Tryout Procedures
Tryouts are closed to parents (with the exception of parent workers to help with paperwork
on tryout day). The purpose for closed tryouts is to create a productive environment free
from as many distractions as possible. In addition the insurance coverage for the tryouts
only covers those participating in the tryout process. Our athletes will be selected based
upon tryout performance, coachability, athletic potential, work ethic, willingness to be a
team member, attitude, and commitment. They will be evaluated on skill execution, their
ability to pass, set, serve, and hit. They are also watched during a game situation for their
intrinsic traits. During and after the initial tryout, the coaching staff will meet to determine
which girls will be asked to play for our program. Athletes will be notified either at the
tryout or by phone and will be asked to sign the dynastysports Athlete Contract. You must
return the signed contract with your first installment of the fees within four to ten days of
our offer, or it may be withdrawn. Once you sign the contract, you may not tryout or play
for any other USA Volleyball Juniors program during the current season. Fees are nonrefundable!
USAV Registration
In order to tryout and/or play for dynastysports, participants must have a valid USAV
Registration. You can obtain that here https://www.ovr.org/register/femalejunior.php.
Tryout registration is $10 (not included in tryout fee) and a USAV full membership is $62
(includes $10 tryout registration). Registration is not included in dynastysports fees.
Playing Time
We do not guarantee playing time on any team or at any event, although ultimately we
strive to achieve this. dynastysports has the philosophy that what you pay for is instruction
time during practices. The club philosophy is to train each athlete as equally as possible
however, many factors are considered and the final decision left to the discretion of the
team coach. Playing time for athletes is determined by attendance, attitude, effort,
performance, position, the athlete's potential, the team's needs at the moment, and the
teams needs in the future, and is left solely to the discretion of the dynastysports coach.
The coaching decision is not up for debate or question. Athletes are encouraged to ask what
they can improve on to get more playing time. (See Grievance Procedures)
Tournaments
Tournament planning and preparation is very tedious and time consuming. Cancellations
rarely occur. In the event that a team does not do well during the season and the OVR limits
the number of participants due to space issues, we will make every effort to schedule extra
tournaments for that team; however, it is not guaranteed. In addition if weather conditions
cause a tournament director to cancel a tournament we will make every attempt to
reschedule a tournament for that team. Circumstances as listed above are not in the control
of dynastysports director and/or staff and refunds will not be issued.
Website
http://www.dynastysportsohio.com is our club website. It exists to aid in the exchange of
information inside and outside of the club. The website serves as a means of keeping
athletes, parents and patrons informed of scheduling, announcements, advertisements,
notices, results, individual accomplishments and promotions. We may post pictures of
teams and athletes to promote the club and athletes (high school and college promotion).
We reserve the right to use athletes pictures in this manner unless we receive a written
request not to do so from a parent. We hope to highlight an athlete from each team
periodically in order to give them additional exposure
Practice Expectations
Scheduled practice time is start time and not arrival time. Plan on arriving at least 15
minutes prior to the start of each practice. There is a consequence for arriving late to
practice and competitions. Volleyball shoes are to be carried into practice and tournaments
and only worn for practice and tournaments. This is to ensure that the shoes last longer and
our facility surfaces remain clean and safe.
Horseplay by athletes or coaches at practice or tournaments is strictly prohibited.
We strongly encourage athletes who make a dynastysports team to take this participation
seriously. This means we expect dynastysports practices and tournaments are of the highest
priority. All athletes are expected to make every effort to attend every practice. Only an
illness serious enough to keep the athlete home from school or a genuine family emergency
are legitimate excuses for missing practice. Regardless of the reason, if an athlete misss
practice, her playing time may be affected. If an athlete cannot be at practice, the athlete is
expected to call the coach. It is the athlete's responsibility (not the parent's) to reach the
coach before the practice starts. Your coach will inform you the preferred contact for any
questions or attendance issues. Athletes are encouraged to bring water, in an unbreakable
container, to practices and tournaments. Absolutely no glass containers are allowed in the
gym. In the case of inclement weather, if the school that you are scheduled for practice is
closed for the day or evening your practice is cancelled.
Tournament Expectations
While representing dynastysports, all athletes are expected to behave in a responsible
manner. Proper conduct is expected from all members of the club at all time; this includes
athletes, parents, and supporters. This also means treating supporters from other teams,
other parents, and officials with respect. Any athlete damaging equipment owned by
dynastysports or any facility used by the club during practices, tournaments or other
functions, or at lodging facilities will be required to reimburse the club and/or facility for the
damages before continuing in the club. In some cases, the athlete may be dismissed from
the club. All athletes are responsible for club volleyballs. Team members will reimburse the
club for any and all lost balls.
Athletes are expected to be dressed in their uniform for tournaments. We encourage
athletes to bring all of their jerseys each day of a tournament. It is better to have to wear a
dirty jersey than to not be able to play because of a miscommunication. The jersey schedule
for the tournament will be decided before the first day and will be communicated to the
team. When athletes are not playing in matches, warming up, officiating, or scouting, they
are expected to be supporting their club. This means helping to shag balls for another
teams warm-up or sitting courtside cheering for another team. After matches, athletes can
eat something quickly and then support their club as a team. At NO time during a
tournament is an athlete to leave their team with a parent or other family member/friend.
Athletes are expected to be with their team until their coach releases them at the end of
the day. At NO time is an athlete to be by herself during a tournament. Athletes, who need
to leave the court, must notify their coach of where they are going and take at least one
teammate with them. Parents, friends, and family members are NOT permitted to
approach a coach, director, or staff member during a tournament to discuss playing time or
other coaching decisions.
dynastysports reserves the right to remove an athlete from the program without releasing
her of their financial obligations if her parent, or likewise, demonstrates inappropriate
behavior and/or unsportsmanlike conduct.
All athletes are expected to be on the court, ready to warm-up, at the scheduled arrival
time. This usually means the athlete needs to arrive to the site 15 minutes prior to the
scheduled arrival time. Late arrival at a tournament may affect playing time. Earlier is
always better. Athletes and/or parents are expected to provide transportation for their
athlete to and from tournament sites and practices. If an athlete cannot be at a
tournament, the athlete is expected to call the coach as soon as the athlete knows she will
be absent. It is the athlete's responsibility (not the parent's) to reach the coach before the
tournament starts.
Most matches are best 2 out of 3 games. Rally scoring is used, which means that a point is
scored on every serve. Seating is sparse in most of the facilities so we recommend that you
bring your own chairs. Some athletes bring pillows and sleeping bags so they can rest
between rounds. Games, homework, books, etc. are all recommended for some of the
longer tournaments. Arrive early so you can help set up your team area and get ready to
warm up. No coolers are allowed inside tournament facilities. Please leave the site neater
than when you arrived you are representing dynastysports, your team, and your family.
Team Travel
dynastysports will adhere to the Stay-to-Play guidelines held by the USAV for National
Qualifiers; as well as staying as a club for all tournaments that are two or more days and
require a hotel stay. The club will book blocked rooms at hotels in order to find the best
rates for our athletes. The negotiated rate will include breakfast, when possible. Athletes
travelling to tournaments are required to stay with the rest of the club. All athletes must
arrive at the club hotel and check-in with the coach the night before play for any
tournament that is more than four hours away. All athletes will be required to travel to and
from tournaments and hotels wearing their club-provided warm-up uniform. This is in an
effort to maintain low club fees and to promote comradery amongst our athletes.
Uniforms
Most uniform items are included in the team uniform package covered in the club fees. The
uniform package may differ slightly between team levels. Items not included in the team
uniform package are to be supplied by the athletes and are not covered in the club fees.
Athletes who have purchased Rox kneepads, pants, socks, and spandex in the past may
reuse their items this season. This is done in an effort to reduce the overall cost for families
by allowing them to reuse items that are still in good condition. Athletes may purchase
additional items from the Pro-Shop on the website.
All athletes in each tier will wear the same practice shirt on the same day of training. Each
athlete is required to wear the appropriate shirt. Athletes who wear the incorrect shirt will
be asked to leave practice until they have the correct shirt. Athletes will have an
opportunity to purchase additional shirts from the Online Pro-Shop. For tournaments, we
require that each athlete wear the appropriate club jersey, team warm-up, black Rox
spandex, black kneepads, black socks, and use their team backpack. No specific style or
color of shoe is required.
During tournaments, any time an athlete is not participating in a match (whether on the
court or bench; playing or warming up), they are required to have on their club warm-up.
At all times, members of a team are required to dress similarly. Athletes are expected to
arrive to the tournament venue in their warm-ups. We suggest to carrying all jerseys,
additional kneepads, socks, and spandex in case of a situation. For example, an athlete
cannot be on the court if she has blood on her uniform. Athletes who lose or damage part of
their uniform will be charged a fee to replace the item.
Club Fees
Club fees include facility rental for practice, the team uniform package, registration fees for
coaches, coaches salaries, tournament entry fees, administrative fees, and coaches
uniforms. Club fees do not guarantee tournament playing time. Club fees can be paid
online or by check.
Checks should be made payable to: dynastysports
dynastysports
8387 Streamwood Ave. NW
Canal Winchester, OH 43110
Each teams club fees and payment schedule can be found on their team page. The deposit
is due with the athletes signed contract. Additional payments will be due on the 20th of
each month. Payments should not be given to coaches; they should be made online or
mailed to the club director.
Teams may choose to adjust their tournament schedule at the pre-season team meeting. If
their club fees change slightly due to such adjustments, a new contract and payment
schedule will be given to each athlete. Signatures on the new paperwork will be required
before athletes are permitted to participate in club training and activities. All fee
payments are due by the due date unless an alternate payment plan has been set up with
the club director. Payments that are five days late will receive a $30 late fee plus a $10 per
day fee for each day after the 5th day. Payments that are ten days late will result in the
athlete being suspended from the club until payments become current. Athletes who are
suspended will not be permitted to train with the club, in a personal/group training session,
or to attend tournaments. Athletes will receive no compensation for travel reservation
expenses to tournaments during the time they are suspended. Payments that go unpaid for
more than sixty days will be reported to a collections agency. According to OVR policy, no
athlete may sign a contract and play with any club until all past club fees have been paid in
full. Fees will not be refunded or reduced for athletes who leave the club before the end of
the season.
If an athlete is no longer participating with the team, the teams tournament entry fees,
court rental fees, coaching salaries, and registration fees do not decrease. We operate on a
very tight budget; therefore, we are unable to refund or reduce fees when athletes decide
not to play or become unable to play after they have signed a contract. Signing a contract
commits the athlete and their family to full financial responsibility regardless of their
participation with the club.