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rmpofant points to be kept in view while imposing

penalty,consideringAppeal,Revisionand Review
Petitionsin Disciplinary Cases

67

.:e*r{a$:':':

GOVERNMENTOF'INDIA
MINISTRYOF RAILWAYS
(R.AILWAYBOARD)
M.C.No. : 67
No: E(D&A) 200i RG 6-3

New Delhi. dated

20.10.2002

The GeneralManagers,
All lndian Railwavs.etc.

Sub: Important paints to be kept in view by the Disciplinary/Appellate/

Revisionary/ReviewingAuthorities and Inq uiry Officers while handting
disciplinary cases- Master Circular.

It is noticed that in rnany cases,the disciplinaryproceedingsget vitiated on account

of failure to follow the prescribed procedure. Some of the common mrstakeswhich are
cornrnitted by the DisciplinaryiAppellateiRevisionarv/Revrewing
Authorities and inquiry
Officers have been brought out in this brochure for guidance/informationof all concerned.
This is an attemptto compilethc gist of variousrules.instructions,etc.,issuedin this regard
from time to time. While refbrring to this Circular, the onginal letter referred to therein
should be read for a proper appreciationand in caseof doubt, the original letter should be
relied uponas authoritv.
Since only the important instructionson the subject have been included in this
Master Circular, some instructionsmight not have found place herein. Instructionscontained
in circulars not included in the Master Circular. should not be deemed to have been
superseded
simply becauseof their non-inclusion.

(InderMohan)

'

JT DIRECTOR,ESTI'.(D&A)
RAILWAYBOARD

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Imnortant noints to be kent in view bv the Disciplinarv/Apoellate/

Revisionarv/ReviewingAuthorities and Inquirv Oflicers
while han{ling disciplinarvcases
It is noticedthat in many casec,the disciplinaryproceedingsget vitiated on accountof
failure to follow the prescribedprocedure.Someof the commonmistakeswhich are committed
AuthoritiesandInquiry Ofiicershavebeen
by theDisciplinary/Appellate/Revisionary/Reviewing
of all concerned.
broughtout in this brochurefor guidarrce/infarrnation
2.

DisciplinaryAuthority:
a) The chargesheet
shouldbe issuedby the apprcpriateDisciplinaryAuthority prescribedin
is signedby the Disciplinary
the schedules.It is also essentialthat the chargesheet
Authority himselfandnot by any lower authorityon his behalf.
b) The provisions in Rule 8 have to be kept in view' while ascertainingwhether the
chargesheethas been issued by the correct zuthority. In respect of non-gazetted
delinquentstafi a major penaltlrchargesheet
can be issuedonly by an authoritywho is
competent,as per the schedules,to imtrrose
on that Railway servantat leastone of the
major penalties.However,in rcspectof delinquentemployeeof gazettedrank, a major
penaltychargesheet
can also be issuedby an authoritywho is competentto imposeon
that delinquentemployeeatleastcne ofthe minor penalties.
(Rule8(2)ofRS@&A) Rules.)
c) DisciplinaryAuthority would be with r*ferenceto the post held by the chargedofiicial at
the time of initiation of disciplinaryactionand not with refbrenceto the postheldby him
at the time the allegedmisconductoccurred.
(Board's letterNo:E(D&A)84/RG6-a2dt:8.8.84)
d) While (a), (b) and (c) abovereftr to the level of the DisciplinaryAuthority,the Authority
who actuallyfunctionsas Disciplinary Authority can be noneother than the one under
whoseadministrativecontrolthe delinquentemployeeworks. Also therecanbe only one
Disciplinary Authority for an employee,e.g. for an operatingstafi who is under the
administrativecontrol of Divisiond OperatingManager(DOM), only the DOM can act
as Disciplinary Authority,.evenif the misconductpertainsto violation of commercial
rules or safety rules and not Divisional CommercialManager or Divisional Safety
Officer.
(Board'slettersNo.E(D&A)72RI36-13dt.16.10"73&
E(D&A)94RG6-69dt.4.8.97)
e) If the DisciplinaryAuthority of a r:hargedoffrcial is alsoinvolvedin the samecasethen he
shouldnot act asthe DisciplinaryAuthority in the saidcas. The authoritywho is next
higherin the hierarchyshouldact asthe DisciplinaryAuthority.
(Board's letterNo:E(D&A)90RG6-123 dt:9.11.90)

2
f) The authority looking after the current duties of a post cannot exercise the disciplinary
functions assignedto the said post.
(Board'sletter No. F(E) 60 SAl/l dt.4.3.63)
g) Authority who has acted as a member or Chairman of a Fact Finding Inquiry or Accident
Inquiry should not act as Disciplinary Authority becausethe Charged employee would
apprehend that the officer having expressed earlier an opinion would not, as a
Disciplinary Authority, depart from his own earlier finding. He may not thus get justice.
However, if the report does not indicate a final opinion but only a view, prima facie, he
can act as a Disciplinary Authority. A member or chairman of the Fact Finding Inquiry
or Accident Inquiry cannot, however act as an Inquiry Officer in that case since the
Inquiry Of|rcer should be an authority who should not have prejudged the guilt, even
provisionallyat an early stage.
(Board's lener No.E(D&A)63 RG6-16 dt.23.12.68readwith letter dt.23.5.69)

3.

Charge Memorandum:
a) The chargesin a charge memorandum should be drawn up in clear and distinct articles of
charges,separatefor each alleged act of ommisiorlcornmission. The charges should be
specific and not vague. Where the chargesare not entirely separateand distinct, it would
be more appropriate to combine the various elementsof the chargesinto a single article
of chargebut in which the different elementsare brought out clearly.
b) The articles of chargesand the statementof imputation in support of the articles of charges
should not be identically worded. While the article of charge should be concise, the
statementof imputation should contain details, referencesetc. relating to the chargesand
should generally give a clearer idea about the facts and circum.stancesrelating to the
alleged act of commission or omission. Specific ruieVinstructions which may have been
violated by the chargedofficial should also be mentioned in the statementof imputation.
c) Where intention is to bring out the gravity of the chargein a particular casedue to the fact
that punishmentsin the past have not resultedin better sonduct on the part ofthe charged
o{Iicial, then the previous record should be brought out in the chargesheetitself to enable
the charged offrcial to defend himself with reference to these factors also. Otherwise,
Disciplinary Authority cannot take into account the previous misconductswhile taking a
decision in regard to the presentcase.
(Board' s letter No :E(D&A)68 RG6-37 dt:23.9.68)
d) The list of documents by which and the list of witnesses by whom the charges are
proposed to be sustainedshould be comprehensiveand drawn up with due care taking
into account the relevance of each documenVwitness in establishing the articles of
charges,their availability and easeof being produced during the inquiry etc. If it is found
after the issueof chargesheetthat additional documents/witnesseshave to be addedto the
lists, a suitable corrigendumto the chargedmemorandumshould be issued.

3
is foundto be faulty dueto anyreasonlike if it hasnot beenissuedby the
4. a) If a chargesheet
or if a
uppropriateDisciplinaryAuthority or if the chargesrequiremodification/addition
etc'
needsio be issuedinsteadof a minor penaltychargesheet
*uioip"nulty chargesheet
indicatingthe reasonsfor such
the correctptoc"drie would be to cancelthe chargesheet,
ttratthe cancellationis without prejudiceto the right
cancellationandstatingcategor:;r:ally
to issueof a freshchargesheet'
of the administration
(Board's letterNo:E(D&A)93.f-C5-83dt:1.I 2.93)
b) In caseswhere only minor chrrqee Rrerequiredto be madein the articlesof chargesor
when Annexuresit, Ut and IV needto be modified,insteadof resortingto.cancellation
shouldbe issued' This
a corrigendumto the chargesheet
andissueof a freshchargesheet.
retire
aspecthasto be specifiJaily
- kept in view in caseswherethe employeeis due to
with
only
issued
be
can
shortly or has r"tit"d as, after retirennent,a chargesheet
the
prescribed-in
president'sapprovaland that too only if the time limit of 4 years
pension n"les has not expirer). The conigendum should also be signed by the
DisciplinaryAuthority trimself.
be suppliedto the charged
Copiesof documentsrelied unon should,as far as po,ssible,
5.
If the chargedofficiat desiresto inspectthe original
official alongwith the chargememorandum.
this shouldinvariablybe ailowed.
documents,
shsulrlhe servedin personon the chargedofficial or sentto his
6.
The chargememorandum
post. If tlre chargedoflicial is not traceableor refusesto acceptthe
addressthrough-registered
chargememoiandu-*, copy of the chargerremorandurnshouldbe displayedon the notice
"
iast *'orl.jn[ placeand alsopastedon the door of his last known
boardof the chargedofficial;s
witnesses.
residentialaddressin the presenceof trryer
7.
If thereis unqualifiedadmissicnof the charge(s)by the chargedofficial, no inquiry need
be orderedby the DisciplinaryAuthority,who canstraightwaypassfinal orders. If only someof
thenan inquiry hasto be orderedonly in respectof those
the articlesof the charglsare-admittecl.
chargesasare not admitted.
(Board'sletterNo. E(D&A)57XtG6-6
"..t.26.4.57)E.

Inquiry:

In termsof Rule 9(7), 10days'time is tc be allowedto the chargedofficial for submitting

his written statementof defence.Ttren:!e alsoprovidesthat furthertime may be allowedby the
DisciplinaryAuthority. However,a ren :nd.*rsbouldbe sentimmediatelyafter the expiry of the
time allowedso that evenif further :r;rnr'is allcsredby the DisciplinaryAuthority, unduedelay
doesnot take placein progressingto the next stageof the proceedings.If evenafter reminders,
official, an inquiry shouldbe orderedimmediately
no defencereply is receivedfrom thc cha^rged
and an Inquiry Officer appointed,duly inflorrningthe chargedofficial. A lot of delaygenerally
and beforeInquiry officer is appointed
of chargesheet
takesplaci at this stage,after the issr-re
whiclr,needsto be minimised.The appointmentof the Inquiry Ofiicer is to be donethrougha
formal order in the prescnbedformai duly signedby the Disciplinary Authority. The same
and a new
procedureshouldalsobe follou.edwheneverthereis a changein the Inquiry Of;Frcer
Inquiry offrceris to be appointed.

4
9.
If, on consideration
of the reply of the chargedoffrcial to the majorpenaltychargesheet,
the DisciplinaryAuthority is of the view that a minor penaltyis warrantedin the case,the same
may be imposedwithout holding an inquiry furovidedRule 11(2) is not attracted)and without
giving anyfurtheropportunityto the C.O.for beingheard.
In casethe DisciplinaryAuthority decidesto drop the proceedings
after consideringthe
reply of the chargedofficial to the chargesheet,
this
effect
should
be passedand
order
to
an
communicated
to the chargedofficial. However,in casesarisingout of investigationby the CB[
the CBI shouldbe consultedbeforea decisionis takento drop any of, or all, the charges.CVC
shouldbe consultedwherethe disciplinaryproceedingswere initiated on their adviceand the
disciplinaryauthorityproposesto drop the proceedingsaltogether,as distinctfrom droppingor
reviewingor modifuingsomecharges.
(Board'slettersNo:E(D&A)66RG6-16dt:6.6.66
& EG)&A)81RG6-28dt.27.6.81)
10. Appointmentof lnquiry Officer is the prerogativeof the DisciplinaryAuthority. In nonCVC vigilance cases,the Vigilance Organisationwill leavethe choice of the Inquiry Offrcer
completelywith the DisciplinaryAuthority in most of the cases.In somecasesVigilancemay
forward panelof Inquiry Offrcer indicatingthe numberof inquiriespendingwith eachone of
them. The DisciplinaryAuthority in that casemay chooseoneout of the paneland appointhim
asInquiry Offrcer.
@oard'sle.tterNo.E(D&A)2000RG 6-30dated16.5.2001)
11. The Inquiry Oflicer shouldbe sufiicientlyseniorin rank to the chargedofiicial to ensure
that the inquiry commandsthe confidenceit deserves.Evenin respectof Boardof Enquiry,each
memberof theBoard shouldbe seniorin rankto the chargedofficial.
(E(D&A)2000RG 6-24 dt.20.2.200rRBE 3712001)
However,the abovestipulationdoesnot applyto inquiriesc,onducted
by Commissioner
of DepartmentalInquiries of Central Vigilance Commissionas they belong to a department
differentfrom the one to which the chargedoffrcial belongsand cannot,therefore,be suspected
ofbias.(Rule9(3)ofRS@&A) Rules).
RBE
& E(D&A)2000RG 6-24 dt.20.2.2001
@oard'slettersNo. E@&A)71 RG 6-4 dt.27.2.71
36t200r)
12. After an inquiry is orderedandan Inquiry ofiicer appointed,a PresentingOfficer to present
the casein supportof the chargesmay be appointedby the DisciplinaryAuthority. Appointment
of a PresentingOfiicer is not mandatoryin all casesand is generallydone in complex cases
especiallythosearisingout of CBl/Vigilanceinvestigations.
& E(D&A)78RG6-3&:2A122.1.79)
@oard'slettersNo. E@&A)75 RG6-32dt:23.8.75
13. If a representation
is madeby the chargedofficial agaiustthe Inquiry Officer, alleging
biason his part,the disciplinaryproceedingsshouldbe stayedandthe representatio4alongwith
the otJrerrelevant material, should be put up to the appropriateRevising Authority for
consideringthe representation
andpassingsuitableorders.
(Board'sletterNo. E(D&A)70RG 6-14(l) dt. 19.6.74).

5
Transfer of ChangedClfllcisl danringpendencyof discipNinary/criminalcaseg

!4.
gl

Non-gaeettedstaff againstwhom a disciplinary/cnminillcaseis pendingor is about tcr

stait., shouid not normaliy be transfErredfrorn cne Railway/Division to another
Railway/Divisiontill atterflnalisationof the disciplinarly'criminal
case.
(Board's letterNo. E(D&A)65RG6-6dt.25.3.67)

b) In casethe ChargedOffrcial is transferredafterinitiatiorrof disciplinaryproceedings,

the

disciplinary authority will be with referenceto his new post and under whose
administrativecontrol he is working. The new disciplinaryauthoritycan continuethe
proceedings
from that stageonwardsandpassthe orders,
(Board'sletterNo. E(D&A)69 RG6-I 2 dt.I 8.6.69)
15.

Points to be kept in view by Inquiry Ollicers:

a) A preliminaryhearingshouldinvariablybe held first afi,rer

giving due notice,as specified

ii.,tRule 9(11). Forr.nelncticeshavetc'be sentto all concernedfor all the regularhearings

tccl.Dtrringtlie preiirninaryheanng,the cirargedofficial shouldbe askedb)'the Inquiry
Officer whe;therhe hasreceiveclthe chargesheet,
understoodthe chargesagainsthim and
rry-hether
he acceptsthosecharges.The chargedofficial shouldalso be askedif he has
inspectedthe documentslisted in the chargesheet,
whetherhe wants some additionai
docurnents
andwhetherhe wishesto producesomedefencedocumentVwitnesse$.
If any
of the defencewitnessesare not found to be relevant,ttrTe
Inquiry Offrcer may disallow
their evidenceand advisethe chargedofficial accordinglly.
The relevanceof any witness
may be considered
by the Inquiry officer from the chargedofficial's point of view.
@oard'sletterNo.E(D&A)70RG6-5dt:8.12.70)
b) If the C.O, requestsfor productionof additionaldocumentsduring the inqulry and if in
the opinionof the Inquiry Oflicer, someor all of the documentsare not relevantto the
case,thenthe Inquiry Offrcerhasto recordin writing his reasonsfor refusalto requisition
for productionof suchdocumentsn
as providedin Rule 9(15) of RS (D&A) Rules and
advisethe chargedofficial aboutthe decision.
c) The In.quiryCifiioerhas to rnaintaina Daily Order She$twhich is rhe reoordof all the

husiness'iransacted
by hirn on day to day basisof the conductof the inquiry. The faet:;
relatingto nr:ticessent,takingon recordthe docunnents,
requests/representations
madeb-v
eitherpariy and the decisionsof the Inquiry Officer rhereorqandthe examinatior/crossexaminationundertakenshouldfind a mentionin the daily order sheet. The daily order
sheetsshouidbe datedand signedby the Inquiry ofiicer and serially nurnbered. The
Daily Order Sheet indicateswhether reasonableopportunity has been given to the
chargedoffrcial,whetherthe procedureprescribedin the ruieshasbeenadhererd
to, etc.
d) In additionto the Daily Order Sheet,the Inquiry Officer trasto maintainthe recordof the

inquiry proceedingsin detail. It shouldcorntainthe dateof the proceedings,

the officials
present,the examinatior/cross-examination
in the form of questionsand
of the witnessies
answersreproducedverbatimand any decisiontaken by the Inqulry Officer during the
proceedings
regardingdroppingof a witness,allowing/re.iecting
the requestsof the C.O.
tbr productionof additionaldocuments,witnessesetc. Theseshouldbe signedby all

{t

presentduringithe hearing.Copy of proceedingsshoultl be giverr to the delinquent

ernployeeat the endofeach day's proceedings.
of naturaljustice
caneitherbe in Hindi or English. Principnes
The recordof proceedings
himself'
requirethat the delinquJntofiicer must have reasonableopportunity-1o.d_ef-end
ThL Inquiry Offrcer shouldexplain the proceedingsto the ChargedOffrcial in a language
known to tri* and it shouldbl ensuredthat he understandsand acceptsthe samebefore
his signatureis obtained.
@oard'sletterNo. F{D&A) 66 RG6-7dt. 30.12.68).
e) During the inquiry, the evidenceon behalf of the Disciptinary Aulhority has to be
produied first. ft would be incorrectto examinethe chargedofficial first, as this would
be againstthe principles of natural justice. All the tlocumentslisteC in the charge
mernorendumhave to be taken on reeord and clearly markcd as llxhibit No.--- and
signetiby the Inquiry OfiFrcer.Atl the witnesseslisted in the chargememorandumhave
thin to be exarnin*.dur" by oire ir, the presenceof the chargedoffrcial. After
exarninationof each prosecutionwitness, the chargedofficial has to be given the
of the prosectltion
the witness.After cross-examination
opportunityto cross*examine
he
thinks fit. If any
as
wiiness,the Inquiry Offrcermay put suchquestionsto the witness
of the nitnesseshadearliergivin any statementduringinvestigation,fact finding inquiry
etc.,he shouldbe askedduringthe inquiry to confirmthe saidstatemefltbeforeit is taken
a rnereconfirmationo1'
on recordas evidence. If the statementis quite comprehensive,
instead of de novo
inquiry
the
the statementby the witness should suffice during
examinationof the witness. The Presentingofficer, if any, can also re-examinethe
on any point on wtrrichthe witnesswas
prosecutionwitnessafter the cross-examination,
Lrorr-.*"*ined but if the re-examinqtionby the PresentingOfticer is on a new point,
then the permissionof the Inquiry bfficer has to be obtainedfor the same. If reexaminatibnby the PresentingOffrceris allowedon any new matter,thenan opportunity
should be given f,or further cross-exarninationof the utitness concernedon such new
matter. If'any of the prosecuticnwitnqssis to be droppeddueto sornerea$on,this should
be dc,neciuringthe proceeilirgsin the presenceof the cborgrdoflficir,tandthis fact shoulcl
alsobe recordeclforinally by the Inquiry Officer in the inrlui.ryprooeedings.
(Rule9(20)of RS(D&A) Rules& Board'slettersNo.E@&A)70 RG6-14dt. 15.1.71and
E(D&A)80Rff47 dt. 2s.s.81).
Copiesof oral evidencerecordeddurirrgthe proceedingsshouldbe ;givento the Chmged
Official in casehe asksfor it at the endof eachday's sittingor evenon the conclusionof
inquiry proceedings.
(Board'sletterNo. E(D&A)65ILG6-40dt. 30.7,65).
has been appointed,there shouldbe no objectionto the
the witnessesas heris appointedto find
and
cross-examining
Inquiry Officer examining
is aimed at that end
ouf thi tnrttl in tlie chargesand suchexaminatior/cross-examination
as
only. However,the Inquiry Officer shouldrefrain from searchingcross-examination
this might affecthis rcle asirnpartialauthority.

s) Where no PresentingOficer

@oa^rd'sletters No.E{D&A)70 RG6-41 dt.?O10.'/1 & E(D&ra.)2000RG5-60 dt.

9.s.2001).

h) If the report of hand-writing expet is reiied upon as evidence in the inquiry and if the
charged official makes a specific request for summoning the hand-writing expert for
cross-examination,then it would be obligatory on the part of Inquiry Offrcer to summon
the hand-writing expert for appearingin the inquiry.
(Board'sletterNo. E(D&A) 66 RG6-24 dt, 13.2.67)

After the case on behalf of the Disciplina.ry Authority is closed, the charged official
should be given the opportunity to present his detbnce. The Charged Official, if he so
desires, should be allowed to examine iiimselfl in his own behalf. The defence
documents,if any,would then be taken on re';ord and defencewitnesses,if any, would be
examined/cross-examined.
It is not obligatory for the Inquiry Offrcer to send summonsto all the defencewitnesses
cited by the charge offrcial. If the inquir-v-Officer is of the view that the evidence
purported to be given by a witness w;ll be irrelevant to the charge against the charged
official and failure to secure rhe attendanceof the witness would not prejudice the
defence, the Inquiry Officer may reject the request for summoning that witness duly
recording the reasonstherefor. In the case of outside witnesses cited by the charged
official, the responsibility is on him to ensurehis presenceduring the inquiry. However,
all those defencewitnesseswho have been allowed by the Inquiry Offrcer and who have
come to give the evidence,have to be examined.
{Board's letterNo. E(D&A)70 RG6-5 dt. S.l2.7Oand Rule 9(2)of RS(D&A)Rules}
At the end, the Inquiry Ofiicer may generally question the charged offrcial on the
circumstancesappearingagainst him in the evidence produced,to enablehim to put forth
his explanation. Such questioning cf the chargedoffrcial by the Inquiry Offrcer would be
mandatory if the chargedofficial has not examinedhimself as a witness and failure on the
part of Inquiry Oflicer to do this would am{runtto denial of reasonableopportunity.
[Rule gQI) ofRS@&A) Rules]

i)

After the production of evidence is completed, the Inquiry Offrcer 4g3g allow the
PresentingOffrcer and the charged official to file written briefs as a final presentationof
their respective cases. This again is not mandatory in all casesbut if it is allowed, the
PresentingOffrcer's brief should be obtained first and a copy given to the chargedofficial
to enable him to present his defence brief However, if the inquiry has been held expartq there is no needto give an opportunity t.ethe chargedofficial to file a written brief
(Board's lettersNo E(D&A)69 ILG6-2CCt.18.6.69and E@&A)86 RG6-42 dt: 9.5.86.

k) Ifthe chargedofficial does not eppearbefore the Inquiry Ofticer, the inquiry may be held
ex-parte. However, a copy of the record of the day-to-day proceedingsofthe inquiry and
notices for the hearingsshould be sent to the chargedofficial regularly so that he is aware
of what has transpired during the proceedings and this also enables him to join the
proceedings at any stage, if he so desires. This procedure should be complied with
invariably and Inquiry Oflicer should ensure that full opportunity is provided to the
chargedofficial to defendhimself
@oard'sletter No. E(D&A) 90 RG 6-34 dt. 18.4.90).

8
l) The minimumtime to be givento the chargedofticial for variouspurposeslike replying
to the chargesheet,
examinationof documentsetc., as specifiedin varioussub-rulesof
Rule 9, shouldbe adheredto strictly.
m) A modeltime-scheduleof 150dayshasbeenlaid down for finalisationof a disciplinary
case,whiih also specifiesthe time within which the different stagesin the disciplinary
proceedings
shouldbe cornpleted.With the introductionof the procedureof furnishinga
copy of the Inquiry report to the chargedofficial allowing him to representagainstthe
samebeforea final decisionis takenby the DisciplinaryAuthority, an additionaltime of
abouttwo monthshasbeenaddedto the rnodeltime-schedule.However,the modeltime
scheduleis not mandatorybut hasbeenprescribedonly asa guidelineso that disciplinary
casesarefinalisedexpeditiously.
@oard'sletterNo.E(D&A)86RG 6-41dt 3.4.86& E(D&A)90RG 6-18dt. 9.2.90).
n) While conductingthe inquiry, the Inquiry officer should ensurethat the principlesof
naturaljustice are not violated and there is no denial of reasonableopportunityto the
chargedofiicial in defendinghimself.
(Board'sletterNo.E-55RG6-20dt:4.2.56)
o) If the Inquiry Officer ceasesto functionasthe Inquiringauthorityin a caseafter hearing
andrecordingwhole or part of the evidence::ndo new Inquiry ofiicer is appointedin the
case,then the succeedingInquiry Officer m"ryact cn the evidencealreadyrecordedby
the predecessor,
in full or part and also call for further examinationas considered
necessary.It is not necessary
that the successsrshouldhold the inquiry de-novo.
(Rule9(24)ofRS(D&A) Rules)
p) The inquiry reportshouldbe preparedin accordance
with Rule 9 (25). It shouldcontaina
detailedanalysisof the evidencetakenon recordduringthe inquiry with actualreferences
to the depositionsof the witnessesand the chargedoffrcial and also documentary
evidence.The findings in respect of each artir:le of charge should be clear and
categorical. If a chargeis held as partly proved,the findings shouldclearly statethe
extentto which the said chargeis establishedwith cogentreasonstherefor.It shouldbe
ensuredthat the inquiry reportis basedon detailedanalysisof the evidenceand findings
in regardto the charge(s)are unambiguous.
q) The Inquiry Officer shouldnormallycomple:leinquiry within a periodof six monthsfrom
the dateof his appointmentas suchand submithis report.In the preliminaryinquiry he
shouldlay down a definitetime boundprogrammefor insprection
of documentsetc. The
regularhearing,once started,shouldbe conductedon day to day basis. Adjournments
shouldnot be grantedon frivolousgrounds.
@oard'slenerNo. E(D&A)85RG 6-21dt: 30.5.1985)

9
16.

Action on Inquiry Report:

a) Whenthe Inquiry Offrcer submitsthe Inquiry Report,the DisciplinaryAuthority should

first go thrdgh the report and the inquiry proceedingsto ascertainif the prescribed
with
procedurehasbeenfollowed andthe inquiry report hasbeenframedin accordance
itule 9(25). If any irregrrlarityis noticedbyihe UisciplinaryAuthority,the caseneedsto
be remitted back to the Inquiry Offrcer for further inquiry from the stageat which the
lacunahasbeendetectedor for rewriting the Inquiry Report,as the casemay be. The
caseshouldhowevernot be remittedto the Inqury Offrcerfor rewritingthe reportmerely
on the groundsthat the Disciplinary Authority doesnot agreewith the findings of the
Inquiry offrcer.
b) The DisciptrinaryAuthority can also himself recall the witnessesand examine,crossexamineand re-examinethem, if it is necessaryin the interestsof .justice. However,
wherethis is done,the examinatiorqetc. of the witnessesshouldbe donein the presence
of the ChargedOfficial, who can take the help of his defencehelper also. The
disciplinaryauthoritycanalsoarangethe presenceof PresentingOfficer, if any, at such
examinationto ensurethe interestsofthe prosecution.
(Board'sletterNo. E(D&A) 70 RG6-59dt.21.4.71)
c) Oncethe DisciplinaryAuthority is satisfiedthat the inquiry hasbeenheld in accordance
with the rulesandthe Inquiry Reporthasalsobeenpreparedproperly,he shouldconsider
of the charges.If he
the caseand a:rive at a tentativedecisionin regardto establishment
is in agreementwith the Inquiry Offrcer in regardto the findingsof the chargegdetailed
views neednot be recordedby the DisciplinaryAuthority at this stage. However,if the
Inquiry ofiEcerhas held the charge(s)as not proved and the Disciplinary Authority
disagreeswith the Inqury Offrcer in this regard,then detailedreasonsfor dis-agreement
haveto be recordedby the DisciplinaryAuthority. In eithercase,this constitutesonly the
tentativeviewsofthe DisciplinaryAuthority andnot his final viewsandhence,recording
of theseviews shouldbe wordedcarefully.Thus,an initial scrutinyof the Inquiry Report
by the DisciplinaryAuthority mustinvariablybe donebeforethe Inquiry Reportis sentto
the chargedofficial.
(Rulel0 ofRS(D&A) RulesandBoard'slefferNo.E(D&A)87RG6-151dt.4.4.96)
d) The Inquiry Reportshouldthen be sentto the chargedofficial alongwiththe reasonsfor
asking
if any,with the Inquuryofficer in regardto anyor all ofthe cha^rges,
disagreement,
for his representationagainst the findings of the Inquiry Ofiicer anC reasonsof
if any. This shouldbe doneevenin casesof ex-parteinquiry. The Report
disagreement,
shouldbe givento the C.O. evenif he is held not guilty.
(Rulel0 of RS(D&A)RulesandBoard'sletterNo.E@&A)87RG6-l5l dt.4.4.96)
of the chargedofficer, the DisciplinaryAuthority should
e) On receiptof the representation
of the charged
considerthe inquiry report, the inquiry proceedings,the representation
offficial,defencebrief andPresentingOffrcer'sbrief andthenarrive at a final decisionin
regardto eachof the chargesand also decidethe penaltywhich would be warrantedin
havebeeninitiatedon the adviceof the
that case.ln caseswheredisciptinaryproceedings

l0
Central Vigilance Commission,the Disciplinaq,vAuthority should first record only a
provisionaldecisionsincesuchcaseshaveto be dnalisedoniy in consultationwith CVC.
(D
In non-CVC vigilancecases,if in a caseVigilance has recommendeda major
penaltyandthe DisciplinaryAuthority proposesto exonerateor imposea minor penaliy,
he shouldfirst recordhis provisionalorderandthenconsultVigilanie Organizationonr!.
If after suchconsultatiorgthe DisciplinaryAuthority is not in-agreqroi with the views
of tJreVigilance, he is free to passfinil orders a-boutthe peialty. The Disciplinary
Authority shoulti ensurethat copy of the Notice Imposing penalty (NIp) is ient to
Vigilancepromptly'VigilanceOrganizationmay,if they so c6nsider,r*"t revisionofthe
penaltyby the appropriateauthoriry.
(ii)
Likewise,. *_!:t: Disciplinary Authority has imposed a major penalty in
agreement
with the Vigilancebut the Appellate/Revisionary
Authority, on consideration
of Appeal/Revision
or otherwise,proposCs
to exonerateor reducethe penaltyto a minor
one,he will consultthe VigilanceOrganizatianonce. After suchconsultatiorqhe will be
freeto takea final decision.
(Board'slefierNo.E(D&A)2000RG 6-30dated16.5.2001).
(iiil
Theprocedurelaid downin sub-paras
(i) and(ii) aboveshouldalsobe followedin
those casesalso where the Vigilance has tJoto**naed imposition of a *stiff major
genalty", namely compulsory retirement/removaVdismissai
from service but the
Disciplinary/Appellate/Revisionary
Authority,asthe casemay be, wishesto disagreeand
proposesto imposeanyof the othermajorpenalties.
(Board'sletterNo.E(D&A)2000RG 6_30dt. Z3.9.Z00Z)
g) If the Disciplinary Authority proposesto impose a specific penalty
but is not
competentto imposethe same,then he shouldpui up the hle, witi tris
ui"*r, to the
appropriatehigher authority who is competentio imposethe proposedpenalty
for a
suitable decision on the matter. Specialcare is required in irris connection
before
imposing the penalty of compulsoryretiremen! removal or dismissal
since these
penaltiescannotbe imposedby an authoritylower in rankthanthe
nppointingAuthority.
h) The final views-cf the Disciplinary Authority/AppellatelRevisionary
Authority, once
recordedon the file' areto be treatedasthe final decisionandcannot
be alteredeitherby
him or by his successor.Id after recordingthe final a*iision * ,i*
hi; iie nisciplinary
or Appellateor RevisionaryAuthority relinquisheschargeof his post
6eforethe orders
are @mmunicated,then his successor
cannotconsiderth1 meritsor tnr caseafreshand
arriveat an independent
decisionbut canonly communicate
the ordersof his predecessor.
In sucha case,the orderswould clearly iniicate that he is merely
communicatingthe
decisionalreadytakenby the earlieroisciplinary/Appellate/Rwisi";ny
A;hority.
(Board'sletrerNo.E(D&A)97RG 6-72dated2s.05.2001)
i) The final ordersof.the Disciplinary/AppellateAuthority have
to be reasoned,speaking
and shouldcoverall the importantpointsrelatingto the disciplinary
rur". It shouldalso
indicatethat the representation
of the chargedodcial hasbeenconiideredandif possible

ll

'The
in
brief'
upon,
commented
be
also
should
certainpointsraisedin the representation
indicaterf{ he hasapplied
orderof the siseiplinarfiApl:ellatea"iuo*ty shouldclearly
Plfed forrnsshouldnct
his mind to the caseand it shouldwithstaxrtjudicial scnrtiny.
Autttority while passingordersin a
be usedby the Disciplinar.vlAppeliate/Reu,uio,uury
disciplinarYca.se.
( B o a rd ,sl e tte rsN o .E @& A ) 78RG6- 11dt.3,3' 78,E( p&A) 8.6\99:adt:5.8.88,N 0.
p1ci6-27 dt. 24.9.2002)
E(D&A)91 p1G5;22 dt:.Zt.z.mand E(D&A)2002
the proposcd
There is no provision for sendinga notice P thlcharged ofiicial il*
Notice at this stage
penaltybefore the sarneis imposJd. A provision for a Show Cause
The DisciplinaryAuthority
was in force earlierbut hasbeendiscontinuedsince 1978'
penaltyio !t imposed and
should therefore record his final views indicating the
There is also no
communicatethe sameto the ot"tgtd official immediatelyther91ft9r
by the Disciplinary
provision for giving a personal f[*ing to the charged ofticial
Authorff.

j)

k)

,Ihe DisciplinaryAuthorit-r:esfree to consultarry other authoritybeforeder:idingabout

by
expresseci
his findingson the charges.Ho*eoer, oncetre,tdopttarryviews/comlnelts and in the
Authority
someother authority, sich views becornethose ofitre Disciplinaryno referenceto
final order, ,*"ra.o by the Disciplinary Authority there should 9t.
with vigilanee'cvc etc''
consultationwith someother authorityinctuoingconsultation
has been inrfluencedby
which may give an indlcation that the Discipfinu.v Arrthority
with UPSC' the
someother Authority. However,wherethe rules pto"ia* for consultation Authority'
out cleariy in the spealing ordersof the Disciplinary
samehast" b;;;At

bad record punishment

l) The Disciplinary Authority shouldnot take into accountprevious
mentionsthe past
etc.while determiningthe-penaltyto be irrposedunlessthe chargesheet
with referenceto the
record utro ,o tf,"t tile ctrarged'official,*trit* defendirrghimself
with regarrlto the past
chargesin the presentcase,has an opportunity to statehis case
recordalso,ifhe so desires.
(Board'sletterNo. E(D&A)68RG6-37dt:23'9'68)
by the Disciplinary
m) T',het-rnaigrcierspassedin the disuiplinnrycaseshouldbe signed
indicatethe
Ai.rthnrityhirnself and not on his tehalf T'heorders should also clearly
whorn the appeal
channeiol: appealavaiiable to the chargedofficial the arrthority to
shoulqiUe,rraAbandthe time limit within which the appeaishouldbe made'
1,7.

Rule 14:
"dctionundcr

Authority can
a) If an employeeis convicted in a court of [aw, then the Disciplinary
after grring the
considerthe conductof the ernployeewhich led to his convictionand'
proposed'pass
penalty
Railway Servantan opportunitytomake a repleseltationon the
of provisions
necessaryorders imposing a suitablep"no!v, if wuranted, in terms
natureand
grave
a
is
of
containedin Rule r+d). f tire offencewtriitr led to the conviction
of the ernployeein
involves moral torpitod., which is likely to render fuither retention
retired' In other
undesirabli then he shouldbe dismissed/removedlcompulsorily
se,rvice
by the
cases,the competentauthoritycanimposeany ofthe lesserpenalties'as'warranted
of the case.Thereis no needfsr holdingan inquiry or evenindependently
circumstances

t2
assessing
the evidenceproducedin tlie couri of lan'. However,treforesuchordersa:re
passed,the UPSCshouldbe consulted'*heresuchconsultationis necessary.The orders
of ttre DisciplinaryAuthority shouldbe passedimmediatelyafterreceiptof intimationof
the conviction and need not wait for disposal of any appeal which the convicted
employeernal_!1vefiled in a highercourtof law. If the highercourtof larv suspends
the
sentence,it will haveno effect on the penaltyimposedby the depmtmentso long as the
convictionremainsin force. If however,the convictionis setasidl on appeal,the-penalty
imposed
on the basisofthe convictionhasto be revolred
.
(Board'slettersNo. E@&A) 63 RG6-49dt. I l. tt.63,E(D&A)76R.G6-4dt:4.3.76&No:
E(D&A)93RG6-65dt: 0.0.s+;
b) If an employeeis convictedbut is releasedundersection4 of the Probationof Offenders
Act, it is not to betreatedasacquittal.Releaseunderthe saidAct is orderedby Courtson
consideration
offactors like age,natureofoffence,assurance
ofgood conductetc.but the
conviction is not set aside. Hence, action under Rule 14(i) is justified even if the
employeeis releasedunderthe saidAct.
(Board'sietterNo:850RG6-f dt:v.7.s2& File No. E(D&A)85RG6-5E)
c) The provisionin nylg la(ii) for dispensingwith the inquiry and impositionof the penalty
straightawayshouldbe usedwith abundantcaution*a onty wherethe circumstances
are
such that it is not reasonablypracticableto hold the inquiry. T'he decision of the
DisciplinaryAuthority in this regardcannotbe a subjectivedetision but shouldbe one
based on objective faqs supportedby independentmaterial. Written and signe6
statementsmust invariably be obtainedfrom the witnessesconcernedindicatingiheir
knowledgeof
delinquencyon the part of the delinquentemployee.befbre
!h9.s.enous
invokingRule la(ii), the DisciplinaryAuthority shouldmakeanobjectiveassessment
of
the situation,collect.necessary
materialin this connectionand,recol.din writing detaile4
reasonsasto why it is not possibleto hold the inquiry. The circumsitan."rquoi"d by the
DisciplinaryAuthorify shouldactuallysubsistat thaitime and shou.ldnot bL anticiiatert
ones. The recorded decision of the Disciplinary Authority in this respect shoulcl
withstand.judicialscrutiny.
(Board'slettersNo. Ep&A)s5 RG6-72 dt.6.2.g6,16.5,s6,6.10.8gand
i4.10.8g,
E(D&A) E6llc 5-74itt.13.4.BT
andE(D&A)g?RG6-4sct:6.4.92\
d) Rule 14(ii) shouldnot be invoked in casesof unauthorisedabsence. In such
cases'
inquiry shouldnot be dispensed
with but shouldbe held,evenex-parl.e,
if necessary.
(Board's IefrerIrIo.E(D&A)90 RG6-34dt: 1g.4.90)
c) In casethe DisciplinaryAuthority proposssto invoke Itule l4(ii), he doesnot have
to
issueformal ChargeSheetbecause
the departmental
inquiry hasnot.t,cbe conducted.
(Board'sletterNo.E(D&A)85RG6-72dated16.5.19g6,)

13
Departmental proceedingsand Criminal Proceedings:

18.

simultaneous with
There is no bar to initiation ancl conclusion of departmental-.action
misconduct for
of
on the same/similar charges. fn" ingredients,ri*i;ui'ir;;;i;gr
with which the person is
departmentalproceedingswould be different from ihose of the offence
an{ the nature of evidence
charged in the criminal proceedings. The standardof proof required
proceedings should
-such
admitted are also different in the two prcceedings. The dipartmental
stay orders can be granted
continue independentlyunlessthey ar* J*y",r by a c*,:urtof law.
that disclosureof his defence
by courts on considerationof an application egitre chargedo{Iicial
in the criminal proceedings'
in the departmentalproceedirrg,*futa serior:slypre.ludicehis case
Vs'Baij Nath Tiwari
(Ref: Supreme Court's judgernents in the case of Jang Bahadur Singh

le88 Sup'Court
(196e(l)SCRt:+), xush"rl*u, DubeyVs tsharatao.l(jn*CoafLtd.-(tl
71RG6-36
ztlt),ordersof a 3 judgebench(1gg7(z) SCC699)andBoard'sletterNo:E(D&A)
dt:6.6.74)
proceedilgsa.re
andthe chargesin the departmental
However,if the facts,circumstances
in the
exactlyidenticalto thosein the criminal caseand the employeeis exoneratedacquitted
departmental
the
then
criminal caseon merits(without benefit of doubt or on technicalgrounds),
this regard' The
casemay be reviewedif the employe ooncernedmakesa representation-in
revir v will obviouslybe donebylhe authoritywho passedthe ordersin the last'
(Board'sletterNo.E(D&A) 95 RG 6-4 d1.t'6 95)
19.

Appeal:

a)' An Appeal has to be preferredwithin 45 days from the date of delivery of the order
upp"ui.A against. However, the Appointing Authority can condonethe delay and
entertainan"lppeal evenaftei expry'oittre time limit ifthe Authority is satisfiedthat the
Appellanthadzufticientcausefor not preferringthe Appealin tirne(Rule20 of RS@&A) Rules)
b) The form andcontentsof an Appealhavebeenprescribedin Rule 21 of RS@&A) Rules,
in termsof whiclUit shouldbe iomplete,containall the materialon which the appellant
relies,shall not containany disrespicfulor improperlanguage,etc. If theseconditions
are not met but the caseotherwisehasmerit, then it would be more appropriateto direct
the appellantto submita proprappealratherthan rejectingit on thesegroundsalone.
(Board'sleuerNo.E@&A)86RG6-l I dt. I7.4.86).
c)- Appellate Authorities have been specifically indicatedin Schedules-Iand ltr. With
t"garOto Schedule-Il,the Appellati Authority would be the authorityappearingin the
columnnext to the onewhich imposesthe penaltyasclarifiedin Note-l below ScheduleU. In respectof ADRM and pnU who have concurrentpowersin ScheduleII and
similarly in respectof AGM and GM who also have concurrentpowers,DRM and GM
cannotact as AppellateAuthoritiesagainstdisciplinaryorderspassedby ADRM and
AGM, respectiv;ly.In the caseof impositionof a penaltyby the RevisingAuthority.or
Authority,the AppellateAuthority
ofthe penaltyby the AppellatelRevising
enhancement

t4

the order
the authority which rnade
to
superior
authority immediately

would be the
against'
aPPealed

I 0-19)'
FileNo'E(D&A)e6AF
and
RS@&A)Rules
of
(Rule19(1)
viz'
to considerthreemainaspects
has
Authority
Appellate
d) The
no failureofjustice;
correctlyantltherehasbeen evidencetaken on
folrowed
was
procedure
the
i) whetherthe
fi:idings tot'-U**J on
Authffi;s
Disciplinary
the
ii\
"' Whether
and..
to the gravityof offence'
recordduringthe inquiry;
:---^.r
ic nnffir'rllsurete
comme
is
irnposed
oip"nuttv
iii) Whetheril";;;i'
be remittedback to the
necessary,
if,
should,
case
the
points
shouldpass
After consideringthe above
&n;ld; A-uthoriiy

directffi;l#;;
{
clrsettingasidethe penalty.
Disciprinarya"?r,"*v with
u"trt"Ity himselfandnot
,p.ur.ingoido' *'f,:*;;:,",,hu'.in*.::fi&
reasoned,
*ign*iiyir,*
u"
Author'iti'sto*ra
Theordersorit"-eppelrate
onhisbehalf'

(Rule22(2)ofRS(D&A)Rules&Board.sletterNo'E(D&A)78lRG6-11d1.3.3.78)
of Appealand'as far as
disposal
to
high
gfgritv
give
e) The AppellateAuthority9loulf
oT*itninonemonth'

* epffii;;id;;;d;;J
possible,

71 RG 6'22 dt'Ll'6'71)
@oard'sletterNo'E(D&A)
0IftheAppellateAuthorityproposestoenhancea.penalty,a.noticehi:::begiventothe
lt*Tl:

charged.*prov""allowinghi*il;;;;;s31-th:llg:*Tl#t":'ffi

llX"ilffT:'d11ffi;$,*i""'r'ff"'Tff#"i""i'ru;ii""Cn"'t'o'itvand
't'u'nioi"l;i;l ty:l1iJll'if,i'T"''llil'tli:it"t"1l;
p"J'vissuch
enhanced

hold tfre inquiry first' o1Lu;", i, *"v a""* rit

Authority *"ti'ittai
inquiry passsuchordei
thereaftero"ir'" iatit ortnut
22(2)of RS (D&A)
@rovisounderRule

Rulus')

grantthe

s ) A n o n . g a z e t t e d R a i l w a yp*nuiri"r.
. s e r v a n In
t c thar."r.
a n s e e kiiJooeJ{1i"'horitv
a p e r s o n a l h e a r i n g mav
fromtheAppellate

of cerrain
in cases
Authority

u*in['ui'd; or traq
atit.oi,,i"tion
same
"dilf.*:X*llidfi?J::"ffi'l:
anotherrqilwav servant
accompani"J;t
him'
-p""if*a in that regardto assist
(RuleZ4(1)of RS(D&A) Rr:les)

penaltv of
view that 'the
9f-^:l't on'ui'"*pt.y"" bv the Disciplinary
h) If the Appe{1e 4:11:nt'
impo*"J
a fresh entrant
dismissal/removalrcomput*ory-riir"ment
ortrtu
*;;;;;tpoint*""'t
but
"*pr"vesas
'L-uooointmentshould
il;
Authority should stand
should
"'oh
cases
$;v,
taking into accounrot"r,1u1ir,!";;;;;rr;;i";r,
rh:'il;ll;ttll1":i"such
'*

of the
asa part *i?;ff"q**ta
notbeordered
"f t;".,f
in"'""n"'''it'"'questionof re-appointment
merelyrr;i'r;the'penalty

l5
ex-employee, as a fresh entrant, can be considered separately, as- an administrative
exerciie, ln accordancewith the extant rules on the subject, containedin Rule 402,Indian
In all such cases of re-employment .of
Railway Establishment Code, Vol.-I.
dismissed/removed/compulsorilyretireC employees, specific approval of the authority
next higher than the disiiplinary/apnellate/revising authority, who had last passedorders
on the disciplinary caseshould be obtained(Rule 402-RI and Board's lettqrl'":IriDfiA)gg
i)

RG6-6 dt.3'6-99)

If an employee is transferred to another Railway/l)ivision after the imposition of a

penalty, then the Appeal will lie only to the appropriate Appe-llate Authority on the
ituit*uyfOivision *hite the employee was working at the time of imposition of penalty,
notwithstanding employee's transfer.
(Board's letter No.E(D&A) 69 RG 6-8 dt. 19'6.69)

20.

RevisionlReview
a) Revision is different from review. Review in terms of Rule 25(A) can be undertaken
only by the President and only when some new evidencewhich could not be produced or
was not available at the time clf passing the order and which has the effect of changing
the nature of the case,is brought to the notice of President. Both revision and review can
be undertakeneither zuo-moto c':on subrnissionof a petition by the employee.
b) Revision can be undertakenby the President, Railway Board, GM or any other authority
not below the rank of Dy.HOD. It can be undertaken on consideration of a Revision
Petition submitted by the emplcyee or ils a suo-moto exercise. If undertaken suo'moto,
then the revisionary proceedings should not be started till disposal of the appeal, if
already submitted or till the expiry of tlrc limitation period of 45 days for submission of
appeal. This, however, does not apply to revision of punishment in case of railway
accidents.

(Rule2s (2) of RS(D&A)Rules,1968)

by the employee,the petitionshouldbe dealtwith
c) Wherea revisionpetitionis zubmi+ted
in the samemanneras if it werr: an appeal.Thug the time limit for submittingthe
revisionpetition is also 45 clays,v.'hichneedsto be indicatedin the appellateorder and
the RevisingAuthority shouldalsoconsiderthe casein the samemannerasthe Appellate
Authority is requiredto do.
(Rule 25(3)of RS(D&A) Rulesand Board'slettersNo: E(D&A) 84 RG6-44dt:8.1.85
and2.12.86)
d) The RevisingAuthority has to be higher than the AppellateAuthority both in cases
wherean appealhadbeensubmittedanddisposedof andwhereno appealwaspreferred.
This stipulatioqhoweverdoesnot applyto revisionby President.
@ule 25(4)ofRS(D&A)Rules,i968)

t6
e) If suo-motorevisionis undertakenbeyondthe time limits given below, then it can be
done only by the GeneralManageror Railway Board provided they are above the
Appellate Authorities or by the Presidenteven if he happensto be the Appellate
Authority:i)Beyond 6 monthsfrom the dateof the orderto be revisedin casewhereit is proposedto
imposea penalty(whereno penaltyis in force)or enhancea penalty.
ii) Beyondone year from the dateof the orderto be revisedin casewhereit is proposedto
cancelthe penaltyimposedor reducethe penalty.
Thesetime limits are relevantonly for suo-motoproceedingsand not for consideration
and disposalof RevisionPetitions,which haveto be doneonly by prescribedRevising
Authority subjectto condonationof delay,if any,in submissionof rwision petitions.
(Rulezs(s) of RS(D&A)Rules)
0

If the Revising Authority proposesto impose a penalty (where no penalty has been
imposed)or enhancethe penalty, then a show causenotice has to be issuedto the
Railway servantindicatingthe proposedpenalty,to enablehim to representagainstthe
saidpenalty. If the proposedpenaltyis suchthat holdingof an inquiry is essentialbefore
its impositionand if an inquiry has not alreadybeenhild in that case,then an inquiry
should first be held before the proposedpenalty can be imposedby the Revising
Authority.
(Proviso(a) and(b) underRule25 (t) ofRS(D&A) Rules,1968)

g) Therearecertainspecialprovisionsfor non-gazetted
staft'asunder:i)A Group'C' employeewho hasbeendismissed/removed/compulsorily
retiredcansubmit
his re-visionpetition directly to the General Manager, evin though the prescribed
RevisingAuthority may be a lower authorityin his caseand canalsor:equest
the General
Managerto refer his caseto RailwayRatesTribunalfor advice. In thatiase the General
Managershallreferthe caseto RailwayRatesTribunal. If the GeneralManagerdoesnot
proposeto acceptthe adviceof RRT, approvalof RailwayBoard is requiredbeforefinal
ordersarepassed.
(Rule 24(2)of RS(D&A) Rules,Board'sleters No.ES1RG6-20 dt.t7.5.52,E(D&A)61
RG6-28dt.s.6.63andE(D&A)83RG 6-8 dt.2s.3.83).
iD A Group 'D' Railway servantwho has beendismissed/removed/
compulsorilyretired
may submithis revisionpetitiondirectlyto the DivisionalRailwayManageror wherehe
is not directlyundercontrolof any DRM to the seniormostadministrativJgrade
officer.
(Rule24(3)ofRS(D&A)Rules,1968)
h) Revisionis a one-timeexerciseand thdre is no provision for a secondrevision of
the
case' However,if the revisionaryorder imposesi penaltywhereno penaltywas earlier
imposedor if it enhancesthe penalty,the rules provide for submiision of an appeal

t7
of the penalty,to the next higher authority. There
againstsuchimposition/enhancernent
iJno provisionfor furtherrevisionofthat appellateorder.
E(D&A)94 RG6-11
@oard's letters No: E(D&A)79 RG6-40 dt: 18.8.81& No:
d t : 3 1 .8 .9 4 )
of the penalty,if the lower penaltyhasalreadybeenundergone
i) In casesof enhancement
by the chargedoffrcial in whole or in-part,thenthe factsrelatingto the original penalty
by the RevisingAuthority who canirnposean additional
canbe takeninto consideration
of punishment.
penaltyby way of enhancement
(Board'sletterNo: 855 RG6-14 dt: 29.2.56andNo: E@&A)71 RG5-18dt:12'12'72)

i)

Revision/Reviewof disciplinary cases already finalised before retirement of the

concernedRailway employeecannot be initiated after his retirementwith a view to
benefits.However,in caseswherea showcausenoticefor
imposea cut in the pensiorrary
suo-moto revision had been issued before retirementor where a revision petition
submitted by the employee was pending at the time of retirement, revisionary
proceedings
cancontinueafterretirementalso'
@oard'sletterNo:E(D&A)93RG6-61dt:l t.1.2000)

k) pending Revision Petitions/Appealshave to be disposed of on merits by the

Revisin!/AppellateAuthority, even if the employeeconcernedmay have died in the
meanwhile.
@oard'sletterNo: E(D&A)SSRG6-46dt: 1l.l 1.85)

2r

ProceedjnggftelBgli re4Lcnt.

are continuing,then the proceedingswill be

a) If an employeeretiresw-hileproceeding$

1993. The
deemedto be continuingundir Rule 9 bf Roil*ay Services(Pension)Rules
proceedingsshould be continuedeven after retirementin the sannemanneras if the
lmployeels in serviceand the Disciplinary Authority should record his decisionand
on whethera cut in
insieai of imposinga penalty,shouldgive specificrecommendations
neednot specify
Authority
the pensionaryten-efrtsis warrantedoi not. The Disciplinary
the quantumof cut to be imposed.tr{ in the opinionof the DisciplinaryAuthority,a cut in
the pensionarybenefitsis not warranted,thenthe proceedingscanbe droppedby him at
his level. If, however, a cut in the pensionarybenefits is recommendedby the
Disciplinary Authority, then the approvalof the Presidentis requiredbefore an order
of the
imposinga-cutin the pensionarybenefitsis issued.The specificrecommendations
goes
President's
for
case
the
before
.on"e*"d PHOD andCPO shouldalsobe obtained
consideration.The Presidentis alsorequiredto consultthe UPSCbeforehe passessuch
has been
beforehis retirementbut no chargesheet
an order. If a personis suspended
issuedtill his retirement,eventhen it would be treatedas a casewhere departmental
proceedings
havealreadybeeninstitutedbeforethe retirementand suchcasesshouldalso
be dealtwith in the samemannerasexplainedabove.

nor a chargesheet
b) I[ on the dateof retirernentof an employee,he is neithersuspended
with President's
only
instituted
him
can
be
issuedto him, then proceedingsagainst

l8
approval.In suchcases,the chargesheet
is issuedon behalfofthe Presidentandit cannot
be issuedin respectof any offencewhich hadtakenplacemorethan4 yearsbeforeissue
ofthe chargesheet.
If the employeeis under suspensionat the time of retirement,for the purposeof
continuingthe proceedings
underRule 9 of RS(Pensioa)
Rules,the proceedingsshall be
deemedto havecofllmencedfrom the dateof zuspension.In sucha casethe chargesheet
canbe issuedby the prescribeddisciplinaryauthorityevenafterretirementof the charged
offfilial. However,this fact shouldbe incorporatedin the proformafor chargesheet.
@oard'sletterNo.E(D&A)2000RG6-4.1dt.2t.l1.2000)
c) Minor penaltyproceedings
institutedwhile a R.ailwaySerrrantwas in servicecanalsobe

continuedunderRule 9 of PensionRulesand a cut in the pensionarybenefitsimposedif

grs.vernisconductor negligenceis established.If a departmentalinquiry has not been
conductedin sucha case,then a show-cause
notice hasto be given to the pensionerto
represent. FIis representationagainst the show-causenotice should be taken into
consideration
beforethe caseis referredto UPSCandfinal orderspassed.However,if an
inquiry has alreadybeen held then there is no needto issuesuch show-causenotice.
However, as far as possible,minor penalty proceedingsshould be finalised before
retirernentto avoid their continuationafter rtirsnent.
{Board'sletterNo.E(D&A)87RG6-113dt. I i.11.87).
d) To ensurethat disciplinaryproceedings
do not continueafterretirementfor long periods,

the time schedulegiven below has to be follo*'ed for finalising the caseand sending
proposals,ifwarranted,to the Presidentfor impositionof a cut in the pensionarybenefits:
i) in caseswhere the proceedingswere initiated one year or more prior to the date of
retirementof the ChargedOffieial, the proposalshouldbe sentwithin 3 monthsof the
dateof retirementofthe chargedofficial.
ii) in caseswherethe proceedingswere initiated",vithinthe last year of the serviceof the
chargedofficial, the propcsalshoulcibe sentr.vithin6 inenthsficrn the dateof retireme.nt
ofthe chargedofiicial"
@oard's d.o. letterNo.E@&A)97lRG6-Monitoring(I) dt. 2A.7.98)
e) All proposalssent for obtainingPresident'ssanctionfor imposition of a cut in the
pensionarybenfitsshouldbe accompanied
by completepapersa:rdinformationspecified
in this connection.
(tsoard'sd.o.letterNo.E(D&A)97Rcr.5-Monitoring
(i) dt 28.1.2000).
f)

If an employee,afterhis retirement,is foundguilty in judicial prooeedings

for an offence
committed during his service,a cut in pensionarybenefits can be imposedby the
President,after consultingLIPSCand there is no requirementof giving notice in this
regardto the retiredrailway servant.

t9
g) If Government'sdispleasure
is to be communrcated
to retiredRailwayemployees,
then
the authoritieswho wouldbe competentto do sowouldbe asunder:
AUTHORITY

TYPES OF CASES AND THE RAJ{K UPTO

WHICH THE ALTTHORITY IS COMPETENT
TO COMMTINICATE CTOVERNMENT'S
DISPLEASURE

General
Managerl I
Addl.General
Manager
who has been ordered by
the CompetentAuthority to
look after the current duiies
of the GeneralManager in
the absenceof a regularly
posted General Manager, 2

DG/RDSO.

Director

General/RSC and CAOs

(having
independent
charge
of
their
organisations)
il

Raiiway Board

For retired employees upto and including

SelectionGrade of JA Grade in respectof whom
major/minor penalty proceedings had already
been initiate.d before their retirement and where
such proceedings are to be dropped but
Government'sdispleasureis to be communicated.
For retired Group 'D', Crroup'C' and Group .B'
employeesin respectof whom it is decidednot to
initiate departmentalproceedingsfor imposition
of a cut in the pensionarybenefits after ret-irement
but communicate Gcvernment's displeasure
instead.
For retired Group 'A' officers of SA Grade and
above in respect of whom major/rninor penalty
proceedings had aiready been initiated before
their retirement and where such proceedingsare
to be dropped but Governrnent'sdispleasureis to
be communicated.
For retired Group'.d' Officers in respectof whom
it is decided not to initiate departmental
proceedings for imposition of a cut in the
pensionary benefits after retirement but
comrnunicateGovernment's di spleasureinstead.

II

President

For any retired railway employee against whom

departmentalproceedingsfor imposition of a cut
in the pensionary benefits have been instituted
after retirement and where, on consideration of
the case, the proceedingsare to be dropped but
Government'sdispleasureis to be communicated.

(Board'sletrerNo:E(D&A)9SRGf_32dt:Z.Z.gg,)

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