MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
04/29/2014

Start
10:00 AM

Purpose
2014 Construction Meeting #5
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

End
11:00 AM

C#2 Utilities, C#3A Surface, C#3B Electric

Next Date
05/06/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St. Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross (A), Eamonn Hutton (A)
Dan Walker, James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas, Roberto DeVincentis (A)
Lou Zupan, Bill Planert, Brian Planert
James Edwards, Dave Comer (A)
Doug Stafford, Jack Barker, Dawn Stillwell (A)
Jeff Bubb (A)
Jack Czapranski, Dennis Kuhn (A)

Item / Description
1. RFIs
1.1. Any open RFIs at this time
1.2. Status of C#3B RFI #2 (HH)
2. SUBMITTALS
2.1. Any open submittals
2.2. Longest lead time items
3. SCHEDULE
3.1. Status of deduct alternate reinstatement

3.2. Vacri to submit schedule of values for

lump sum work in C#3A
3.3. P&CG to start work 04/29
3.4. NYSEG Electric to request work crew
ASAP
3.5. Vacri (AC&P) to report on finish surface
phasing plan
3.6. NYSEG Gas to start work on north side of
Trolley Circle; contingent on relocation of
NYSEG Electric & Telecom DB installation
on N Tioga

Notes

Due

Architect to issue FD

P&CG to determine Kiosk lead time

Sasaki to send out two FD, WF to be
separate; Vacri to confirm prices on add
alternates; Vacri requested FD on BM
Pavilion footers
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Work postponed due to rain

City to meet with Vacri and AC&P at 11

AM 04/29
Existing gas is in conflict with CB 1.A;
NYSEG Electric to temporarily relocate
service overhead between light poles;
NYSEG Electric will not have resources to

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relocate service until June; NYSEG Gas

estimates completion of new main on E
State St in August
4. UTILITIES COORDINATION
4.1. Verizon / Gas Conflicts E State St: City
awaiting Architects response on tree
conflicts; P&CG to report on conflicts with
cat. poles
4.2. Water Feature: Verizon to coordinate
work schedule to lower DB on N Tioga;
Vacri to schedule installation of water
feature vault
4.3. TTC Alley/Telecom: Vacri to schedule
work and coordinate w/ TTC and EE Root
4.4. Verizon & TMH-5: Verizon to schedule
completion of work to the east of TMH-5
4.5. Telecom Entry to Verizon MHs: Vacri to
schedule work
5. VAULTS
5.1. Vault Infill FD issued for 208/210 & 126
E State St; Separate FD issued for
window at 126; Other possible vault
infills at 118, 119,123, 135,137,139
6. ELECTRIC
6.1. FD to be issued that defines traffic ratings
for HH & designation of split HH
7. TELECOM DUCT BANK
7.1. Bank Alley west walkway to be closed
week of 05/05
8. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
8.1. Maintenance of walkways require crusher
run or temp asphalt as specified by City
8.2. Gates are to be closed when not in use
8.3. Emergency access to be maintained and
coordinate with all parties on site;
Superintendents are to meet with the fire
chief and the city at 8 AM Daily

No tree conflicts with Verizon foreseen on

E State St or N Tioga; P&CG to dig
additional test pits
Verizon scheduled to start work 05/12

Work scheduled for week of 05/12; Vacri

to coordinate with P&CG if possible
City to determine emergency access
requirement
Vacri to schedule work in June; Verizon
refuses to do work in MHs prior to
agreement
Vacris plumber to move location of water
meters in 208/210 E State St

MK to review & FD to be issued

Flaggers must be present for truck

crossing pedestrian walkways
Superintendents are to report limitations
of emergency access

DATES TO REMEMBER

May 16 to May 18 Ithaca College Graduation, no work on weekend

May 23 to May 25 Cornell Graduation, no work on weekend
May 30 to June 1 Ithacafest, Cayuga St entrance closed

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