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DROP SHIP

SR.NO
PARTICULARS
I
Drop Ship
1

Sales Order Entry


No Accounting

Creation of Requisition
No Accounting

Creation of Purchase Order


No Accounting

Receipt
Receiving A/c
AP Accrual A/c

Devlivery
Raw Material Sub Inventory A/c
PPV A/c
Receiving A/c

DR

CR

100

80
20

SPL NOTES

At PO Price
100 At PO Price

At Standard Cost
Diff between PO - Stnd
100 At PO Price

Reservation
No Accounting

Picking
Staging Sub Inventory A/c
Sub Inventory A/c

80

At Standard Cost
80 At Standard Cost

Shipping
COGS
Staging Sub Inventory A/c

80

At Standard Cost
80 At Standard Cost

HIP
ACCOUNT IS PULLED

SPECIFIC

OPTION AVAILABLE

Receiving Option Setup


Inventory Org Setup

ORG
ORG

Sub-inventory Material A/c Setup


Inventory Org Setup
Receiving Option Setup

SUB-INV
ORG
ORG

Org Level A/c willl get defaulted

Sub-inventory Material A/c Setup


Sub-inventory Material A/c Setup

SUB-INV
SUB-INV

Org Level A/c willl get defaulted


Org Level A/c willl get defaulted

Item
Sub-inventory Material A/c Setup

SUB-INV

Org Level A/c willl get defaulted, OMTT


Org Level A/c willl get defaulted

SO-WORKORDER FLOW
SR.NO
PARTICULARS
1 At the time of material issue
WIP Material A/c
Subinventory material A/c

DR

CR

SPL NOTES

100
100

2 Resource Valuation
WIP Resource valuation A/c
Resource Absorption A/c

100
100

3 Overhead Cost (Material)


WIP Material ovehead A/c
Sub inventory material overhead A/c
4 Overhead Cost (Indirect)
WIP Overhead A/c
Overhead absorption A/c

10
10

100
100

5 WIP Job Completion


Stagging/Completion Sub-inventory A/c
WIP Material A/c
WIP Resource valuation A/c
WIP Material ovehead A/c
WIP Ooverhead A/c
WIP Material Variance A/c
WIP Resource Variance A/c
WIP Material Variance A/c
WIP Ooverhead Variance A/c

Std Cost

Diff between Actual - STD


Diff between Actual - STD
Diff between Actual - STD
Diff between Actual - STD

5 Picking
Staging Sub Inventory A/c
Sub Inventory A/c

100

At Standard Cost
100 At Standard Cost

6 Shipping
COGS
Staging Sub Inventory A/c

100

At Standard Cost
100 At Standard Cost

-WORKORDER FLOW
ACCOUNT IS PULLED

SPECIFIC

OPTION AVAILABLE

WIP Class
Org/Subinventory

WIP Class
Resource Defination Form

WIP Class
Org/Subinventory

WIP Class
Overheads Defination Form

Org/Subinventory
WIP Class
WIP Class
WIP Class
WIP Class
WIP Class
WIP Class
WIP Class
WIP Class

Sub-inventory Material A/c Setup


Sub-inventory Material A/c Setup

SUB-INV
SUB-INV

Org Level A/c willl get defaulted


Org Level A/c willl get defaulted

Item
Sub-inventory Material A/c Setup

SUB-INV

Org Level A/c willl get defaulted, OMTT


Org Level A/c willl get defaulted

INTER ORG/INTE
SR.NO
PARTICULARS
DR
CR
FOB Point is set to Receipt without Charges & Freight - Using Transaction Type - Intransit
1
Entry at the time of ISSUE
Intransit Inventory A/c ( Sending Org )
Sub Inventory A/c ( Sending Org )
Entry at the time of RECEIPT
InterOrganization Receivable( Sending Org )
Intransit Inventory A/c ( Sending Org )
Sub Inventory A/c ( Receiving Org )
InterOrganization Payable ( Receiving Org )
2

100

100
100
100
100

FOB Point is set to Receipt with Charges & Freight - Using Transaction Type - Intransit
Entry at the time of ISSUE
Intransit Inventory A/c ( Sending Org )
Sub Inventory A/c ( Sending Org )
Entry at the time of RECEIPT
InterOrganization Receivable( Sending Org )
Intransit Inventory A/c ( Sending Org )
InterOrganization Receivable( Sending Org )
Freight Expense A/c ( Sending Org )
InterOrganization Receivable( Sending Org )
InterOrg. Transfer Credit ( Sending Org )
Subinventory A/C (Receiving Org)
Purchase Price Variance(Receiving Org)
InterOrganization Payable (Receiving Org)

100

100
100

100
100
15
15
10
10
100
25
125

FOB Point is set to Shipment without Charges & Freight - Using Transaction Type - Intransit
Entry at the time of ISSUE

InterOrganization Receivable (Sending Org)

100

Sub Inventory A/c ( Sending Org )


Intransit Inventory A/c (Receiving Org)
Inter - Organization Payable (Receiving Org)

100

Entry at the time of RECEIPT


Sub Inventory A/c (Receiving Org)
Intransit Inventory A/c (Receiving Org)

100

100
100

100

Direct InterOrganization Transfer without FOB being Receipt and without transfer credit and freight

InterOrganization Receivable (Sending Org)

100

Sun Inventory A/c (Sending Org)


Sub Inventory A/c (Receiving Org)
Inter - Organization Payable (Receiving Org)

100

100
100

Direct InterOrganization Transfer with FOB being Receipt with transfer credit and freight
Entry at the SOURCE

InterOrganization Receivable (Sending Org)

120

Sub Inventory A/c (Sending Org)


InterOrg. Transfer Credit ( Sending Org )
Freight Expense A/c ( Sending Org )
Entry at the DESTINATION
Sub Inventory A/c (Sending Org)
Purchase Price Variance (Receiving Org)
Inter - Organization Payable (Receiving Org)
6

100
10
10

100
20
120

If the Standard Cost is different in Sending & Receving Org


Entry at the time of ISSUE
Intransit Inventory A/c (Sending Org)
Sub Inventory A/c (Sending Org)
Entry at the time of RECEIPT
Sub Inventory A/c (Receiving Org)
Inter - Organization Payable (Receiving Org)
Purchase Price Variance (Receiving Org)

100
100

120
100
20

INTER ORG/INTERNAL SALES ORDERS


SPL NOTES

ACCOUNT IS PULLED

SPECIFIC

At Standard Cost
At Standard Cost

Shipping Network
Sub-inventory Material A/c Setup

ORG
ORG

At Standard Cost
At Standard Cost
At Standard Cost
At Standard Cost

Shipping Network
Shipping Network
Sub-inventory Material A/c Setup
Shipping Network

ORG
ORG
ORG
ORG

At Standard Cost
At Standard Cost

Shipping Network
Sub-inventory Material A/c Setup

ORG
ORG

At Standard Cost
At Standard Cost

Shipping Network
Shipping Network
Shipping Network
At Transaction Level
Shipping Network
Shipping Network
Sub-inventory Material A/c Setup
Shipping Network
Shipping Network

ORG
ORG
ORG

At Standard Cost
At Standard Cost

Shipping Network
Sub-inventory Material A/c Setup
Shipping Network
Shipping Network

ORG
ORG
ORG
ORG

At Standard Cost
At Standard Cost

Sub-Inventory Material A/c Setup


Shipping Network

ORG
ORG

Shipping Network
Sub-inventory Material A/c Setup
Sub-inventory Material A/c Setup
Shipping Network

ORG
ORG
ORG
ORG

At Standard Cost

ORG

ORG

er credit and freight


At Standard Cost
At Standard Cost
At Standard Cost
At Standard Cost

Shipping Network
Sub-inventory Material A/c Setup
Shipping Network
At transaction level

ORG
ORG
ORG
ORG

At Standard Cost

Sub-inventory Material A/c Setup


Shipping Network
Shipping Network

ORG
ORG
ORG

At Standard Cost
At Standard Cost

Shipping Network
Sub-inventory Material A/c Setup

ORG
ORG

At Standard Cost

Sub-inventory Material A/c Setup


Shipping Network
Shipping Network

ORG

At Standard Cost

OPTION AVAILABLE

PROCURE TO PAY
SR.NO PARTICULARS
1
Creation of Requisition
No Accounting
2

Creation of Purchase Order


No Accounting

Receipt
Receiving A/c
AP Accrual A/c

Devlivery
Raw Material Sub Inventory A/c
PPV A/c
Receiving A/c
Invoice matching with PO
AP Accrual Liability A/c
Invoice Price Variance A/c
AP Liability A/c
On making Payment
Liability A/c
Cash

DR

CR

100

80
20

100
10

110

Uncleared payment
AP Liability
Cash Clearing

100

Cleared payment
Cash Clearing
Cash (asset)

100

Bank charges
Bank Charges
Cash

100

Debit Memo/ Credit Memo


Accounts Payable A/c
To Expense A/c

100

SPL NOTES

ACCOUNT IS PULLED

SPECIFIC OPTION AVAILABLE

At PO Price
100 At PO Price

Receiving Option Setup


Inventory Org Setup

ORG
ORG

At Standard Cost
Diff between PO - Stnd
100 At PO Price

Sub-inventory Material A/c Setup


Inventory Org Setup
Receiving Option Setup

SUB-INV
ORG
ORG

Org Level A/c willl get defaulted

ORG
ORG

Asset Clearing Account


Accounts Payable Account

Debit
credit

In fixed Assets
Asset cost account
Asset Clearing Account

Debit
Credit

Preapyment
Preapid Expense
AP Liabillity

Debit
Credit

Apply Preapayment to Invoice


AP Liabillity
Preapid Expense

Debit
Credit

At PO Price
Receiving Option Setup
Diff between Invoice - PO Inventory Org Setup
110 AT INV Price
Financial Options/Supplier Site

At Invoice Price
110 At Invoice Price

Financial Options/Supplier Site


Bank A/c Setup

100

Future Dated Payemnt


AP Liability account
Future Dated Payment Account

100

payment maturityFuture Dated Payemnt


Future Dated Payment account
Debit
Cash Clearing account
Cerdit

100

100

Petty Cashier Transactions


Prepayment Invoices
Prepayment Expenses A/c
To Petty Cashier Liability A/c
Payment against the invoice
Petty cashier Liability A/c
To Cash A/c

100
100

Debit
Credit

Asset Clearing Account

credit

Expense Report:
Expense A/c
To Petty Cashier Liability A/c

100

Apply payment Against Invoices


Petty Cashier Liability A/c
To Prepayment Expenses A/c

100

100

100

Order To Cash Cycle

SUMMARY!A1
SR.NO
1

PARTICULARS
Sales order entry
No Accounting

SPL NOTES

ACCOUNT IS PULLED

100

100 At Standard Cost


At Standard Cost(Staging)

Sub-inventory Material A/c Setup


Sub-inventory Material A/c Setup

It can be fetched from five places


100 At Standard Cost

Master Item/Org/Order Type/Line Type/Shipping Params


Sub-inventory Material A/c Setup

10
10
100

Transaction type
Tax codes
Transaction type
Transaction type

Sales Order Issue


COGS
To Sub Inventory A/c

CR

Sales Order Pick


From Sub Inventory A/c
To Sub Inventory A/c

DR

100

Transaction level
Receivable A/c
Tax A/c
Frieght A/c
Revenue A/c

120

Receipts
5

Receipts with no remittance method


Cash
Unapplied A/c

100

Unapplied A/c
Receivables A/c

100

Cash A/c
Unidentified A/c

100

Unidentifed A/c
Unapplied A/c

100

Before application of the receipt

Receipt class
Receipt class

After application of the receipt to the transaction


100

Receipt class
Receipt class

100 In case of receipt without customer or transaction

Receipt class
Receipt class

100

when customer indentfied

Receipt class
Receipt class

At the time receipt entry

Receipt class
Receipt class

On remittance to bank

Receipt class
Receipt class

On clearence of cheque

Receipt class
Receipt class

At the time earned discounts

Bank
Receivable activity
Transaction Type

100

Receipts with remittance method.


Confirmed receipts A/c
Unapplied A/c

100

Remitted receipts A/c


Confirmed receipts A/c

100

Cash
Remitted receipts A/c

100

100

100

100

Receipts with discount/unearned discounts


Cash
Discount earned A/c
Receivable A/c

90
10
100

SPECIFIC

Cash
Discount unearned A/c
Receivables A/c

Bill in arrears
Unbilled Receivable

90
10

At the time of unearned discount


100

100

revenue

100

receivable
unbilled receivable
tax
freight

Bill in advance
receivable
unearned revenue
tax
freight
unearned revenue
revenue

100
80
10
10

100
80
10
10
100
100

Deposit
deposit is created
receivable
unearned revenue

100

cash
receivables

100

unearned revenue
revenue

100

100

deposit is paid

100

Invoice
100

Guarantee
Create
unbilled receivables
unearned revenue

100

unearned revenue
unbilled receivable

100

Cash
Receivable

100

100

Invoice applied
100

Invoice paid
100
On account credit
cash
unapplied cash

Foreign Currency Gains and Losses

100
100

Bank
Receivable activity
Transaction type

Cash
Unapplied
AR
Unapplied
Gain

100

Cash
Unapplied
Loss
AR
Unapplied

100

Receipts and Adjustments


Cash A/c
To Receivable A/c
Write-Off A/c
To Receivables A/c

100

100
100

(Receipt Class at the receipt rate)


(Receipt Class at the receipt rate)
100 (from the invoice at the invoice rate)
100 (Receipt Class at the receipt rate)
1000 difference between the invoice and receipt values)
(Receipt Class at the receipt rate)
(Receipt Class at the receipt rate)
(difference between the invoice and receipt values)
100 (from the invoice at the invoice rate)
100 (Receipt Class at the receipt rate)

100
100

100
100

OPTION AVAILABLE

ORG
ORG

Master org/shipping parameters/order type/Inv org

sales rep/customer site


Transaction type/sales reps/customer bill to site/Standard lines
sales rep/customer bill to site/standard lines
sales rep/customer bill to site/standard lines

Bank Defination Form


Bank Defination Form
Bank Defination Form
Bank Defination Form
Bank Defination Form
Bank Defination Form
Bank Defination Form
Bank Defination Form

Bank Defination Form


Bank Defination Form
Bank Defination Form
Bank Defination Form
Bank Defination Form
Bank Defination Form

Adjustments in AR
SR.NO PARTICULARS DR
1
Adjustments
Adjustment A/c
Receivable A/c

CR

100
100

SPL NOTES ACCOUNT IS PULLED SPECIFIC

Receivable activity
Transaction type

OPTION AVAILABLE

Sales Rep/Customer Site

STANDARD COST UPDATE


SR.NO
PARTICULARS
1
Inventory Std cost update

DR

Sub Inventory A/c


Cost Adjustment A/c

100

100

Intransit material Std Cost Update


Intransit Inventory A/c
Cost Adjustment A/c

CR

100
100

WIP Material Std Cost Update


WIP Material A/c
WIP Material Variance A/c

100
100

SPL NOTES

STANDARD COST UPDATE


ACCOUNT IS PULLED

SPECIFIC OPTION AVAILABLE

Sub-inventory Material A/c Setup


At the Standard Cost update request level

ORG

Shipping Network
At the Standard Cost update request level

ORG

WIP Accounting Class


WIP Accounting Class

Miscellaneous Receipts in AR
SR.NO
PARTICULARS
1 Miscellaneous Receipt at receivables

DR

CR

SPL NOTES

Accounting
Cash
Misc Cash A/c

100

Entered Reciept Amount


100

2 Miscellaneous Issue/Receipt At Inventory


Issue
Misc Issue A/c
Sub Inventory A/c

100
100

Receipt
Sub Inventory A/c
Misc Receipt A/c

100
100

ellaneous Receipts in AR
ACCOUNT IS PULLED

SPECIFIC

Bank Account Definition


Receivable activity

At Misc Issue form level


Org/Subinventory level

Org/Subinventory level
At Misc receipt form level

OPTION AVAILABLE

Bank(Internal)
Distribution set

ORG

ORG

MISC PAYMENTS
SR.NO

PARTICULARS

100
100

On making the Payment


Liability A/c
Cash

CR

On entering a Misc.Invoice
Charge A/c
Liability A/c

DR

100
100

On making Payment
(when Cash Mgmt is implemented)
On Payment
Liability A/c
Cash Clearing A/c

100

On Clearing
Cash Clearing A/c
Cash

100

Future Dated Payments


AP Liability
Future Dated Payment

100

Payment Maturity-Future Dated


Future Dated Payment
Cash

100

100

100

100

100

MISC PAYMENTS
SPL NOTES

ACCOUNT IS PULLED

A dummy Misc.Vendor is created for


this purpose and the details are
captured in the DFF.
Distribution Set/PO charge A/c
From the supplier site

From the Supplier site


From the Bank A/c's Definition

From the supplier site


From the Bank A/c's Definition

From the Bank A/c's Definition


From the Bank A/c's Definition

SPECIFIC

OPTION AVAILABLE

Financial Options

Financial Options

Financial Options

Manual WorkOr
SR.NO
1

PARTICULARS

WIP Material A/c


Sub Inventory A/c
2

100
100

100
100

Overhead Cost (Material)


WIP Material ovehead A/c
Sub inventory material overhead A/c

CR

Resource Valuation
WIP Resource valuation A/c
Resource Absorption A/c

DR

At the time material issue

Overhead Cost (Indirect)


WIP Overhead A/c
Overhead absorption A/c

10
10

100
100

Outside Processing (In case of fixed standard cost to resource)


WIP OSP A/c
Variance A/c
Resource A/c

100
95
5

Manual WorkOrder
SPL NOTES

ACCOUNT IS PULLED

WIP Class
At Standard Cost Sub-inventory Material A/c Setup

SPECIFIC OPTION AVAILABLE

ORG

WIP Class
Resource Definition Form

WIP Class
Org/Subinventory

ORG

WIP Class
Overheads Defination Form

WIP Class
Resource Defination Form
Resource Defination Form

Org Paramaeters
Receiving Options

Fixed Assets
SR.NO
1

PARTICULARS
Depreciations for current period
Depreciations Expenses
Bonus Expense
Depreciationns Expenses
Bonus Reserve
Current & Prior Period Addition
Asset Clearing
Payable Liabillity

DR

CR

SPL NOTES

100
20
100
20

1000

AP
1000 AP

CURRENT PERIOD ADDITION

Asset Cost
Asset Clearing
Depreciation Expense
Accumulated Depreciation

1000
1000
200
200

PRIOR PERIOD ADDITION

Asset Cost
Depreciation Expense
Depreciation Expense

3000

Asset Clearing
Accumulated Depreciaiton

3000

Merge Two Assets:


Assets ( A+ B)
To Asset Clearing A/c
To Asset Clearing A/c
CIP Assets:
CIP Clearing A/c Dr
To Accounts payable A/c

750
250 Adjustment

1000

200
100
100

100
100

ADDITION

CIP Cost A/c


To CIP Clearing A/c
Retirement of Asset:
Receivables:
Receivable A/c
To Proceeds of sales A/c
Payables:
Asset Clearing [Cost of Removable] A/c
To payable A/c

100
100

100
100

100
100

(Cost of Asset A)
(Cost of Asset B)

Asset:
Accumulated Depreciation
Proceeds of sales Clearing A/c
Cost of Removable Gain A/c
Revaluation Reserve A./c
Net Book Value Retired Gain
To Asset Cost A/c
To Proceeds of Sale Gain A/c
To Cost of Removable Gain A/c
To Revaluation Reserve Retired Gain A/c

100
100
100
100
100
100
100
100
100

sets
At the PO receipt
Asset Clearing A/c
To P{O Accrual A/c

DR

CR
100
100

AP: Invoice matching with PO


PO Accrual A/c
To AP Liabillity A/c

100

Net Accounting Entry


Asset Clearing A/c
AP Liabillity A/c

100

100

100

FA: Mass addition


Asset cost A/c

100

Asset Clearing A/c

100

AP: payment
AP Liabillity A/c
To Bank A/c

100

Net Accouting Entry


Asset cost A/c
To Bank A/c

100

100

100

PROCURE TO PAY
SR.NO PARTICULARS
1
Creation of Prepayment
Prepaid Expenses
AP Liabillity Control
2
Creation of Credit Memo TDS
Vendor liabillity control A/c
TDS Control A/c
3
Creation of Invoice standard-TDS
TDS Control A/c
TDS Tax Vendor A/c
4

Creation of Invoice
AP Acrual/Expenses/Asset clearing
AP Liabillity A/c

DR

CR

SPL NOTES

1000
1000
amount debited towards TDS

100
100

amount debited towards TDS

100
100

10000
10000

TDS Credit Memo


Vendor Liabillity
TDS Control A/c

1000

TDS Invoice for IT Authority


TDS Control A/c
Vendor liabillity control A/c

1000

Applying Prepayment on Invoice


Vendor liabillity control A/c
Prepaid Expenses

1000

1000

amount debited towards TDS


1000

1000

Reverse Credit Memo on Prepayement


TDS Control A/c
Vendor liabillity control A/c

100

Reverse Standard Invoice forPrepayment


TDS Tax Vendor A/c
TDS Control A/c

100

amount debited towards TDS


100

amount debited towards TDS


100

CURE TO PAY
ACCOUNT IS PULLED

SPECIFIC OPTION AVAILABLE

SR.NO
1

PARTICULARS
Creation of Prepayment
Prepaid Expenses
AP Liabillity Control
Creation of Credit Memo TDS
Vendor liabillity control A/c
TDS Control A/c
Creation of Invoice standard-TDS
TDS Control A/c
TDS Tax Vendor A/c
Creation of Invoice
AP Acrual/Expenses/Asset clearing
AP Liabillity A/c

DR

CR

SPL NOTES

1000
1000
amount debited towards TDS

100
100

amount debited towards TDS

100
100

10000
10000

TDS Credit Memo


Vendor Liabillity
TDS Control A/c

1000

TDS Invoice for IT Authority


TDS Control A/c
Vendor liabillity control A/c

1000

Applying Prepayment on Invoice


Vendor liabillity control A/c
Prepaid Expenses

1000

1000

amount debited towards TDS


1000

1000

Reverse Credit Memo on Prepayement


TDS Control A/c
Vendor liabillity control A/c

100

Reverse Standard Invoice forPrepayment


TDS Tax Vendor A/c
TDS Control A/c

100

amount debited towards TDS


100

amount debited towards TDS


100

ACCOUNT SPECIFIC
IS PULLEDOPTION AVAILABLE