AIESEC in Islamabad Job Catalogue 2014-2015

AIESEC in Islamabad, C/O UG Coordinator, NUST Business School, Sector H-12, Islamabad, Pakistan
Executive Body 2014-2015
The function of our Job Catalogue is to provide clear descriptions of positions available in AIESEC
Islamabad to new members or members looking to change positions.
The Job Catalogue provides a clear idea of the commitment level required by each member by
establishing accountability, relationships, time commitments, and most importantly a detailed
description of what each position entails.
PORTFOLIO DESCRIPTIONS
INCOMING EXCHANGE (ICX)
The Incoming Exchange portfolio is responsible for the delivery of one of AIESECs highlight products:
Exchange. This is done by creating, maintaining, and building on the external partnerships and
relationships with AIESEC's corporate stakeholders and Non-governmental Organizations (NGOs). ICX
members market the Global Internship Program and Global Competency Development Program to
companies, responding to recruitment needs and allowing companies a direct link to a global
network and the international potential of young people. Through servicing activities they ensure a
high number of quality internships for incoming interns and provide a source of partnership revenue
for the LC. Additionally, this team is concerned with matching the company with an intern. ICX also
has the task of ensuring that incoming interns from other countries have an enjoyable and
comfortable stay.
PROJECTS
Projects, a relatively new addition in the structure is responsible for the inception, organization and
operation of issue based projects termed as Projects Based on Exchange (PBOX). Members of the
projects team supervise the LC projects and try and secure grants or sponsorships as a potential
source of revenue. The portfolio requires passion and great deal of effort from the members.
FINANCE AND LEGAL (F&L)

The Finance and Legal portfolio is responsible for the budgeting, tracking, and reporting of AIESEC's
revenues and expenses. Using standard templates, financial software, and financial policies and
reporting procedures, AIESEC produces accurate and consolidated quarterly statements that keep
the financial history of the Local Committee intact, resulting in transparency and ensuring
accountability within the LC.
OUTGOING EXCHANGE (OGX)

Outgoing Exchange (OGX) is one of the three Exchange portfolios of AIESEC in Islamabad. The main
aim of OGX is to facilitate the outgoing process of providing quality exchange to AIESEC members
and Exchange participants from Raising to Matching and finally to Realizing them to global AIESEC
internships. The team efforts are concentrated on ensuring that this process is completed
successfully by providing clear expectation settings through effective promotion, maintaining quality
through following the Global Competency Model and by developing lasting professional ties with
foreign AIESEC Local Committees.
BRANDING AND COMMUNICATIONS (B&C)

Having started its functions as part of the Marketing and Communications portfolio, B&C is now an
independent portfolio in its own right. The focus of Branding and Communications in this term will
be not only to provide support to other portfolios but also to cater to promotional, branding,
information management, public relations and communication needs of the LC. In addition, its
members' work will also be centred on enhancing brand recognition, increasing brand awareness
and creating brand value for the LC within AIESEC and corporate network.
EXTERNAL RELATIONS (ER)

The External Relations portfolio deals with the aspect of interfacing external stakeholders primarily
the companies in the Corporate Sector in terms of sales, brand positioning and overall engagement.
This portfolio is responsible for selling different AIESEC products best suitable for the companies,
increasing avenues of engagement with our external stakeholders, creating opportunities for
externals to interact with AIESEC members and redefining existing AIESEC products to reflect more
customer focus and value addition.
The most rewarding portfolio in AIESEC, External Relations gives you corporate exposure. With a
huge clientele of AIESEC all around the world and with the market potential of expanding the AIESEC
network in different industries all over Pakistan the members shall be given a true chance to develop
and hone their communication and negotiation skills and get to develop close relationship with
industry leaders also helping them with their future endeavors. External Relations is the most
delicate portfolio of all as they shall be representatives of AIESEC in Islamabad throughout the whole
Industry.
TALENT MANAGEMENT (TM)

Talent Management is responsible for the professional and personal development of the local
committee as well as the recruitment, induction, tracking and development of an AIESECer. Talent
Management plays a crucial role in the allocation of talent and mapping the leadership pipeline of
the LC. TM has the role of ensuring that each member in every portfolio has a meaningful job
description and is equipped with the necessary knowledge and tools to accomplish whatever task
they have been set. TM also plans, organizes and carries out the annual recruitment campaign for
AIESEC. The functions of TM are divided into four modules: Member Education, Experience
Management, Human Resource Management and Performance Management.
PORTFOLIO STRUCTURE
The following positions, along with TLD positions are called Leadership Position (Team
Leader). Every person beholding these positions handles a team of individuals of diverse
numbers under them. All those are known as Team Members.
Incoming Exchange (iGIP)

Vice President: Ahsan Zaidi
What it takes to be an ICX-er!
Consistency is the sole driver of ICX, realizations are a given if youre

consistent enough.
If you wish to challenge yourself with infinite occasions for corporate
exposure, ICX is where you ought to be.
You have to realize that accomplishing something in ICX isnt a piece of cake;
it requires you to be sincerely dedicated.
Exchange is the core product of AIESEC and ICX is the backbone of this organization
and working in this portfolio means that you are the backbone of this organization
but with power comes responsibility and every ICX-er is responsible for making an exchange
happen.
Note: Each member must go through the JD of the role they apply for. Trackers will be different
this time. Each member of Incoming Exchange will be tracked accordingly.
Portfolio Structure
LCVP iGIP
Team Leader
Teaching
5 Team Members
Team Leader
Marketing
5 Team Members
Team Leader
Management
5 Team Members
Team Leader
I.T. and
Engineering
5 Team Members
Expectations
10 15 hours work per week.

Attend all meetings and Events. Both portfolio and AIESEC in general.
Respect your Superiors, Peers and Sub-ordinates.
Bringing in the expected, tangible results.
Teams Information
AIESEC International has divided iGIP into four sub-products all over the globe. Those four subproducts are Teaching, Marketing, Management and Information Technology. These sub-products
are represented by a coloured triangle and all four of them constitute to combined iGIP portfolio.
The first team in this portfolio will be teaching, which is denoted by a yellow triangle. This team will
be responsible for Raising, Matching and Realization but the team leader and team members all will
be responsible for one area only that is teaching or education. They will have to work in a team to
look for possible TN takers, raise forms with them then look for best possible EPs, match them and
then help them in realization.
The second team in this portfolio will be Marketing, which is denoted by green. Although Marketing
and Management both come under business administration but the reason Marketing is a separate
focus are is that there is a huge supply of marketing EPs so it has to be considered a separate subproduct.
The third team, Management includes all other aspects of business such as Finance, HR etc. It is
denoted by a red triangle. The team will have to work together and look for possible TN takers, raise
forms with them then look for best possible EPs, match them and then help them in realization.
The third team in this portfolio will be Information Technology and Engineering, which is denoted by
a blue triangle. The team will have to work together and look for possible TN takers, raise forms with
them then look for best possible Eps, match them and then help them in realization.
Job Descriptions
ICX Team Leader
Planning and Responsibilities
Work with LC VP ICX

Establish the teams exchange goals for the term with LC VP ICX
Make weekly updates to LC VP ICX and the LC on the performance and activity of the ICX
team
Build plan of ICX activities
Plan the development of team members
Ensure proper training of members, including conference attendance
Inform members about myaiesec.net links and other resources

Work with all team leaders in LC to coordinate companies Introduce all trainees to the whole
LC, and establish activities for trainees
Keep in regular contact with trainees, once a week, fortnightly check-ins, and monthly
evaluations Have a central list of companies, and keep it updated - who is responsible and
when they will next be contacting
Exchange
Perform exchange according to the TN Taker Flow

Ensure trainees and TN Taker servicing
Ensure pre-exchange, mid-term and post-exchange evaluations
Members Development
Ensure that members are motivated

Ensure that members goals are aligned to the organizational goals
Ensure that members achieve their personal and professional goals
Give feedback on members performance
Ensure members participate in LC learning activities
Timeline of work
Before start of term:
Create personal development plan (including competencies) with VP TM

Play an active role in the LC Leaders Meeting
Attend all national and local conferences and seminars
Follow up on personal development plan
Ask members for feedback
During term:
Responsible to follow this time line and keep the VP updated

Responsible to meet VP ICX each week to discuss weeks progress and potential solutions
Responsible for educating the members on the product and accompanying them to meetings
to provide first hand training.
Be a link between the team members and the VP ICX and facilitate the training process. The
TLD must communicate to the VP any need or gap in training that the members might be
feeling and organize meetings between the team and the VP to fix these problems.
Hold weekly team meeting with the team.
Accompany the members on sales meetings till they are trained enough to go on their own.
First 3 meetings are minimum for each member.
Ensure proper follow up with each partner approached by any of the team members.
Maintaining the quality of partner servicing by the team members is the leaders
responsibility. This includes follow up, collecting cheque, filling of evaluation forms, handling
any conflict etc.
Responsible for setting up meetings themselves and taking members along. Also the leader
must involve the members in any account that he/she is already managing to ensure smooth
transition when the leader moves on to new positions.
Responsible for matching the TNs and providing contacts from the network to members.
Responsible for looking for opportunities for partnership in the global network and
cooperate with VP ICX to create such partnerships with other LCs.
Ensure proper documentation for visa processes for teams realizations and keep VP F&L in
the loop.
Effective communication strategy within team by managing team wikis and uploading and
archiving team progress.
Effective promotion of opportunities in Pakistan through classified and other social media.
After completion of term:
Submit a term report on the planned and actual achievement of goals and timeline.
Submit at least one case study from the teams performance that future ICXers can use. E.g a
complete case study of account raised, serviced and realized by the team, or report on
project, or sales strategy that proved most successful in getting sales etc
Transition the next team leader
Measure of success:
Achievement of planned results

Trainees satisfaction
Team members retention rate
Personal experience report (PER)
ICX Team Member

Planning and Responsibilities
Work with all team leaders in LC to coordinate companies

Introduce all trainees to the whole LC, and establish activities for trainees
Keep in regular contact with trainees, once a week, fortnightly check-ins, and monthly
evaluations
Have a central list of companies, and keep it updated - who is responsible and when they will
next be contacting
Exchange
Perform exchange according to the TN Taker Flow

Ensure trainees and TN Taker servicing
Leadership Development
Create personal development plan (including competencies) with VP TM

Play an active role in the LC Leaders Meeting
Attend all national and local conferences and seminars
Follow up on personal development plan
Projects (iGCDP)
Vice President: Eilaf Zehra
Projects Based on Exchange
Main Functions
Launching of projects, PBoX (Projects based on
exchange) and create marketing strategies to raise
partners and publicize the projects based on a
social cause. Encourage the involvement of LC
members in social activities pertaining to the
Project
Partner with companies/NGOs

Develop exchange goals for the project
Raise TNs with partner NGOs
Coordinate with the ICX Department in matching
TNs and realization of Trainees
Skills Needed
Passion for social based issues
Excellent communication skills
Motivation and consistent dedication
Portfolio Structure
LCVP iGCDP
Project Lead
Parhay Ga
Pakistan
5 Team Members
Project Lead
Change in
Progress 2.0
5 Team Members
Project Lead
Women
Empowerment
5 Team Members
Job Descriptions
Project Team
Responsibilities
Preparation of EPs pre and post arrival

Promotions for internships to other countries
Communication between intern and partner
Assisting in the VISA process
Scanning for possible TN partners

Signing contracts with companies and uploading TN forms
Overview of sales pipelines
Ensuring matching process for the raised TNs
Preparing and running Project raising campaigns
Observing the market opportunities and researching the potential new markets to raise in
In charge of internal/global market research
Approaching companies for Re-raising
Conducting research for new project scope
Project Lead
The Project Lead is responsible for the projects preparation, execution and followup. The position entails the following:
To create and manage his/her team.

To create the projects timeline, and set different plans and strategies.
To ensure smooth-running of the project and enhance the experiences of
all stakeholders involved.
To find a suitable venue for the project and ensure all the necessary
logistics.
To plan and execute the promotional campaign.
To provide the TN forms and be actively involved in the EPs selection,
preparation and integration.
To collect feedbacks from partners, participants, observers, the EP(s) and
share them with the VP Projects.
To present to the E B a detailed report (including the financial one) at
the end of his/her term and ensure a smooth transition.
Responsibilities toward the team:

To select his/her OCVPs in coordination with the LCVP Projects.
To define the members roles and track their performance.
To set an effective internal communication system.
To plan, organize and participate at the OC meetings.
To e n s u r e a high quality team experience a l l o w i n g a positive members personal

development.
Projects Team Members

Responsibilities:
Securing LC-LC Partnerships

Promotion of AIESEC in Islamabads Projects and TNs
Ensure matching of TNs with EPs on GIS
Searching all sources of funding (making company/NGO lists for sponsorships)
Arranging and being present at meetings with companies/NGOs
Deciding upon clear terms and conditions with sponsors
Ensuring venues for learning events (in coordination with university representative)
Preparing and implementing an Intern Servicing Plan
Ensuring all necessary logistics throughout the period leading up to and during the project
(multimedia, technical support, printing, transport etc)
Coordinating with the B&C portfolio for posters and videos
Providing B&C with the content
Designing the email template for AIESEC in Islamabad projects
Arranging for video shoots/testimonials
Collecting Intern testimonials
Outgoing Exchange (OGX)

Vice President: Neha Ali
Role
Main
Functions
To attract and select high potential people, to profile AIESEC in the student community,
facilitate the recruitment and selection process. The VPOGX is also responsible facilitate the
exchange process for members going on exchange. This system ensures successful delivery of
our internship program to people in the Work Abroad phase of their AIESEC Experience.
1. Recruitment
2. Outgoing exchange
o Student Preparation
o Communication
o Re-integration
General Responsibilities
Running entire recruitment campaign under Team Leader Exchange Recruitment

Recruiting Pakistani students as per the AIESEC model and sending them on exchange
Promoting AIESECs global exchange program
Market research of potential places to send
Communication and follow up with EPs while overseas
International Marketing of Pakistani students for internships
Reintegrating Exchange Participants back into AIESEC
Arranging meetings with Ambassadors and Counsel Generals of foreign missions in Lahore under
Realizations.
Portfolio Structure
LCVP OGX
Team Leader
Exchange
Recruitment
5 Team
Members
Team Leader
oGCDP
5 Team
Members
Team Leader
oGCDP
5 Team
Members
Team Leader
oGIP
5 Team
members
Job Descriptions
Team Leader Exchange Recruitment
Ensuring sales training activities for OGX members through encouraging

participation in information sessions
Overview of sales pipelines
Conducting Information Sessions
Ensuring collection of fees well in time before moving the recruited EPs to Matching phase
Ensuring matching process for the raised EPs
To confirm that all recruited EPs have paid process fees
Preparing for two main annual recruitments under the supervision of VP OGX and VPTM
Designing promotion material in line with target countries
External scanning for possible new members
Developing a plan for reintegration based on the number and type of people
required in the LC (in collaboration with VPTM and VPOGX)
LC encouragement/ preparation for Exchange/ CEEDership
Providing a basic organizational overview of AIESEC to potential members
Planning student application and selection process for core Recruitments
Clarifying EP expectations
Preparing EP packages
Prepare profiles for Pocket Recruitment
Planning application and selection process
Screening applicants before the review board
Planning and arranging SRBs

Promoting exchange opportunities to the LC
Raising EPs internally
Maintaining record of potential Exchange Participants
Signing student contract
Clarifying roles and responsibilities of all parties
Increase target pool for Recruitment
Incorporate Campus mail to promote Exchange in order to develop
authenticity and increased attention
Make an EPs Preferences Questionnaire (EPQ) where EPs are supposed to
tell 3 Preferences of their Countries and 3 for Fields.
Key Performance Indicators:
Number of applications received

Promotion in terms of likes on recruitment page
Number of posters created
Prompt collection of fees
Time duration between collection of fee and updating status of form
Number of EPs raised internally
Number of Information sessions
Number of universities targeted
Team Leader oGCDP
TN supply research
Country partnership raising (LC2LC) Formal and Informal
Makes sure all EPs get matched on time
Keep track of EPQ
Allocate and Manage EP managers
Training over handling our database for searching for TNs and EPs
Attending and organizing matching mania
Promotions for EPs to other countries by coordinating with VP B&C
Communication between EP and foreign TN Manager
Assisting in the VISA process by providing AN
Clarifying EPs expectations and wishes
Educating EPs on how to search for TNs (myaiesec.net)
Clarifying EPs expectations
Develop Reverse Raising strategy
Develop and update Contact sheet
Collect and Manage EP documents
Have a shared EP Tracker document with Directors and VP OGX, updating the progress of
our EPs.
Arrange and attend Embassy visits
Prune and develop Embassy document by including more countries
Maintaining communication with receiving LC
Planning activities for direct country preparation (language/cultural prep)
Organizing departure procedures

OPS outgoing preparation seminar to be conducted a total of 4 times in a year.
Make sure all EPs attend the OPS and Security is collected and EP Catalogues are distributed.
Ensure that the returning EP fills in the AIESEC Exchange Survey
Have EPs security deposit returned
No. Of partnerships
No. Of matches per month
Time duration between raising and matching
Efficient allotment of EPs to Managers
No. Of promotion emails of EPs
No. Of matching sessions
No. Of Matching Manias attended
No. Of GCDPs matched
No. of EPMs managed
No. of successful embassy visits
No. of countries added to Visa document
No. of OPS conducted
Collection of Security deposits
Distribution of EP catalogues to all EPMs
Time duration between return of EP and refund of security
Team Leader oGIP
TN supply research
Country partnership raising (LC2LC) Formal and Informal
Makes sure all EPs get matched on time
Keep track of EPQ
Allocate and Manage EP managers
Training over handling our database for searching for TNs and EPs
Attending and organizing matching mania
Promotions for EPs to other countries by coordinating with VP B&C
Communication between EP and foreign TN Manager
Assisting in the VISA process by providing AN
Clarifying EPs expectations and wishes
Educating EPs on how to search for TNs (experience.aiesec.org)
Clarifying EPs expectations
Develop Reverse Raising strategy
Develop and update Contact sheet
Collect and Manage EP documents
Have a shared EP Tracker document with Directors and VP OGX, updating the progress of
our EPs.
Arrange and attend Embassy visits
Prune and develop Embassy document by including more countries

Maintaining communication with receiving LC
Planning activities for direct country preparation (language/cultural prep)
Organizing departure procedures
OPS outgoing preparation seminar to be conducted a total of 4 times in a year.
Make sure all EPs attend the OPS and Security is collected and EP Catalogues are distributed.
Ensure that the returning EP fills in the AIESEC Exchange Survey
Have EPs security deposit returned
No. Of partnerships
No. Of matches per month
Time duration between raising and matching
Efficient allotment of EPs to Managers
No. Of promotion emails of EPs
No. Of matching sessions
No. Of Matching Manias attended
No. Of GIPs matched
No. of EPMs managed
No. of successful embassy visits
No. of countries added to Visa document
No. of OPS conducted
Collection of Security deposits
Distribution of EP catalogues to all EPMs
Time duration between return of EP and refund of security
OGX Team Member
Perform exchange according to the EP Flow

Management of EPMs
Assistance of Team Leader in all tasks
Collection of EP Testimonials
Ensuring Integrity of Exchange Recruitment
Promotion of Global Citizen and Global Talent Sub-brands
Conducting EP Interviews
Attending all team/portfolio meetings
Being present at all OPS and Induction events
Manage EPs in a proactive manner
Ensure EPs are provided with promotional material to take to foreign countries
Ensure EP reintegration
Achievement of planned results

Meetings attended
EPs satisfaction
Personal experience report (PER)
No. of posts shared
No of LC2LC
No. of GCDP/GIP managed effectively
No. of GCDP/GIP matched
External Relations
Vice President: Mubashir Tareen

Main Functions:
To attract, create and build partnerships with external organizations via different products and
platforms that we provide and maintain the relationship afterwards. The ER portfolio is also
responsible for university relations. To build and maintain relations with partners
Market Research
Handling the Board of Advisors
Client Relationship Management
Creating relations of AIESEC with outside Corporate and Non Corporate World
Skills needed:
Communication, interpersonal and networking skills

Critical Thinking
Public Speaking
Client Servicing
Account Management
Market research
Selling Skills
Marketing and communication skills
Exchange module on myaiesec.net, e-synergy

Coordination and organisation skills
Coaching
General Objectives
Raising Sponsors and Partners to provide financial stability

Developing and managing relations with externals
Raise to Exchange Ratio Number of ER Raises leading Exchange raises
Client servicing according to the National guideline
Implementation of CRM system or strategies
Feedback from partners, response rate and rating of partners on NPS
LC-LC collaboration
Alignment with National Interest
Re-raising Partners
External Events Management
Alumni Engagement strategies and feedback
Contribution to other portfolios
Pipelining of Raises
Portfolio Structure
Local Committee Vice President

External Relations
Director
Business
Development
Strategic
Operations
Officer
Informatio
n
Manageme
nt
Officer
Corporate
Relations
Officer
Director
Marketing
Strategic
Marketing
Officer
3
Sales
Officers
Comms
Officer
Director
Management
Strategic
Planning
Officer
Event
Manageme
nt
Officer
Coordinatio
n
&
Initiatives
Responsibl
e
Job Descriptions
Position
Responsibilities and
Measures of Success (KPIs)
Director Business Development
Client Servicing
Relations Development
Streamlining All Processes
Strategic Operations Officer
Planning Client Servicing

Executing Client Servicing
Developing Net Promoters Score System
Taking Feedback From Members
Taking Feedback From Partners
Taking Feedback From NST
Implementing CRM Strategies
Implementing Podio System
Alumni Engagement
Cross Functional Operations
MoU Handling
Company List Handling
GBM Presentation Handling
Excel Sheet Handling
Tracker Points Handling
National Compendium Knowledge
Assisting the operations of OGX

Contacting Embassies
Preparing the Visa Processing Document
Contacting different ministries to streamline the
Visa process
Visiting and giving presentations in different
embassies to familiarize them with AIESEC
Information Management Officer
Corporate Relations Officer
Position
Director Management
Providing Support to OCs

Organize Local Events
Making Reports
Strategic Planning Officer
Planning according to the current situation

Creating Event Report
Creating Impact Report
Keeping Conversion Rate High
Creating Client Servicing Report
Agenda Management
Event Management Officer
Creating Session Flow

Creating Feasibility for Local Events
Taking care of Logistics
Organizing Events
Handling Finances
Assisting the OCP of Local Congress '14
Assisting the OCP of AlumNight '14
Assisting the OCP of Corporate Networking
Dinner '14
Coordination & Initiatives

Responsible
Coordinating with other portfolios

Generating ideas for LC-LC Collaboration
Implementing LC-LC Collaboration Ideas
Managing AIESEC in Islamabads initiatives
Coordinating with Externals during events
Position
Director Marketing
Raising Media Partners

Raising Sponsors
Raising In-Kind Partners
Strategic Marketing Officer
Performing Market Research

Approaching New Companies
Finding Contacts in Companies
Contacting Advertising Agencies
Handling Public Relations
Handling Media Partnerships
Contact Gathering
Cold Calling
Setting Meetings
Printing Proposals
Going to Meetings
Arranging Transport
Sales Officers
Communications Officer
Submitting Meeting Reports
Designing the proposals (With the help of BnC)

Designing the invoices
Maintaining the virtual versions of proposals
Updating Website (With the help of BnC)
Updating Facebook (With the help of BnC)
Gathering promotional material from Partners
Talent Management
Vice President: Ibrahim Tanweer
Role
Main
Functions
Key Skills
To manage the processes those are used in the organization to enhance competencies
development, motivation, and leadership of members as well as to manage our talent to make
our organization perform.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Induction to AIESEC after new members are selected

Team allocation and selection
Provide opportunities in the learning environment
Talent Goal setting; Tracking, Appraisals and Career planning
Member Education and Development
Talent tracking and pipeline management
Reward and Recognition
Managing Life Long Connections
Alumni Servicing
Coordination and organisation skills

Communication and Interpersonal skills
Conflict Resolution and Management
Consistence & Dedication
Portfolio Structure
TM
VP TM
Experience
DirectorManager
HR
Education
Director
Manager
HR
Director Member
Performance Manager
Development
Human
DirectorResource
Alumni
Manager
Servicing
Job Descriptions
Experience Manager
Manage the Quality of Membership

Ensuring the quality of the Induction process
Culture Management
Acting as the sole Organizational Counsellor to the LC
Conducting one-on-one and team counselling sessions
Career Planning
Facilitate processes to encourage IXP
Add value to membership
AIESEC Career management
Team building activities in both teams and entire portfolios
Assessing organizational culture and suggesting corrective measures if need be
Manage the Leadership Pipeline
Alumni Relations Management
Management of Lifelong Connection
Manage Mentorship program
Learning circles
Ensuring the delivery of AIESEC experience to members of all the stages.
Develop tests and surveys to record member experiences.
Organize activities for members leaving the organisation
Arranging external training sessions for members

Getting Learning Partnerships
Involving Alumni for member training
Information management
All activities in collaboration and under the guidance of VPTM
Number of team building activities

Number of one-on-one member counselling sessions
Number of team counselling sessions
Number of learning partnerships
Number of Alumni actively involved in LC events
Members in LLC who remain engaged with AIESEC once they become Alumni
Number of learning partners for the LC
Mentorship plan designed and implemented
Delivery of all tasks on time
Education Manager
Learning Partnerships management

Management of the Membership Education Cycle
Coaching Implementation
Record, track and analyses the results of all appraisals
Facilitating member development based on core competency framework and personal vision
development
Manage the Leadership Pipeline
Evaluating training needs of LC and organising trainings accordingly
Analysing member competencies, and addressing any gaps with training programs, by
allocating the right responsibilities
Ensure that member development is tracked and recorded regularly
Analyse what kind of coaching members need and organise coaching
All activities in collaboration and under the guidance of VPTM
Number of training sessions conducted

Number of learning partnerships
Number of learning events held
Talent Appraisal of portfolios with respect to knowledge gaps
New initiatives taken for the development of members
Human Resource Manager
Review of membership
Information Management
Collaboration with TM and OGX
Maintaining exit and entry procedures

Creating a National Workforce
Pipeline Management
Organizational Structuring
Propose quarterly reform to the structure of the Local Committee
Quarterly HR Audits
Management of all databases
Ensuring members of AIESEC in Islamabad understand the working of each portfolio
Creating member profile with all relevant information
All activities under the supervision and guidance of VPTM
Conducting HR audits
Updates of all databases and formal and informal groups
Number of leadership opportunities
Clarification of JDs
Delivery of all tasks on time
Performance Manager
Development of a Performance Management System

Organize regular performance appraisal process with all members in the local committee on
a regular basis
Record, track and analyses the results of all appraisals
Tracking of all member and their competencies
Information management
Maintaining and updating all forms of performance appraisal tools and performance trackers
Management of Team Minimums for all teams within the LC
Membership Review
Rewards & Recognition System
Number of Full Members

Number of Members on Probation
Number of Members on Alert
Number of Membership reviews
Frequency and quality of performance appraisals
Finance and Legal

Vice President: Osama Khalid
To budget, track, and report on AIESECs revenues and expenses while handling the legal
aspects of the organization. This system ensures the ongoing financial sustainability of
the LC
Role
Main Functions
Key Skills
1. Financial Management
2. Accounting
3. Office Administration
Ensure that all necessary resources are available for members to organise
activities (e.g. computers, paper, stationery etc.)
Coordinate usage of office resources
Implementation of office rules
Office costs cutting
4. Direct involvement in LC activities
Organisation in LC activities
Participation in activities
5. Education in finance
Education of LCP & rest of EB
Education of all members on LC financial guidelines, rules and policies
6. Integration of interns
Attention to details
Accounting skills
Knowledge of legal affairs
Portfolio Structure
LCVP F&L
OSAMA KHALID
DIRECTOR
FINANCE
TEAM MEMBER
(FINANCE)
DIRECTOR
GOVERNANCE
TEAM MEMBER
(FINANCE)
TEAM MEMBER
(FINANCE)
Job Descriptions
Position
Responsibilities and Measures of Success (KPIs)
Financial planning and budgeting for the term and each quarter
On-going financial review, comparing with the plan
Managing cash flow (coordinate incomes and expenditures in time)
Operational finances (operation with bank account and cash,
reimbursements)
Managing receivables and payables of the LC
Implementing financial rules and policies for all members
Implementing financial control
Decision making on short term and long term investments as an
integral part of LC management
Coordinating LC activities (conferences, TLAs, etc.)
Collect all necessary documentation for financial books
Use Exact for ongoing bookkeeping of all vouchers
Keeping the accounts up to date
Preparing the accounts for internal auditing and reconciliation
Analysis of financial books as an input for LC planning and decisionmaking
Director Financial
Management/ Team
Member (Finance)
Team Members will be embedded with exchange portfolios and

directly answerable to Director Financial Management.
Director
Governance
Timely maintenance of LC accounts
In-time submission of Accounts Reports to the VP
Coordinating with the administrations of the all concerned

universities for logistical issues
Assisting exchange portfolios and TM in conducting information
sessions
Maintaining official record of all activities in other universities
Maintaining a calendar for all LC events along with portfolio
events/activities
Assisting within the portfolio
Coordinates with the VPs of exchange portfolios on all issues
regarding Visa and other legalities (XPP etc.)
Trains the LC for the same
Take care of issues regarding the Compendium and assist VP F&L
in providing compendium knowledge
Execution of Tasks within the deadlines.
Ensuring no logistical issues occur on events
Conducting a minimum of 1 Compendium Training event during

a quarter.
Conducting a minimum of 2 XPP Training events during two
quarters.
Branding &
Communications
(Comms, IM & PR)
Vice President: Tahira Naseem
General Portfolio Functioning

B&Cs functioning for all TMPs and TLDs will be project-based portfolio that implies: The structure
of portfolio teams will be around LC Projects at hand keeping in view the peak times of all other
portfolio instead of LC functions. In the end, everyone in the team is working together and
performing collective tasks.
Clear
understanding
of goals and
expected
outcomes
Clear time
frame which
increase
productivity
Why
?
Specialization of
teams in specific
AIESEC products and
sub-products
Major Responsibilities
Contribution on National level i.e., generation of campaigns, content, blogs, writing,

designs, framework and knowledge plans for AIESEC Pakistan.
EwA events planned, executed and contributed to.
Managing external and internal Comms of LC
Establishing and managing LC identity, brand & reputation
Knowledge/information management for education, trainings and sustainability
Co-creation and implementation of digital and offline marketing campaigns
Managing and maintaining online platforms website, myaiesec.net, PODIO, GIS
Social media, advertising, publications, media appearances and branding strategies for
students and corporate markets
Synergizing with every portfolio for successful execution of projects at hand
Communications with MCVP Comms & PR and NSTs as necessary
Expectations
Commitments of minimum 10 - 15 hours per week

Frequent initiation of new ideas and campaigns (Use of GTCM MODEL)
Attendance at all portfolio and LC events
Creative work
Portfolio Structure
LCVP Comms, IM & PR
Media & Public Relations

Manager
Media & Publications Coordinator
Blogger and Content Creator

Information System Manager
Info Management Officer
Digital Communications
Manager
Social Media Campaigns

Coodinator
Graphic Designer
Strategic Comms/Design
Manager
Graphic Designer
Job Descriptions
1. Media & PR Manager and Coordinator
Overall Role
Working with the Strategic & Digital Communications Team, the Public Relations Manager will be
responsible for guiding public relations activities in the Local Chapter; strengthening stakeholder
relations through cross communication and maximizing AIESEC in Islamabads exposure through
media appearances and other PR events as well as gauging their effectiveness.
Skills Required
Leadership skills
Research and evaluation Analytical Skills
AIESEC core products knowledge
Negotiation and Sales skills

Brand Management
Communications skills
Responsibility
Activities (Responsibilities)
Establishing and maintaining relationships with

print and digital media
PR events and outreach
Partnership Agreements (media, print,

universities)
Media appearances (TV/Radio/Editorial
mentions) throughout the year
Stakeholder profiles created
Representation of LC at third-party events

Number of external attendees at AIESEC
events
Number of EwA events/activities arranged
in collaboration with partners
Communication with stakeholders
through emails and digital channels
(Frequency/Feedback)
2. Information Systems (IS) Manager

a. IM Officer
b. Blogger and Content creator
Shall follow same JDs by working closely with

other teams and TM portfolio
Overall Role
The Information Systems Manager, IM officer and blogger are all responsible for managing internal
communications and information flows within the LC and AIESEC Pakistan network. By improving
these processes, the team will help increase collaboration and preservation of organizational
knowledge across all portfolios.
Skills Required
AIESEC core products knowledge
Synergistic HRM skills
Blogging and good writing skills
AIESEC CRM Platforms knowledge (website,

myaiesec.net, PODIO, GIS)
Microsoft Office (Word, Excel and Powerpoint)
Responsibility
Manage LC digital communications across all

SM platforms
Updates and manages knowledge management

plans on AIESEC digital platforms
(myaiesec.net, PODIO, GIS)
Design and publish external and internal

newsletters and other booklets
Number of views on website

Number of views contributed on national
website and digital channels
Number of blogs written and updated
Number of visits on Blog articles
Number of updates on website
LC events covered interms of Photography
and write-ups
Creative generation of content that links
to website through SM platforms
Number of wikis, files updated on

myaiesec.net
AIESEC platforms education plans
developed and implemented (TM
collaboration)
Training sessions delivered on AIESEC
platforms such as PODIO, GIS, myaiese.net
(Learning events)
Number of internal newsletters and

booklets published
Number of external newsletters and
booklets published
Communication with stakeholders
(Frequency/Feedback)
3. Digital Communications Manager

a. Social Media Campaign Coordinator
Shall follow same JDs by working closely with

other teams
Overall Role
The Digital Communications Manager and SM coordinator is responsible for all AIESEC in Islamabads
online marketing channels, including the website and social media presence. Not only this, the team
is expected to design national level social media campaigns by collaborating with team Branding.
Skills Required
Photoshop and designing skills
SEO and visitor analytics
Digital Marketing
Communications Skills
AIESEC knowledge of support and core products
Responsibility
Manage, maintain updates and all external

communication across website and blogs
Social media campaigns for AIESECs core

products (Exchange) and other peak times such
as Recruitment cycles, EwA events, branding
activities
Brand adherence on all SM platforms

Number of updates on SM platforms for
LC and Projects pages.
Timely updates on SM platforms
Synchronization of all SM platforms
Number of SM customers (FB, twitter,
Insta) engaged
Number of new likes, followers and
visitors on all platforms
Number of new SM platforms introduced
New SM campaigns introduced

Number of SM campaigns planned and
executed
SM campaigns introduced for Synergies of
PR partners and LC campaigns
4. Strategic Communications/Design Manager

a. Designer
b. Designer
Shall follow same JDs by working closely

with other teams
Overall Role
The Design Manager and designers are responsible for determining the best ways for us to visually
represent our identity and products. Working with the Digital Communications and IS team to create
the right product presence, design, or logo, this position will help unify and strengthen AIESEC in
Islamabads visual brand.
Skills Required
Communications Skills
AIESEC knowledge of support and core products
Excellent Graphic designing skills

Planning and tracking skills
Videography
Brand Management
Responsibility
Developing brand-aligned promotional material

for LC and national level campaigns
-
Marketing material for events

Marketing material for digital and
offline campaigns
Newsletters design
Merchandise
Videos
Initiatives introduced to increase brand

awareness and create brand value
Brand adherence in all material

Merchandise made/contributed to
Timely creation of posters for campaigns
or events
Timely creation of
banners/pamphlets/standees for
campaigns or events
Number of innovative designs/toolkits
introduced for any AIESEC product on
national level (AIESEC Pakistan channels)
Number of newsletters designs created
Number of videos made
Number of EwA events planned and

executed in collaboration with PR team
Number of Trainings on graphic design
(learning events)
Offline external marketing events tracked
and planned for LC
Number of new initiatives introduced
(booklets, guides, merchandise, etc) for LC
& national level TMP/TLP/Exchange/EwA
contribution

AIESEC in Islamabad Job Catalogue 2014-2015

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AIESEC in Islamabad, C/O UG Coordinator, NUST Business School, Sector H-12, Islamabad, Pakistan

Executive Body 2014-2015

FINANCE AND LEGAL (F&L)

OUTGOING EXCHANGE (OGX)

BRANDING AND COMMUNICATIONS (B&C)

EXTERNAL RELATIONS (ER)

TALENT MANAGEMENT (TM)

Incoming Exchange (iGIP)

What it takes to be an ICX-er!

Consistency is the sole driver of ICX, realizations are a given if youre

10 15 hours work per week.

Work with LC VP ICX

Inform members about myaiesec.net links and other resources

Perform exchange according to the TN Taker Flow

Ensure that members are motivated

Create personal development plan (including competencies) with VP TM

Responsible to follow this time line and keep the VP updated

After completion of term:

Achievement of planned results

ICX Team Member

Work with all team leaders in LC to coordinate companies

Perform exchange according to the TN Taker Flow

Create personal development plan (including competencies) with VP TM

Partner with companies/NGOs

Preparation of EPs pre and post arrival

Scanning for possible TN partners

To create and manage his/her team.

Responsibilities toward the team:

To e n s u r e a high quality team experience a l l o w i n g a positive members personal

Projects Team Members

Securing LC-LC Partnerships

Outgoing Exchange (OGX)

Running entire recruitment campaign under Team Leader Exchange Recruitment

Ensuring sales training activities for OGX members through encouraging

Planning and arranging SRBs

Key Performance Indicators:

Number of applications received

Team Leader oGCDP

Organizing departure procedures

Key Performance Indicators:

Team Leader oGIP

Prune and develop Embassy document by including more countries

Key Performance Indicators:

OGX Team Member

Perform exchange according to the EP Flow

Key Performance Indicators:

Achievement of planned results

Vice President: Mubashir Tareen

Communication, interpersonal and networking skills

Exchange module on myaiesec.net, e-synergy

Raising Sponsors and Partners to provide financial stability

Local Committee Vice President

Director Business Development

Strategic Operations Officer

Planning Client Servicing

Assisting the operations of OGX

Information Management Officer

Corporate Relations Officer

Providing Support to OCs

Strategic Planning Officer

Planning according to the current situation

Event Management Officer