HOME TAB

CLIPBOARD
In the Microsoft Word 2007 home tab tutorials you will find most of your basic features. These are the tools you will find
yourself using the most when creating a Word document. With this tab you are able to change the style, size and color
of your font, align test, create bullets and numbers, and cut and paste text.
We are going to continue with our greeting card we started at the beginning of the Word 2007 tutorials. Open that
document and lets get started.
Now that you have your document open type Happy Birthday at the top and we will go through the sections of the
home tab to edit and change the text. We will start at the left and move from section to section.
The first section is the Clipboard. The Clipboard is a very useful tool to move text, pictures, and charts from one place to
another on a page or from one document to another.
Lets practice using the Clipboard features with our Happy Birthday text we just typed. Highlight Happy Birthday by
clicking and holding the left mouse button down in front of the text and dragging the cursor to the end and let go.

Once you have done that notice that the scissor icon and the two pieces of paper icon are no longer grayed out. (when
an icon is grayed out it you are not able to use it)
Now that the icons are functioning, click on the scissors to cut the text. The text will disappear and go into what is called
the clipboard. You can also do this on the keyboard by pressing the ctrl button holding it down and pressing x. You can
place the mouse over the icon without clicking and get an explanation and the keyboard command for each icon. Try
placing the mouse over the clipboard icon and wait about 2 seconds and see what happens.

Notice that the scissors and papers have been grayed out again because there is no text selected for them to cut or
copy. Now lets get our text back. Click on the clipboard icon. You Happy Birthday text will be pasted back into your
Word document.
This feature will work the same if you switch documents or click in a different location of the same document.
The icon with the two pieces of paper is the copy icon. If you dont want the text to be removed from the location it is in
currently you can click the paper icon or press ctrl c to copy the text. Then it works the same as the cut feature you
click where you would like the text placed and click on the clipboard icon.
If you have copied or cut several objects from a document you can view and select them by viewing your entire
clipboard. Click on the little arrow icon in the bottom right corner of the Clipboard section.

This will open the Office Clipboard Task Pane. You will see a list of everything that had been copied or cut during your
session in Microsoft Word 2007. If you click on any of the items in the list it will paste them into the document.
Click the x in the upper right corner of the Clipboard Task pane to close it.
If you have a good understanding of the Clipboard we will move on to the Font section. Again if you have any questions
about what a button is place your mouse over it without clicking and it will give you a brief description to refresh your

FONT
The Word 2007 Font section in the Home tab gives you features to changethe font face, size, color, and style.
If you are creating the greeting card we already started open it now and highlight Happy Birthday by clicking and
holding the left mouse button in front of the text and dragging it to the end and let go.
Now click the drop down arrow next to Time New Roman to change the text to a
different style.
You can scroll through the different fonts by clicking the down arrow in the bottom
right corner. When you see a font you like click on it and your text will change. I
choose Goudy stout.
Now we are going to change the size of our text. Highlight your text and click the
dropdown arrow next to the number 12.

Click on the font size 20. You can also click on the
large A with the up arrow next to it and increase
the font one size at a time. The smaller A with the
down arrow next to it will decrease the font one
size at a time. This feature is useful if you are not
sure how large or small you want your text to be
or you dont know how large you can make text
and still fit in the area you want.
Now I want everyone to hold down the ctrl key
and press s. This will save the document. It is a
good habit to get into. Use this often. There is
nothing worse than loosing a
document you worked so hard on. It happens
more often than not. I just spent
over 2 hours on the phone with my mother-in-law
trying to get a document back because she went to unplug a space heater and accidently unplugged the computer. It
happens I cant stress enough use ctrl and the s key often!!
Ok I am finished preaching. Moving on to the next button, the button with the Aa and an eraser. This button will undo
all of the editing you have done on text and return it to the Times New Roman font and a font size of 12.

These 7 buttons are very useful and you will use them often. Try these buttons on
your Happy Birthday text just to see what happens and if you like any of them you can keep them. Or when you are
finished you can always click the button again to undo it.

1. Starting with the

button and press B.

button, it will make selected text bold. The keyboard command for this is hold down the ctl

2. The
button is italicize. Be careful with this one, with some fonts the italicize button makes it hard to read. The
keyboard command for italicize is hold down the ctl button and press I.

3. The
is the underline button. It can be used in 2 ways. If you just click the button or press ctrl U you will get a
simple one line underline. Now click on the drop down arrow next to U. This will give you several options to choose from
to get a fancier line.

4. The
button is used to strike through text. This can be very useful when you are editing a document and dont
want to loose your original thought.

5.
and
are subscript and superscript. These are used for fractions I use these frequently when
making recipe cards. The subscript and superscript will sometimes automatically change numbers into fractions while
you are typing.

6. The last button is the

This button will let you change the case of your text. Highlight your Happy Birthday text
and click the Aa button. You are able to select Sentence case, lowercase, UPPERCASE, Capitalize each word, or tOGGLE
cASE. Click on UPPERCASE. I have found this tool very useful when I have accidently hit the caps lock key and didnt
realize it until I already had a sentence or two typed. Use this tool then you dont have to retype!

Now we will finish the Font section with the last two buttons; highlight and font color

These buttons

names speak for themselves. When you click the

Button you will get a selection of colors to choose from. Select
your color and you will get a cursor that looks like a highlightermarker. Click the left mouse button and drag it over the
text you would like to highlight. It works just like a regular highlighter.

The
Button allows you to change the color of your text. Select the Happy Birthday Text and click on the
Button. You will get a dropdown menu of colors with an option at the bottom More colors. If you select More colors you
will get to create your own color using this window.

To create your own click in the color box close to the color you would like and then drag the right arrow next to the
color line up or down to changethe shade. Your new color will appear in the bottom right corner. Once you have selected
your color for your text click the next button to continue to the Paragraph section of the Home tab.

PARAGRAPH

The best way to describe the Paragraph section is to say it formats the location, color, or view of your text or objects on
the page. The first three buttons
are list buttons. The 1st button is a bulleted list. Click on the
dropdown menu to see you selections for you bullets.

These are just a few of your options if you click on the Define New Bullet you have endless options to create your own
look and feel.

When you click on the Define New Bullet the above window pops up and you can
create your own bullet by using the Symbol, Picture or font button. The Alignment
dropdown menu lets you choose where on the page you would like your list to
appear and the Preview section will let you know what your bullet will look like
before you click OK and start your bulleted list.
Once you select your bullet style it will automatically place a bullet on your
document. Type your text after your bullet and hit enter to create the next item in
your list. If you are finished with your list hit enter twice and the bullets will be
discontinued.

The same rules apply with the numbered list

the numbered list button to get your options.

Click the drop down menu on

You can choose numbers with a dot or a bracket, roman numerals, letters or define your own format.

When you click Define your own format the above window appears and you can customize your own format by instead
of using a predefined one. Just enter your customizations in each category, preview it in the preview pane until you are
satisfied and click OK.
The numbers will work the same way as the bullets, after typing your text hit enter and the next number will appear.
When your list is complete press enter twice and your numbered list will end.

The last list button

is the multilevel list. This is great for outlines. It works the same as the lists above with all of
the option and customizations but it has one difference; to get to the next level in the list press tab and your list item
will tab over and change to the second level format.
Once you have tabbed over to the second, third, etc level when you hit enter it will stay at that level until you hold
down the Shift key and press tab. This keyboard command will bring your list up a level.
To discontinue the list simply hit enter twice and you can continue your document without continuing the list.

The next two buttons

Increase and Decrease an Indent at the beginning of a paragraph. Notice the hourglass
at the top left of your word document in the ruler.

Now click on the Increase Indent button

Did you notice how the hourglass moved to the right? This is setting a
tab. Each time you finish a paragraph and press tab on your keyboard the tab will move to the location of the hourglass.
By clicking the Increase Indent button more than once the hourglass moves further to the right. The Decrease Indent
button will move the tab back.

The
button will alphabetize a list of words or sort numbers for you. To use this features simply select the text you
would like to organize by clicking in front of the text you want to highlight and dragging the mouse to the end of the
text then click the

button It will alphabetize the list of words for you.

The next button I use all of the time to help me with my formatting. The
Button will give you formatting symbols
on your document. It allows you to see if you have an extra space between words by the dots or an extra line break by
the paragraph symbol. I usually keep mine on all of the time.

These 4 buttons
you will use to justify your text on the page. Either click the button before you start
typing or highlight text that has already been typed and click the justification you want.

The
button is your line spacing. To use this feature you can either click on the drop down menu and select your
options or highlight your text then click and select. Most users will only need to select one of the default options listed.

If you are interested in other options besides the default line spacing
selections click on Line Spacing Options. This will open the Paragraph
window. In this window you can do the same things we have been
using the buttons for.
The 3rd section down is spacing. You can use the arrows to increase or
decrease the spacing before or after the text you have selected.
Under Line spacing you have a drop down menu where you can select
from single, double, 1.5 lines, At Least, Exactly, or Multiple. The At
selection is where you can input your custom settings.
The Preview section at the bottom will let you see what the spacing will
look like in your document.
Click the OK button to return to your document and make the changes.

The fill button and Boarders button

can be used on
individual lines of text. If you would like to change the color of the background for an area of text in your document
click the button before you start typing and choose a color from the drop down menu. When you are finished typing
click the fill button again and the background will go back to the original color.

or highlight the text you would like a different background and select a color from the dropdown menu and the
background of selected text will change.
The Boarders Button works the same way as the background fill but will place a boarder around the text. Click the
dropdown menu to see all of your options.

That wraps up the tutorial on the Paragraph section of the Home tab. Click the next button to move onto Styles.

STYLES

The Word 2007 Styles section is used to quickly format an entire document. A style is a set of formatting characteristics
such as font size, color, paragraph alignment, spacing, and shading.
Open one of your existing letters or document and press ctrl key and A. This will select the entire document. Or if you
are just beginning a document you can make these selections before you start typing.
Scroll through the default styles with the up and down arrows to the right. Click on one of the default styles and it will
change your documents if you already have one typed or start typing and see how Word 2007 is automatically making
the changes to the style. If you dont like the looks of it simply make sure the entire document is hightlighted and click
another style.
The next button is ChangeStyles. This button gives you the
opportunity to customize the style you choose. Click the down arrow
to see the options. The first selection is Style Set. A style set is the
combination of formatting changes you make to a document. Place
your mouse over Style Set to see a list of options. These options will
change the style selections you can choose from. If you have made
style changes to your document you can click the selections at the
bottom of the list to Reset changes made to a template, reset the
document to quickstyles, or save your customized style as a Quick
Style set.
The next selection in the Change Styles button is Colors. Place your
mouse over Colors. You will see a list of preselected color
combinations. These color combinations are for different text colors
throughout your document. If you select the Create New Theme
Color at the bottom of the menu you will see a list of the
different types of text you
can change the colors.

Next is the Fonts selection in the Change Styles button. Click on the Fonts
selection and see a list of default combination of Fonts. The top is the
Heading font and the bottom is the text for the body of the document. Use
the arrow slide bar on the right hand side to scroll through the selections. At
the bottom of the Fonts menu you will seeCreate New Theme Fonts. Click on
this option. The Create new Theme Fonts window will open.

In the Create new Theme Fonts window you can customize a font theme. Simply use the down arrows to select a font
for the Heading and or the Body. Name your font theme and click Save.
The last option in the Change Styles button is the set as default selection. This will take the current theme of your
document and set it to default so every time you start a new document the theme you have created will be used.
Click Next to move onto the last section of the home tab, Editing.

EDITING

Last but not least is the Word 2007 Editing section. These features are great for large documents. If you need to look
for a specific word or section of your document click on the find button

When the Find and Replace window opens type the word you are looking for and the Find Next button will no longer be
grayed out. Click on Find Next and it will bring you to the word in your document you typed in the Find what text box.
Now click on the Replace the button in the Editing section.

The same Find and Replace window pops up except the Replace tab is selected. This feature is useful if you have dates
or names in a form letter you need to change. Type the word you would like to change in the Find what text box and
Type the word you would like to change it to in the Replace with text box.
The Replace, Replace All and the Find Next buttons will no longer be grayed out. If you would like to replace the words
one at a time click Find Next and if it is a wordyou want replaced click Replace and continue that way through the
document.
If you know you want every word replaced click Replace All and each word in the document will be replace.
We are finished with the Home tab. I hope you learned all you wanted to learn and that the tutorial was easy to
follow. If you are ready to move on Click the Next arrow and we will move onto the Insert tab.

INSERT TAB

In the Word 2007 Tutorials Insert tab edition we will go step by step through each section of the Insert tab just like we
did on the Home Tab. We will continue to work on the greeting card we started. I know this is a long process to make a
simple card but I want you to have a through understanding of all the functions of Word 2007.
The insert tab's name fits its function well. Anything you think you might want to add to a word document you use the
insert tab to insert the extra features into your document.
We will work our way through from left to right.

On the far left the first section is Pages. The three categories you can insert for pages are; Cover
Page, Blank Page, and Page Break. These three features are useful if you are creating a professional
or long document.

We will not use them for our card but lets go through what each feature does. Click on the down arrow next to cover
page.

Notice how you get a selection of already designed cover pages you could use for a business report or other professional
looking document. This can be a huge time saver. Once you click on the design you want Microsoft Word 2007 will
design your cover page and all you need to do is highlight the text and type your changes.
Moving onto the Blank Page. When you are typing a long document as you type a new page will automatically start as
you are typing. The Blank Page button allows you to insert a blank page anywhere in your document manually.

Page Break button will force a page break anywhere you select. You will see this
in your
document if you click the page break button. To delete a page break place your cursor behind the Page Break and press
the Backspace button.
Moving right along to the tables section. Tables can get tricky. For a senior or beginner computer user tables can be
great for creating their own calendars. Click on the down arrow in tables.

At the bottom of the menu you will see quick tables. Until you are very comfortable using table I would recommend
using this feature. You can scroll through the pre-designed table and choose one. When you select a predesigned table
Microsoft Word 2007 will automatically create your table to incorporate into your word document.

When Word 2007 creates your predesigned table another 2 tabs will appear. Notice the Table Tools tabs Design and
Layout. In the beginning you will probably only use the table styles section under the Design Tab. If you would like
more information please email me and I will send you more detail on how to create a more complex table.

Next we will cover the Illustrations section. Illustrations is where you can add
pictures of all types and styles to your document.

The first selection in Illustrations is Insert a picture from a file. When you click on this a window will open for you to
browse to a photograph or other picture you have saved on your computer. I used this to create birthday invitation for

my daughter with her current picture in the background. You can have a lot of fun incorporating personal photos into
your documents.
Now open your Birthday card we started and click on the Clip Art Button.

After clicking on the Clip Art Button notice the clip art menu that appears in the right column of your Word document. At
the top of the Clip Art menu in the Search for: text box type birthday and click go. You could also type balloons or
birthday cake. When you click go it will find clip art pictures to match your key word.
Scroll through the pictures until you find one you like. When you have chosen a picture click on it and it will be inserted
into your document. Then Click on the bottom right corner of the picture and dragged the picture so it enlarges. Make
sure the picture does not go past the 4" marker on the top and does not go below the 5" marker on the left side ruler.
Your picture should look something like this.

The card we are creating is going to be a quarter fold so we will need to rotate the picture. To do this click on the top
center green dot above your picture. You will see an arrow going in a circle. Hold down the mouse and drag the picture
around until it is upside down.
Now that your picture is rotated lets put a boarder around it. Under Picture Tools and the Format Tab click on Picture
Boarder then Weight then More Lines.

The Format Picture Window will come up. When the window appears
Change the width to 6 pt. Then click the drop down arrow next to
Compound type: and select a line style you like.
Then in the left column in the Format Picture Window click Line Color
Click the drop down arrow under the color selections and choose a
color you want to boarder the Clip Art Picture you choose. Click Close
so the changes take effect.

Now we will quickly move through the next three buttons in the Illustrations section. If you click the drop down arrow
on shapes you will see a long list of shapes you can insert into your Word 2007 document. To insert a shape simply click
in the location of your document you want the shape to appear and click the shape.
SmartArt is a unique tool. SmartArt will automatically design graphically designed lists, hierarchy charts, pyramids and
more. SmartArt will put the graphics into your document and you can customize it by highlighting and changing the
text.
The Chart button will let you choose the style chart you would like then automatically open an Excel spread sheet for
you to enter your data to create your chart.

Moving onto the Links section, this section is great if you are writing a document that readers will
be reading on the computer. These three buttons create links in your document that a reader can
click on to jump to a website, booked marked section of your document, an email address, or
another program. If you would like more information on these buttons please contact me.
In the Header and Footer section there are three buttons. By clicking the Header button you
are able to select the style for the text that will appear at the top of each page of your
document.
The Footer is the same as the Header but will appear at the bottom of each page of the
document.
Page Number will give you a selection of putting your page numbers at the top of page, bottom
of page, page margin, or current position along with a formatting and removal option.
OK we are back to creating our greeting card. In the next section of the Insert Tab you see Text. The Text section lets
you do even more formating to your text in a document. For creating greeting cards and other fancy documents using
this text function is easier than using the basic text in the Home Tab.
Click on the Text Box Button.

A menu will drop down and you will see several variations and styles of text boxes to choose from. We are going to
customize our text box for our greeting card so click on the Draw text box link at the bottom of the menu.
This will change your mouse cursor to look like a + sign. Click about a 1/2 inch from the right side of your upside down
picture and drag the cursor to the bottom right corner of the upside down picture. When you are finished you should
have a white text box on the right side of your picture that looks like this.

Once you have created your text box click on the format tab to the far right of the tab list at the top of Word 2007,
Under Text Box Tools.

This menu will give you a bunch of options to change the look at feel of your text box. We won't go through all of the
sections.
We will start with the first section Text. Click on text direction. Notice when you click this button the cursor changes to
go vertical down the text box on your card. Type HAPPY BIRTHDAY.
Notice how the background of the text box is covering up part of the image in the background. To fix that click on Shape
Fill in the Text Section of the Format Tab. Then click No Fill.

There is still an outline around the text box. To remove the black outline of the text box click Shape Outline then select
No Outline.
Click anywhere in the white space of your document to exit out of the Format Tab.
To change the style of your text highlight it and return to the Home Tab.
Moving on through the Text section. Quick parts is will insert reusable pieces of content, including fields, document
properties such as title and author, or any preformatted snippets you create.
Word Art can be a fun way to play with text.

When you click on the WordArt button you get a selection of several styles of text. Choose one and a window will open
for you to type your text. When you click OK you will get another selection of editing options. Please email me if you
want further detail
Drop Cap puts a large capital letter at the begining of a paragraph.
Signature Line is just that it provides a line with an X with the name and title you choose under the signiture line.
The Date and Time button will put the date and time into your document and automatically update it every time you
open the document.
Object inserts an embeded object into your document such as a media clip or an excel document.
Moving onto the last section Symbols. Click on the drop down arrows next to Equation and Symbol to get an idea of the
type of text you can creat with these options.
That completes the Word 2007 Insert Tab section of these tutorials. Click next to move onto the Page Layout tab or
choose another tutorial from below.

PAGE LAYOUT
THEMES
n these tutorials we will cover all of the sections of the Word 2007 Page Layout tab. We will go through step by step
explaining how all of the buttons in each section work. You can skip around by clicking the section you would like to
learn about at the top of this page. The Page layout tab is where you can change the appearance of the entire Word
document. Open your greeting card we were working on then click the Page Layout tab and we will get
started.
The first section of the Page Layout tab is themes. Themes is a great feature if you are typing an elaborate
document and want to use a variety of fonts and colors and then duplicating those fonts and colors on
another document or throughout a long document. A document theme is a set of formatting choices that
include a set of theme colors, a set of theme fonts that you can specify a heading and body text font, and a
set of theme effects you can choose lines and fill effects.
We are not going to use the themes section on our greeting card but I want you to understand what the feature does.
Click the down arrow under themes.

You will get a list of pre-designed themes you can apply to your document. Each theme will include font colors, font
styles, font sizes and effects including lines, fill effects, and colors.
If you already selected a theme for your document and no longer want to use it click on the Reset to Theme from
Template option.
If you dont like any of the built-in themes you can click More Themes on Microsoft Office Online and there will be many
more to choose from. Or you can create your own theme with the other options in the Theme section. Then click back
on Themes and at the bottom click Save Current Theme then you will be prompted for a file name. Once you give your
theme a name it will be available to use on other documents you create.
Now I will go over how to create your custom theme with the other features in this category.
Now click on the down arrow next to the square made up of 4 colors to learn how to change the theme color.

When you click on the custom color theme drop down arrow you will get a list of Built-In Color themes for your
document. These are colors are for a variety of things including heading, body, and accent colors. Now click on Create
New Theme Colors.

The Create New Theme Colors window will appear. Here you get a better idea of what each line of colors is going to do.
Not only do you now understand what each color is for but you can modify the colors to your liking.
Once you are finished modifying the colors by clicking the dropdown arrow next to the color you want to change and
selecting a new color then type a theme color name in the Name section the click Save.
Your new modified color will appear in the list of Built-In Color Themes.
Next is the Font theme selector. Click the dropdown arrow next to the box with an A.

This menu works just like the colors but you are changing the fonts. It has the same Built-In selections Microsoft Word
2007 has provided for you and also the Create New Theme Fonts option. Click the Create New Theme Fonts.

When the Create New Theme Fonts window opens go ahead and play around with Heading font and the Body font by
clicking the dropdown arrow next to the font names. It will show you a preview of your selections in the Sample section.
If you want to save your selections type a name in the Name section and click save.
The last button in the Themes is the Effects button. Theme effects are sets of lines and fill effects used on shapes and
graphics you use in your document. Click the drop down arrow to see your list of choices.

The effects dont let you customize your own but it gives you a wide variety of choices of boarders and fill effects to
choose from.
That wraps up the tutorial on the Themes section of the Word 2007 Page Layout tab. Click the next arrow to move onto
the Page setup section.

PAGE SETUP
In the Word 2007 Page Setup section of the Page Layout tab we will make a change to our greeting card so hang in
there with me. Click the dropdown arrow under margins. Then click Custom Margin.

When you are creating a greeting card you dont want large margins. When you fold the greeting card you want a small
margin so you dont have a lot of white space around your graphics and text.

The Page Setup window opens when you click custom margins. This window give you several options to customize your
page but we only want to reduce our margin. Change the top, bottom, right, and left margins to .25 Once you have
done that click OK.

The next button in the Page Setup

section is Orientation. The Orientation
button lets you choose which direction
your document will print either Portrait
or Landscape.

Next is the Size button click the

down arrow on the size button
to see the menu. This menu
lets you select the size of paper
you will be printing your
document on. Scroll through
the options using the scroll bar
on the right. If you would like
to see more options click the
More Pages Sizes and a window
will open for you to choose a
more custom option.

The Columns button is great for news

papers and news letters. This feature
will break your document up into as
many columns as you would like. You
can make your selection either before
or after typing your articles. More
Columns give you not only the option of
how many columns but the spacing and
width of your columns can be adjusted
by clicking on the more columns option.
This will open the window for you to
make
adjustments to
your columns.
Click the down arrow on the
Breaks button. Breaks gives you
the option to format different
sections of your document
separately. You can insert page
breaks or section breaks. If you
would like one page with columns
and another without this is the
feature you would use by inserting
a page break.

Next is Line numbers. If you are editing a long document and need to make references or
corrections. This is a great feature. When you make a selection you will see a line number
in the left hand margin of your document. You can see in the drop down menu you have
several options for the formatting of your line numbers.

The last option is Hyphenation. When you select an option from the
dropdown menu it will hyphenate words that are at the edge of your document. This can be very
useful when typing newsletters in a column format.
That wraps up the section on Page Setup. Click the next arrow to continue on to Word 2007 Page
Background or select one of the other tutorials below.

PAGE BACKGROUND

This tutorial covers the Word 2007 Page Background section of the Page Layout tab. The first button is watermark. I like
using the watermark feature in this section for printing flyers or Christmas letters. The watermark feature places a very
light image in the background of the entire document that you can type over.
Click the down arrow on the Watermark button. The Watermark button gives you a list of default watermarks you can
put in your document. To use the default features simply scroll through the options with the side scroll bar then click on
the selection you would like to place in your document.

The next option is to create a Custom Watermark. Click the Custom Watermark button. When the Printed Watermark
window appears select the radio button next to Picture watermark. Then click select picture. Your explorer window will
open for you to browse to the picture. It is also great if you want to do childrens birthday invitations with a picture of
your child as the background.
The Text watermark selection will allow you to customize the text, font, size and color to appear in the background.
I encourage you to play with this feature it can make some really cute documents.
Now let's change the entire background color of the greeting card document
we are working on.
Click the dropdown arrow next to Page color. You can select one of the
colors provided, click more colors, or select fill effects.
I have selected fill effects. If you choose to use this option the Fill Effects
window will open. For my greeting card I used a Gradient fill effect. I
choose to use 2 colors (white and purple) Then selected From Corner for
the Shading styles. I then choose the direction I wanted to gradient to go
from the Variants section. When you are finished click OK. Play with the
other tabs, Texture, Pattern, and Picture to customize your card the way
you want it.
Remember that any choice you make will fill the entire background of your
document.
The last button in the Page Background section is Page Boarders. Click the
Page Boarders button.

The Boarders and Shading window will open. This window gives you options to place a customized boarder around your
document. The left had settings let you choose the type of boarder. Scroll down the style list to see all of your options.
You can play with some of the options and preview them in the right side of the window. Browse the colors the width
and maybe some of the art options. The Apply to: section on the right gives you the option to just put a boarder around
a certain section, a single page or the whole document. The 4 little squares in the preview window let you customize
where you want the boarder lines on your document.
You dont have to have all 4 lines you can have just a line at the top or maybe in the left margin. If you dont want a
boarder around your document and have tried some of the selections click Cancel.
That concludes the Word 2007 page background tutorial. Click the next button to learn about the last two sections of
the Page Layout tab or select another tutorial from below.

REFERENCES
TABLES OF CONTENTS

The Word 2007 References tab is a feature I wish Microsoft had when I was in High School and College. These features
would have been great for all those papers I had to write. I will go through each section of the References tab. You can
select the section you would like to learn from the links at the top of this page or follow each one and click the next
arrow at the bottom to move through them sequentially.
The first section is Table of Contents. This is great for
those long college reports.

p>Once your report is finished, you would click on the table of contents drop down
arrow and select your style. This will create your table of contents page
automatically. It may even go through your document and automatically add
content. This is the easiest way to add a table of contents.

If you would like more options click the down arrow of the Table of contents and
select Insert Table of Contents selection. This will open the
Table of Contents window. The top 2 boxes will show you
what your Contents page will look like when you click the
OK button after making all of your selections. The check
box next to Show page numbers gives you the option to
show or hide page numbers. Right align page numbers
places the page number at the far right hand side of the
document. If you have this box checked it will let you select
from a list of Tab leaders. The General section lets you
select from a list of formats for the text of your Content
page. Make you selection and see how it changes the text
in the Print Preview box. Levels lets you select how many
indentations your table of contents will have in the list.

The Options button will open a new Table of Contents

Options window. In this window you have the option to
select from more styles and enter the number or letter you
would like to appear in the content list. Scroll through all
of the options with the scroll bar on the right side. When
you are finished with your selections click OK to return to
the Table of Contents window.
Once all of your selections are made click the OK button in
the Table of Contents window and you will be returned to
your document with the table of contents inserted.
The next button is Add Text. To use this button go through
your report and highlight Text you want to add to your
table of contents and click Add Text then select the outline
level you want the paragraph to be in your Table of
Contents Page. This will place the text you selected as the
description and automatically format the table of contents
with the page number. If any additions or deletions are
made to your report or when you add text and it does not
appear right away all you need to do is click Update Table and the page numbers in your contents page will be updated.
That wraps up the Table of Contents section of the References tab click the next arrow to move

FOOT NOTES
In this tutorial you will learn to use the Word 2007Footnotes section of the References tab. A footnote is used to
comment on or provide areference for text in a document. A footnote will create two parts in your Word
2007 document; a note reference mark next to the sentence or line you are referencing and the footnote text at the
bottom of the page. To add a footnote to your document select the location you want your referencemark to appear
then click the Insert Footnote button. This will bring you to the bottom of the page when you can type your comments.
The Insert Footnote button will not only add the foot not but also renumber them as you move text around. Footnotes
are usually for detailed comments and endnotes are used for citations.
To insert an Endnote click in the location you want the reference mark then click on Insert Endnote and it will be placed
at the bottom of your document and allow you to type your endnote.
To scroll between all of your footnotes and endnotes click the Next Footnote button. This button gives you the options to
go to the next or previous endnote and footnotes. Show Notes scrolls through the document to show you where all of
your footnotes and endnotes are located. The show notes button will be grayed out until you have footnotes inserted
into your document.

Now click the little icon in the lower right hand corner of the Footnotes section and a window titled Footnote and
Endnote will open. This window will give you all of your options to make modifications to your endnotes and footnotes.
If you have inserted Footnotes the Endnotes selection will be grayed out and visa a versa. The first section of the
Footnote and Endnote window is Location. In the location section you can choose where you would like your footnote or
endnote to appear either at the bottom of the page, document or section. The convert button will convert endnotes to
footnotes and footnotes to endnotes.
The Format section is where you choose how your footnotes and endnotes are labeled. Click the down arrow next to
number format to see your choices and make a selection. You can also customize the mark by choosing a symbol. Click
the Symbol button and you will get a new window with symbol choices. You can start at any number for your footnotes
and endnotes. Use the up and down arrows to choose where you would like to start. The numbers can be Continous,
restarted at the beginning of each section, or restarted at the beginning of each page. The changes in this window can
be applied to the whole document or just a section if you have your document divided into sections.
That is the end of the Footnotes section of the References tab of Word 2007. Click the next arrow to move onto
Citations & Bibliography. If you have any questions email me.

CITATIONS &BIBILOGRAPHY
The Citations and Bibliography section you can automatically generate a bibliography
based on the source information that you provide for the document.

The Insert Citation button lets you cite a book,

article, or other information source you need reference for a piece of
information you used in your document. Click the Insert Citation button and
you will see three options. The first option is Add New Source click on the Add
New source selection. The Create Source window opens for you to enter all of
your source information. Select your type of source from the drop down menu use the scroll bar to the right to see all of
the options. Microsoft uses APA style by default for Citations. Make sure you check to make sure you are set to the
correct style before creating your source list. Word 2007 shows only the recommended fields by default if you would
like more options check the Show All Bibliography Fields box. Title your source entry in the Tag name field and click OK.

The next selection in the Insert Citation button is Add New Place Holder. This
can be used to quickly enter a citation entry and edit the information later.
Click the Add New Place Holder selection and the Placeholder Name window
opens. In this window enter the tag name for your citation and click OK. This
will placeholder will be entered into your
bibliography page.
The last selection in the Insert Citation
button is Search Libraries. This feature will only work if you are connected to the
internet. Click the Search Libraries selection and you will see a side bar window come up
on the right hand side of your document. In the Search for section type a key word then
press the down arrow next to All Reference Books. You will see a list of all of the types
of sources you can search or just leave it to search for all Reference books. Now press
enter or clickthe green arrow. Microsoft Word 2007 will search the internet for you and
give you a list of sources to look into.
The next button in the Citations & Bibliography section
isManage Sources. Manage Sources lets you view all of the sources you have listed.

Click the Manage Sources button and the Source Manager window opens

In the Source Manager Window the first tool is Search. If you have a long list of sources you can type a key word to
help you find your source. The nexttool is a menu sort option. Click the down arrow next to Sort byAuthor and you will
be able to change the way your sources are sorted. The next section is Master List. This is a list of all of the sources you
have available. The Current list is a list of your sources and placeholders. You can copy sources back and forth between
the two lists by clickinig the source and clicking the copy button. You can copy multiple sources by clicking a source
holding down the ctrl key on your keyboard and clicking the other sources. To delete a source select it and click the
delete button. If you would like to edit a source click on the source then click the edit button. This will open the Edit
Source window and you can make any necessary changes. To create a new source click the New button and the Create
source window will open for you to enter all of your information. When you are finished click the Close button to
return to your document.
Style lets you choose from a large list of formats for your Citations. Click the down arrow next to Style to see your
choices.
The Bibliography button creates a list of all sources in your document. Select either
Bibliography or Works Cited from the list of Built-In Bibliographies. This will place
your bibliography in your document and use sources you have added with
the Manage Sources button. The Insert Bibliography selection at the bottom will
work the same way it just won't format the bibliography like the Built-In selections.
If you format your bibliography and would like to save the style select save Selection
to Bibliography Gallery andthe next time you insert a bibliography you will see your
style in the Built-In section.
That wraps up the Citations & Bibliography section of the References tab. Click the
nextarrow to move onto Captions or select another tutorial.

CAPTIONS
The Captions section in Word 2007 References tab can be used for Holiday letters to put a caption with pictures or to
label tables and objects you insert into your word documents. The first button is Insert Caption.
To insert a caption on a picture or object then click the Insert Caption button. The
Caption window will appear In this window enter the caption you would like to appear
under your picture or object in the Caption section. This window also gives you more
options to format your caption. In the label dropdown menuyou can choose from
Equation, Figure, or Table. The position dropdown menu gives you option of above or
below the selected item. You can exclude the L label from your caption by checking
the box.

You are also able to create your own labels for

your captions. Click on the New Label button. This brings up the New Label
window. Type the label you would like to add to the Label dropdown menuand click
OK.

You are also able to edit the style of numbers that will appear in your
captions. Click the Numbering button. In the Caption Numbering window
you can use the drop down arrow next to format to choose your number
style. You can check the Inculde chapter number to set up numbering by
chapter. In order for chapters to work you need to create a multi level list
from the Home Tab and link your list items to headings in your document.
Once you have made your selections click OK. This will return you to the
Caption Window.
Click the OK
button in the
Caption window and this will place a text box under the
image you want the caption to be placed.
The next button in the caption window we are going to
cover is AutoCaption. Click the AutoCaption button in the
Caption window. The AutoCaption window will open. Auto
caption is used to insert a caption automatically when you
insert the selected objects. Go through the list of inserts
and place a check mark in the box next to what you would
like a caption associated with. Then choose the type of label
you would like or Click the New Label button and create
your own. Then choose what position you would like the
caption to be placed in. Click OK. This will return you to
your document. Now every time you insert the type of
object you select in the AutoCaption window into your
document Word 2007 will automatically place a caption with
the object.

The Insert Table of Figures button will place a list of all the images you have a caption under in a table in your
documents so you can reference each one with a page number.
Click the Insert Table of Figures button and the Table of Figures window will come up. In this window you will see to the
left a Print Preview pane. This will show you what your table of figures will look like once you have created it. Next is a
web Preview pane. In this section of the window you can choose to check the Use hyperlinks instead of page numbers.
What this will do is change each line into a link that when clicked on will take you directly to that figure.
If you choose to use page numbers check the Show page numbers box and select how you would like the page numbers
aligned, and the type of leader you would like displayed.
In the General section of the Table of Figures window click the down arrow next to formats and choose how you would
like the text to appear in the Table of Figures. Then select the caption you would like to use, and check or uncheck the
box to include or exclude the label and number.
Now click on the Options button. The Table of Figures Options
window will open. If you have used styles in your captions you can
use the same style for your table of Figures by selecting the style
in this window. This window lets you choose how your table of
figures will be displayed.
Once you are finished
click OK and you will be
returned to the Table of
Figures Window.
Now that you have
returned to the Table of
figures window click on
the Modify button. This button brings up the Style window. Now click the
Modify button again this will bring up the modify style window. In this window
you can select and edit the font and format of your table of figures,
Click the OK button when you are finished, click OK in the Style window and
you will return to the Table of figures window where you can finish your
modifications and click OK to exit and apply all of the changes to your
document.
If you add to your document after creating the Table of Figures click
Update Table and the page numbers will be updated. You can refer to tables,
figures, or headings by adding a cross-reference. If you use the Crossreference button all cross-references will be automatically updated when pages numbers change. By default all crossreferences are a hyperlink in the document.
That concludes the tutorial on the Captions section of the References tab inWord 2007 Click the next arrow and we will
move onto the Index section.

TABLE OF AUTHORITIES

The next section is word 2007 Index. Creating and updating an index in your document has
been made very simple. To create an Index click the Insert Indexbutton. This brings up
the index window.
In this window you can make your selections to format
your index. The Print Preview will show you how the selections
you make will appear in your document. Type can be either
indented which is shown in the example or Run-in will make
the indexentries in a line separated with a semicolon. Columns
is the number of columns you want yourindex to appear in. If
you would like the numbers aligned on the right hand side
of the page check the Right align page number box this will
make the Tab leader selections available. The Tab leaders can
be selected by using the down arrow. Now click the down arrow
in the Formats. Formats are a selction of styles for your text.
Play with them to see how they affect the Print Preview. Click
the Ok button and This will automatically create the index.

As you go
through your
document
highlight
words you
want included in the Index and click Mark Entry. The Mark Entry
button will open the Mark IndexEntry window. In this window the text
that you highlighted before clicking the button will be in the Main
Entry field. If you would like a subentry to thisIndex entry type it in
the next box. In the Options section of this window you can have a
cross reference entered in theindex by selecting that button and then
typing what you would like to cross reference in the text box. Current
page will putthe page number of your main entry in the index. If you
would like multiple pages you can select page range and book mark
the section of your document. Page number format section allows you
to select if you would like your page numbers Bold, Italic or Both. The
MarkIndex Entry window will stay open until you click the X to close
the window. This allows you to mark multiple entries in your
document and saves you a few steps to do it. When you are finished
with each entry click the Mark button. When you are finished click the
close button or the red X to return to your document. Now that you
have created an Index and marked entries click anywhere in
your index and notice that the Update Index is now available. Click the Update Index button and you will see all of the
entries that you marked appear in your Index.
That concludes the Index tutorial. Click the next button to move onto the Table of authorities tutorial or select
another tutorial below.

TABLE OF AUTHORITIES
he final section of Word 2007 References tab is Table of Authorities. A table of authorities is a list of cases, statutes, and
other authorities. This section works just like creating an index.
Click the Insert Table of Authorities button.

The Table of Authorities window comes up and gives you a Print Preview section for you to see how the Table of
Authorities will be displayed in your document. For the Category section select what type of authority you will be using
in your document. Use the check boxes next to Passim and Keep original formatting to select or deselect the options.
When you are checking or unchecking the boxes notice how it affects the Print perview. The tab leader will only be
available if you have the keep original formatting checked. Use the down arrows on Tab leader and formats to see your
options.

Once you are finished you can click the Mark Citation button to go through your document and select the text you want
included in the table of authorities. When you are finished click the OK button to return to your document.
As you go through your document you can highlight additional authorities and click the Mark Citation button. This will
put the selected text in the box and give you the options to choose the Category and enter a short or long citation.
The update button will automatically update all page numbers. Click inside the table of authorities that has been
inserted into your document and the Update table button will become available.
Please contact me if you want more information. Now click on the next button to continue your Word 2007 lesson on the
Mailings tab or click one of the links below to find a different tutorial

MAILINGS
I love this section of Word 2007. I use this all of the time to send holiday cards to my friends and family. In the Mailings tab
you can create your list of contacts and print envelopes or letters automatically addressed to a whole list of people. What
a time saver.

Lets jump right in with the first section Create. The Envelopes button in the Create section will open another
window where you can either create a single envelope or create a document for the envelope to do a mail merge
which we will cover in a minute. Click the Envelopes button.

When the envelopes and labels window opens notice you have a place to enter your delivery address and Return
address. To create a single envelope type the address you would like for the recipient and your return address and
click the Print button. Make sure you have your envelope loaded in your printer before you click print. This will
default to a #10 envelope and send the envelope to your printer without giving you any other options.
Notice above the Delivery address text box you will see a little icon of a book. If you click this icon it will open
your outlook contacts and you are able to select one and it will automatically enter the selected persons address
in the Delivery Address box.
To add electronic postage to a printed envelope you need to subscribe to a postage service for a fee.
Open the envelopes and labels window again if it closed after printing your envelope. If you check the Omit
check box this will omit the return address from printing on your envelopes.
Click the Options button.

The Envelope Options window will open. In this window you can choose your envelope size by clicking the drop
down arrow under Envelope size and choosing from the list of selections.
In the Delivery Address section you can change the font of the delivery address by clicking on the button and
making your changes to the font style and size in the window. The Return Address section works the same way.
In the Preview section you will see a picture of the envelope you selected with the changes you made.
Now click on the Printing Options Tab.
In the printing options you can choose how your envelope will be loaded into your printer and if you have more
than one tray to load paper what tray your envelopes will be in.
Click OK if you made any changes otherwise click Cancel to return to the Envelopes and Labels window.
Once you have returned to the Envelopes and Labels window you can either select Print if you are only going to
print one envelope and you have entered your information in the text boxes or you can click add to document. The
Add to Document button will put the envelope in your current Word document.
If you choose to add the envelope to the document it will keep all of the formats and allow you to change the
envelope style with the tools you already know how to use in the Home tab. You can change text color, add
graphics, etc. This is what you will need to do to use the mail merge.

The next button in the Create section is Labels. By clicking on the Labels button it will open the same Envelopes
and Labels windows that opened when you clicked on the Envelopes button. The only difference will be that the
Labels tab will automatically be selected.
To create your label you can either create labels that are all the same by entering your information in the Address
text box or you can create a new document with the new document button and make each label different. In the
Print section you can select Full page of the same label if you have entered information in the Address section or
print a single label with the information. If you choose to print a single label look at your page if labels and enter
the row and column of the next available label. In the label section is where you can choose the type of label you
are printing on. Click on the Label section.

The Label Options Window will open. This is where you can select the vendor you purchased the label from,
Avery is the most common, then select the product number that you will be able to find on the outside of the

package you labels came in. The Label information section will confirm that you have made the right selection by
giving you the dimensions of your labels. Once you have made your selections click the OK button to return to
the Envelopes and Labels window.
Now that you have selected your label size either click print to print the label or click New Document to open a
Word 2007 page with the label size selected.
That concludes the create section of the Mailings tab. Click the next button to continue to start mail merge.

START MAIL MERGE

Now we will move on to my favorite section Word 2007 Start Mail Merge. In this section you will learn how to
create envelopes, letters, or labels so you can create one list of contacts and print all of the envelopes for your
contact list with a few simple steps.
Click the Start Mail Merge button then select Step by Step Mail Merge Wizard. You will
see a window pane appear on the right side of your document. This is a 6 step process.
First select what type of document you will be creating the mail merge in. I am going to
select envelopes for this tutorial. You can select what ever option will best serve your
needs. Once you have made a selection click Next: Starting document.
In the next screen select Change document layout and click Next: Select recipients.
If you are making envelopes the envelopes option window will open. Select the size of
envelope you are printing on and click OK.
This will return you to the Mail Merge wizard with the page format changed to the size
of the envelope.
Select recipients gives you three options:
Use an existing list which will let you select an excel spreadsheet or access database
that you have already created to print your mail merge.
Select from Outlook Contacts which will let you open all contacts you have stored in
Microsoft Outlook Contact List and select only the recipients you want to enter into your mail
merge.
Type a new list will open a New Address List window for you to enter your contacts.
Once you are finished entering your contact list it will give you the option to save the list. The
file defaults to My Data Source file in My Documents. By saving the list you are able to use the same list for all of
you mail merge projects over and over again. The list can be modified and you dont have to use everyone in the
list every time, you can pick and choose.

Once you have finished with your contact list click Next: Arrange your envelope.
Now place your cursor where you would like your address block to go. Then click Address Block

In the Insert Address Block window some of the fields in your recipient list may not all be matched up. If you
dont see all the recipients information in the Preview box click the Match fields button.
The Match Fields window will open. In the fields that say (not matched)
click the drop down arrow as shown in the print screen and select the
according field for that aspect of the address block.
If you are going to use this same list over again check the Remember this
matching for this set of data sources on this computer. Then select OK to
return to the Insert Address Block Window. Click OK again to continue
with the Mail Merge wizard.
Click Next: Preview your envelope
This section of mail merge will let you click through each recipient you
have selected to see how their information will appear on your envelope.
You can also use the exclude this recipient button to filter your contacts as
you click through.
Click Next: Complete the merge

In the final step click the Print link and you will get the Merge to Printer
window where you can select to print all your envelopes at one time, just
print the Current envelope or select a range to print. Once you have made
your selection make sure your printer is ready and click OK.
The next buttons in the Start Mail Merge section will do the same thing we
already covered in the Wizard. I would recommend using the mail merge
wizard until you are completely comfortable with the mail merge process. Even with my computer background I
still use the wizard.
That is it for Word 2007 start mail merge. Click the next arrow to learn about Word 2007 write & insert Fields

WRITE & INSERT FIELD

This tutorial will cover Word 2007 Write & Insert Fields of the Mailing tab. Until you have started a mail merge
the sections we are covering will be grayed out. If you do not use the wizard you would click the drop down
arrow on the Start Mail Merge Button and select the type of merge document you would like to create to make the
rest of the buttons in use.
If you are typing a lengthy document with several merge fields you may want to highlight them so you know
where they are. To do this click the Highlight Merge Fields button in the Write and Insert Fields section.
To create an address block manually click the Address Block button and the same Address Block window will
appear for you to match your recipients and make you selections.

The Greeting Line button opens the Insert Greeting Line window for you to do form letters and address each letter
to an individual with a simple mail merge.
Select the Greeting line format with the drop down arrows. Then select how you would like the greeting line to
appear if you do not have a contact name. Use the arrows to scroll through your contact list recipients. If you have
any problems click the Match Fields button. Then click OK to finish the Greeting line for your form letter.
The Insert Merge Field lets you input fields individually. Click the drop down arrow for a list of your options.
The Rules button is a more advanced feature. It allows a user to set rules to control how Microsoft Office Word
merges information. If you would like more information on this button please contact me and I will email you a
tutorial.
Match fields button will open the same Match Fields window you used when we went through the wizard.
The Update Labels button will update your mailing labels with new information if you made changes to your
recipient list.

PREVIEW RESULT

The Word 2007 Preview Results section will replace the merge fields with your data from the recipient list. This
is used to let you see how your data will appear in the actual document. The number with the arrows on either
side in the Preview Results section of the Mailings tab will let you use the arrows to preview each record. By
clicking the arrows you will be able to see each recipient in your list and make sure that names and addresses will
fit in the area you provided.
The Find Recipient button lets you search for text in your
recipient list. This button will only be available if you have
started a mail merge. Click on the button if it is available. The
Find Entry window will come up and let you type in any text you
want to find a recipient. The text can be part of a name, address,
phone number, or what every information you have to find your
contact.
The Auto Check for Errors
button will bring up the Checking and reporting Errors button. Select how you
would like your error checking to be handled and click OK. Word 2007 will
check your merge document for errors and tell you how to fix any errors that
occurred.
Click the next arrow to complete the Mailing tab with the final section.

FINISH
Now for your final step in completing your merge document. The Word 2007 Finish section of the mailings tab..
When you click finish you will be given three options.

The first option is Edit Individual Documents. Click on this selection, a

new window will come up asking if you would like to view All, the
Current record, or a specific range of documents. Make your selection
from the Merge to New Document window and click OK. This will open
a new Word document with your mail merge displayed with the data you
created. You can go through and make changes to individual entries
before you print. If you choose this option from the finish section you can
use the print key in the Office icon because it has created a new document
in the format you want.
To print from the Finish option click the Finish Merge button and select Print document from the selection list.
select send to printer. The same Merge to New Document window will open. This will give you the option to
print all records, the current record or select a section. Once you have made your choice click OK and you have
completed your mail merge!and the document will be sent to the printer.

The last option is to Send E-mail Messages. If you have used email addresses in your mail merge you can send
your document to your email list. Select Send E-mail messages from the Finish button selections. In the Merge to
E-mail window use the down arrow next to to: and select the title of you used for your email list. Type a subject
that will appear in each email and the email format you would like to send it in. Select the records you would like
to send to and click OK. This will use your email client Outlook or Outlook express to send the emails to the list.
You have now completed the mail merge section of the Word 2007 tutorials. Click the next button to continue on
to the Review section or select another tutorial from the list below. If you have any questions email me.

REVIEW TAB
PROFFING
In this tutorial we will be covering the Word 2007 Review tab. This tab is used for proof reading a document,
adding comments, tracking changes made to a document and comparing documents.
The first section is Proofing. Once you have completed a document this is where you
want to be. Some people proof read a document as they go, but this section is always a
good double check. I am sure you have noticed if you have typed a document of any
length that if you misspell a word a red squiggly line appears underneath. If you did not
fix the error click the Spelling and Grammar button. This button will open the Spelling
and Grammar window.

In the Spelling and Grammar window if any errors were found, either grammar or spelling the will appear in the
upper box with suggestions of the fix below. If you do not want to fix the error click Ignore. If you want to correct
the error select one of the suggestions from the suggestions box and click the Change button. If there are no
selections available or if you dont want to use any of the suggestions but still want to make a change, change the
error in the upper box and click the change button.
When you are finished making any changes a Window will appear that says Spelling and Grammar complete.
This box will also appear if no errors were found.
The next button is Research. The Research button opens a pane that you can search through references materials
such as dictionaries and encyclopedias. Click the Research button to play with the options a little.

Type in a word under Search for: Then you are able to choose what types of reference materials you want to
search through. It is a great tool for school papers.
The Thesaurus is another great way to spice up a school paper. You can either highlight a word then click the
thesaurus button or click the button and type your word in the search for text box. Then Microsoft Word 2007 will
give you choices of other words for the word you selected.
The translate button will Translate selected text into another language. After selecting your text and clicking the
translate button you will get a pane similar to the other buttons in this
section so you can choose the language.
The last button is the word count. That button is the button in the far right
bottom corner of the Proofing section. If you click this button you will get
a summary of the word count of your document.
If you check the box at the bottom it will include textboxes, footnotes and
endnotes.
When you are finished click the close button to return to your Word 2007
document. That concludes the Proofing section of the review tab in Word
2007 click next to continue to the comments section or choose a different
tutorial from the links below.

COMMENTS

This section in the Review Tab of Word 2007 is Comments. The Word 2007 comments
section lets someone add a comment to your document. The comments work like sticky
notes.
Click the New Comment button you will see a line that goes from the section of the document your cursor is to
the edge of the page. You can also highlight sections of text for your reference comment. Once you have inserted
your comment click in the comment box and type your note.

The Delete button gives you 3 choices. You can delete the selected comment, delete all
comments shown, or delete all comments in the document.
Using the Previous and Next buttons you can scroll through each comment quickly.

TRACKING

This section is Word 2007 Changes. The buttons in this section let you browse through the
changes you tracked in the document and accept or reject each change.

Click the drop down arrow on the changes button. The first option is Accept and
Move to Next. This option will highlight the first tracked change you made to your
document and change the text back to the default text settings so you will no longer
see editing marks. Next is the Accept Change. To use this option highlight the change
and select this option to change the text back to normal. The Accept All Changes
Shown Option will be grayed out unless you go back to the Tracking section and
change your selections in the Show Markup drop down menu. This will change what tracked changes are shown
in the document and the Accept All Changes Shown selection will become available. The last option is Accept
All Changes in the Document. If you have review all of the changes tracked and agree with them this is an easy
way to accept
The Reject button works the same way you either reject all of the changes, select the
changes you want shown in using the Show Markup selection in the Tracking section,
or go through one at a time.
The Previous and Next buttons are how you move from one change to another without
accepting or rejecting the change.
Click the next button to continue to the Compare tutorial.

COMPARE

The Compare button lets you compare the original document with the revised copy. The
Compare option shows only the revisions and does not make any changes to the original
document. It shows all changes in a third document.
If you send a document for review to several reviewers, and each reviewer returns the
document, you can combine the documents two at a time until all the reviewer changes have been incorporated
into a single document by clicking the Compare button then Combine. This will open another window select the 2
documents you want to combine and click OK.

Click the down arrow on the Compare button and select the compare option. The
Compare Documents Window will open. Originally it will be smaller than the window
shown below. Click the More button to make it appear like the example.

In the Compare Documents window you will see an option box to select your original document you would like
to compare. Clicking the down arrow in the option box will allow you to select from a few documents if your
document does not appear in the drop down list click the folder next to the option box. This will open windows
explorer and you can browse to the folder your document is stored in. Double click the file to place it in the
Original document box. Use the same method to select the Revised document. If someone has associated a name
with their revisions you will see the name in Label changes with box.

From here you can either accept the default comparison settings by clicking OK or check and uncheck the options
you would like to compare. These options will only be displayed if you have clicked the More button. Once you
have made your selections click OK. If you have selected New document in the Show changes in section a new
document will be created with a combination
When you click OK you will get a screen like this.

The column on the left shows the summary of the revisions made to the original document. In this column you
can click on each note and it will bring you to that section of the document. Decide if you would like to keep the
change and click Accept or Reject from the changes section of the review tab.
The middle section is the new document you are creating after merging and comparing two documents. Using the
scroll bar on any section of this window will move all of the columns so you will be in the same place for easy
comparison.
The far right column is split into two sections the top section is the Original document and the bottom is the
revised document. Moving any of the scroll bars in these sections will move all sections simultaneously.
Once you are finished comparing the document and rejecting or accepting changes you can save the document
using the save button in the office icon menu.
With the Show Source Documents you have the option of viewing original document, the
revised document or both. Play with these options to see how it changes the way you view
the comparison screen.

PROTECT

The Word 2007 Protect Document button lets you assign a password so you will only allow certain types of
editing or formatting changes to be made to the document.
Click the Protect Document button. You will see an options pane on the right side of your working screen. In this
option pane you will make your selections to restrict editing of your document.

Number 1 of the Restriction pane is formatting restrictions. Click the check box next to Limit formatting to a
selection of styles. Now click Settings.
The Formatting Restrictions window will come up click the
check box next to Limit formatting to a selection of styles, if
it is not already checked. Everything in the Checked styles
are currently allowed will be grayed out until this box is
checked. Once you have checked the box use the scroll bar
to the right of the style list to view all of the options. If there
is a check mark next to the style setting anyone will be
allowed to make that style change.
There are 3 buttons below the selection box that will make
quick selections easy. The first button is All this will check
all of the formatting options. The next button is
Recommended Minimum, this button will check all of the
formatting selections that are recommended by Microsoft
and uncheck all the rest. Another user will have to enter a
password to make any formatting changes not checked. The
last button is None. This will uncheck all of the formatting

options and will not allow another user to make any formatting changes to the document.
In the Formatting section there are 3 more options for formatting restrictions. The first one is Allow AutoFormat
to override formatting restrictions. AutoFormat is a Word 2007 feature that will make formatting changes as you
type such as changing a hyphen to a dash when a space is both before and after a hyphen. If this box is not
checked the AutoFormat feature will be turned off unless the user enters the document password.
Checking the Block Theme or Scheme switching will require a password to use the Themes section of the Page
Layout tab.
Bock Quick Styles Set switching will require a password to us the Styles section of the Home tab.
The second option in the restriction pane is Editing restrictions. Check the Allow
only this type of editing in the document then click the down arrow in the option
box. This will give you a list of 4 options to allowed changes to be made in your
document. Tracked changes will allow the user to make tracked changes to the
document all other changes will require a password.
Comments will allow a user to add comments to a document but require a password
for anything else.
Filling in forms will allow a user to enter text or make selections from drop down
menus in an already created form but require a password to make changes to the
form where a text box or drop down menu is not located.
No changes (Read only) means without entering a password a user is only allowed
to read the document.
The Groups section will let you make exceptions to the
restrictions you set. To add people to the exceptions group click
the More users link. This will open the Add users window. In
this window you can type user names or email addresses if you
are emailing the document. Any user in this list will be able to
make changes to the document without restrictions. When you
are finished click the OK button to return to your document.
The last step to finish protecting your document is number 3
Start enforcement. If you have put restrictions into place the
Yes, Start Enforcing Protection button will no longer be grayed
out. Click this button and the Start Enforcing Protection window
will open.
Enter your password two times and click ok. Your restrictions and
document protection are now in place. Anytime someone not
authorized to make changes to your document tries to make a
restricted change a window will pop up asking for a password to
continue.

VIEW
DOCUMENT VIEW
The view tab in Word 2007 is where you can change the way your document looks on your computer screen. You
are able to see grid lines, zoom in and out, or look at pages in a book view. This will be a fairly short tutorial.
Some of the sections you will not use and we can cover them briefly. Lets get started with the first section.
The first section in the View tab is Document Views. When you click on the
Print Layout button in the Document Views section this will change the view
of the document you are working on to look just like the document will print.
The next button, Full Screen Reading, changes the view of the document to a
larger view that takes up most of the screen and removes the buttons at the top to maximize the view for easy
reading and editing. If you choose this view click the close button at the top right corner to return to the normal
view.
The Web Layout button will change the view of the document to appear as it would if the pages were turned into
a web page.
The outline button will show your document as an outline then give you another tab with more outlining tools.
The last button, Draft, will give you a chance to view your document as a draft for quick editing. This view
removes elements of the document such as headers and footers for easy editing.

SHOW/HIDE

This section in the View tab is Word 2007 Show/Hide. This section uses check
boxes to select these view options. You are able to select multiple choices in this
section. The first option is Ruler. If this box is checked you will notice a ruler at
the top and along the left edge of your document. This can be helpful to let you
know how far down or across the page you are. It can also help with centering
and aligning objects on the page.
The Gridlines option if checked will make your page look like a piece of graph paper.
Message Bar will open the message bar if someone has created tasks for you to complete by using the Review tab.
This option will be grayed out if there are no tasks on the document.
Document Map will open a pane in the left margin of your document with a few lines of text from each page so
you can easily navigate through your document by clicking on the sections.
Thumbnails are similar to Document Map. They are small pictures of each page of your document. Thumbnails
also opens a pane in the left margin with a small graphic of each page in your document.

ZOOM

This section is Word 2007 Zoom. The Zoom button will open the
Zoom window. The zoom window gives you the options to zoom in
or out on the document. Play with the options so you can see what
each option does. You can always get it back to 100% by clicking on
the next button 100%.
The One Page button will let you see the entire page all at once. Two
pages button will let you see 2 pages next to each other.
The Page Width button zooms in so the width of the page matches
the width of the window.

WINDOWS
This section is word 2007 Window is used when you are working on more
than 1 word document and need to see multiple documents at one time.
The New Window button let you open a new Word 2007 window with the
document you are currently working on in a different view.
The Arrange All button will tile all of the Word 2007 documents you have open and put them side by side.
The Split button will split the current document into 2 sections so you can view different parts of the document at
the same time.
The View Side by Side button will be grayed out unless you have more than one Word 2007 document open. If
you have multiple documents open the click the button and it will place 2 documents side by side like in a book.
This will push all of your buttons together so you may need to do some looking to find what you need.
Once you have chosen to put your documents side by side you are able to turn on and off the Synchronous
Scrolling. This will let you scroll both document at the same time to compare pages.
If you have been viewing documents side by side and have changed the size of the window you are viewing them
you can click the Reset Window Position button to restore it to the original positions and the windows will share
the screen equally.
The last button we are going to talk about is the Switch Windows button. If you have multiple Word 2007
documents open when you click the down arrow on the Switch Windows button it will give you a list of open
Word documents to select from so it is easy to switch between your documents.

MACROS

A macro is a series of commands and instructions that you group together as a single command to
accomplish a task automatically.
Once a macro is recorded you will need to make the developer ribbon available to make any changes or work
with your macro.
This is the last tutorial in Word 2007. I hope these
tutorials helped you with your word documents.
Please select one of my other tutorials to learn
about different programs.