Learner Information System

Data Management & IT Workshop

1

What is LIS ?
The LIS is a web-enabled system
for maintaining a registry of
learners, updating and retrieving
learner information at the school
and community learning centers
It aims to:
establish a standardized system for registering learners;
track learners progress and performance;
provide learner information for better program planning and
supervision of schools and learning centers, and;
enhance management of learner records.

What data does it contain ?

Basic personal data
4Ps-CCT recipient
enrollee
Health & Nutritional
Status
Academic profile (NAT,
periodic ratings)
Health assessment
Ethnicity

Information
Distribution of
learners
Performance vs.
Nutritional Status
Migration pattern
Retrieval of learners
Other analytics

Progress of Implementation
Build-up of Learner Registry and issuance of a
unique Learner Reference No. to all public
school & ALS enrollees in August 2011 (DO No.
67, s.2011)
Web-based LIS was implemented in all public
elementary and secondary schools and ALS
learning centers in August 2012 (DO No. 22,
s.2012)
90% of schools participated in the implementation
Learner Registry with 22M records

Status of Implementation
In 2013, system implementation review and
housekeeping of learner records to increase
level of accuracy (DO No. , s.2013)
Learner Registry with 19.7 M unique learner
records for SY 2012-2013

Updating of LIS for SY 2013-2014 (DO No. ,

s.2011)
Status of LIS updating for SY 2014

Division Planning Office

New school
Change in SH

School Head / School ICT Coord.

Log into LIS and
secure password

Create or
update SH user
account

Beginning of
SY (June)

EBEIS

Reset SH
password

Create and
update Class
Adviser ; Issue
user account

LIS
Organize classes
in the LIS &
assign CA

Class Adviser

School Head

Form 1 : School
Register

Search learner/s
in School
Register

Record
exists?

Enroll learner/s
in the LIS

Review classes

LIS

Search for learner

record using LRN or
Name and/or DOB in
the National Register

Learner
record
found?
Create and
enroll learner
record with LRN

All classes
finalized?

Finalize Class
Register

Class
register
complete

Finalize School
Register

Push enrollment
to EBEIS

Guidelines for Operation

School Head
Monitor the progress of updating in the LIS
and finalize the School Register for a given
school year
Ensure that data on learners in the LIS and in
any form of storage is kept secure and
protected from any unauthorized access

Guidelines for Operation

Class Adviser
Only nationally-funded and locally-funded teaching
personnel can be assigned as Class Adviser.
Volunteers cannot be assigned as CAs
The Class Adviser shall be responsible for the
following:
Enroll and update the profile of all learners in his/her class
in any given school year
Finalize his/her Class Register

Guidelines for Operation

Creation and updating of learner profile
Class adviser shall be responsible for updating the
profile of all learners in his/her class in any given
school year
He/she must ensure that the learner profile is updated
and supported by acceptable documents (e.g. birth
certificate, etc)
The LRN uniquely references a learner in the registry.
An LRN must refer to one and only one learner
A learner must have one and only one LRN

The LRN must be attached to every learners school

record (Form 137, etc)

Guidelines for Operation

LRN deactivation
Request for LRN deactivation shall be done at
the central office only upon endorsement of
the Division. This request must be supported
with proper justification and documents.

Guidelines for Operation

Enrollment of learners
Cutoff date for reporting annual enrollment is
the Friday of the week of school opening (June
6, 2014)
The deadline for the encoding of this enrollment
data in the LIS is on July 2014 2nd week. Actual
enrollment date shall be encoded in the system.

Late enrollees (beyond the cutoff date) will be

encoded in the system even beyond the cutoff
date and the deadline for encoding of annual
enrollment

Guidelines for Operation

User Management
The Division Planning Office and the Division
ICT Coordinator shall be responsible for
creating access for the school of a newly
established school head and one who had
been assigned to another school.
They are also authorized to reset the account
of a school head to a default password

Guidelines for Operation

User Management
At the school level, the School Head and the
designated ICT Coordinator (or EBEIS
Coordinator) shall be responsible for creating
access for Class Advisers
They are also authorized to reset the account
of a Class Adviser to a default password

System Demo

LIS