EVD Task
Configuration document
Date
20-04-2011
Revision
V1.0
ii
1. Table of Contents
Contents
1.
2.
Author ............................................................................................................... 2
3.
Summary ........................................................................................................... 3
4.
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2. Author
Role
Name
Date
Azandossessi Jean-Muriel
AZONHOUME
29/04/2011
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3. Summary
Provide a brief overview of the processes(or gaps) that are configured. If
possible refer to existing gaps or business blueprint documents.
Author
Date
Final/draft
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4. Configuration Description
4.1.
4.2.
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Old config
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New config
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4.2.2.
Accounts determination
The most important function of an asset class is to link asset master records to their
respective general ledger accounts in Financial Accounting. This link is created by the
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account determination key in each asset class. We can assign several asset classes to the
same account determination key.
Example :
Account
Determination
88000000
In CLIENT NAME
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4.2.3.
Asset classes
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8800
You can choose the account determination , the layout rule and the
number range for your new asset class.
4.2.4.
Account groups
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When creating new G/L account, you must specify an account group.
The account group determines:
which fields are required and optional entries when creating and
changing master records
We create
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to 9199999999
to 9299999999
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4.2.5.
A retained earnings account can be assign to each P&L account by specifying a P&L
statement account type in the chart of accounts area of each P&L account.
At the end of a fiscal year, the system carries forward the balance of the P&L account to
the retained earnings account.
We need to define one or more P&L statement account types per chart of accounts and
assign them to retained earnings accounts. For IFRS and French gaap, new retained
earning accounts have to be created.
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4.2.6.
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IMG path
Transaction code :
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General data
Additional account assignments
Materials management
Payment transactions
Asset Accounting
Taxes
Foreign payments
Consolidation
Real estate management
Financial assets management
Save your entries when youre done
3 new field status groups will be created
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Accounts
To carry out the activity, use one of the following options:
- IMG path
- Transaction code : AO90
2. On the Change View Chart of Accounts: Overview screen, select the line whose
Chrt/Accts value is CLIENT COA/CO Depreciation.
1.
Example
3.
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4.
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c. Choose Save, enter data for Customizing Request, and go back to the
Change View Account Determination: Overview screen.
4.2.8.
Evaluation Groups
Some codes are internal to the company and havent been predefined in SAP. In that
case, Sap provides additional fields in the master data that can be use to store the
information.
IMG path
Transaction code : OAV8
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But because the load file of the assets has grouped more than 1 code,
it was inpossible to link 1 code to an asset.
So we will not use the evaluation groups
4.2.9.
Financial statements
Since we created new accounts on the G/L that will carry IFRS and
French Gaap figures, they need to be foreseen in the financial
statement versions. To do so, we will create new financial statement
versions including those accounts.
IMG path
Transaction code :
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4.2.10.
Transaction types
Manual corrections to values, such as are made by postings in Asset Accounting. you
can define the transaction types for the manual value corrections. In addition, you can
specify that certain transaction types propose only certain depreciation areas for posting.
depreciation
1. To carry out the activity, use one of the following options:
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IMG path
Transaction code : AO78
We will create
ZL4 (local only unplanned depreciation prior year acquisitions)
ZI4 (IFRS only unplanned depreciation prior year acquisitions)
ZF4 (French Gaap only unplanned depreciation prior year acquisitions)
ZL5 (local only unplanned depreciation current year acquisitions)
ZI5 (IFRS only unplanned depreciation current year acquisitions)
ZF5 (French Gaap only unplanned depreciation current year
acquisitions)
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scrapping )
1. To carry out the activity, use one of the following options:
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The specific transaction types created are customized copies from 200
(default type ).
Description
01/02/03/04/10/25
ZFG
10
ZIF
02
ZWF
01/02/03/04/25
ZWI
01/03/04/10/25
Movement type
200 ( Classic )
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show
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The specific transaction types created are customized copies from 210
(default type ).
Description
01/02/03/04/10/25
YFG
10
YIF
02
YWF
01/02/03/04/25
YWI
01/03/04/10/25
Movement type
210 ( Classic )
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show
* Always post ( if selected ) indicates that the area will be posted
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4.2.13.
The depreciation key (valuation key) controls the valuation of the asset in the particular
depreciation areas.
The depreciation key consists of the following:
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4.2.14.
areas
The depreciation run period should be set for every area. Normally, it
should run on a monthly basis.
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4.2.15.
The depreciation areas that were not posting in the past are not
visible in the asset.
We need to activate them in the master data so we can see them and
change manually their settings if necessary.
Area 02, 03 and 10 will need to be activated before the values upload.
11, 12 and 13 are derived areas and are activated automatically by
activating 02, 03 and 10.
MENU PATH: Financial Accounting Fixed Asset -> Environment -> AFBN New Depreciation Area
DESCRIPTION: AFBN Automatic opening of New Depreciation Area
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PS : That action will not modify the retired assets valuation tab.
Its only possible for the assets with values.
First the depreciation area will have to be activated in the asset class
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4.2.16.
This date determines the status of posting to be used for the transfer (posting up to this
date will be included in the transfer), not the actual date the data transfer is carried out.
This specification also determines whether you want to perform the transfer during the
fiscal year (with transfer of posted transactions/depreciation in the current fiscal year) or
at the end of the fiscal year (without transactions).
If the transfer date is not the last day of the fiscal year (according to the fiscal year
variant in FI), the system interprets this as transfer during the fiscal year. The system
cannot transfer any historical transactions. It can only transfer cumulative values from
the end of the last fiscal year, and the transactions in the current fiscal year (the second is
only possible for transfer during the fiscal year).
MENU PATH: Financial Accounting Fixed Asset -> Asset Data transfer ->
Parameters for data transfer Date specifications- Specify Transfer Date/Last
Closed Fiscal Year
DESCRIPTION: Specify Transfer Date/Last Closed Fiscal Year
1. To carry out the activity, use the following option :
- IMG Path
- Transaction code :
2. Select a company
3. Change the asset data transfer date
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4.3.
4.3.1.
Additional Information
DESCRIPTION:
1. To carry out the activity, use one of the following options:
Currencies
Transaction code : OABT
Depreciation areas can be managed in any currency in asset
accounting. The values from these areas can then be used for group
consolidation, or for other analyses.
We can depreciation areas that manage asset values in a foreign
currency, per company code. For acquisitions, the translation into the
foreign currency takes place at the exchange rate current on the
posting date . The daily exchange rate is maintained in the productive
system in general ledger . Depreciation and proportional value
adjustments for asset retirements are calculated directly in the foreign
currency.
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