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Leadership & Power

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1 - The Pyramid of
Leadership
"The very essence of leadership is that you have to have a
vision. It's got to be a vision you articulate clearly and
forcefully on every occasion." - Theodore Hesburgh,
President of the University of Notre Dame
Leadership translates vision into reality by inspiring followers to want to experience the
change process. And to influence their followers to willingly jump into that experience,
leaders need a specific set of competencies1 to guide their actions. Although competencies
will always differ from one leader to the next, having a core set to draw from increases the
chance for success. These competencies can be thought of as the inner tools for motivating
employees, directing systems and processes, and guiding the business towards common goals
that allow the organization to increase its value. This leadership guide is broken into three
main parts that form a Pyramid of Leadership (see figure 1):

Core Competencies form the foundation of leadership. Without a solid base, the sides of the
pyramid will soon crumble away.

Leadership Competencies form the basic structure (walls) that separates leaders from bosses
by building the knowledge and skills required for driving the organization towards the cutting
edge of its business. Without these competencies, a leader has a shallow base from which to
work, or as Scott Adams, the creator of Dilbert best characterizes it, "a pointy-head boss."

Professional Competencies add depth to the pyramid. The main driver of these competencies
arrives from experiences and LEARNING from these experiences. While a person might have
a firm grasp on the core and leadership competencies, it is only through trial and error, and
later through reflection to increase the depth of those experiences, that an average leader
grows into a good leader. Each organization requires a different set of professional
competencies for each leadership position.

A specific range of skills, knowledge, and abilities that makes a person adequate or well qualified for a
position.

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L eadersh ip
A b ilitie s
V isio ning

P r o fe s s io n a l C o m p e te n c ie s
g iv e d e p th to th e p y r a m id

F o s t e r C o n fl i c t R e s o l u t i o n s
(w in -w in )

A sse ss S itu atio n s Q u ic k ly an d A c c u r ate ly

Te
c
om hn
pe ica
te l
nc
y

B
A c usin
um es
en s

L e a d e r s h ip C o m p e te n c ie s C r e a t e a n d L e a d T e a m s
s e p a r a te le a d e r s
fr o m b o s s e s

C o ac h an d T r ain P e e r s an d S u b o r d in ate s

C o r e C o m p e te n c ie s p r o v id e
th e fo u n d a tio n fo r le a d e r s h ip

P y r a m id o f L e a d e r s h ip

Figure 1

F in ancial

P r o fe s s i o n a l i s m

F le xib ility

B u ild A p p r o p r iate R e latio n sh ip s

M an ag e C lie n t R e latio n sh ip s

In te r p e r so n a l S k ills

C r e ative P r o b le m S o lvin g

S e l f- D i r e c t i o n

C o m m u n ic atin g

Team w ork

Im p le m e n t E m p lo y e e In v o lv e m e n t S tr a te g ie s

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I - Leadership Competencies
Managers are people who do things right, while leaders are
people who do the right thing. - Warren Bennis, Ph.D. "On
Becoming a Leader"

The following competencies will be discussed in this first section:

Leadership abilities - Displays attributes that make people glad to follow. Provides a feeling
of trust. Rallies the troops and builds morale when the going gets tough.

Visioning - Applies effort to increase productiveness in areas needing the most improvement.
Creates and set goals (visions). Senses the environment by using personal sway to influence
subordinates and peers. Gain commitment by influencing team to set objectives and buy in on
the process. Reinforces change by embracing it (prevents relapse into prior state).

Create and Lead Teams - Develops high-performance teams by establishing a spirit of

cooperation and cohesion for achieving goals.

Foster Conflict Resolutions (win-win) - Effectively handles disagreements and conflicts.

Settles disputes by focusing on solving the problems, without offending egos. Provides
support and expertise to other leaders with respect to managing people. Evaluates the
feasibility of alternative dispute resolution mechanisms.

Assess Situations Quickly and Accurately - Takes charge when the situation demands it.
Make the right things happen on time.

Coach and Train Peers and Subordinates - Recognizes that learning happens at every
opportunity (treats mistakes as a learning event). Provides performance feedback, coaching,
and career development to teams and individuals to maximize their probability of success.

Implement Employee Involvement Strategies - Develops ownership by bringing employees

in on the decision making and planning process. Provides the means to enable employee
success, while maintaining the well being of the organization. Develops processes to engage
employees in achieving the objectives of the organization. Empower employees by giving
them the authority to get things accomplished in the most efficient and timely manner.

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2 - Leadership Abilities
One can never consent to creep when one feels an impulse to
soar. - Helen Keller
Good leaders are made not born. If you have the desire and willpower, you can become an
effective leader. Good leaders develop through a never-ending process of self-study,
education, training, and experience. This guide will help you through that process.
To inspire your team into higher levels of teamwork, there are certain things you must be,
know, and, do. These do not come naturally, but are acquired through continual work and
study. The best leaders are continually working and studying to improve their leadership
skills.

Leadership is a complex process by which a person influences others to accomplish a mission,

task, or objective and directs the organization in a way that makes it more cohesive and
coherent. A person carries out this process by applying his or her leadership attributes (belief,
values, ethics, character, knowledge, and skills). Although your position as a manager,
supervisor, lead, etc. gives you the authority to accomplish certain tasks and objectives in the
organization, this power does not make you a leader...it simply makes you the boss.
Leadership makes people want to achieve high goals and objectives, while, on the other hand,
bosses tell people to accomplish a task or objective.
Bass' (1989 & 1990) theory of leadership states that there are three explanations on how
people become leaders:

Trait Theory - Some personality traits may lead people naturally into leadership roles. We
have all met a few people like this, such as a High School coach, scout leader, teacher, or a
good boss. There are a very few people who have a natural talent for leading others.

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.. Theory - A crisis or important event may cause a person to rise to the occasion,
Great Events
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which brings out extraordinary leadership qualities in an ordinary person.
Transformational Leadership Theory - People can choose to become leaders. People can
learn leadership skills. This is the most widely accepted theory today and the premise on
which this guide is based.
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Leadership Framework Be, Know, & Do

If you are a leader that can be trusted, then the people around you will learn to respect you. To
be a good leader, there are things that you must be, know, and do (U.S. Army, 1973). These
fall under the Leadership Framework:

BE
1.

2.

KNOW
1.
2.

3.
4.

5.

A professional. Seek responsibility and take responsibility for your actions.

Search for ways to guide your organization to new heights. And when
things go wrong, they will eventually, do not blame others. Analyze the
situation, take corrective action, and move on to the next challenge.
A professional who possesses good character traits. Develop good traits
within yourself, such as honesty, competence, candor, commitment,
integrity, courage, straightforward, imagination. Develop good character
traits within your team that will help them carry out their professional
responsibilities.

The four factors of leadership - follower, leader, communication,

situation.
Yourself. Know yourself and seek self-improvement. In order to know
yourself, you have to understand your be, know, and do, attributes. Seeking
self-improvement means continually strengthening your attributes. This can
be accomplished through reading, self-study, classes, etc.
Human nature. Know human nature and the importance of sincerely caring
for your workers.
Your job. Be technically proficient. As a leader, you must know your job
and have a solid familiarity with your employees' jobs. Train your people as
a team. Although many supervisors call their organization, department,
section, etc., a team; they are not really teams...they are just groups of
people doing their jobs.
Your organization. Use the full capabilities of your organization. By
developing a team spirit, you will be able to employ your organization,
department, section, etc. to its fullest capabilities.

DO
1.

2.

Provide direction. Make sound and timely decisions. Use good problem
solving, decision-making, and planning tools. Keep your team informed.
Know how to communicate with your team, seniors, and other essential
people within the organization.
Implement. Develop a sense of responsibility in your team. Ensure that
tasks are understood, supervised, and accomplished. Communication is the
key to this responsibility.

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3.

Motivate. Set the example. Be a good role model for you employees. They
must not only hear what they are expected to do, but also see. Know your
team and look out for their well being.

Two Most Important Keys of Leadership

A Hay's study examined over 75 key components of employee satisfaction. They found that
trust and confidence in leaders were the single most reliable predictors of employee
satisfaction in an organization. Effective communication by leaders in three critical areas was
the key to winning organizational trust and confidence:

Helping employees understand the company's overall business strategy.

Helping employees understand how they contribute to achieving key business objectives.

Sharing information with employees on both how the company is doing and how an
employee's own division is doing - relative to strategic business objectives.
So basically, you must be trustworthy and you have to be able to communicate a vision of
where you are going. Notice how the "Principles of Leadership" in the next section closely
ties in with this.

Factors of leadership
The four major factors of leadership are the follower, leader, communication, and situation:

Follower
Different people require different styles of leadership. For example, a new hire requires more
supervision than an experienced employee. A person with a poor attitude requires a different
approach than one with a high degree of motivation. You must know your team! The
fundamental starting point is having a good understanding of human nature: needs, emotions,
and motivation. You must know your employees' be, know, and do attributes.

Leader
You must have a honest understanding of who you are, what you know, and what you can do.
Also, note that it is the followers, not the leader who determines if a leader is successful. If a
follower does not trust or lacks confidence in her leader, then she will be uninspired. To be
successful you have to convince your followers, not yourself or your superiors, that you are
worthy of being followed.

Communication
You lead through two-way communication. Much of it is nonverbal. For instance, when you
"set the example," that communicates to your team that you would not ask them to perform
anything that you would not be willing to do. What and how you communicate either builds
or harms the relationship between you and your employees.

Situation
All situations are different. What you do in one leadership situation will not always work in
another situation. You must use your judgment to decide the best course of action and the
leadership style needed for each situation. For example, you may need to confront a employee
for inappropriate behavior, but if the confrontation is too late or too early, too harsh or too
weak, then the results may prove ineffective.

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Various
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seniors, the skill of your team, the informal leaders within your organization, and how your
company is organized.
Human Relations

The six most important words: "I admit I made a mistake."

The five most important words: "You did a good job."

The four most important words: "What is your opinion."

The three most important words: "If you please."

The two most important words: "Thank you,"

The one most important word: "We"

The least most important word: "I"

Environment
Values Concepts, and Roles

Every organization has a particular work environment that dictates to a considerable degree
how its leaders respond to problems and opportunities. This is brought about by a heritage of
its past leaders and its present leaders. Leaders exert influence on the environment by three
types of actions:
The goals and performance standards they establish.

The values they establish for the organization.

The business and people concepts they establish.

Successful organizations have good leaders who set high standards and goals across the entire
spectrum such as strategies, market leadership, plans, presentations, productivity, quality, and
reliability.
Values reflect the concern the organization has for its employees, customers, investors,
vendors, and surrounding community. These values define the manner in how business will be
conducted and what type of business the organization will engage in.
Concepts define what products or services the organization will offer and the methods and
processes for conducting business.

Roles, Relationships, Rewards, and Rites

These goals, values, and concepts make up the organization's "environment" or how both
outsiders and insiders observe the organization. This environment defines the roles,
relationships, rewards, and rites that take place.
Roles are the positions that are defined by a set of expectations about behavior of any job
incumbent. Each role has a set of tasks and responsibilities that may or may not be spelled
out. Roles have a powerful effect on behavior because money is paid for the performance of
the role, there is prestige attached to a role, there is a sense of accomplishment or challenge,
etc.

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Relationships
are determined by a role's tasks. Some tasks are performed alone, but most are
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carried out in relationship with others. The tasks will determine who the role-holder is
required to interact with, how often, and towards what end. Also, the greater the interaction,
the greater the liking. This in turn leads to more frequent interaction. In human behavior, its
hard to like someone whom we have no contact with, and we tend to seek out those we like.
People tend to do what they are rewarded for, and friendship is a powerful reward. Many
tasks and behaviors that are associated with a role are brought about by these relationships.
That is, new task and behaviors are expected of the present role holder because a strong
relationship was developed in the past, either by that role holder or a prior role holder.
Each organization rewards its members in different ways, such as pay, benefits, or prestige.
An organization has its own distinctive culture. It is a combination of the founders, past
leadership, current leadership, crises, events, history, and size. This results in rites: the
routines, rituals, and the "way we do things." These rites impact individual behavior on what
it takes to be in good standing (the norm) and direct the appropriate behavior for each
circumstance.

Culture & Climate

There are two distinct forces that dictate how to act within an organization: culture and
climate.

The climate is the feel of the organization, the individual and shared perceptions and attitudes
of the organization's members. While the culture is the deeply rooted nature of the
organization that is a result of long-held formal and informal systems, rules, traditions, and
customs; climate is a short-term phenomenon created by the current leadership. Climate
represents the beliefs about the "feel of the organization" by its members. This individual
perception of the "feel of the organization" comes from what the people believe about the
activities that occur in the organization. These activities influence both individual and team
motivation and satisfaction. Such activities include:
How well does the leader clarify the priorities and goals of the organization?

What is expected of us?

What is the system of recognition, rewards, and punishments in the organization?

How competent are the leaders?

Are leaders free to make decision?

What will happen if I make a mistake?

Organizational climate is directly related to the leadership and management style of the
leader, based on the values, attributes, skills, and actions, as well as the priorities of the leader.
The ethical climate then is the "feel of the organization" about the activities that have ethical
content or those aspects of the work environment that constitute ethical behavior. The ethical
climate is the feel about whether we do things right; or the feel of whether we behave the way
we ought to behave. The behavior (character) of the leader is the most important factor that
impacts the climate.
On the other hand, culture is a long-term, complex phenomenon. Culture represents the
shared expectations and self-image of the organization. The mature values that create
"tradition" or the "way we do things here." Things are done differently in every organization.
The collective vision and common folklore that define the institution are a reflection of

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culture.
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the organization. Culture influences the characteristics of the climate by its effect on the
actions and thought processes of the leader. But, everything you do as a leader will effect the
climate of the organization.

Leadership Models
Models help us to understand what makes leaders act the way they do in certain situations.
The ideal is not to lock yourself into a type of behavior discussed in the model, but to realize
that every situation calls for a different approach or behavior to be taken. Two models will be
discussed, the Four Framework Approach and the Blake & Mouton Managerial Model.

Four Framework Approach

In the Four-Framework Approach, Bolman and Deal (1991) suggest that leaders display
leadership behaviors in one of four types of frameworks: Structural, Human Resource,
Political, or Symbolic. The style can either be effective or ineffective, depending upon the
chosen behavior in certain situations.

Structural Framework
In an effective leadership situation, the leader is a social architect whose leadership style is
analysis and design. In an ineffective leadership situation, the
leader is a petty tyrant whose leadership style is details. Structural
Leaders focus on structure, strategy, environment,
implementation, experimentation, and adaptation.

Human Resource Framework

In an effective leadership situation, the leader is a catalyst and
servant whose leadership style is support, advocate, and empowerment. In an ineffective
leadership situation, the leader is a pushover, whose leadership style is abdication and fraud.
Human Resource Leaders believe in people and communicate that belief; they are visible and
accessible; they empower, increase participation, support, share information, and move
decision making down into the organization.

Political Framework
In an effective leadership situation, the leader is an advocate, whose
leadership style is coalition and building. In an ineffective leadership
situation, the leader is a hustler, whose leadership style is manipulation.
Political leaders clarify what they want and what they can get; they
assess the distribution of power and interests; they build linkages to other
stakeholders; use persuasion first, then use negotiation and coercion
only if necessary.

Symbolic Framework
In an effective leadership situation, the leader is a prophet, whose
leadership style is inspiration. In an ineffective leadership
situation, the leader is a fanatic or fool, whose leadership
style is smoke and mirrors. Symbolic leaders view
organizations as a stage or theater to play certain roles and
give impressions; these leaders use symbols to capture
attention; they try to frame experience by providing
plausible interpretations of experiences; they discover and
communicate a vision.

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Bolman
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four categories and that there are times when one approach is appropriate and other times
when it is inappropriate. Any one of these approaches alone would be inadequate. We should
be conscious of all four approaches and not just rely on one. For example, during a major
organization change, a structural leadership style may be more effective than a visionary
leadership style; while during a period when strong growth is needed, the visionary approach
may be better. We also need to understand ourselves, as each of us tends to have a preferred
approach. We must be conscious of this at all times and be aware of the limitations of our
favored approach.

Blake and Mouton Managerial Model

The Blake and Mouton Managerial Model (1985) uses two axis. "Concern for people" is
plotted along the vertical axis, while "Concern for task" is plotted along the horizontal axis.
Both alignments have a range of 1 to 9. The notion that just two dimensions can describe a
managerial behavior has the attraction of simplicity. The two axis intersect so that they form a
graph or matrix:

Most people would be somewhere near the middle of the matrix, but they would favor one or
more corners. That is, by going to the far end of the scales, we come up with four types of
leaders: Authoritarian (9 on task, 1 on people), Team Leader (9 on task, 9 on people), Country
Club (1 on task, 9 on people), and Impoverished (1 on task, 1 on people).

Authoritarian Leader
People who get this rating are very task oriented and are hard on their workers (autocratic).
There is little or no allowance for cooperation or collaboration. Heavily task oriented people
display these characteristics: they are very strong on schedules; they expect people to do what
they are told without question or debate; when something goes wrong they tend to focus on
who is to blame rather than concentrate on exactly what is wrong and how to prevent it; they
are intolerant of what they see as dissent (it may just be someone's creativity) so it is difficult
for their subordinates to contribute or develop.

Team Leader
This type of leader leads by positive example. They endeavor to foster a team environment in
which all team members can reach their highest potential, both as team members and as
people. A team leader encourages the team to reach team goals as effectively as possible,
while also working tirelessly to strengthen the bonds among the
various members. They form and lead the most productive teams.

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Country Club ..Leader
This leader uses predominantly reward power to maintain discipline and to encourage the
team to accomplish its goals. Conversely, they are almost incapable of employing the more
punitive coercive and legitimate powers. These inability results from the leaders' fear that
using such powers could jeopardize relationships with the team members.

Impoverished Leader
This person uses a "delegate and disappear" management style. Since this leader is not
committed to either task accomplishment or maintenance, an impoverished leader essentially
allows the team to do whatever they wish and prefers to be detached from the team process by
allowing the team to suffer from a series of power struggles.
The most desirable place for a leader to be along the two axis at most times would be a 9 on
task and a 9 on people -- the Team Leader. However, do not entirely dismiss the other three.
Certain situations might call for one of the other three to be used at times. For example, by
playing the Impoverished Leader, you allow your team to gain self-reliance. Being an
Authoritarian Leader helps to instill a sense of discipline in an unmotivated worker. By
carefully studying the situation and the forces affecting it, you will know at what points along
the axis you need to be in order to achieve the desired result.

Leadership Styles
Leadership style is the manner and approach of providing direction, implementing plans, and
motivating people. There are three different styles of leadership (U.S. Army, 1973)
autocratic, participative, and free-rein.

Although most leaders use all three styles, one of them normally becomes the dominant one.

Authoritarian (autocratic)
This type is used when the leader tells her employees what she wants done and how she wants
it done, without getting the advice of her team. Some of the appropriate conditions to use it
are when you have all the information to solve the problem, you are short on time, or your
employees are well motivated.

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Some people think that this style includes yelling, using demeaning language, and leading by
threats and abuse of power. This is not the authoritarian style...it is an abusive, unprofessional
style of leadership.
However, if you have the time and you want to gain more commitment and motivation from
your employee, then you should use the next style -- participative.

Participative (democratic)
This type of style involves the leader including one or more employees in on the decision
making process (determining what to do and how to do it). However, the leader maintains the
final decision making authority. Using this style is not a sign of weakness, it is a sign of
strength that your employees will respect.
This is normally used when you have some of the information, and your employees have
some of the information. This allows them to become part of the team and allows you to make
a better decision.

Delegative (free-reign)2
In this style, the leader allows the employees to make the decision. However, the leader is still
responsible for the decisions that are made. This is used when employees are able to analyze
the situation and determine what needs to be done and how to do it. You cannot do
everything! You must set priorities and delegate certain tasks.

Forces

A good leader uses all three leadership styles, depending on what forces involve the followers,
leader, and situation. Some examples include:
Using an authoritarian style on a new employee who is just learning the job. The leader is
competent and a good coach. The employee is motivated to learn a new skill. The situation is
a new environment for the employee.

Using a participative style with a team of workers who know their job. The leader knows the
problem well, but he wants to create a team where the employees take ownership of the
project. The employees know their jobs and want to become part of the team. The situation
allows time.

Using a delegative style with a worker who knows more about the job than you. You cannot
do everything! The employee needs to take ownership of her job. Also, the situation might
call for you to be at other places doing other things.

Using all three: Telling your employees that a procedure is not working correctly and a new
one must be established (authoritarian). Asking for their ideas and input on creating a new
procedure (participative). Delegating tasks in order to implement the new procedure
(delegative).

Forces that influence the style to be used included a number of things such as:
How much time is available?
2

Also known as laissez faire (or laisser faire) which is the noninterference in the affairs of others.
[French : laissez, second person pl. imperative of laisser, to let, allow + faire, to do.]

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Are relationships
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Who has the information - you, your employees, or both?

How well your employees are trained and how well you know the task.

Internal conflicts.

Stress levels.

Type of task. Is it structured, unstructured, complicated, or simple?

Laws or established procedures such as OSHA (Occupation Safety and Health Act) or training
plans.

Leader Use of Consideration and Structure

Two other leadership styles are 3:

Consideration (employee orientation) - Leaders are concerned about the human needs of their
employees. They build teamwork, help employees with their problems, and provide
psychological support.
Structure (task orientation) - Leaders believe that they get results by consistently keeping
people busy and urging them to produce.
There is evidence that leaders who are considerate in their leadership style are higher
performers and are more satisfied with their job (Schriesheim, 1982).
Also, notice that consideration and structure are independent of each other so they should not
be viewed on opposite ends of the continuum. For example, a leader who becomes more
considerate, does not necessarily become less structured.

The Process of Great Leadership

The road to great leadership (Kouzes & Posner, 1987)

Challenge the process - Find a process that you believe needs to be improved the most.

Inspire a shared vision - Share you vision in words that can be understood by your followers.

Enable others to act - Give your followers the tools and methods to solve the problem.

Model the way - When the process gets tough, get your hands dirty. A boss tells others what to
do...a leader shows it can be done.

Encourage the heart - Share the glory with your followers' heart, keep the pains in your heart.

Note that this is highly related to the Blake and Mouton Managerial Model.

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Power
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Al Capone once said, "You can get much farther with a kind word and a gun than you can
with a kind word alone." Almost anyone can use power, but it takes skill to use the power that
comes with a leadership position. Leadership power is much more than the use of force...it
is influencing others to truly WANT to achieve a goal. Plain power simply forces others to
achieve a goal.
Power refers to a capacity that a person has influencing the behavior of another person, so that
he or she acts in accordance with certain wishes. This power is a capacity or potential as it
implies a potential that need not be actualized to be effective. That is, a power may exist, but
it does not have to be used to be effective. For example, an officer in the Army has certain
powers over enlisted personal, but that power does not have to be used to be effective -- the
mere knowledge of an officer's power has influence over others.

The Five Points of Power

A person has the potential for influencing five points of power over another:
Coercive Power - Power that is based on fear. A person with coercive power can make things
difficult for people. These are the persons that you want to avoid getting angry. Employees
working under coercive managers are unlikely to be committed, and more likely to resist the
manager.

Reward Power - Compliance achieved based on the ability to distribute rewards that others
view as valuable. Able to give special benefits or rewards to people. You might find it
advantageous to trade favors with him or her.

Legitimate Power - The power a person receives as a result of his or her position in the formal
hierarchy of an organization. The person has the right, considering his or her position and
your job responsibilities, to expect you to comply with legitimate requests.

Expert Power - Influence based on special skills or knowledge. This person earns respect by
experience and knowledge. Expert power is the most strongly and consistently related to
effective employee performance.

Referent Power - Influence based on possession by an individual or desirable resources or

personal traits. You like the person and enjoy doing things for him or her.

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