Microsoft

Outlook 2003
quick reference card
card
the Outlook 2003 screen
screen
title bar

the navigation pane

pane

column heading buttons

Contains mail-related folders, like your Inbox, Sent
Items and Search Folders. Use the Favorite Folders
at the top of the pane for easy access to frequentlyused mail folders.

menu bar
standard
toolbar

navigation
pane

reading
pane

Enables you to view and schedule appointments,

events, and meetings. View shared calendars and
compare calendars by viewing them side by side.

Use to store and keep track of addresses,

numbers, and email addresses.
navigation
pane
buttons

Use to organize to-do lists by priority, track task

progress, and delegate tasks.
status bar

messages: basic tasks

tasks
the standard toolbar
toolbar
new

move to
folder

print delete

reply to the
sender

Notes
Use like electronic Post-It Notes to jot down
information.

forward
message

send & receive

messages

reply to all
recipients

to access the inbox:

inbox: Click the Mail pane in the
Navigation pane.
message indicators:
indicators:
Message has not been read.
Message has been read.
File is attached to the message.
This message is marked as urgentyou
better look at it fast!
to open a message:
message: Open the Inbox and click the
message you want to read.
to reply to the message sender:
sender: Click the
message, click the
Reply button, type
Send button or
your reply, and click the
press <Alt> + <S>.
<S>
to reply to all message recipients:
recipients: Click the
message, click the
Reply to All button,
type your reply, and click the
Send button
or press <Alt> + <S>.
S>

to forward a message:
message: Click the message, click
Forward button, enter the email
the
address(es) in the To: box,
box enter additional
comments in the text box, and click the
Send button or press <Alt> + <S>.
<S>

Folder List

search the
current folder address
for messages book

create rule

help

find a
contact

to create
create a message:
essage:
New button or press <Ctrl> +
1. Click the
<N>.
<N>
2. Enter the email address(es) in the To: box,
box or
click the
To button to use the
address book.
3. Click the
Cc: button and enter the email address(es) for whom you want to send a
copy of the message.
4. Enter the subject of the message in the
Subject box.
box
5. Enter the text of your message in the text box.
6. Click the
Send button or press <Alt> +
<S>.
<S>
to attach a file:
file: Create a new message, click the
Attach button on the Standard toolbar in the
Message window, select the file you want to
send, and click Insert.
Insert
to send a blind carbon copy
copy (bcc):
(bcc): Select View
Bcc Field from the menu. Click the
Bcc: button and enter the email address(es) for
whom you want to send a blind copy of the
message.

Shortcuts
Add shortcuts to folders and locations in Outlook for
quick access.

keyboard shortcuts
shortcuts
save
print
undo
cut
copy
paste
check spelling
check for mail

<Ctrl> + <S>
<Ctrl> + <P>
<Ctrl> + <Z>
<Ctrl> + <X>
<Ctrl> + <C>
<Ctrl> + <V>
<F7>
<Ctrl> + <M> or <F9>

save, close,
and send

<Alt> + <S>

reply

<Ctrl> + <R>
<Alt> + <L>

reply to all
address book
help
switch between
applications
new item
new message

to delete a message:
message: Select the message and
press the <Delete> key.

new appointment

to open an attachment:
attachment: Double-click the

new note

attachment at the top of the message screen.

2004 CustomGuide, Inc. All rights reserved.

Displays a list of all your Outlook folders in the

Navigation pane.

new contact
new task

<Ctrl> + <Shift> + <B>

<F1>
<Alt> + <Tab>
<Ctrl> + <N>
<Ctrl> + <Shift> + <M>
<Ctrl> + <Shift> + <A>
<Ctrl> + <Shift> + <C>
<Ctrl> + <Shift> + <N>
<Ctrl> + <Shift> + <K>

Tel. (888) 903-2432 www.customguide.com

04-June-08 - France Telcom Group restricted - Outlook 2003-v1

messages: other tasks

tasks

calendar
calendar

to flag a message
message for followfollow-up: Right-click the message and select Follow
Up from the shortcut menu and select a flag color. Or, select Add Reminder
from the shortcut menu and select a type of flag and due date in the dialog
box. Click OK to apply the flag.

the calendar
calendar toolbar
new
calendar go to
appointment coloring today

to clear a flagged
flagged message:
message: Right-click the message and select Follow Up
Clear Flag from the shortcut menu.

to recall
recall a message:
message: Open the Sent Items folder. Double-click the message
and select Actions Recall This Message from the menu. Choose to delete
the message or replace the message with a new one in the dialog box and
click OK.
OK

5 day work
week view

view
print
1 day
delete group
schedules view

month
view

7 day
week view

address
book

search for
appointments

help

find a contact

to view the calendar: Click the Calendar pane on the Navigation pane.

to resend a message:
message: Open the Sent Items folder. Double-click the
message and select Actions Resend This Message from the menu. Enter
new recipients in the message window and click Send.
Send

to change views: Select View from the menu bar and select the desired
view.
or
Click one of the Calendar View buttons on the toolbar.

to schedule an appointment: Click the

+ <N>.
<N>

to save
save a message as a draft: Select File Save from the menu. The
message appears in the Drafts folder.

to schedule a recurring appointment: Select Actions New Recurring

Appointment from the menu.

to create
New button list arrow
create a personal distribution list:
list: Click the
and select
Distribution List.
List Click Select Members,
Members select a name in the
list, click the Members button and repeat for each name to be added. Click
OK and click Save and Close.
Close

to schedule an all day event: Select Actions New All Day Event from the
menu.

to plan a tentative meeting: Select Actions Plan a Meeting from the

menu.

to delete a personal distribution list:

list: Select Tools Address Book from the
menu. Select the list and click the Delete button.

to reschedule an item: Double-click the meeting, appointment, or event,

You can only recall a message if you are using MS Exchange Server and the
recipient has not opened it.

to use the rules wizard:

wizard:
1. Make sure that youre in the Inbox.
Inbox
2. Select Tools Rules and Alerts from the menu and click the New Rule
button.
3. Select the type of rule you want to create and click Next.
Next
4. Click the first piece of underlined text in the Rule Description box, which
may be people or distribution list, specific words, etc.
5. Specify the criteriaa persons name, a keyword, etc., and click OK.
OK
6. Click the next piece of underlined text in the Rule Description box and
specify the name of the folder where you want to move the messages or
the action you want done to the message.
7. Click Finish to complete your rule and click OK.
OK


to find an email address: Type the surname in the To field and click on the
Check Names icon as shown below.

New button or press <Ctrl>

make your changes and click the Save and Close button.

tasks

to view your task list: Click the Tasks pane on the Navigation pane.

to create a new task: Click the
New button, or press <Ctrl> + <N>,
<N>
or simply type the task in the task box near the top of the window.

to complete a task: Check the tasks

Check Box.
ox

to delete a task: Select the task and press the <Delete> key.

to create a recurring task: Double-click the task and click the
Recurrence button on the toolbar.
to assign a task: Double-click the task, click the
Assign Task button
on the toolbar, enter the persons name in the To: box,
box and click Send.
Send You

accessing email from the Internet

Note: You can also click on the TO or CC fields, which will open the address
book window, where you can select the Address Book
Book to search using last
name and first name to find the proper entry.

contacts

to view your contacts:
contacts: Click the Contact
Contacts pane in the Navigation pane.

to create a new contact: Click the

You can access your email from any Internet based computer,
computer however it is
highly recommended to do so from a protected and updated computer such
as your own laptop. To access please use information below.
1. If the user has never accessed their mailbox via Outlook or via web,
web then
the very first access must be done while connected to the internal
network through this URL: https://exch.francetelecom.fr/exchange. If
prompted for login/password, you must use as login either
AD\ABCD1234 (replace ABCD1234 by your AD\
AD\CUID).
CUID
2.

For all subsequent accesses the following URL

UR can be used from the
internal network or from the internet: https://mail.e-buro.fr/. Be careful, do
not use https://mail.eburo.fr/ which is a completely foreign site that has
nothing to do with e-buro or access to Exchange

3.

The Internet access above will soon be changing to a new access via
Metagate at the following URL:https://metagate.francetelecom.com/

New button or press <Ctrl> + <N>.

<N>

to edit a contact:
contact: Double-click the contact.

to find a contact:
Find button on the toolbar, type who or
contact: Click the
what youre looking for and where to search, and click Find Now.
Now

to delete a contact:
contact: Select the contact and press the <Delete> key.

to change views:
views: Select View Arrange By Current View and select the
desired view from the menu.

to display/hide the folder list: Click the Folder List button at the bottom of
the Navigation pane to toggle the display.

Login in all cases is using the AD (Active Directory) account: the CUID (4 letters
4 digits viewable in PIMS personal information if needed) and PC login or
Communicator
Communicator login password, or as noted for #1 above AD\
AD\CUID or the
@orange-ftgroup.com email.

to change how a folder is organized: Open the folder, select Tools

Organize button and specify how you want the folder to be organized.

04-June-08 - France Telcom Group restricted - Outlook 2003-v1

Microsoft

Outlook 2003
tips just for us
training

finding/searching/sorting
inding/searching/sorting emails

STEP offers several valuable training courses. Some are mandatory if you have
never used Outlook, others are recommended for advanced knowledge.

search folders
folders - search folders are virtual folders that contain views of all email items matching specific search criteria. The e-mail messages shown
remain stored in one or more Outlook folders. When you create a Search
Folder,
Folder you have a number of options to choose from, such as Mail with
Attachments or Mail from Specific People.
eople You can also create your own
custom Search Folders, defining specific search criteria that e-mail
messages must meet to be displayed in the Search
Search Folder.
Folder You can think
of each Search Folder as a saved search that is kept up-to-date, always
monitoring all your folders for any item that matches that Search Folder's
search criteria.

sending and receiving messages in Outlook 2003 after completing this

topic, you should be able to navigate the principal features (mandatory)

scheduling events, appointments, and meetings
meetings in Outlook - after
completing this topic, you should be able to navigate the calendar
(mandatory)

formatting and managing messages you should be able to format
messages and add signatures (recommended)

there is no All Documents View

View pre-existing in Outlook, but here is how a user
can create one. Purpose is to have a view All Documents
Documents in your favorites
one view displaying all emails sent/received identical to Lotus Notes all
documents
1. In the All Mail Folders View
View,
iew select your mailbox and go to Search Folders
Folders
click right and select New Search Folder
Folder
2. Select Create a Custom
Custom Search Folder
3. Type a name such as all emails
4. Click on the Criteria button and in the pull down menu, select Subject
Field and Message Body as the default
5. Click on the OK button to return to Custom Search Folder
Folder
6. Next click on the Browse button and select your mailbox folder, it will
automatically default searching subfolders
7. Click on the OK button and the new folder will be added to your Search
Folders view
8. Next you can then add the All Emails
Emails folder view to your Favorites Folders
Folders
view, by right-clicking on the All Emails folder you created
9. When you want to search in this folder,
folder simply click on the Find
Find button on
the standard toolbar
10. Type in a keyword in the Look For
For box and then click on the Find Now
Now
button to begin your search

tracking, categorizing, searching, and printing

printing after completing this
topic, you should be able to use the Journal.
Journal The Journal is used to keep
track of all interactions with selected contacts (recommended)

Microsoft Office Online a great resource offering some valuable quick
training courses for learning specific features
See information on the next page about Archiving Training.
Training

mail quota check mailbox size

300MB is the standard mailbox quota. Mailbox size is determined by the

size of the folders inside it. There are no exceptions to this policy nor can
you contact the IT Help Desk to raise it temporarily.

from within your mail folder,

folder click on Go, Folder
Folder List

scroll down to the bottom of your All Folders List

List and click on Folder Sizes
Sizes

to see the sizes of your mailbox and the e-mail folders inside it, you would
click on the Server Data tab.. The Folder Size
Size dialog box appears and
mailbox and folder sizes are displayed.

Seeing the mailbox size this way can help you identify areas that you may want
to tone and trim.
trim.

creating a signature file

to create a signature: Select Tools

Tools Options from the menu, click the Mail
Format tab, and click the Signatures
Signatures button.
1. From the main Outlook window (not a message window), select
Tools/O
ools/Options/
ptions/ Mail Format.
Format.
2. Click on Sig
Signatures.
natures.
3. Click on New,
ew type a name such as Orange Business Services,
select Start with a Blank
lank Signature,
ignature click Next.
Next.
4. You now have an input box to enter your signature, switch to an
Internet Explorer window and go to the following URL:
a. http://signature.com.francetelecom.fr/index.php?sig
nature=4
5. Type in your FTID/CUID to have your information automatically
looked up and click on Load Your Coordinates or manually type it in
the form below and click on Generate
enerate Your Signature
ignature.
6. A new window will open with the standard format signature, select
and copy it.
7. Switch to the Outlook signature creation window which you left in
step #4, paste it, click Finish,
Finish click OK.
OK
8. Select this new signature you created to be used as Signature for
for
New Messages
Messages and Signature for Replies and Forwards
Forwards.
orwards
9. Click OK,
OK now all new messages, replies or forwards will contain
your standard signature at the bottom.
Note: Please remove any references to Equant that might show up and double
check that your phone
phone numbers are shown properly.

sort messages alphabetically by sender name - to sort, click Arranged By and

then click From.
From To reverse the alphabetical order, click From again. To sort
by Subject line, click Subject.
Subject You can sort this way in any table in Outlook.
save searches that you use often - on the Tools menu, point to Find and then
click Advanced Find.
Find In the Advanced Find dialog box, specify your search
criteria and click Save Search on the File menu. You can share the search
results with others by sending the search results file as an attachment in an email message.

miscellaneous


opening a file attachment when you open a file attachment, Outlook does
not automatically save it to a temporary folder. If you make changes to it,
youll need to save the file to your hard drive; otherwise the changes will be
lost.
to organize your e-mail folders and make them easier to read, you can
highlight some messages which have specific criteria with a color.
color From the
Tools menu, click Organize, Ways to Organize
Organize Inbox, Using Colors. The
recipients name (or one of the senders) is displayed in the field located after
Color messages from (or sent to)., select
your color then click Apply Color.
s
Color.
there is no detach/delete capability in Outlook. You can save attachments
locally by right-clicking them and selecting Save As
As, and you can then
delete file attachments by right-clicking them and selecting Remove,
Remove however
you will not have an indication as to the attachments original presence in the
message nor local path where it was saved in the message. To obtain
equivalent (in fact improved) functionality to the Lotus Notes detach/delete
function, you can install an add-on, This utility is available on Connection on
the IT&S web site under Outlook How Do I FAQs.
FAQs.

04-June-08 - France Telcom Group restricted - Outlook 2003-v1

archiving
rchiving

setting up personal folders for archiving

Learn the different Microsoft Outlook methods for storing ee-mail on your
own computer. Understand their benefits so that you can make an educated
decision about which method will work best for you (archive folders or personal
folders). To get started, take a short 30 minute training course on Microsoft
Office Online called File or archive your e-mail on your own computer.
When you receive messages, they're sent to your In-box, which is stored inside
the Mailbox on the Exchange server, along with Calendar, Contact and other
folders. When you store messages locally, you move them to Personal Folders
or Archive Folders,
Folders which are separate data files that are outside the server
mailbox just like Lotus Notes. Since they are stored locally they do not count
towards your quota on the server. Each of the type of folder is called a .PST
file.
what is a PST file?
a PST file is a personal storage file or local data file store similar to an archive
mail database in Lotus Notes.
Notes By creating and using PST files you...

remove server reminder messages saying that you are reaching or have
reached your quota, which is 300 MB

can move them from one computer to another, and easily store them on
a CD
store them on a computer that you share with other people,
people and you can
assign a password to help control who has access to the messages.

to store messages in a PST,

PST you can use Personal Folders, you can use
Archive Folders, or you can use both!

how do I set up personal folders?

folders?
personal folders - filing email in personal folders gives you maximum control
over how and where your stuff is stored. With personal folders, you set up the
folders and move (dragging) messages manually, exactly the way you want
them. So in fact, you are designing the filing system. You can combine folders
that are separate in the Mailbox, or you can split the Mailbox folders, depending
on your long-term needs for these filed messages. This takes more work to set
up and maintain but some people like having more control over it. It is not
automatic.
to create
create personal folders
1. On the File menu, point to New,
New and click Outlook Data File
2. Select Microsoft Outlook Personal Folders File (.pst),
(.pst) or, if you will
be using these folders in an earlier version of Outlook, select
Microsoft Outlook 9797-2002 Personal Folders File (.pst).
(.pst) Click OK
three times
3. Personal Folders appears in the Folder List
to create
create subfolders in personal folders
folders
1. Right-click Personal Folders,
Folders then click New Folder
2. In the Name box, type the name that you want to give the subfolder,
and click OK.
OK
3. Click the plus sign next to Personal Folders to see the new subfolder
to move messages to a Personal folders
1. Right-clicking them and then clicking Move (this is the only way to
move a message while it's open for viewing)
OR
2. simply drag them to a folder

setting up archive folders

more archiving

how do I set up archive folders?

folders?
archive folders
folders mirror the structure of the mailbox (same format as your mailbox)
and it is automatic but configurable.
by default automatic archiving is set up for you, to check your settings or make
adjustments to them on or turn off, follow the instructions below.
to check that AutoArchive is turned on or to turn it off
1. On the Tools menu, click Options
2. Click the Other tab, and click AutoArchive
3. If the Run AutoArchive every check box is selected,
AutoArchive is active
to customize archive settings for a folder
1. Right-click the folder for which you want to create a customer
archive setting
2. Click Properties on the shortcut menu
3. Click the AutoArchive tab
4. Click Archive this Folder Using these Settings and specify the
setting that you want to use for this folder
to run AutoArchive at any time (particularly If you are notified you are close
to quota)
1. On the Tools menu, click Mailbox Cleanup
2. Click the AutoArchive button
3. Click Close to close Mailbox Cleanup
to see the last modified date of a message
Messages are archived based on the date when they were last modified.
To create a custom view for messages that shows you the Modified field,
follow these steps:
1. On the View menu, click to close Reading Pane and Navigation
Pane
2. Right-click the gray area at the top of the list of messages
(where the From field appears), and click Field Chooser
3. Click the arrow next to Frequently Used Fields and select All
Mail Fields
4. Scroll to and select the Modified field. Then drag it next to Size
in the gray top area

how do I split up an archive

You should not let an archive folder grow larger than 2GB or it can become
corrupted. If you want to store them on a CD then you dont want them to be
larger than 700MB.
1. Create a new PST (see above for creating personal folder) where
you will put the messages you want to split up
2. Arrange the messages by date, click the column Received
3. Click the oldest message to select it
4. Hold the shift key down
5. Point the cursor on the messages shortlisted, rightright-click,
click and
choose Move To Folder
Folder and select the new PST you have just
created
6. Compact
the
former
PST
(Right
Righton
Right-click
Properties/Advanced/Compact Now).
Now That will fill the space left by
the messages you moved
7. Size the volume of the former PST and the new one. If its
necessary, do it again
to backup PST files,
files you can archive data onto a CD using your laptop's built-in
CDWriter, or one of the available shared CDWriters installed in different
locations worldwide and listed here: http://webcd.corp.equant.com/ .

junk Mail
Junk email removes spam from your mailbox using built-in filtering capabilities.
To further customize select open Tools, Options, and Junk Email Settings.
Settings
Check your junk email folder every few days, and take action such as selecting
This is Not Junk or Empty Junk Email.
Email

delegating access to email, calendar, etc.

how do I delegate mail / calendar access to someone else? Please see the
FAQ on the Connection IT&S Web site under Outlook How Do I FAQs.
FAQs.

04-June-08 - France Telcom Group restricted - Outlook 2003-v1

Microsoft

Outlook 2003
migration at-a-glance
calendar invitations
calendar
alendar invitations - for scheduling meeting
invitations - for scheduling meeting c
invitations using Outlook for Orange Business invitations using Lotus Notes for Orange
Services users
Business Services users
this this section describes the method used to create meeting invitations using
Microsoft Outlook with other Orange Business Services users who are using
either Microsoft Outlook or Lotus Notes.
1.

From within Microsoft Outlook, select Calendar from the left hand
menu, just below mail.

2.

Select the day and the hour of the meeting by clicking in the
calendar window. Then click on File,, New,
New, and Meeting Request.
Request.

3.

From the meeting request form, click on the To button and a pop-up
window will appear providing the capability to select attendees and
resources.

4.

From the drop down menu, Show Names from the,

the select Agenda
Equant.
Equant.

5.

A list of user names will appear. All accounts begin with a zz

followed by surname. For example, for John Smith you would type
zzSmith to begin searching. Highlight the appropriate name and then
click on the Required button or Optional button. Select other names
as appropriate and then click on the OK button to return to the
meeting invitation. Note: If the user is listed in the Agenda Equant
address list that means the user is using Lotus Notes and the
invitation will be correctly formatted to be usable within Lotus Notes
when they receive the invitation coming from Outlook.

6.

this section describes the method used to create meeting invitations using
Lotus Notes with other Orange Business Services users who are using
Microsoft Outlook.
1.

From within Lotus Notes, select Calendar.

Calendar

2.

Click on Schedule a Meeting and enter the meeting logistics (i.e.

time, date, subject. etc.).

3.

Next click Meeting Invitations & Reservations.

Reservations If you see this
indicator
when selecting an invitee, it means that the person has
been migrated from Lotus Notes to Microsoft Exchange. In this case
you must first select the Agenda France Telecom address book
before continuing as shown in Step 4.

4.

Select your invitee from the Agenda France Telecom directory. If you
follow this step, your invitation will be sent in the correct format.

5.

This is how the invitees address should be displayed.

. This address
is only valid for invitations and not for email addressing.
addressing. Once you
have selected all attendees then you can check free/busy as on the
next screen

Note: Free Busy for both Notes and Non-Notes users has a restriction: If you
already have an existing recurring meeting you cannot add an invitee selected
from the Agenda France Telecom directory. If you do so, you will receive an
error message as shown.

If the participant is missing from the Agenda Equant address list,

then this user has most likely migrated to Microsoft Exchange and
can be found in the Global Address List or in Groupe France
Telecom list. If the user is not located in the Agenda Equant
address book., he has migrated to Microsoft Exchange so his
address can be found in the Global Address list. Click on OK and
you will be presented with Free/Busy information across all
messaging environments.

04-June-08 - France Telcom Group restricted - Outlook 2003-v1

Lotus Notes Absence Management System (AMS)

Lotus Notes + migration FAQs

can I remove the Lotus Notes client from my desktop? No,
No, you will still need
your Lotus Notes client to access Notes applications, which will remain active.
will existing Lotus Notes applications be impacted by Exchange/Outlook
migration? No,
No Lotus Notes applications will work and be supported as they are
today.
will the Lotus Notes application email notifications with doclinks
doclinks work in
Outlook? Yes,
Yes doclinks embedded in email notifications that are generated by
applications will work within Outlook. If you find one that doesnt work, please
open up a ticket with the IT Help Desk.
will the Lotus Notes client continue to be supported by normal support groups?
Yes,
Yes it will still be supported and included on the standard desktop build.
will IT&S continue to develop new applications
applications using Lotus Domino
technology?
? Yes,
technology
Yes Lotus Notes Dominion is a mature and proven technology
that provides groupware solutions such as document management and
workflow applications using the Rapid Application Development (RAD) model.
can I reply to a message that is stored in Lotus Notes after I am migrated? Yes,
Yes
you will be able to send and reply to email stored in Lotus Notes for a period of
time to be determined.
will my mail be migrated from Lotus Notes to Exchange? No,
No we are not
systematically migrating e-mail, however we will provide tools to all users to
migrate mail including archives and contacts from Lotus Notes to Microsoft
Outlook. For a period of time, you will be able to send mail from Lotus Notes
but will receive email in Microsoft Outlook after you are migrated.
will my mailin database be migrated? No,
No we are not migrating mailin databases
until after the general user migration.
what will happen to my calendar invitations in Lotus Notes? Right now there are
no plans to migrate calendar events. Existing calendar invitations will still be
usable in Lotus Notes after the migration, and new invitations will naturally be
created in Outlook. We are continuing to review this situation and will keep you
posted on changes.

Absence Management System is now available from the web - to open the
AMS homepage, open the following URL:
http://ams.equant.com
For information on how to use it, please log in to Connection to review the
information on the IT&S Exchange FAQ site.

Lotus Notes Click n Meet

Click n Meet is a room booking Notes based application. There are no plans
to web-enable it because it will be replaced by an FT application sometime late
in the third quarter. You can continue to use this facility from Lotus Notes.
For information on how to use it, please log in to Connection to review the
information on the IT&S Exchange FAQ site.

distribution Lists
what will happen to my distribution lists including the automatically created lists
from PIMS? We are not migrating distribution lists. Lotus Notes distribution
lists are addressable provided they have an Internet address (not just a Lotus
Notes address).
address) We are using this as an opportunity to clean up unused and
unwanted lists.
There will be a facility in Exchange to request the creation of a new list at a later
date and to replace an existing Lotus Notes list. However, if you are using an
existing list for access control for an application, then you will need to leave it in
Lotus Notes. Automated lists will have similar functionality but the long term
strategy is still being developed. Additional information on automated lists will
be provided shortly.
Notes
Notes:
To find out if your distribution list has an Internet address, please access the
Equant NAB (Notes Address Book). This is located on every mail server. To
access from Lotus Notes, select File, Database, and Open, select your
mailserver and click on the Open button. Select Groups in the left pane and
the name of the list in the right pane. If there is no Internet Address or if there is
an @orange-ftgroup.com address listed, you will need to request a proper
Internet address by opening up a web-self service ticket.
The IT Help Desk can quickly create an Internet address for a distribution list so
you can use it immediately. The Internet address will appear in the Outlook
address book 24 hours later, but you can use the address before it appears.

04-June-08 - France Telcom Group restricted - Outlook 2003-v1