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Via Transaction Code

Management Material Document Change


(c) Logistics Production KANBAN Environment
Inventory Management Material Document Change
MB02

On screen Change Material Document: Initial Screen, enter information in the fields as
specified in the below table:

Enter document no.

Field
Name
Material
Document
Material
Document
Year

Description
Alphanumeric key that
uniquely identifies the
material document.
Calendar year of the material
document

R/O/
C
R

User Action and Values

Comments

If unknown, conduct a matchcode search

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

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Press the ENTER button.
On screen Change Material Document: Overview, the fields will be filled in with
information from the original material document. The user may change the following
fields if the user presses the Details from Item radio button:

Enter unloading
point
Enter a text here

Field
Name
Unloading
point
Text

Description
Point at which the material
will be unloaded
Explanatory text

R/O/
C
O

User Action and Values

None of the other fields may be changed

Save the transaction. (Select yellow file folder or F11).

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Comments

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2.

MM-MB90-Processing of Material Document

Overview

User wishes to Reprocess Outputs for Material Documents

(Print) .

Business Process Description Overview


This process describes the method to reprocess output for Material Documents

Input - Required Fields


Output Type
Transmission Medium
Sort Order
Processing Mode
Material Document Year
Material Document

Field Value/Comments
GR note/GI note/Excise note etc.

Printout/Fax/Mail etc.

Output - Results
Processed Output for Material
Document

Comments

Tips and Tricks


Only Material Documents for Goods Receipts can be processed using this process

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Procedural Steps

Access transaction by:


Via Menus
Logistics> Materials Management> Inventory Management>
Material Document> Process Output

Logistics> Sales and Distribution> Foreign Trade/Customs>


General Foreign Trade Processing> Environment> Purchase
Import> Inventory management> Material Document> Process
Output

Logistics> Logistics Execution> Inbound Process> Goods Receipt


for Purchase Order, Order, Other > Print and Communication>
Goods Receipt Messages

Logistics> Logistics Execution> Outbound Process> Goods Issue


for Other Transactions> Print and Communication> Goods Issue
Messages

Logistics> Production> KANBAN> Environment> Inventory


Management> Material Document> Process Output

Logistics> Environment> Environment> Master Data>


Subsequent Settlement> Vendor Rebate Arrangements>
Environment> Condition/Arrangement> Environment> Pricing>
Environment> Value assignment> Inventory management>
Material document> Print/transmit

Via Transaction Code

MB90

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On screen Output from Goods Movement, enter the below information:

Enter material
document number
Field Name
Output Type

Description
Specifies the kind of
output to be produced.

Transmission
Medium
Sort Order

Message transmission
medium
Sort order for output from
goods movements
Expansion Levels of
batch where used list
Material doc. year

Processing
Mode
Material
Document Year
Material
Document

Number of material
document

R/O/C
R

User Action and Values


If output type is unknown,
conduct a match code search
for this number
Specifies how the output will
be produced
Controls the sorting of Output

Drop-down menu is available

O
R

Select the Execute button to reprocess the output

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Select the printer

Exit this view. (Click on yellow up-facing arrow icon, or Shift-F3)

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3.

MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete

Overview

For material slow moving, non-moving, obsolete creation.

Business Process Description Overview


This process describes how to put any material in slow moving, non-moving or obsolete category.

Input - Required Fields

Field Value/Comments

Plant

Enter the plant no.

Storage location

Enter the Storage location no.

Output Results
Material slow moving non moving
obsolete report

Comments

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Procedural Steps

Put any material in slow moving, non moving or obsolete category

Access transaction by:

Transaction Code

ZMMP_SMO01

On screen Material slow Moving Non Moving Obsolete creation, enter the below
information:

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Field Name
Plant

Description
Enter the plant no.

R/O/C
M

Storage
Location

Enter the Storage location in which


the material is stored.

User Action and Values


Unique no. identifying the
plant
Storage location in that plant
where the material is stored

Comments

On screen Material slow Moving Non Moving Obsolete creation, Press Execute:

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As soon as User press Execute button, system will Display Material slow Moving Non Moving Obsolete report.

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6. Outbound Delivery
1.

MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI

Overview
Outbound Delivery will be created if a material is required to transfer from One Plant to Another Plant within BSNL
with reference to Stock transfer Purchase Order(Refer STO manual).

Create Outbound Delivery by Supplying Plant


Access Transaction By:

Transaction Code
VL10B
VL02N
VL03N

Activity
Create Outbound Delivery with reference to Stock Transfer PO
Change Outbound Delivery/ Post Goods Issue
Display Outbound Delivery

2. Execute

1. Enter the
purchasing document
no.

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3. Select background

Select the line item and click on background to create outbound delivery

3. Click on show delivery

Click on Show delivery tab to see the Outbound Delivery Number

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4. Display the
outbound delivery

Post Goods Issue


Access Transaction by:

Transaction Code
VL02N

Activity
Change Outbound Delivery

In the screen Change Outbound Delivery enter the following data:

Field Name
Outbound Delivery
Number

Description
Enter the Desired Outbound
Delivery Number

R/O/C
R

Storage Location

Enter the Storage Location


from where Material will
be Picked
Quantity of the material to
be picked

Quantity

User Action and Values


Enter the Outbound Delivery
number for which you want to
make Goods Issue
Enter the Storage Location from
where Material will be Picked
Quantity of the material to be
picked

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1. Enter the outbound


delivery no.

2. Enter the picked qty,


storage location,
here

In the Screen STO Cross Company XXXXXXXX Change Overview if you press Post
Goods Issue tab system will remove the stock from your end and it will show at vendors
end.

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See the document change


message.

Verification of Accounting Document during PGI (Post Goods Issue)

Access the Transaction by

Transaction Code
VL03N

Activity
Display Outbound Delivery

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Enter the following field in the screen Display Outbound Delivery

Field Name
Outbound Delivery
Number

Description
Enter the Desired Outbound
Delivery Number

R/O/C
R

User Action and Values


Enter the Outbound Delivery
number for which you want to
make Goods Issue

Click on display document

Click on accounting
document

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7. Returnable Gatepass (RGP)


1.

MM-ZMMP-RGP01-(With Material Document)

Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.

Business Process Description Overview


This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting
material document number.

Input - Required Fields


Reference Type
Material Documents Number

Field Value/Comments

01-With Reference to Material Document


Transfer Posting Material Document Number (Using Movement
type-941)

Output - Results

RGP Number created

Comments

This for RGP with document reference.

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Procedural Steps

Create Material Document

On Screen Enter Transfer Posting Enter the following Information:

Enter movement type 941

Field Name
Movement
Type
Plant

Storage
Location

Description
Enter Movement type for Transfer
Posting of material at Vendor End
Enter Plant Code from which
material is being Stock Transferred
to Vendor
Enter Storage Location

R/O/C
M

User Action and Values


Use Movement Type - 941

Drop-down menu is available

Location from which


material is being Stock
Transferred

Comments

On Screen Enter Transfer Posting: Collective Processing enter the following


information:

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Enter the vendor


Enter the quantity and
material, Sloc etc.

Field Name
Material
Code
Quantity

Description
Enter Material Code which will go
outside
Enter the quantity of material
which is going outside

R/O/C
M

User Action and Values


Drop-down menu is available

Enter the quantity to be sent

Comments

On Screen Enter Transfer Posting: Collective Processing Press Save button:

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After pressing save


button you will gate
document number
here.

As soon as you press Save Button, system will generate Material Document Number.

Note- With reference to this Material Document you will create RGP Number

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Create RGP Number
Access transaction by:

Transaction Code

ZMMP_RGP01 - Create
ZMMP_RGP02 - Change
ZMMP_RGP03 - Display

On screen Returnable Gate Pass-Out, enter the below information:

Data with reference to


material document will
get copied over here.

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Field Name
Reference
Type

Description

R/O/C

Whether you want to create RGP


with Material Document or
Without material Document
Transfer Posting Material
Document of movement type-941
Year of material document
Vendor Code

Planned
Return
Date
Amount

Planned Return date of Material

Value of Total Material

Header
Text
Item Text

Any Specific Detail

Any Item Specific Detail

Material
Document
Doc. Year
Vendor

M
M
M

User Action and Values


If you want to create RGP with
reference to material document
then select- 01
Drop-down menu is available
Enter Material Document year
Vendor Code will be picked
from Material Document
Enter Planned Return Date of
Material
Enter the total value of material
going outside the company
Enter any specific detail you
want to inform to Subcontrator
Enter any Item Level specific
detail you want to inform to
Subcontrator

On screen Returnable Gate Pass-Out, Press Save:

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RGP number

As soon as User presses Save button, system will generate RGP Number.

When material is returned

On screen Enter Transfer Posting: Initial Screen enter following details:

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Movement type
942

Field Name
Movement
Type
Plant

Storage
Location

Description
Enter Movement type for Transfer
Posting of material from Vendor
End
Enter Plant Code in which material
is being Stock Transferred from
Vendor
Enter Storage Location

R/O/C
M

User Action and Values


Use Movement Type - 942

Drop-down menu is available

Location in which material is


being Stock Transferred

Comments

On screen Enter Transfer Posting: Collective Processing: enter following details:

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Field Name
Material
Code
Quantity

Description
Enter Material Code which will
come inside the company
Enter the quantity of material
which is coming inside

R/O/C
M

User Action and Values


Drop-down menu is available

Enter the quantity to be


received

Comments

On Screen Enter Transfer Posting: Collective Processing Press Save button:

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RGP return document


number.

As soon as you press save button system will generate material document number with reference to this material
documents you will create return RGP number

Create Return RGP number

Access the transaction by T Code:

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Transaction Code

ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display

On the Screen Returnable Gate Pass-Return enter the following details:

Enter RGP return


document
number.

Field Name
Reference
RGP
Number
Document
Year
Reference
Material
Document

Description
Enter RGP number using which
you sent the material outside

R/O/C
M

User Action and Values


Drop-down menu is available

Enter Document Year

Enter Document year

Enter Transfer Posting Material


document of movement type -942

Drop-down menu is available

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Comments

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On Screen Enter Transfer Posting: Collective Processing Press Save button:

Return material
document number.

As soon as you press Save button system will generate Return RGP number

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2.

MM-ZMMP-RGP01-(Without Material Document)

Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.

Business Process Description Overview


This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting
material document number.

Input - Required Fields


Reference Type
Material Documents Number

Field Value/Comments

01-With Reference to Material Document


Transfer Posting Material Document Number (Using Movement
type-941)

Output - Results

RGP Number created

Comments

This for RGP with document reference.

Procedural Steps

Create Material Document

On Screen Enter Transfer Posting Enter the following Information:


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Enter movement type 941

Field Name
Movement
Type
Plant

Storage
Location

Description
Enter Movement type for Transfer
Posting of material at Vendor End
Enter Plant Code from which
material is being Stock Transferred
to Vendor
Enter Storage Location

R/O/C
M

User Action and Values


Use Movement Type - 941

Drop-down menu is available

Location from which


material is being Stock
Transferred

Comments

On Screen Enter Transfer Posting: Collective Processing enter the following


information:

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Enter the vendor


Enter the quantity and
material, Sloc etc.

Field Name
Material
Code
Quantity

Description
Enter Material Code which will go
outside
Enter the quantity of material
which is going outside

R/O/C
M

User Action and Values


Drop-down menu is available

Enter the quantity to be sent

Comments

On Screen Enter Transfer Posting: Collective Processing Press Save button:

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After pressing save


button you will gate
document number
here.

As soon as you press Save Button, system will generate Material Document Number.

Note- With reference to this Material Document you will create RGP Number

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Create RMGP Number
Access transaction by:

Transaction Code

ZMMP_RGP01 - Create
ZMMP_RGP02 - Change
ZMMP_RGP03 - Display

On screen Returnable Gate Pass-Out, enter the below information:

Data with reference to


material document will
get copied over here.

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Field Name
Reference
Type

Description

R/O/C

Whether you want to create RGP


with Material Document or
Without material Document
Transfer Posting Material
Document of movement type-941
Year of material document
Vendor Code

Planned
Return
Date
Amount

Planned Return date of Material

Value of Total Material

Header
Text
Item Text

Any Specific Detail

Any Item Specific Detail

Material
Document
Doc. Year
Vendor

M
M
M

User Action and Values


If you want to create RGP with
reference to material document
then select- 01
Drop-down menu is available
Enter Material Document year
Vendor Code will be picked
from Material Document
Enter Planned Return Date of
Material
Enter the total value of material
going outside the company
Enter any specific detail you
want to inform to Subcontrator
Enter any Item Level specific
detail you want to inform to
Subcontrator

On screen Returnable Gate Pass-Out, Press Save:

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ts

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RGP number

As soon as User presses Save button, system will generate RGP Number.

When material is return

On screen Enter Transfer Posting: Initial Screen enter following details:

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Movement type
942

Field Name
Movement
Type
Plant

Storage
Location

Description
Enter Movement type for Transfer
Posting of material from Vendor
End
Enter Plant Code in which material
is being Stock Transferred from
Vendor
Enter Storage Location

R/O/C
M

User Action and Values


Use Movement Type - 942

Drop-down menu is available

Location in which material is


being Stock Transferred

Comments

On screen Enter Transfer Posting: Collective Processing: enter following details:

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Field Name
Material
Code
Quantity

Description
Enter Material Code which will
come inside the company
Enter the quantity of material
which is coming inside

R/O/C
M

User Action and Values


Drop-down menu is available

Enter the quantity to be


received

Comments

On Screen Enter Transfer Posting: Collective Processing Press Save button:

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RGP return document


number.

As soon as you press save button system will generate material document number with reference to this material
documents you will create return RGP number

Create Return RMGP number

Access the transaction by T Code:

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Transaction Code

ZMMP_RGPRET01 Create
ZMMP_RGPRET02 Change
ZMMP_RGPRET03 Display

On the Screen Returnable Gate Pass-Return enter the following details:

Enter RGP return


document
number.

Field Name
Reference
RGP
Number
Document
Year
Reference
Material
Document

Description
Enter RGP number using which
you sent the material outside

R/O/C
M

User Action and Values


Drop-down menu is available

Enter Document Year

Enter Document year

Enter Transfer Posting Material


document of movement type -942

Drop-down menu is available

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On Screen Enter Transfer Posting: Collective Processing Press Save button:

Return material
document number.

As soon as you press Save button system will generate Return RGP number

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3.

MM-ZMMP_RGP02-Change Returnable Gate Pass

Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass. Once you have created RGP then it may be required to change Planned Return Date, Amount, Item Text and
Header Text.
Prerequisite:
1.
2.
3.

Returnable Gate Pass Number should be known


Returnable Gate Pass Year should be known
RGP status should be open, there will be no change if RGP status is closed

Business Process:

Materials which will go outside first their Returnable Gate Pass number will be generated
and then if required changes will be done

Sr.
Activity
N
o.
1
Enter RGP Number and RGP year

T Code

ZMMP_RG
P02

Remarks

Enter desired RGP number and


year

Procedural Steps

In the Screen Returnable Gate Pass Out enter the following Data:

Field Name
RGP
Number

Description
Enter RGP Number

R/O/C
R

RGP Year

Enter RGP Year

User Action and Values


Enter the RGP number on
which you are sending the
material
Enter the year of RGP
creation

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After entering the RGP number and year, press Enter and make required changes.

You cannot add any material


You cannot change description of material
You cannot change qty. issued

Enter RGP number

Enter RGP year

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SAVE button.

After completion of changes press save

button.

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4.

MM-ZMMP_RGP03-Display Returnable Gate Pass

Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass. Once you have created RGP then it may be required to display RGP at any point of time

Prerequisite:
1. Returnable Gate Pass Number should be known
2. Returnable Gate Pass Year should be known

Business Process:

1. Materials which will go outside first their Returnable Gate Pass number will be generated and
at any time of time it may be required to display
Sr.
Activity
N
o.
1
Enter RGP Number and RGP year

T Code

ZMMP_RGP03

Remarks

Enter desired RGP number and


year

Procedural Steps

In the Screen Returnable Gate Pass Out enter the following Data:

Field Name
RGP
Number

Description
Enter RGP Number

R/O/C
R

RGP Year

Enter RGP Year

User Action and Values


Enter the RGP number on
which you are sending the
material
Enter the year of RGP
creation

After entering the RGP number and year, press Enter.

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Comments

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Enter the RGP number and


year and press ENTER.

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5.

MM-ZMMF_RGP-Returnable Gate Pass Output

Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass
Prerequisite:
1. Returnable Gate Pass Number should be known
2. Returnable Gate Pass Year should be known

Business Process:

Materials which will go outside first their Returnable Gate Pass number will be generated and then
print output of RGP will go along with materials.
Sr.
Activity
N
o.
1
Enter RGP Number and RGP year

T Code

ZMMF_RG
P

Remarks

Enter desired RGP number and


year

Procedural Steps

In the Screen Returnable Gate Pass Generation enter the following Data:

Field Name
RGP
Number

Description
Enter RGP Number

R/O/C
R

RGP Year

Enter RGP Year

User Action and Values


Enter the RGP number on
which you are sending the
material
Enter the year of RGP
creation

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Comments

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After entering the Selection Parameter, press Execute button

and analyze the report

Enter the RGP


Number
Enter the year of RGP
creation

Enter Output Device

Click here for


Print Preview

Click here for


Print

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Print Preview :

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6.

MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass

Overview

Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number

Business Process Description Overview


This process describes how to Return RGP (Returnable Gate Pass) number with reference to RGP number
or material document

Input - Required Fields


Reference RGP number

Field Value/Comments
Enter the RGP number on which material was sent

Reference RGP Year

Enter the Year in which RGP was created

Reference Material Document

You have to enter Return Material Document number

Output Results
Return RGP Number created

Comments

Procedural Steps

Create Return RMGP Number


Access transaction by:

Transaction Code

ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display

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On screen Returnable Gate Pass-Return, enter the below information:

Field Name
Reference
RGP
Document
No.
RGP
Document
Year
Reference
Material
Document
Number
RGP
Return
Date

Description
Enter the RGP number on which
material was sent to Vendor

R/O/C
R

User Action and Values


Enter the RGP number on
which material was sent to
Vendor

Enter the RGP document year

If material was sent on the RGP


with Material Document then you
have to enter the Return Material
Document
Enter the Date on which material
was received

Enter Return Material


Document

Enter the Date on which


material was received

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Comments

MM COURSE: IM MATERIAL MVT

On screen Returnable Gate Pass-Return, Press Save: As soon as User presses Save
button, system will generate Return RGP Number

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7.

MM-ZMMP_RGPRET02-RGP return change

Overview

Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number & how
To make changes in the return of RGP

Business Process Description Overview


This process describes how to make changes in RGP return with reference to RGP document no.

Input - Required Fields


Reference RGP number

Field Value/Comments
Enter the RGP number on which material was sent

Reference RGP Year

Enter the Year in which RGP was created

Reference Material Document

You have to enter Return Material Document number

Output - Results
RGPReturn changed

Comments

Procedural Steps

Change Return RGP Number


Access transaction by:

Transaction Code

ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display

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On screen Returnable Gate Pass-Return, enter the below information:

Field Name
Reference
RGP
Document
No.
RGP
Document
Year
Reference
Material
Document
Number
RGP

Description
Enter the RGP number on which
material was sent to Vendor

R/O/C
R

User Action and Values


Enter the RGP number on
which material was sent to
Vendor

Enter the RGP document year

If material was sent on the RGP


with Material Document then you
have to enter the Return Material
Document
Enter the Date on which material

Enter Return Material


Document

Enter the Date on which

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Comments

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Return
Date

was received

material was received

On screen Returnable Gate Pass-Return, Press Save:

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As soon as User presses Save button, system will change Return RGP Number.

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8.

MM-ZMMP_RGPRET03-RGP - Return display

Overview

Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number & how to
display the RGP return.

Business Process Description Overview


This process describes how to display RGP return with reference to RGP document no.

Input - Required Fields


Reference RGP number

Field Value/Comments
Enter the RGP number on which material was sent

Output - Results
RGPReturn Display

Comments

Procedural Steps

Change Return RGP Number


Access transaction by:

Transaction Code

ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display

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On screen Returnable Gate Pass-Return, enter the below information:

Field Name
Reference
RGP
Document
No.
RGP
Document
Year
Reference
Material
Document

Description
Enter the RGP number on which
material was sent to Vendor

R/O/C
R

Enter the RGP document year

If material was sent on the RGP


with Material Document then you
have to enter the Return Material

User Action and Values


Enter the RGP number on
which material was sent to
Vendor

Enter Return Material


Document

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Comments

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Number
RGP
Return
Date

Document
Enter the Date on which material
was received

Enter the Date on which


material was received

On screen Returnable Gate Pass-Return, Press enter:

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As soon as User press Enter button, system will display RGP return.

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8. Non Returnable Gatepass (NRGP)


1.

MM-MIGO-NRGP-Non Returnable Gatepass

Overview

Store Person need to send Non Returnable Gate Pass when a material goes out from the company on
returnable basis.

Business Process Description Overview


This process describes how to create NRGP (Non Returnable Gate Pass) number when a material goes
out of the company and is not expected to come again

Input - Required Fields

Material Document Number

Field Value/Comments

Reference Material document number against which we will send


the material

Output - Results

NRGP Number created

Comments

Non Returnable Material Gate Pass number will be created

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Procedural Steps

Create Material Document Number

Access transaction by:

Transaction Code

MIGO

On screen Goods Issue - Others, enter the below information:

Enter Movement type 901

Select Goods Issue - Other

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Field Name
Movement
Type
Material
Code
Quantity

Description
Enter the Movement type for
NRGP
Material code for the material

R/O/C
M

User Action and Values


Movement Type Used is 901

Quantity of the material to be sent

Plant

Plant Code

Storage
Location
Vendor
Cost Center

Storage Location

Enter Vendor Code


Cost Center

M
M

Enter the desired material


code
Enter the desired quantity of
the material to be sent on
NRGP
Enter the Plant Code from
where material will go out
Storage Location from where
material will go out
Enter Vendor Code Manually
Enter the Desired Cost
Center

On screen Goods Receipt - Others, Press Save:

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Comments

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Material Document Number

Note- As soon as User presses Save button, system will generate Material Document Number.

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2.

MM-ZMMF_NRGP- Non Returnable Gate Pass print out

Overview
Whenever a material will go outside the company and is not expected to return then Non Returnable Gate Pass will
be required during sending the material out

Prerequisite:
1. Appropriate material documents should be there

Business Process:
3. Non Returnable Gate Pass Print Output

Sr.
Activity
N
o.
1
Enter Material document number

T Code

Remarks

ZMMF_NR
GP

Procedural Steps

In the Screen Returnable Gate Pass Generation enter the following Data:

Field Name
Material
Document
Number

Description
Enter the material document
generated for Non Returnable
Gate Pass

R/O/C
R

User Action and Values


Enter the material document
generated for Non Returnable
Gate Pass
Press <EXECUTE>

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Comme
nts

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After entering the Selection Parameter, press Execute button

Enter the material


document number

Click on the Print Preview tab

Click PRINT to
get the print out.
Click here to see
the print preview.

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and analyze the report

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The print preview:

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9. Physical Verification
1. MM-MIGO-Physical Inventory Verification
Overview
Physical inventory verification is required to be done.
Business Process Description Overview
Most companies carry out physical inventory verification periodically. When a company does not have
many material management items, it is better to manually create single inventory documents. From these
documents, a company can physically count material to enter into the system.

Input - Required Fields


Document Date

Field Value / Comments


Current date will default.

Planned Count Date

Current system date will default, change if necessary.

Plant

Key that identifies the plant for which the inventory document is
being created.

Storage Location

Key that identifies the Sloc for which the inventory document is
being created.

Output - Results
Physical inventory document is
manually created in the system.

Comments
This is the material in stock list which will be helpful for physical
verification.

Tips and Tricks


Physical verification process in BSNL requires internal approval for loss / gain of inventory for which there is no time
bound. In most instances these are closed only during the year end. Additionally, the process of Goods receipt/ issues
is not stopped for physical verification. This is in conflict with the internal best practices defined in standard SAP
process designed for Physical inventory. In view of this, a custom development suiting to BSNL is proposed.

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Steps in Inventory verification processes-

SR.

Step

Mode

TCode

Responsibility

Inventory Report for Physical


Verification

SAP

MB52

Stores

Organizing and Recording Physical


Count

Manual

N/A

Stores and Finance

Difference List, Recount and


Approval

Manual

N/A

Stores and Finance

Posting of Physical Verification


differences

SAP

MIGO

Stores

Procedure Steps

Access Transaction by:

Via Menus

(a) Logistics > Material Management > Inventory Management


> Environment > Stock > Warehouse Stock

Via Transaction Code

MB52

On screen Display Warehouse stock of material, enter information in the fields as


specified in the below table:

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Enter plant, storage


location.

Select No zero stock


lines

Select Non hierarchical


presentation, layout
/DEFAULT

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Field Name
Material
No.

Description
Enter Material No.

R/O/C
O

User Action and Values


Enter or Select the materials
from the full down file access

Company
Code
Plant

Enter Company code

Plant number

Storage
location

Storage location

Special
stock

Special stock indicator

Enter or Select the materials


from the full down file access
Enter or select Plant from the
pull-down file access.
Enter or select a storage
location from the pull-down
file access.
Used if special stock is to be
handled differently.

Comments
If you want to
have total stock
,dont enter the
material.

Press Execute (F8)


On screen press
to Display warehouse stock of material, Save the file in desired
folder & take print out

Click here
to convert the
document to text format.

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Use MIGO Screen to post the differences arisen from physical cost with Movement type
701 for Goods receipts or 702 for goods issue.

Goods receipts to increase the stock in system


Access Transaction by:

Via Menus

Logistics > Material Management > Inventory Management >


Goods movement > Migo

Via Transaction Code

MIGO

Select Goods receipts Other - movement type 701, and enter the below information,

Field Name
Material
No.
Quantity
Plant

Description
Enter Material No.

R/O/C
R

Enter material quantity


Plant number

R
R

Storage
location

Storage location

Cost center

Cost center for inventory


verification.
Enter 001(wrongly placed in
store)

Reason for
the
movement

User Action and Values


Enter or Select the materials of
which inventory to increase.
Enter material quantity
Enter or select Plant from the
pull-down file access.
Enter or select a storage
location from the pull-down
file access.
Enter the appropriate cost
center.
Enter 001

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Comments

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Enter the movement type


701

Then finally check and post the document,

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Select Goods receipts Other - movement type 702,and enter the below information,

Field Name
Material
No.
Quantity
Plant

Description
Enter Material No.

R/O/C
R

Enter material quantity


Plant number

R
R

Storage
location

Storage location

Cost center

Cost center for inventory


verification.
Enter 002(Missing from
store)
003(Damaged)

Reason for
the
movement

User Action and Values


Enter or Select the materials of
which inventory to increase.
Enter material quantity
Enter or select Plant from the
pull-down file access.
Enter or select a storage
location from the pull-down
file access.
Enter the appropriate cost
center.
Enter 002/003

Comments

Enter the movement type


702

Check and post the document.

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