User Manual
Plant Maintenance (PM)
Testing Equipments Maintenance
Version:1.1
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Version Control
Date
09.04.2011
Version
1.1
Author
Pankaj
Change Description
Initial
End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
Core Team Directly involved.
Business Process Owners Respective Business Leaders, involved in validating the process
design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.
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Course Overview
SAP Plant Maintenance module manages all the transactions related to maintenance of
machines or buildings. This training material covers the business process for repairing of
Testing Equipments covered under AMC and not covered under AMC
Target Audience
This course is intended for the following audiences:
Course Prerequisites
Course Goals
This course will prepare you to:
Run the business process for repairing of Testing Equipments covered under AMC / Not covered
under AMC
Monthly/Quarterly payments against AMCs
Course Objectives
After completing this course, you will be able to:
Run the business process for repairing of Testing Equipments covered under AMC / Not covered
under AMC.
Monthly/Quarterly payments against AMCs
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No
Material is
defective
Yes
Create RGP
Send material to
vendor with RGP
Printout
Create
Maintenance
Order
No
Material
Covered under
AMC/Warrant
Yes
Create Service
PO; Account
assigned to
Maint. Order
Receive material
& Close RGP
End
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Table of Contents
1
1.2
1.3
1.4
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.2
2.3
2.3.1
2.3.2
3.1.2
3.1.3
3.1.4
3.2
3.3
3.3.1
3.3.2
3.3.3
3.3.4
3.4
3.5
3.5.1
3.5.2
3.6
3.7
3.8
3.9
3.10
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This process will be used to send the material for repairing outside to
the vendor.
1.1
Create RGP
T-code: ZMMP_RGP01
Field Name
Description
R/O/C
Reference
Type
Doc. Year
Vendor
M
M
Planned
Return
Date
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Commen
ts
Amount
Header
Text
Item Text
Click on save
1.2
Print RGP
Click on Execute
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Click on Print Preview to see the preview and click on print button to take the printout.
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Offline step: Take the printout and send the material to vendor with RGP printout.
1.3
T-code: ZMMP_RGPRET01
Enter the RGP number and year and press enter
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Click on save.
1.4
RGP Report
T-Code: ZMMR_RGP
Click on execute
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2
2.1
T-Code: IH01
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Click on execute
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From the structure select equipment and click on Goto Create Notification General
Select notification type B8 Vendor Maint. Request.
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Click ok.
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Click ok
On the next screen maintain following:
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Maintain
1. Header text
2. Priority
3. Long text: details of breakdown.
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and save.
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Offline step: Vendor will come in the office and will repair the equipment.
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Click on
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Click on completed
2.2
T-Code: ML81N
Click on
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Note: Purchase order will be already created in the system for AMC.
Click on
Click on
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Click on
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2.3
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Click on Initiate
Now note-sheet for service entry sheet is sent to the SAP Inbox of Approver.
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Click on execute
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From the structure select equipment and click on Goto Create Order.
Select Order type BM03: General Maintenance Order
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Click ok
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3.2
Create the service Purchase order based on the approved quotation. PO will be account assigned to maintenance
order so that the cost of maintenance is updated on the Test Equipment cost center.
T-code: ME21N
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Remarks
For services
Select the relevant vendor
Select the relevant Purchase Group
Fixed value
Field value
F
I (Item Category)
Short text
Matl Group
Plant
Field value
Repair of Equipment 113000000137
Quantity
Unit
Gross Price
1
AU
1500
Order
103000001468
G/L Account
5060600
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Remarks
Select the F category to pass cost on
maintenance order
Select D for services
Enter the short text for the services
required
Select the required material group
Select the required plant
Remarks
Either select the service or maintain
short text for service
Enter the quantity of service
Activity Unit
Enter the price as per the final bill of
vehicle service
Enter the maintenance order as
created in the previous transaction
Select the required cost element.
Click on save
3.3
Service PO Approval
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Click on Initiate
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3.4
T-Code: ML81N
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Click on
Enter purchase order number and press enter
Click on
Click on
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Click on
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3.5
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Click on Initiate
Now note-sheet for service entry sheet is sent to the SAP Inbox of Approver.
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3.7
T-code: IW33
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3.8
T-Code: IW32
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Click on
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3.9
T-code: KO88
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T-code: IW32
Click on
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Click on Complete
The End.
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