User Requirement Specification

User Requirement Specification
Workshop D – Shipping Management
Reference No. :
Version No. :
Create Date :
Prepared By :
Reviewed By :
Approved By :
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Date
Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 1 of 78

Trademarks: All brand names and product names used in this document are trade names, service marks, trademarks or
registered trademarks of their respective owners. ecVision Ltd. is not associated with any product or vendor mentioned in
this document.
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Non Disclosure Statement

Information contained in this document is proprietary
to ecVision Ltd. This document or its information may
not be copied, reproduced, disclosed, transferred,
reduced in any form, transmitted, publicly revealed by
any means, electronic or otherwise, without written
permission of ecVision.

this document.
Change History
Seq. Revised by Version Date Change Summary

this document.
TABLE OF CONTENT
1 SCOPE 6
2 SHIPPING FLOW................................................................................................7
2.1 FLOW DIAGRAM................................................................................................ 7
2.2 USE CASES..................................................................................................... 8
2.3 ACCESS CONTROL........................................................................................... 11
3 DETAILS OF USER REQUIREMENTS.............................................................13
3.1 SEARCH SHIPMENT POSTING/ COMMERCIAL INVOICE/ COMMISSION INVOICE/ DEBIT NOTE/
ADJUSTMENT NOTE/ LC REQUEST/ PROFORMA INVOICE/ SAMPLE INVOICE.........................13
3.2 CREATE SHIPMENT POSTING..............................................................................15
3.3 CONFIRM SHIPMENT POSTING.............................................................................24
3.4 ORDER CHANGE REPORT..................................................................................25
3.5 AMEND SHIPMENT POSTING...............................................................................26
3.6 COPY SHIPMENT POSTING.................................................................................27
3.7 PRINT INSPECTION CERTIFICATE/ DOC 1A/ DOC 1B/ DOC 2A/ DOC 2B/ SHIPMENT ADVICE
28
3.8 CREATE COMMERCIAL INVOICE............................................................................35
3.9 CONFIRM COMMERCIAL INVOICE..........................................................................42
3.10 AMEND COMMERCIAL INVOICE...........................................................................43
3.11 CREATE COMMISSION INVOICE...........................................................................44
3.12 CONFIRM COMMISSION INVOICE.........................................................................47
3.13 AMEND COMMISSION INVOICE...........................................................................48
3.14 CREATE DEBIT NOTE..................................................................................... 49
3.15 CONFIRM DEBIT NOTE....................................................................................53
3.16 AMEND DEBIT NOTE.......................................................................................54
3.17 CREATE ADJUSTMENT NOTE.............................................................................55
3.18 CONFIRM ADJUSTMENT NOTE...........................................................................58
3.19 PRINT DEBIT NOTE/ ADJUSTMENT NOTE.............................................................59
3.20 CREATE LC REQUEST....................................................................................60
3.21 UPDATE LC NO. AND LC ISSUE DATE...............................................................64
3.22 CREATE PROFORMA INVOICE............................................................................65
3.23 CONFIRM LC REQUEST/ PROFORMA INVOICE.......................................................68
3.24 AMEND LC REQUEST/ PROFORMA INVOICE.........................................................69
3.25 PRINT LC REQUEST/ PROFORMA INVOICE...........................................................70
3.26 SEARCH HS CODE........................................................................................71
3.27 CREATE SAMPLE INVOICE................................................................................72
3.28 COPY SAMPLE INVOICE...................................................................................75
3.29 COPY ITEM IN SAMPLE INVOICE.........................................................................76

this document.
3.30 PRINT SAMPLE INVOICE...................................................................................77
PROJECT MANAGER’S AND PROJECT AUTHORITY’S SIGNITURE............78

this document.
1 SCOPE
The scope of the Shipping Management module customization covers the areas
as follows:
• Shipment Posting
• Commercial Invoice
• Commission Invoice
• Debit Note
• Adjustment Note
• Inspection Certificate/ Doc 1a/ Doc 1b/ Doc 2a/ Doc 2b/ Shipment
Advice
• LC Request
• Proforma Invoice
• Sample Invoice

this document.
2 SHIPPING FLOW
2.1 Flow Diagram

this document.
2.2 Use Cases
2.2.1 Create Shipment Posting Flow

User Action Actor Shipment Shipment Description
Posting Posting Item
Status Status
1) Create Shipment Shipping Draft -- Shipping Order in initial status.
Posting
2) Edit Shipment Shipping Draft --
Posting header
information
3) Add Order Shipping Draft Draft
Confirmation/
Sales Contract

this document.
Item
4) Confirm Shipment Shipping Confirmed Shipped/ Shipment Posting is confirmed.
Posting Partially Item is shipped or partially
Shipped shipped.
System updates corresponding
Item status in OC/ SC to
“Shipped” or “Partially Shipped”.
2.2.2 Amend Shipment Posting Flow

User Action Actor Shipment Shipment Description
Posting Posting
Status Before Status After
1) Amend and Confirm Merchandisers -- -- Shipping runs Order
Order Confirmation/ Change Report to view the
Sales Contract amended OC/ SC no.
2) Select Shipment Shipping Confirmed Confirmed
Posting
3) Amend Shipment Shipping Confirmed Draft Shipment Posting becomes
Posting editable. System re-brings
values from OC/ SC.
4) Confirm Shipment Shipping Draft Confirmed Shipment Posting is re-
Posting confirmed.
2.2.3 Create Commercial Invoice/ Commission Invoice/ Debit Note Flow

User Action Actor Invoice/ Debit Description
Note Status
1) Select confirmed Shipment Shipping/ Accounts -- --
Posting
2) Create Commercial Invoice/ Shipping/ Accounts Draft Initial status.
Commission Invoice/ Debit
Note
3) Edit Commercial Invoice/ Shipping/ Accounts Draft
Note information
4) Confirm Commercial Invoice/ Shipping/ Accounts Confirmed Commercial Invoice/
Commission Invoice/ Debit Commission
Note Invoice/ Debit Note
is confirmed.
2.2.4 Amend Commercial Invoice/ Commission Invoice/ Debit Note Flow

User Action Actor Invoice/ Debit Invoice/ Debit Description
Note Status Note Status
Before After
1) Select confirmed Shipping/ Confirmed Confirmed --
Commercial Invoice/ Accounts
Commission Invoice/

this document.
Debit Note
2) Amend Commercial Shipping/ Confirmed Draft Commercial
Invoice/ Commission Accounts Invoice/
Invoice/ Debit Note Commission
Invoice/ Debit
Note becomes
editable.
3) Confirm Commercial Shipping/ Draft Confirmed Commercial
Invoice/ Commission Accounts Invoice/
Invoice/ Debit Note Commission
Invoice/ Debit
Note is re-
confirmed.
2.2.5 Create Adjustment Note Flow

User Action Actor Adjustment Description
Note Status
1) Amend Shipment Posting Shipping -- Shipment Posting is
amended. Please
refer to details in
section 2.2.2
2) Create Adjustment Note Accounts Draft Initial status.
3) Edit Adjustment Note Accounts Draft
information
4) Confirm Adjustment Note Accounts Confirmed Adjustment Note is
information confirmed.
2.2.6 Create LC Request / Proforma Invoice Flow

User Action Actor Proforma Description
Invoice Status
1) Create LC Request/ Shipping Draft Initial status
Proforma Invoice
2) Edit LC Request/ Proforma Shipping Draft
Invoice information
3) Add Order Confirmation/ Shipping Draft
Sales Contract to LC
Request/ Proforma Invoice
4) Confirm LC Request/ Shipping Confirmed LC Request/
Proforma Invoice Proforma Invoice is
confirmed.
2.2.7 Amend LC Request / Proforma Invoice Flow

User Action Actor Proforma Proforma Description
Invoice Status Invoice
Before Status After
1) Select confirmed LC Shipping Confirmed Confirmed --

this document.
Request/ Proforma
Invoice
2) Amend LC Request/ Shipping Confirmed Draft LC Request/
Proforma Invoice Proforma Invoice
becomes editable.
3) Confirm LC Request/ Shipping Draft Confirmed LC Request/
Proforma Invoice Proforma Invoice is
re-confirmed.
2.2.8 Create Sample Invoice Flow

User Action Actor Sample Invoice Description
Status
1) Create Sample Invoice Merchandiser Open Initial status
2) Edit Sample Invoice Merchandiser Open
information
2.3 Access Control
2.3.1 Access Control of Shipment Posting

Shipment Posting Status Edit & View View only
Draft Shipping
Confirmed Shipping, Merchandiser,
Accounts
2.3.2 Access Control of Commercial Invoice/ Commission Invoice/ Debit

Note
Commercial Invoice/ Edit & View View only
Note Status
Draft Shipping/ Accounts Merchandiser
Confirmed Shipping/ Accounts Merchandiser
2.3.3 Access Control of Adjustment Note

Adjustment Note Status Edit & View View only
Draft Accounts Shipping, Merchandiser
Confirmed Accounts Shipping, Merchandiser
2.3.4 Access Control of LC Request/ Proforma Invoice

Proforma Invoice Status Edit & View View only
Draft Shipping Merchandiser
Confirmed Shipping Merchandiser

this document.
2.3.5 Access Control of Sample Invoice
Sample Invoice Status Edit & View View only
Open Merchandiser Merchandiser, Accounts

this document.
3 DETAILS OF USER REQUIREMENTS
3.1 Search Shipment Posting/ Commercial Invoice/ Commission
Invoice/ Debit Note/ Adjustment Note/ LC Request/ Proforma
Invoice/ Sample Invoice
Priority: Essential
Frequency of use: On Request
Actor: Shipping, Merchandiser, Accounts
3.1.1 Functional Requirements
a) The function is for search of Shipment Posting/ Commercial

Invoice/ Commission Invoice/ Debit Note/ Adjustment Note/ LC
Request/ Proforma Invoice/ Sample Invoice.
b) The function has the following search criteria:
i. Shipment Posting No.
ii. Commercial Invoice No.
iii. Commission Invoice No.
iv. Debit Note No.
v. Adjustment Note No.
vi. LC Request No.
vii. Proforma Invoice No.
viii.Sample Invoice No.
ix. Customer Code
x. Customer PO No.
xi. Vendor Code
xii. Vendor Invoice No.
xiii.Country of Origin
xiv.Ship Mode
xv. Ship Date
xvi. Status
3.1.2 Assumptions
a) Users log in the system successfully and have access right to

search Shipment Posting/ Commercial Invoice/ Commission
Invoice/ Debit Note/ Adjustment Note/ LC Request/ Proforma
Invoice/ Sample Invoice.

this document.
3.1.3 Completion Criteria
a) All Shipment Postings/ Commercial Invoices/ Commission Invoices/

Debit Notes/ Adjustment Notes/ LC Requests/ Proforma Invoices/
Sample Invoices that match the searching criteria are displayed.

this document.
3.2 Create Shipment Posting
Priority: Essential
Actor: Shipping
a) Shipping can create Shipment Posting. When create a Shipment

Posting, the following fields are mandatory:
i. Customer Code
ii. Vendor Code
iii. Actual Shipment Date
iv. Transaction Date
v. Ship Mode
b) Newly created Shipment Posting has initial status “Draft”.
c) Once a Shipment Posting is created, system will automatically
generate a unique Shipment Posting No.
d) Shipping can edit the Shipment Posting.
e) A Shipment Posting can contain either Order Confirmations or
Sales Contract information; not both.
f) A Shipment Posting with Order Confirmations can have only one
Customer and one Vendor.
g) A Shipment Posting with Sales Contract can have only one
Customer but multiple Vendors.
h) Multiple Order Confirmations/ Sales Contracts items can be added
to a Shipment Posting. The values of Order Confirmations/ Sales
Contracts will be brought forward to the Shipment Posting.
i) When adding Order Confirmation items:
i. For a Shipment Posting with blank value in Customer Code
and Vendor Code in the header, system will bring the
Customer and Vendor information from the added Order
Confirmations to Shipment Posting header. System will also
check that the added Order Confirmations must have the
same Customer Code and Vendor Code.
ii. For a Shipment Posting that already has values in Customer
Code and Vendor Code in the header, system will check that
the Customer Code and Vendor Code of the Order
Confirmations to be added are the same as those of the
Shipment Posting.

this document.
iii. System will check the value of “Completed Date” of “Final
Inspection” tasks belonging to the added Order Confirmation
items are not empty.
iv. System will check the year and month of “Customer Revised
Delivery” is less than or equal to the year and month of
“Transaction Date”.
j) When adding Sales Contract items:
i. For a Shipment Posting with blank value in Customer Code
in the header, system will bring the Customer information to
the header. System will check that the added Sales
Contracts must have the same Customer Code.
ii. For a Shipment Posting that already has values in Customer
Code in the header, system will check that the Customer
Code of the Sales Contracts to be added are same as that of
the Shipment Posting.
iii. System will check the year and month of “Customer Revised
Delivery” is less than or equal to the year and month of
“Transaction Date”.
k) When adding Order Confirmations/ Sales Contract items:
i. System will check the value of “Completed Date” of “Final
Inspection” tasks belonging to the added Order Confirmation
items are not empty.
l) Reference documents can be uploaded as attachments.
3.2.2 Assumptions
a) Shipping logs in the system successfully and has access rights to

create Shipment Posting.
b) In order to add Order Confirmations/ Sales Contracts and items to
the Shipment Posting, the status of Order Confirmations/ Sales
Contracts must be “Confirmed” and the item status must be “Open”
or ‘Partially Shipped’.
c) The orders added in a Shipment Posting must belong to the same
order type and business unit.
a) Shipment Posting is created.

b) The status of newly created Shipment Posting is “Draft”.

this document.
3.2.4 Field Description
Repeatable
Mandatory
Read Only
Level
From system/
Section Field Type Input Remarks
Main N 1 Shipment Posting No. <Text> Y System
generated
Status <Text> Y System
Generated
Creation Date <Date> Y System Today’s date
generated
Created By <Text> Y System Create user ID
generated
Last Update Date <Date> Y System Today’s date
generated
Updated By <Text> Y System Login user ID
generated
Business Unit <Text> Y From OC/SC Default value from
OC/ SC
Business Type <Text> Y From OC/SC Default value from
OC/ SC
Billing Company <Selection From OC/SC/ Default refers to
List> Input OC/SC. If input, refer
to Customer Profile.
Y Customer Code <Selection From OC/SC/ If input, refer to
List> Input Customer Profile
Customer Name <Text> From Customer
Profile
Customer Address <Selection From Customer
List> Profile
Vendor List Y 1 Vendor Code <Text> Y System This section is
generated updated by system
when adding OC/SC
items
Vendor List Vendor Name <Text> Y System
generated
Vendor List Vendor Address <Text> Y System
generated
Billable Yes/No <Radio Input Select from “Billable” /

Button> “Non-billable”
Vendor Invoice No. <Text> Input
Y Actual Shipment Date <Date> Input
Print Label for Actual <Text> Input System brings this
Shipment Date field to Inspection
Certificate/
Commercial Invoice/
Commission Invoice
print-out.
Y Ship Mode <Selection Input Refer to Code Table
List>
Y Transaction Date <Date> Input Default = Today’s
Date

this document.
Port of Loading <Selection From OC/ Input Default = FOB Port
List> (OC) or refer to
code table
Port of Discharge <Selection Input Refer to “Port” Code

List> Table
Destination <Selection From OC/ SC/ Default = Destination
List> Input or refer to Country
code table
Estimated Arrival Date <Date> Input
Flight/ Vessel Name <Text> Input
MAWB No. <Text> Input
HAWB No. <Text> Input
B/L No. <Text> Input
FCR No. <Text> Input
FCR Date <Date> Input
Send From <Text> Y System Login user ID
generated
Document Sent Date <Date> Input
Buying Commission <Text> Y From OC/ SC
Category
Customer Customer Payment <Selection From OC/ SC/ Default from OC/ SC
Payment Terms List> Input
Terms
Payment Days <Text> From OC/ SC/ Default from OC/ SC
Input
LC No. <Text> From OC/ SC/ Default from OC/ SC
Input
Discount N 1 Discount % <Percentage> Input
Discount Amount <Numeric> Calculate/ Input If ‘Discount %’ > 0, =
(Total Shipped
Amount - Total Item
Discount Amount) *
Discount %.
If ‘Discount %’ is null,
user can input a
numeric amount.
System brings this
value to Commercial
Invoice.
Discount Remark <Text> Input
Packing N 1 Total No. of Cartons <Numeric> Input
Details
Total Gross Weight <Numeric> Input
Total Net Weight <Numeric> Input
Total Net Net Weight <Numeric> Input
Weight Unit <Selection Input Refer to Code Table
List>
Total Chargeable Weight <Numeric> Input
CFS <Checkbox> Input Display the checkbox
before the label
Belong to CBM <Numeric> Input Display the field
CFS before the label
CY <Checkbox> Input Display the checkbox
before the label

this document.
Belong to Y Container Size <Text> Input
CY
Belong to Y No. of Container <Numeric> Input
CY
Print N 1 Print SKU No. <Checkbox> Input Print SKU No. if
Options checked.
Major N 1 Merchandise Remarks <Text> Input The Remark to be
Remarks printed on IC, Doc1a,
Doc 1b, Doc 2a, Doc
2b.
Shipment Advice <Text> Input The Remark to be
Remarks printed on Shipment
Advice
Inspection Certificate <Text> Input The Remark to be
Remarks printed on IC
Other Documents 1a <Text> Input The Remark to be
Remarks printed on Doc 1a
Other Documents 2a <Text> Input The Remark to be
Remarks printed on Doc 2a
Other Documents 1b <Text> Input The Remark to be
Remarks printed on Doc 1b
Other Documents 2b <Text> Input The Remark to be
Remarks printed on Doc 2b
Select Order N 1 When this function is

triggered, a search
screen pops up for
searching OC for
shipment. Users can add
OC/ SC items to the
Shipment Posting.
Search field list:
Customer Code <Text> Input Default value from
Header
Vendor Code <Text> Input Default value from
Header
OC No. <Text> Input
Item No. <Text> Input
LC No. <Text> Input
Customer PO No. <Text> Input Allow comma-
separated search
string and LEFT
wildcard search
Order Date Range <Date> Input
Delivery Date Range <Date> Input
Search N OC/ SC No. <Text> Y From OC/ SC

Result List
(for Select
Order)
Item No. <Text> Y From OC/ SC
Customer PO No. <Text> Y From OC/ SC
Country of Origin <Text> Y From OC/ SC
Order Quantity <Numeric> Y From OC/ SC
Order Shipped Quantity <Numeric> Y From OC/ SC = “Shipped Quantity”

this document.
of OC/ SC, NOT
Shipment Posting
Outstanding Quantity <Numeric> Y = “Order Quantity” –
“Order Shipped
Quantity”
Quantity Unit Y From OC/ SC
Unit Price Y From OC/ SC
123 Rate (%) Y From OC/ SC 123 Rate – refer to
‘Short Name for LI’ in
regional office setting
for Label display
Ship Mode <Text> Y From OC/ SC
Customer Revised <Date> Y From OC/ SC
Delivery
Final Inspection Date <Date> Y From OC/ SC = “Completion Date”
of Final Inspection
(task)
Customer Name <Text> Y From OC/ SC
Vendor Name <Text> Y From OC/ SC
Transfer Office (From) <Text> Y From OC
Transfer Office (To) <Text> Y From OC
Item List Y Customer PO No. Y From OC/ SC

OC/ SC No. <Hyperlink> Y From OC/ SC Link to OC/ SC
Item No. <Hyperlink> Y From OC/ SC Link to “Shipment
Posting Details”
Shipped Quantity Input
Shipment Status <Selection Input Select from “Open”,
List> “Shipped”, “Partially
Shipped”
Order Over/Short <Percentage> Y Calculate = [(Sum of Shipment
Shipped (%) Posting’s Shipped
Quantity of Order
Items belonging to
the same OC or SC +
Sum of Order Item
Shipped Quantity) /
Order Quantity * 100]
– 100
Item Over/Short Shipped <Percentage> Y Calculate = [(Shipment
(%) Posting’s Shipped
Quantity + Order Item
Shipped Quantity) /
Order Quantity * 100]
– 100
Unit Price Y From OC/ SC
Shipped Amount Y = “Shipped
Amount” in
Shipment
Posting Details
Adjusted Shipped <Numeric> Input = “Adjusted Shipped
Amount Amount” in Shipment
Posting Details
Use Adjusted Shipped <Checkbox> Input Default = NOT
Amount checked. If checked,

this document.
system brings this
value to Commercial
Invoice. Otherwise,
system brings
“Shipped Amount”.
123 Rate Amount Y Calculate = Shipped Amount *
123 Rate (%)
Delivery
N Total Shipped Amount Y Calculate = sum of “Shipped
Amount”
N Total Adjusted Shipped Y Calculate = sum of “Adjusted
Amount Shipped Amount”
N Total Shipment Posting Y Calculate = “Total Shipped
Amount Amount” – Sum(“Item
Discount Amount”) –
“Discount Amount”
Note: If Adjusted Item
Discount Amount > 0,
system will calculate
using Adjusted Item
Discount Amount
instead
Shipment Y 2 Shipped Quantity <Numeric> Input Default value from
Posting OC/ SC
Details
Shipped Amount <Numeric> Y Calculate Shipped Quantity *
Unit Price
Adjusted Shipped <Numeric> Input
Amount
Use Adjusted Shipped <Checkbox> Input Default = NOT
Amount checked. If checked,
system brings this
value to Commercial
Invoice. Otherwise,
system brings
“Shipped Amount”.
Accrual Date <Date> Input/ Calculate = Month of “Customer
Revised Delivery”.
Example, May, June
OC/ SC No. <Text> Y From OC/ SC
Version No. <Numeric> Y From OC/ SC
SKU No. <Text> Y From OC/ SC
Item Description <Text> From OC/ SC
Customer Department <Text> Y From OC/ SC
No.
Customer Item No. <Text> Y From OC/ SC
Delivery
Country of Origin <Text> Y From OC/ SC
Quantity Unit <Text> Y From OC/ SC
Unit Price <Numeric> Y From OC/ SC

this document.
Currency <Selection Y From OC/ SC
List>
Currency Rate <Numeric> Input Default from Currency
Code Table
Item Discount (%) <Numeric> From OC/ SC
Item Discount Amount <Numeric> Y Calculate Shipped Amount *
Item Discount (%)
Adjusted Item Discount <Numeric> Input If value NOT = “0”,
Amount system brings this
value to Commercial
Invoice. Otherwise,
system brings “Item
Discount Amount”.
123 Rate (%) <Numeric> Y From OC/ VPO 123 Rate – refer to
‘Short Name for LI’ in
regional office setting
for Label display
123 Rate Amount <Numeric> Y Calculate Shipped Amount *
123 Rate(%)
Adjusted 123 Rate <Numeric> Input If value NOT = “0”,
Amount system brings this
value to Debit Note.
Otherwise, system
brings “123 Rate
Amount”.
Transfer Office (From) <Text> Y From OC
Transfer Office (To) <Text> Y From OC
Vendor Vendor Payment Terms <Selection From VPO/ Input Default from VPO
Payment List>
Terms
(under
Shipment
Posting
Details)
Payment Days <Text> From VPO/ Input Default from VPO
LC No. <Text> From VPO/ Input Default from VPO
Color/Size Y 3 This function triggers a

breakdown color/ size matrix. The
color/ size breakdown is
from OC. Users can
input the color/ size
quantity for this
shipment.
N 3 Total Quantity <Numeric> Calculate Sum of the qty in the
color/ size matrix.
Related Y 1 Order Confirmation / <Hyperlink> System

Documents Sales Contract generated
Commercial Invoice <Hyperlink> System
generated
Commission Invoice <Hyperlink> System
generated
Debit Note <Hyperlink> System
generated
Adjustment Note <Hyperlink> System

this document.
generated
LC Request <Hyperlink> System
generated
Attachments Y 1 Attachments <Attachment> Input Multiple attachments

this document.
3.3 Confirm Shipment Posting
Priority: Essential
Actor: Shipping
a) Shipping can confirm Shipment Posting.

b) Shipping can set the Item status in the Shipment Posting to
c) When confirm a Shipment Posting:
i. system should check that all mandatory fields are filled in
ii. the status of the corresponding OC/ SC Items is “Open” or
“Partially Shipped”.
d) Once a Shipment Posting is confirmed, system will also update the
status of the corresponding OC/ SC Items to “Shipped” or “Partially
Shipped”.
e) The Shipment Posting becomes read only after confirmed.
3.3.2 Assumptions
a) Shipping logs in the system successfully and has access right to

confirm Shipment Posting.
a) Shipment Posting is confirmed.

b) The status of Shipment Posting changed to “Confirmed” and Item to
c) System updates the Item status in the Order Confirmation/ Sales
Contract to “Shipped” or “Partially Shipped”.

this document.
3.4 Order Change Report
Priority: Essential
Actor: Shipping, Accounts
a) For Order Confirmations and Sales Contracts items with status

“Shipped” or “Partially Shipped”, if merchandisers make
amendments, Shipping and Accounts staff need to be updated.
b) System will perform a day end job to track the amended Order
Confirmations and Sales Contracts.
c) Shipping can run the day end report to view the amended Order
Confirmation No. and Sales Contract No.
d) Shipping goes into the correspondent Shipment Posting and
invoice documents to make the necessary amendments.
3.4.2 Assumptions

run the Order Change Report.
a) Shipping runs the Order Change Report successfully.

this document.
3.5 Amend Shipment Posting
Priority: Essential
Actor: Shipping
a) Shipping can amend confirmed Shipment Posting.

b) When Shipping clicks Amend, for the fields that are brought from
Order Confirmation/ Sales Contract, system will re-bring the values.
(Refer to section 3.2.4 for the field list)
c) Shipping can edit the Shipment Posting.
d) Shipping confirms the Shipment Posting after amendment.
3.5.2 Assumptions

amend Shipment Posting.
a) Shipment Posting is amended and confirmed.

this document.
3.6 Copy Shipment Posting
Priority: Essential
Actor: Shipping
a) Shipping can copy an existing Shipment Posting to create a new

Shipment Posting.
b) Shipping searches a Shipment Posting.
c) Shipping copies the Shipment Posting.
d) Once a Shipment Posting is created, system will automatically
generate a unique Shipment Posting No.
e) The following will NOT be copied to the new Shipment Posting:
i. Order Confirmations/ Sales Contracts and Items
ii. Attachments
f) Shipping can edit the new Shipment Posting.
3.6.2 Assumptions

copy Shipment Posting.
a) An existing Shipment Posting is copied and a new Shipment

Posting is created.

this document.
3.7 Print Inspection Certificate/ Doc 1a/ Doc 1b/ Doc 2a/ Doc 2b/
Shipment Advice
Priority: Essential
Actor: Shipping
a) From Shipment Posting, Shipping can print Inspection Certificate/

Doc 1a/ Doc 1b/ Doc 2a/ Doc 2b/ Shipment Advice.
b) There are two types of Inspection Certificate:
i. Inspection Certificate for Vendor
ii. Inspection Certificate for Customer
c) For Shipment Posting generated with Order Confirmation (i.e.
Agent business type), only the print function of Inspection
Certificate for Vendor will be available.
d) For Shipment Posting generated with Sales Contract (i.e. Trading
business type), print functions of both Inspection Certificate for
Customer and Inspection Certificate for Vendor will be available.
3.7.2 Assumptions

print Inspection Certificate/ Doc 1a/ Doc 1b/ Doc 2a/ Doc 2b/
Shipment Advice.
b) In order to print Inspection Certificate/ Doc 1a/ Doc 1b/ Doc 2a/ Doc
2b/ Shipment Advice, the Shipment Posting status must be
“Confirmed”.
a) Inspection Certificate/ Doc 1a/ Doc 1b/ Doc 2a/ Doc 2b/ Shipment
Advice is printed.
3.7.4 Print Field Description
Inspection Certificate for Vendor (for both OC and SC)

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Shipment Posting No. Y From Shipment
Posting
Date Y System Today’s Date
Generated
Customer Name Y From Shipment
Posting
Supplier Invoice No. Y From Shipment = Vendor
Posting Invoice No.
Supplier Name Y From Shipment = Vendor
Posting Name
Payment Terms Y From Shipment = Vendor
Posting Payment
Terms
LC No. Y From Shipment If Payment
Posting Terms = LC, =
“LC No.” of
Vendor
Payment
Terms.
Otherwise, =
NIL.
Department No. Y From Shipment = Customer
Posting Department
No.
Actual Shipment Date Y From Shipment
Posting
Ship Mode Y From Shipment
Posting
Flight/ Vessel Name Y From Shipment
Posting
Merchandise Remarks Y From Shipment
Posting
Item Details Y Customer PO No. Y From Shipment
Posting
Y Item No. Y From Shipment
Posting
Y Shipped Quantity Y From Shipment
Posting
Y Quantity Unit Y From Shipment
Posting
Y OC/ VPO No. Y From Shipment
Posting
Y SKU No. Y From Shipment
Posting
Remarks N Inspection Certificate Y From Shipment
Remarks Posting
Inspection Certificate for Customer (for SC only)

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Posting
Generated
Posting
Commercial Invoice No. Y From
Commercial
Invoice
Vendor Name Y From Shipment = “Billing
Posting Company”
Payment Terms Y From Shipment = Customer
Posting Payment
Terms
“LC No.” of
Customer
Payment
Terms.
Otherwise, =
NIL.
Posting Department
No.
Posting
Posting
Posting
Posting
Posting
Posting
Posting
Posting
Y SC No. Y From Shipment
Posting
Posting
Remarks N Inspection Certificate Y From Shipment
Remarks Posting
Doc 1a/ Doc 1b

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Posting
Generated
Posting
Customer Address Y From Shipment
Posting
Attention Y From Customer = “Attention
Profile Document 1a
To”/ “Attention
Document 1b
To”
Vendor Name Y From Shipment
Posting
Posting
Posting Department
No.
Posting
Posting
Style Y Hardcode Text Value = “As
Per Packing
List”
“LC No.” of
Vendor
Payment
Terms.
Otherwise, =
NIL.
Posting
Posting
Posting
Posting
Remarks N Remarks Y From Shipment = “Other
Posting Documents 1a
Remarks”/
“Other
Documents 1b
Remarks”

this document.
Doc 2a/ Doc 2b
Repeatable
Mandatory
Read Only
Level
From system/
Posting
Generated
Posting
Vendor Invoice No. Y From Shipment
Posting
Vendor Name Y From Shipment
Posting
“LC No.” of
Vendor
Payment
Terms.
Otherwise, =
NIL.
Posting Department
No.
Posting
Posting
Posting
Posting
Posting
Posting
Posting
Posting
Y OC/SC No. Y From Shipment
Posting
Posting
Remarks N Remarks Y From Shipment = “Other
Posting Documents 2a
Remarks”/
“Other
Documents 2b
Remarks”

this document.
Shipment Advice
Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Date Y System Today’s Date
Generated
To Y From Shipment = Customer
Posting Name
Fax No.: Y For Printout
only, for
Handwriting by
user
Attention Y For Printout
only, for
Handwriting by
user
c.c. Y For Printout
only, for
Handwriting by
user
Send From Y From Shipment
Posting
c.c. Y For Printout
only, for
Handwriting by
user
Our Reference Y From Shipment = “Shipment
Posting Posting No.”
Vendor Y From Shipment
Posting
ETD Y From Shipment = “Actual
Posting Shipment
Date”
ETA Y From Shipment = “Estimated
Posting Arrival Date”
B/L No. Y From Shipment
Posting
FCR No. Y From Shipment
Posting
MAWB No. Y From Shipment
Posting
HAWB No. Y From Shipment
Posting
Posting
Item Details Y 2 Customer PO No. Y From Shipment
Posting
Y 2 Item No. Y From Shipment
Posting
Y 2 LC No. Y From Shipment If Payment
“LC No.” of
Vendor

this document.
Payment
Terms.
Otherwise, =
NIL.
Y 2 Shipped Amount Y From Shipment
Posting
Y 3 Order Color/ Size Y From Shipment Color/ Size
Breakdown Posting Breakdown
Y 3 Shipped Color/ Size Y From Shipment Color/ Size
Breakdown Posting Breakdown
Y 2 Over Ship/ Short Ship Y From Shipment
Percentage Posting
Y 2 Quantity Unit Y From Shipment
Posting
Remarks N 1 Remarks Y From Shipment = “Shipment
Posting Advice
Remarks”

this document.
3.8 Create Commercial Invoice
Priority: Essential
Actor: Shipping
a) Shipping can create Commercial Invoice.

b) Shipping creates Commercial Invoice from confirmed Shipment
Posting.
c) When create a Commercial Invoice, system should check:
i. there is no existing Commercial Invoice with status
“Confirmed” for the particular Shipment Posting.
d) The information from the Shipment Posting will be brought forward
to the Commercial Invoice.
e) There are three calculation methods and Shipping can select any
one of the methods:
i. Buying Commission is calculated as a percentage on top of
the Shipped Amount.
ii. Buying Commission is calculated by deducting from Shipped
Amount (or Unit Price).
iii. Unit Price is splitted to “Ex-work to FOB Costs” and “Ex-
Work to FOB Costs (Transport)”. Buying Commission is
calculated as a percentage on top of the Shipped Amount.
f) Once a Commercial Invoice is created, system will automatically
generate a unique Commercial Invoice No.
g) Shipping can edit the Commercial Invoice.
h) Newly created Commercial Invoice has status “Draft”.
i) Reference documents can be uploaded as attachments.
j) Printview is available for Commercial Invoice.
3.8.2 Assumptions

create Commercial Invoice.
b) In order to create Commercial Invoice, the Shipment Posting status
must be “Confirmed”.
c) There is only one confirmed Commercial Invoice for each Shipment
Posting.

this document.
a) Commercial Invoice is created.

b) The status of newly created Commercial Invoice is “Draft”.

Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Commercial Invoice No. <Text> Y System
generated
Print Label for <Text> Input System shows this field
Commercial Invoice in print-out.
Generated
generated
generated
generated
generated
Shipment Posting No. <Text> Y From Shipment
Posting
Calculation Method <Selection Input Select from:
List> Add-On Commission,
Deduct Commission,
Transportation Fee
Invoice Date <Date> Input
Customer Code <Text> Y From Shipment
Posting
Customer Name <Text> Y From Customer
Profile
Customer Address <Selection From Customer Default = Billing
List> Profile Address
Print Label for Customer <Text> Input System shows this field
Address in print-out.
Consignee Name <Text> Input
Consignee Address <Text> Input
Print Label for <Text> Input System shows this field
Consignee Address in print-out.
Vendor Code <Text> Y From Shipment
Posting
Vendor Name <Text> Y From Vendor
Profile
Vendor Address <Selection From Vendor
List> Profile

this document.
Billing Company <Selection Input Default = Billing
List> Company in OC/ SC
Revision No. <Numeric> Input
Actual Manufacturer <Selection Input Refer to Factory Profile
Name List>
Actual Manufacturer <Selection Input Default = Billing
Address List> Address in the Factory
Profile.
Flight/ Vessel Name <Text> Y From Shipment
Posting
LC No. <Text> Y From Shipment = LC No. of Customer
Posting Payment Terms
Issuing Bank <Text> Y From Shipment = Issuing Bank of
Posting Customer Payment
Terms
Ship Mode <Selection Y From Shipment
List> Posting
MAWB <Text> Y From Shipment
Posting
HAWB <Text> Y From Shipment
Posting
B/L No. <Text> Y From Shipment
Posting
FCR No. <Text> Y From Shipment
Posting
FCR Date <Date> Y From Shipment
Posting
Port of Loading <Selection Y From Shipment
List> Posting
Port of Discharge <Selection Y From Shipment
List> Posting
Final Destination <Text> Y From Shipment
Posting
Estimated Arrival Date <Date> Y From Shipment
Posting
Discount % <Percentage> Input Default from Shipment
Posting
Discount Amount <Numeric> Input Default from Shipment
Posting
Discount Remark <Text> Input Default from Shipment
Posting
Buying Commission <Text> Y From OC/ SC
Category
Buying Commission (%) <Numeric> Y From Customer This field for SC
Profile Shipment Posting only.
Print Buying Commission <Checkbox> Input This field for SC
Shipment Posting only.
If checked, system
prints commission in the
Commercial Invoice.
Otherwise, system will
NOT print commission.
Office Bank Details <Label> Input Depends on Billing
Remarks Company, “Office Bank
Details” will become
“BVI Bank Details” or
“TX Bank Details” in the

this document.
print out.
Print Color/ Size <Checkbox> Input If checked, system will
Breakdown print color/ size
breakdown in the print
out.
Shipping Mark N 1 Shipping Mark <Text> Y From SC
Side Mark 1 <Text> Y From SC
Side Mark 2 <Text> Y From SC
Charge Y 1 Charge Type <Selection Input or From Default = SC’s value

(header level) List> SC
Charge Description <Text> Input or From Default = values in
Charge Type Charge Type code table
Charge Cost <Numeric> Input or From Default = SC’s value
SC
Charge Rate (%) <Percentage> Input or From Default = SC’s value
SC
Charge Amount <Numeric> Calculate Total Shipped Amount *
Charge Rate % +
Charge Cost
N Total Charge Amount <Numeric> Calculate = sum of “Charge
Amount”
Remarks Y 1 Remark Type <Selection From OC/ SC

(header level) List>
Remark Description <Text> From OC/ SC
Print Remark <Checkbox> Input Print Remark when
checked.
Position <Numeric> Input For printing Remark
sequence.
Item List Customer PO No. <Text> Y From “Item

Header”
OC/ SC No. <Hyperlink> Y From “Item Link to OC/ SC
Header”
Item No. <Hyperlink> Y From “Item Link to “Item Header”
Header”
Shipped Quantity <Numeric> Y From “Item
Header”
Quantity Unit <Text> Y From “Item
Header”
Unit Price <Numeric> Y From “Item
Header”
Adjusted Unit Price <Numeric> Y From “Item
Header”
Shipped Amount <Numeric> Y From “Item If Adjusted Unit Price =
Header” 0, = “Shipped Quantity”
* “Unit Price”.
If Adjusted Unit Price >
0, = “Shipped Quantity”
* “Adjusted Unit Price”.
Adjusted Shipped <Numeric> Y From “Item Default = Adjusted
Amount Header” Shipped Amount of
Shipment Posting.
0, = “Shipped Amount”.

this document.
N Total Shipped Amount <Numeric> Y Calculate = Sum of “Shipped
Amount”
N Total Adjusted Shipped <Numeric> Y Calculate = Sum of “Adjusted
Amount Shipped Amount”
N Total Invoice Amount <Numeric> Calculate If Print Buying
Commission = Y,
= “Total Shipped
Amount” – Sum(“Item
Discount Amount”) –
“Discount Amount” +
Sum(“Item Charge
Amount) + Total Charge
Amount + (“Total
Shipped Amount” *
commission %).
Otherwise, = “Total
Shipped Amount” –
Sum(“Item Discount
Amount”) – “Discount
Amount” + Sum(“Item
Charge Amount) + Total
Charge Amount.
If Use Adjusted Shipped
Amount is checked,
calculate using Total
Adjusted Shipped
Amount instead of Total
Shipped Amount.
Item Header Y 2 Customer PO No. <Text> Y From OC/ SC

OC/ SC No. <Text> Y From OC/ SC
Customer Item No. <Text> Y From OC/ SC
Item Description <Text> From OC/ SC
Country of Origin <Selection Y From Shipment
List> Posting
Department <Text> Y From OC/ SC
Quota <Text> Y From OC/ SC
Shipped Quantity <Numeric> Y From Shipment
Posting
Over Ship/ Short Ship <Numeric> Y Calculate (Shipped Quantity –
Percentage Order Quantity) / Order
Quantity * 100.
System compares this
value with the value of
“Tolerance” in Customer
Profile. If the % is
greater than the
tolerance %, system
prompts “over ship %”.
If the % is less than the
tolerance percentage,
system prompts “short
ship %”.

this document.
Unit Price <Numeric> From OC/ SC Used for add-on
commission calculation.
If calculation method =
“Add-On Commission”,
this field will be
assigned as Unit Price
in printout.
Adjusted Unit Price <Numeric> Input Used for commission
calculation deducted
from Unit Price.
“Deduct Commission”,
this field will be
in printout.
Transportation Fee (%) <Percentage> Y From Customer
Profile
Ex-work Price <Numeric> Y Calculate = “Unit Price” *
(1-“Transportation Fee
%”).
Used for transportation
fee calculation.
“Transportation Fee”,
this field will be
in printout.
Currency <Text> Y From OC/ SC
Currency Rate <Numeric> Input Default from Currency
Code Table
FOB Amount <Numeric> Y Calculate “Shipped Quantity” *
“Unit Price”.
Ex-work Amount <Numeric> Y Calculate = “Shipped Quantity” *
“Ex-work Price”.
Shipped Amount <Numeric> Y Calculate [1] If calculation method
= “Add-On
Commission”, =
“Shipped Quantity” *
“Unit Price”.
[2] If calculation method
= “Deduct Commission”,
= “Shipped Quantity” *
“Adjusted Unit Price”.
[3] If calculation method
= “Transportation Fee”,
= “Shipped Quantity” *
“Ex-work Price”.
Adjusted Shipped <Numeric> Calculate / From Initialized by Adjusted
Amount Shipment Shipped Amount of
Posting Shipment Posting.
0, = “Shipped Amount”.
Use Adjusted Shipped <Checkbox> Input If checked, system

Amount prints “Adjusted
Shipment Amount” in

this document.
print-out. Otherwise,
system prints “Shipped
Amount”.
Item Discount (%) <Numeric> Y From OC/ SC
Item Discount Amount <Numeric> Y Calculate “FOB Amount” * “Item
Discount Amount (%)”
Remarks Y 2 Remark Type <Selection From OC/ SC

List>
Remark Description <Text> From OC/ SC
Print Remark <Checkbox> Input Print Remark when
checked.
Position <Numeric> Input For printing Remark
sequence.
Item Charge Y 2 Item Charge Cost <Numeric> Y From OC/ SC

Item Charge Y 2 Item Charge Rate (%) <Numeric> Y From OC/ SC
Item Charge Y 2 Item Charge Amount <Numeric> Y Calculate Item Charge Cost +
“Shipped Amount” *
“Item Charge Rate (%)”
Color/ Size Y 3 Color/ Size Breakdown Matrix From Shipment

breakdown Posting
Summary N 1 Ex-work to FOB Costs <Numeric> Y Calculate = Sum of “Ex-work

(printout only) Amount”
Ex-work to FOB Costs <Numeric> Y Calculate = “Total FOB Amount” –
(Transport) “Ex-work to FOB Costs”
Total FOB Amount <Numeric> Y Calculate = Sum(“FOB” Amount)
Buying Commission <Numeric> Y Calculate = “Total FOB” Amount *
Amount “Buying Commission
(%)
Attachments Y 1 Attachments <Attachment> Input Multiple attachments

this document.
3.9 Confirm Commercial Invoice
Priority: Essential
Actor: Shipping
a) Shipping can confirm Commercial Invoice.

b) When confirm a Commercial Invoice, system should check that all
mandatory fields are filled in.
c) The Commercial Invoice becomes read only after confirmed.
3.9.2 Assumptions

confirm Commercial Invoice.
a) Commercial Invoice is confirmed.

this document.
3.10 Amend Commercial Invoice
Priority: Essential
Actor: Shipping
a) Shipping can amend Commercial Invoice.

b) When Shipping clicks amend, for the values of the fields that are
brought forward from Shipment Posting and Order Confirmation/
Sales Contract, system will re-bring the values. (Refer to section
3.8.4 for the field list)
c) Shipping can edit the Commercial Invoice.
d) Shipping can save the amendment.
3.10.2 Assumptions

amend Commercial Invoice.
b) In order to amend a Commercial Invoice, the status of the
Commercial Invoice must be “Confirmed”.
a) Commercial Invoice is amended.

this document.
3.11 Create Commission Invoice
Priority: Essential
Actor: Accounts/ Shipping
a) Accounts/ Shipping can create Commission Invoice.

b) Accounts/ Shipping create Commission Invoice from confirmed
Shipment Posting.
c) When creating a Commission Invoice, system should check:
i. there is no existing Commission Invoice with status
“Confirmed” for the particular Shipment Posting.
to the Commission Invoice.
e) Once a Commission Invoice is created, system will automatically
generate a unique Commission Invoice No.
f) Accounts/ Shipping can edit the Commission Invoice.
g) Newly created Commission Invoice has status “Draft”.
h) Reference documents can be uploaded as attachments.
i) Printview is available for Commission Invoice.
3.11.2 Assumptions
a) Accounts/ Shipping logs in the system successfully and has access

rights to create Commission Invoice.
b) In order to create Commission Invoice, the Shipment Posting status
a) Commission Invoice is created.

b) The status of newly created Commission Invoice is “Draft”.

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Commission Invoice No. <Text> Y System
generated
Print Label for <Text> Input System shows
Commission Invoice this field in
print-out.
Generated
generated
generated
generated
generated
Posting
Invoice Date <Date> Input
Posting
Customer Address <Selection From Customer Default =
List> Profile Billing Address
Posting
Vendor Address <Selection From Vendor
List> Profile
Print in US Dollars / Print <Ratio Box> Input Either “Print in
in Local Currency US Dollars” or
“Print in Local
Currency”
Currency <Selection Input Refer to
List> Currency code
table
Currency Rate <Numeric> Input Default from
Currency code
table
Buying Commission <Numeric> Y Calculate = “Total Buying
Amount in US$ Commission
Amount”
Buying Commission <Numeric> Y Calculate “Total Buying
Amount in Local$ Commission
Amount” *
Currency Rate
Billing Company <Selection Input Default =
List> Billing
Company in
OC or SC
Remarks <Text> Input The Remark to
be printed on

this document.
Commission
Invoice
Vendor Invoice No. <Text> Y From Shipment
Posting
Total Shipped Amount <Numeric> Y From Shipment
Posting
Item List OC/ SC No. <Hyperlink> Y From “Item Link to OC/ SC

Details”
Item No. <Hyperlink> Y From “Item Link to “Item
Details” Details”
Details”
Details”
Shipped Amount <Numeric> Y From “Item
Details”
Buying Commission (%) <Numeric> Y From “Item
Details”
Buying Commission <Numeric> Y From “Item
Amount Details”
N Total Buying <Numeric> Y <Calculate> = sum of
Commission Amount “Buying
Commission
Amount”
Item Details Y 2 OC/ SC No. <Text> Y From OC/ SC

Posting
Currency <Numeric> Y From OC/ SC
Unit Price <Numeric> Y From OC/ SC
Shipped Amount <Numeric> Y From Shipment
Posting
Buying Commission <Selection Y From OC/ SC
Category List>
Buying Commission (%) <Numeric> Y From Customer
Profile
Buying Commission <Numeric> Y <Calculate> = “Buying
Amount Commission
(%)” * “Shipped
Amount”
Attachments Y 1 Attachments <Attachment> Input Multiple

attachments

this document.
3.12 Confirm Commission Invoice
Priority: Essential
a) Accounts/ Shipping can confirm Commission Invoice.

b) When confirm a Commission Invoice, system should check that all
mandatory fields are filled in.
c) The Commission Invoice becomes read only after confirmed.
3.12.2 Assumptions

right to confirm Commission Invoice.
a) Commission Invoice is confirmed.

this document.
3.13 Amend Commission Invoice
Priority: Essential
a) Accounts/ Shipping can amend Commission Invoice.

b) When Accounts/ Shipping clicks amend, for the values of the fields
that are brought forward from Shipment Posting and Order
Confirmation, system will re-bring the values. (Refer to section
3.11.4 for the field list)
c) Accounts/ Shipping can edit the Commission Invoice.
d) Accounts/ Shipping can save the amendment.
3.13.2 Assumptions

right to amend Commission Invoice.
b) In order to amend a Commission Invoice, the status of the
Commission Invoice must be “Confirmed”.
a) Commission Invoice is amended.

this document.
3.14 Create Debit Note
Priority: Essential
Actor: Shipping
a) Shipping can create Debit Note.

b) Shipping creates Debit Note from confirmed Shipment Posting.
c) When create a Debit Note, system should check:
i. the value of the field “Total 123 Rate Amount” in the
Shipment Posting. If the value equals to “0”, system should
prompt a message that Debit Note cannot be created.
ii. there is no existing Debit Note with status “Confirmed” for
the particular Shipment Posting.
to the Debit Note.
e) Once a Debit Note is created, system will automatically generate a
unique Debit Note No.
f) Shipping can edit the Debit Note.
g) Newly created Debit Note has status “Draft”.
i) Printview is available for Debit Note.
3.14.2 Assumptions

create Debit Note.
b) In order to create Debit Note, the value of the field “Total 123 Rate
Amount” must be greater than “0” and the Shipment Posting status
a) Debit Note is created.

b) The status of newly created Debit Note is “Draft”.

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Debit Note No. <Text> Y System
generated
Print Label for Debit <Text> Input System shows
Note this field in
print-out.
Generated
generated
generated
generated
generated
Posting
Debit Note Date <Date> Input
Posting
Profile
Posting
Vendor Name <Text> From Vendor
Profile
Vendor Address <Selection From Vendor Default =
List> Profile Billing Address
Posting
“Print in Local
Currency”
List> Currency code
table
Currency code
table
VAT Amount US$ <Numeric> Calculate = “VAT%” *
(This label is based on “Total 123 Rate
the value of ‘Print DN Amount”.
Tax Name’ field in VAT% from
regional office setting) Vendor Profile.
VAT Amount in Local <Numeric> Calculate “VAT Amount
Currency US$” *
“Currency
Rate”

this document.
Billing Company <Selection Input/ From Default =
List> Shipment Billing
Posting Company in
Shipment
Posting
Charge Description <Text> Input
Charge Amount <Numeric> Input
be printed on
Debit Note.
Total Shipped Amount <Text> Y From Shipment
Posting
Total Amount <Numeric> Y <Calculate> = “Total Rate
Amount” +
“Charge
Amount”
Item List OC/ SC No. <Hyperlink> Y From “Item Link to OC/ SC

Details”
Item No. <Hyperlink> Y From “Item Link to “Item
Details” Details”
Customer PO No. <Text> Y From “Item
Details”
Details”
Details”
Shipped Amount <Numeric> Y From “Item
Details”
123 Rate (%) <Numeric> Y From “Item
Details”
123 Rate Amount <Numeric> Y From “Item
Details”
N Total Amount <Numeric> Y <Calculate> = “Total Rate
Amount” +
“Charge
Amount”
Item Details Y 2 OC/ VPO No. <Text> Y From OC/ VPO

Customer PO No. <Text> Y From OC
Item No. <Text> Y From Shipment
Posting
Item Description <Text> Y From Shipment
Posting
Posting
Quantity Unit <Text> Y From Shipment
Posting
Currency <Numeric> Y From Shipment
Posting
Unit Price <Numeric> Y From OC/ VPO
Posting
123 Rate (%) <Numeric> Y From OC/ VPO 123 Rate –
refer to ‘Short

this document.
Name for LI’ in
regional office
setting for
Label display
123 Rate Amount <Numeric> Y Calculate Shipped
Amount * 123
Rate (%)
Adjusted 123 Rate <Numeric> Y From Shipment If ‘Adjusted 123

Amount Posting Rate Amount’
NOT = 0,
system prints
this value in
print-out.
Otherwise,
system prints
“123 Rate
Amount”.
N 1 Total 123 Rate Amount <Numeric> Y <Calculate> = sum of “123
Rate Amount”

attachments

this document.
3.15 Confirm Debit Note
Priority: Essential
Actor: Shipping
a) Shipping can confirm Debit Note.

b) When confirm a Debit Note, system should check that all
mandatory fields are filled.
c) The Debit Note becomes read only after confirmed.
3.15.2 Assumptions

confirm Debit Note.
a) Debit Note is confirmed.

this document.
3.16 Amend Debit Note
Priority: Essential
Actor: Shipping
a) Shipping can amend Debit Note.

b) When Shipping clicks amend, for the values of the fields that are
brought forward from Shipment Posting and Order Confirmation,
system will re-bring the values. (Refer to section 3.14.4 for the field
list)
c) Shipping can edit the Debit Note.
d) Shipping can save the amendment.
3.16.2 Assumptions

amend Debit Note.
b) In order to amend a Debit Note, the status of the Debit Note must
be “Confirmed”.
a) Debit Note is amended.

this document.
3.17 Create Adjustment Note
Priority: Essential
Actor: Accounts
a) Base on business requirements, Accounts can create Adjustment

Note.
b) Accounts can create Adjustment Note when one of the following is
amended in the Shipment Posting and the status of Debit Note is
“Confirmed”:
i. 123 Rate (%)
ii. Shipped Quantity
c) After Shipping amended Shipment Posting, a system alert will be
sent to Accounts. A reference link on the related Debit Note is
attached to the system alert. Accounts click on this link to display
the Debit Note and create Adjustment Note.
d) The information from the Debit Note will be brought forward to the
Adjustment Note.
e) Once an Adjustment Note is created, system will automatically
generate a unique Adjustment Note No.
f) Accounts can edit the Adjustment Note.
g) Newly created Adjustment Note has status “Open”.
i) Printview in HTML is available for Adjustment Note.
3.17.2 Assumptions
a) Accounts logs in the system successfully and has access rights to

create Adjustment Note.
b) In order to create Adjustment Note, the status of the Debit Note
a) Adjustment Note is created.

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Adjustment Note No. <Text> Y System
generated
Print Label for <Text> Input System shows
Adjustment Note this field in
print-out.
Generated
generated
generated
generated
generated
Posting
Debit Note No. <Text> Y From Debit Note
Adjustment Note Date <Date> Input
Posting
Profile
Posting
Profile
Vendor Address <Text> From Shipment
Posting
Posting
Billing Company <Text> Y From Debit Note
“Print in Local
Currency”
List> Currency code
table
Currency code
table
VAT Amount US$ <Numeric> Calculate = “VAT%” *
(This label is based on “Total 123 Rate
the value of ‘Print DN Amount”.
Tax Name’ field in VAT% from
regional office setting) Vendor Profile.
VAT Amount in Local <Numeric> Calculate “VAT Amount

this document.
Currency US$” *
“Currency
Rate”
123 Rate Amount in <Numeric> Y Calculate = “Total 123
Local Currency Rate Amount ”
of the
amended
Shipping
Posting –
“Total 123 Rate
Amount” of
confirmed
Debit Note.
If the value is
positive, the
Adjustment
Note is a Debit
Note,
otherwise it is a
Credit Note.
123 Rate Amount in US$ <Numeric> Y Calculate = “123 Rate
Amount in
Local
Currency” /
“Currency
Rate”
be printed on
Adjustment
Note.
Item Details Y 2 OC No. <Text> Y From OC
Item No. <Text> Y From OC
Item Description <Text> Y From OC
Posting
Currency <Numeric> Y From OC
Unit Price <Numeric> Y From OC
Posting
N 1 Total Shipped Amount <Numeric> Y From Shipment
Posting
attachments

this document.
3.18 Confirm Adjustment Note
Priority: Essential
Actor: Shipping
a) Shipping can confirm Adjustment Note.

b) When confirm a Adjustment Note, system should check that all
mandatory fields are filled.
c) The Adjustment Note becomes read only after confirmed.
3.18.2 Assumptions

confirm Adjustment Note.
a) Adjustment Note is confirmed.

this document.
3.19 Print Debit Note/ Adjustment Note
Priority: Essential
Actor: Shipping/ Accounts
a) Shipping/ Accounts can print Debit Note/ Adjustment Note.

b) When print, system will check the value of the field “VAT Amount
US$”.
c) If the value is = 0, system will
i. retrieve the value of the field “Print DN Title with No Tax” in
the Regional Office Settings and print as the print-out title.
d) If the value is > 0, system will
i. retrieve the value of the field “Print DN Title with Tax” from
Regional Office Settings and print as the print-out title.
ii. retrieve the value of the field “Print DN Tax Name” from
Regional Office Settings and print as tax label (e.g. VAT).
iii. retrieve the value of the field “GST Registered” from
Regional Office Settings and print in the print-out as “GST
Registered No.”
3.19.2 Assumptions
a) Shipping/ Accounts logs in the system successfully and has access

rights to print Debit Note/ Adjustment Note.
a) Debit Note/ Adjustment Note is printed.

this document.
3.20 Create LC Request
Priority: Essential
Actor: Shipping
a) Shipping can create LC Request.

b) Shipping can edit LC Request. The following fields are mandatory:
i. Beneficiary Name
ii. Beneficiary Address
iii. Advising Bank
iv. Shipment Terms
v. Latest Shipment Date
vi. Expiry Date
vii. Expiry Place
c) Multiple Order Confirmations/ Sales Contracts/ Vendor Purchase
Orders can be added to the LC Request.
d) When adding Order Confirmation/ Sales Contracts/ Vendor
Purchase Orders to the LC Request, system should check:
i. The Order Type must be the same.
ii. Customer Code of all selected orders must be the same.
iii. Vendor Code of all selected orders must be the same.
iv. Currency of all selected orders must be the same.
e) Newly created LC Request has initial status “Draft”.
f) Once a LC Request is created, system will automatically generate a
unique LC Request No.
g) When Shipping saves the LC Request, system will change the LC
Request task status of the correspondent Order Confirmation/
Sales Contract/ Vendor Purchase Order to “completed” and update
the “LC Request Date” in the correspondent schedule.
h) Owing to concurrent access control, for the schedules that cannot
be updated by action 3.20.1, system will mark those schedules and
system will have another button for Shipping to update the
schedules later.
i) Reference documents can be uploaded as attachments.
j) Printview is available for LC Request.
k) A reference of LC Request is added to the related Order
Confirmation/ Sales Contract/ Vendor Purchase Order as related
document.

this document.
3.20.2 Assumptions

create LC Request.
b) In order to add Order Confirmations/ Sales Contracts/ Vendor
Purchase Orders to the LC Request, the status of the Order
Confirmations/ Sales Contracts/ Vendor Purchase Orders must be
“Confirmed”.
a) LC Request is created.
b) The status of LC Request is “Draft”.

Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 LC Request No. <Text> System
generated
Customer Code <Selection Input Refer to
List> Customer
Profile
Profile
Attn: <Text> Input Default = “LC
Attention” of
Customer
Profile.
Generated
generated
generated
generated
generated
DHL To <Text> Input
LC Request Contents <Text> Input
Y Beneficiary Name <Text> Input Default =

this document.
“Vendor Name”
of OC
Y Beneficiary Address <Text> Input From Vendor
Profile
Y Advising bank <Text> Input From Vendor
Profile
Issuing Bank <Text> Input
Total Amount <Numeric> Y <Calculate> Sum of Amount
of OC/ SC/
VPO
Y Payment Terms <Selection Input or From Default = value
List> OC/ SC/ VPO in OC/ SC/
VPO
Y Payment Days <Numeric> Input or From Default = value
OC/ SC/ VPO in OC/ SC/
VPO
Port of Loading <Selection Input or From Default = FOB
List> OC/ VPO Port (OC) or
refer to
code table
Y Latest Shipment Date <Date> Input

Y Expiry Date <Date> Input
Y Expiry Place <Text> Input
Other Terms & Condition <Text> Input
Remarks <Text> Input
triggered, a search
screen pops up for
searching OC/ SC/ VPO.
Users can add OC/ SC/
VPO tems to the LC
Request. Search field
list:
Customer Code <Text> Input
Vendor Code <Text> Input
Currency Code <Text> Input
FOB Port <Text> Input
Customer PO Range <Text> Input
Order Y 2 OC/ SC/ VPO No. <Hyperlink> Y From OC/ SC/ Link to OC/
Listing VPO SC/ VPO
Destination <Text> Y From OC/ SC/
VPO
Port of Discharge <Text> Y From OC/ SC/
VPO
Vendor Name <Text> Y From OC/ VPO
Delivery
Amount <Numeric> Y From OC/ SC/
VPO
N Total Amount <Numeric> Y <Calculate> Sum of Amount

this document.
LC Issue N 1 LC No. <Numeric> Input
(New Tab)
LC Issue Date <Date> Input

this document.
3.21 Update LC No. and LC Issue Date
Priority: Essential
Actor: Shipping
a) Shipping retrieves LC Request.

b) Shipping updates the following fields:
i. LC No.
ii. LC Issue Date
c) System provides a button for Shipping to confirm update. When
activate, system will update:
i. the LC No. field of the selected Order Confirmations/ Sales
Contracts/ Vendor Purchase Orders.
ii. the LC Issue Date field of the selected Order Confirmations/
Sales Contracts/ Vendor Purchase Orders.
3.21.2 Assumptions

update LC Request.
b) Shipping does NOT have edit right on Order Confirmation/ Sales
Contract/ Vendor Purchase Order.
a) The LC No. and the LC Issue Date in Order Confirmation/ Sales

Contract/ Vendor Purchase Order are updated.

this document.
3.22 Create Proforma Invoice
Priority: Essential
Actor: Shipping
a) Shipping can create Proforma Invoice.

b) Shipping can edit Proforma Invoice. The following fields are
mandatory:
i. Beneficiary Name
ii. Beneficiary Address
iii. Advising Bank
iv. Shipment Terms
v. Actual Shipment Date
vi. Expiry Date
vii. Expiry Place
c) Multiple Order Confirmations/ Sales Contracts can be added to the
Proforma Invoice.
d) When adding Order Confirmation/ Sales Contracts to the Proforma
Invoice, system should check:
i. The Order Type must be the same.
ii. Customer Code of all selected orders must be the same.
iii. Currency of all selected orders must be the same.
e) Newly created Proforma Invoice has initial status “Draft”.
f) Once a Proforma Invoice is created, system will automatically
generate a unique Proforma Invoice No.
g) Reference documents can be uploaded as attachments.
h) Printview is available for Proforma Invoice.
i) A reference of Proforma Invoice is added to the related Order
Confirmation/ Sales Contract as related document.
3.22.2 Assumptions

create Proforma Invoice.
b) In order to add Order Confirmations/ Sales Contracts to the
Proforma Invoice, the status of the Order Confirmations/ Sales
Contracts must be “Confirmed”.

this document.
a) Proforma Invoice is created.

b) The status of Proforma Invoice is “Draft”.

Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Customer Code <Selection Input Refer to
List> Customer
Profile
Profile
Attn: <Text> Input
Generated
generated
generated
generated
generated
DHL To <Text> Input
Proforma Invoice <Text> Input
Contents
Y Beneficiary Name <Selection Input Select from
List> Billing
Company code
table
Y Beneficiary Address <Text> From Billing Address of
Company code Beneficiary
table Name
Y Advising bank <Text> Input
Total Amount <Numeric> Y <Calculate> Sum of Amount
of OC/ SC
Y Payment Terms <Selection Input or From Default = value
List> OC/ SC in OC/ SC
Y Payment Days <Text> Input or From Default = value
OC/ SC in OC/ SC
Port of Loading <Selection Input or From Default = FOB
List> OC Port (OC) or
refer to
code table
Y Actual Shipment Date <Date> Input
Y Expiry Date <Date> Input

this document.
Y Expiry Place <Text> Input
LC is Transferable Thru <Text> Input
Payment Available <Text> Input
Terms of Sale <Text> Input
Remarks <Text> Input
triggered, a search
screen pops up for
searching OC/ SC.
Users can add OC/ SC
and items to the
Proforma Invoice.
Search field list:
Customer Code <Text> Input
Currency Code <Text> Input
FOB Port <Text> Input
Customer PO Range <Text> Input
Order Y 2 OC/ SC No. <Hyperlink> Y From OC/ SC
Listing
Description of Goods <Text> Input or Default value =
From OC/ SC “Short
Description” of
OC/SC
Quantity <Numeric> Y From Order
Details
Currency <Text> Y From OC/ SC
Unit Price <Numeric> Y From Order
Details
Amount <Numeric> Y From OC/ SC
N Total Amount <Numeric> Y <Calculate> Sum of Amount

this document.
3.23 Confirm LC Request/ Proforma Invoice
Priority: Essential
Actor: Shipping
a) Shipping can confirm LC Request/ Proforma Invoice.

b) When confirm a LC Request/ Proforma Invoice, system should
check that all mandatory fields are filled in.
c) The LC Request/ Proforma Invoice becomes read only after
confirmed.
3.23.2 Assumptions

confirm LC Request/ Proforma Invoice.
a) LC Request/ Proforma Invoice is confirmed and the status changed

to “Confirmed”.

this document.
3.24 Amend LC Request/ Proforma Invoice
Priority: Essential
Actor: Shipping
a) Shipping can amend LC Request/ Proforma Invoice.

b) Shipping retrieves LC Request/ Proforma Invoice and clicks
Amend. The LC Request/ Proforma Invoice becomes editable.
c) Shipping confirms the amendment.
3.24.2 Assumptions

amend LC Request/ Proforma Invoice.
b) In order to amend LC Request/ Proforma Invoice, the LC Request/
Proforma Invoice status must be “Confirmed”.
a) LC Request/ Proforma Invoice is amended.

this document.
3.25 Print LC Request/ Proforma Invoice
Priority: Essential
Actor: Shipping
a) Shipping can print LC Request/ Proforma Invoice.

b) System will enable the print function only after the LC Request/
Proforma Invoice is confirmed.
3.25.2 Assumptions

print LC Request/ Proforma Invoice.
b) In order to print a LC Request/ Proforma Invoice, the LC Request/
Proforma Invoice status must be “Confirmed”.
a) LC Request/ Proforma Invoice is printed.

this document.
3.26 Search HS Code
Priority: Essential
Actor: Merchandiser/ Shipping
a) System has the following hyperlinks for Merchandiser/ Shipping to

search HS code:
i. http://www.usitc.gov/tata/hts/bychapter/index.htm
ii. http://www.customs.ustreas.gov
iii. http://www.vassl.com
3.26.2 Assumptions
a) Merchandiser/ Shipping logs in the system successfully.
a) Merchandiser/ Shipping access the HS Code search via the

hyperlinks.

this document.
3.27 Create Sample Invoice
Priority: Essential
Actor: Merchandiser
a) Merchandiser can create Sample Invoice.

b) When creating a Sample Invoice, the following fields are
mandatory:
i. Invoice Date
ii. Currency
iii. Send By
iv. Charge
c) Newly created Sample Invoice has initial status “Open”.
d) Once a Sample Invoice is created, system will automatically
generate a unique Sample Invoice No.
e) Merchandiser can edit the Sample Invoice.
f) Multiple items can be added in a Sample Invoice.
g) Reference documents can be uploaded as attachments.
h) Printview is available for Sample Invoice.
i) For the Sample Invoice print out,
i. The word “Invoice” will be printed in the header
ii. The phrase “Shipping Mark as Addressed” will be printed in
the content.
3.27.2 Assumptions
a) Merchandiser logs in the system successfully and has access rights

to create Sample Invoice.
a) Sample Invoice is created.

b) The status of newly created Sample Invoice is “Open”.

this document.
Repeatable
Mandatory
Read Only
Level
From system/
Main N 1 Sample Invoice No. <Text> Y System
generated
Generated
generated
generated
generated
generated
Bill To Company <Selection Input Can select
List> Customer
Profile or
Vendor Profile
Attention To <Text> Input
Company Name <Text> From Customer/ = Short Name
Vendor Profile of Customer/
Vendor Profile
Y Currency <Selection Input Refer to Code
List> Table
Currency Rate <Numeric> Input
Ship Mode <Selection Input Refer to Code
List> Table
No. of Cartons <Numeric> Input
Y Sent By <Selection Input User ID
List>
Ship On / About <Date> Input
Print Sample of No <Checkbox> Input Default =
Commercial Value Checked.
Print text
“Sample of No
Commercial
Value” if
checked.
Details Y 2 Sample Invoice No. <Text> Y From “Main”
section
Y Charge <Selection Input Select from
List> “Chargeable” /
“Non
Chargeable”
Item No. <Text> Input or From Either input
Product master directly or
select from
Product Master
Item Description <Text> Input or From
Product master
Vendor <Selection Input From Vendor

List> Profile

this document.
Profile
Customer PO No. <Text> Input
Quantity <Numeric> Input
Unit <Selection Input From Code
List> Table
Unit Price <Numeric> Input
Declaration Amount <Numeric> Calculate/ Input Default value =
Quantity * Unit
Price.
Actual Billing Amount <Numeric> Calculate/ Input Default value =
Quantity * Unit
Price.
attachments

this document.
3.28 Copy Sample Invoice
Priority: Essential
Actor: Merchandiser
a) Merchandiser can copy an existing Sample Invoice to create a new

Sample Invoice.
b) Merchandiser retrieves a Sample Invoice.
c) Merchandiser copies the Sample Invoice.
d) Once a Sample Invoice is created, system will automatically
generate a unique Sample Invoice No.
e) The following will NOT be copied to the new Sample Invoice:
i. Items
ii. Attachments
f) Merchandiser can edit the new Sample Invoice.
3.28.2 Assumptions

to copy Sample Invoice.
a) Sample Invoice is copied and a Sample Invoice is created.

this document.
3.29 Copy Item in Sample Invoice
Priority: Essential
Actor: Merchandiser
a) Merchandiser retrieves Sample Invoice.

b) Merchandiser selects the item to be copied within the Sample
Invoice.
c) Merchandiser copies the item.
d) All the information of the old item will be copied to the new item.
e) Merchandiser can edit the new item.
3.29.2 Assumptions

to edit Sample Invoice.
a) Item is copied and a new item is created.

this document.
3.30 Print Sample Invoice
Priority: Essential
Actor: Merchandiser
a) Merchandiser can print Sample Invoice.

b) When print, Merchandiser can select the following options:
i. Print “Billing Amount”
ii. Print “Declaration Amount”
c) For “Billing Amount”, system will print the value of “Actual Billing
Amount” in the Sample Invoice.
d) For “Declaration Amount”, system will print the value of “Declaration
Amount” in the Sample Invoice.
3.30.2 Assumptions

to print Sample Invoice.
a) Sample Invoice is printed.

this document.
PROJECT MANAGER’S AND PROJECT AUTHORITY’S
SIGNITURE
This User Requirement Specification is agreed by Linmark and

ecVision representatives.
____________________
Project Owner
ecVision Limited
____________________
Project Assurance
Linmark (HK) Limited

this document.

User Requirement Specification

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Workshop D – Shipping Management

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 1 of 78

Non Disclosure Statement

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 2 of 78

Seq. Revised by Version Date Change Summary

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Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 6 of 78

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 7 of 78

2.2.1 Create Shipment Posting Flow

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2.2.2 Amend Shipment Posting Flow

2.2.3 Create Commercial Invoice/ Commission Invoice/ Debit Note Flow

2.2.4 Amend Commercial Invoice/ Commission Invoice/ Debit Note Flow

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 9 of 78

2.2.5 Create Adjustment Note Flow

2.2.6 Create LC Request / Proforma Invoice Flow

2.2.7 Amend LC Request / Proforma Invoice Flow

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 10 of 78

2.2.8 Create Sample Invoice Flow

2.3 Access Control

2.3.1 Access Control of Shipment Posting

2.3.2 Access Control of Commercial Invoice/ Commission Invoice/ Debit

2.3.3 Access Control of Adjustment Note

2.3.4 Access Control of LC Request/ Proforma Invoice

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 11 of 78

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 12 of 78

3.1.1 Functional Requirements

a) The function is for search of Shipment Posting/ Commercial

a) Users log in the system successfully and have access right to

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 13 of 78

a) All Shipment Postings/ Commercial Invoices/ Commission Invoices/

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3.2.1 Functional Requirements

a) Shipping can create Shipment Posting. When create a Shipment

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 15 of 78

a) Shipping logs in the system successfully and has access rights to

3.2.3 Completion Criteria

a) Shipment Posting is created.

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 16 of 78

Billable Yes/No <Radio Input Select from “Billable” /

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Port of Discharge <Selection Input Refer to “Port” Code

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 18 of 78

Select Order N 1 When this function is

Search N OC/ SC No. <Text> Y From OC/ SC

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Item List Y Customer PO No. Y From OC/ SC

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 20 of 78

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 21 of 78

Color/Size Y 3 This function triggers a

Related Y 1 Order Confirmation / <Hyperlink> System

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Attachments Y 1 Attachments <Attachment> Input Multiple attachments

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 23 of 78

3.3.1 Functional Requirements

a) Shipping can confirm Shipment Posting.

a) Shipping logs in the system successfully and has access right to

3.3.3 Completion Criteria

a) Shipment Posting is confirmed.

Copyright (c) 2005 by ecVision Ltd. All Rights Reserved. Page 24 of 78