MINUTES OF THE MEETING TAKEN BY SECRETARY [POSTS]
WITH NATIONAL FEDERATION OF POSTAL EMPLOYEES AND ITS
AFFILIATED SERVICE ASSOCIATIONS ON 13.01.2009 TO DISCUSS
19 POINTS CHARTER OF DEMANDS.
Secretary [Posts] [Chairperson] took a
meeting with National Federation of Postal Employees
and its affiliated Service Associations on 13.01.2009
to discuss 19 points Charter of Demands. The following
were present
Official Side
1. Shri.S.Samant, Member, Postal Service Board
2. Shri. R.K.Singh, Member, Postal Service Board
3. Shri. Kamlesh Chandra, DDG(P)
4. Shri. A.K.Sharma, DDG[Estt]
5. Shri.V.C.Kajla, Director (SPN)
6. Shri.SubhashChander, Director (SR & Legal)
Staff Side
1. Shri.K.Ragavendran, Secretary General, NFPE
2. Shri. K.V.Sridharan, General Secretary, AIPEU
Group 'C'
3. Shri. Giriraj Singh General Secretary, AIRMS &
MMS Employees Union Gr.'C
4. Shri Ishwar Singh Dabas, General Secretary,
AIPEU Postmen & Group 'D'
5. Shri.P.Suresh, General Secretary, AIRMS & MMS
Employees Union. MGs&Group'D'
6. Shri.S.P.Mukherjee, General Secretary, AIPAOEU,
Group 'C'&'D'
7. Shri.P.Rajanayagam,General Secretary, AIPAEA.
The meeting started with brief introduction of
both staff side and official side members, followed by
preliminary remarks of Secretary General, NFPE in
which he thanked the Chairperson for having a meeting
with the staff side. The other points which were covered
by the Secretary General in his preliminary remarks
are as under:
(a) Timely holding of Periodical & JCM meetings;
(b) Minutes of the meetings to be issued urgently;
and
(c) For discussing emergent/urgent items, senior
officers may grant meeting/interview at short notice.
The Chairperson responded positively to the
Staff Side with the observation that in regard to
unscheduled meetings, it may not always possible
for the officers to meet the staff side members. Further,
considerations of agenda items etc in such meetings
may also not be feasible as the officers have to get
the requisite feedback from their units before meeting
the staff side. Therefore, item wise discussion was
held and the gist of discussion is as follows:
Item No.1: Modify and improve the
recommendations of Nataraja Murti Committee
and reject the retrograde recommendations.
BHARTIYA POST 1 MARCH, 2009
The staff side apprised that the Report of
Nataraja Murti Committee was still under examination
by a group of Senior Officers of the Department.
However, the Chairperson agreed to the demand of
the Staff Side to get release of the report expedited.
Item No.2: Re-fix the wages all Paid substitutes -
RRR Candidates Part Time / Contingent w.e.f.
1.1.2006 on the basis of 6th CPC Revised Pay
Scales.
The Staff Side was apprised that as advised
by Internal Finance Wing, the issue was being referred
to the DOP&T. On the point of taking into account
HRA, CCA etc, for computing the wages, the
Chairperson directed for examination of the matter.
Item No.3: Exempt Postal Department from the
purview of Screening Committee and fill up all
vacant posts in all cadres immediately.
The attention of Staff Side was drawn to the
'Action Taken Report' in this regard which indicates
various actions taken by the Department. The
Chairperson further informed the Staff Side that a
meeting with Secretary (Personnel) on this issue likely
to be held soon.
Item No. 4: Hold Periodical Meeting and JCM
Departmental Council / RJCM Regional Council
meetings as per the schedule.
The Staff Side was informed that in future
meetings will be held as per schedule.
Item No. 5 and 6: [i] Implement all issues of April
2007 Strike Settlement.
[ii] Negotiate and settle the sectional
charter of demands submitted by Federations
and unions on 15.02.2008.
The Staff Side was informed that the present
position in regard to the issues referred to above has
been shown in the Action Taken Report circulated
among them. However, the Staff Side drew the attention
of the Chairperson to the following issues which were
part of the above references.
(a) abnormal delay in payment of OTA and Medical
reimbursement.
(b) Filling up of residual vacancies.
(c) Conferring of temporary status on casual
labourers.
The Chairperson stated that the above issues will be
examined. In the context of filling up of residual
vacancies, Member (P) suggested the staff side that
their circle unions may have a meeting with the Circle
Heads.
Item No. 7: Finalize Cadre Review for all cadres
- Creation of a separate establishment for System
Administrators and redressing their current
problems.
In the meeting held on 16.09.2008 with the
staff side under the Chairpersonship of the then
Member (P), the Federations were advised to submit
detailed proposals to facilitate examining their
demands. The proposals from the Federations are still
awaited. However, during the course of discussion on
this item, the staff side inadvertently mentioned that
they had submitted the proposals. In fact the proposal
are yet to be received and these will be examined
after receipt. In the context of cadre restructuring of
System Administrators, the staff side stated that the
interest of the existing incumbents should be taken
care of, upon which Member [D] made it clear that
this aspect will be looked into.
Item No. 8: Improve the ACP and make it
applicable to Postal Employees.
The staff side was informed that formal order
from Department of Personnel & Training / Ministry of
Finance on the modified ACP scheme are awaited.
The issue will be examined after receipt of details
from DOP&T /Ministry of Finance.
Item No. 9: Remove all trade union victimization
in all Circles and end irrational application of
Contributory Negligence orders.
The Chairperson made it clear to the Staff
Side that there are definite rules to deal with the case
of this nature and the competent authority is required
to adhere to these rules. Further, there is a scope to
file appeal, revision/review petition against the order
passed in this regard and that is how the interest of
the employees is duly protected.
Item No. 10: Do not introduce new schemes
without consultations with the Staff Side.
The view point of the Staff Side was that
implementation of the new schemes will become
smoother if these are introduced with prior consultation
with the Staff Side. While referring to the 'Project Arrow',
the Staff Side stated that this was resulting in reducing
the number of Postman beats. At the outset, the
Chairperson made it clear that the public convenience
has to kept uppermost in mind while introducing any
new scheme and it may not always possible to
discuss every point with the Staff Side. As regards
number of beats etc Member [D] clarified that number
of articles is the deciding factor. The Chairperson
summed up the discussion with the remarks that the
position will be reviewed.
Item No. 11: Withdraw the SLP against the RRR
Candidates and absorb them immediately.
The Staff Side was apprised that the SLPs
were filed on the advice of Ministry of Law and Justice
and the matter is now subjudice.
BHARTIYA POST
Item No. 12: Grant immediate fixation of higher
scale as per 6th CPC to TBOP/BCR Postmen/
Mailguards.
The Staff Side was informed that the orders
clarifying the revised pay bands applicable to TBOP/
BCR Postmen/Mailguard had been issued.
Item No. 13: Grant higher pay scales to Head Mail
Peons at par with Postmen / Mailguards.
Clarifying the status of Head Mail Peon in
MMS, DDG[Estt] stated that the proposal to grant the
benefit of TBOP/BCR on the basis of Postal / RMS will
be taken up as the Head Mail Peons are on deputation
from Postal / RMS Wing.
Item No. 14: Grant Notional fixation of Artisan
Grade I in MMS w.e.f. 1.1.1996 at par with the
Railways and Defense.
The Chairperson advised the Staff Side to have
a separate meeting in this regard with DDG[Estt]
Item No. 15: Redistribute the LSG/HSG II/ HSG I
Posts for Circle Offices including DPLI Kolkata.
The Staff Side was informed that distribution
of posts was done on the basis of workload and on the
requirement of posts projected by each circle. The
discussion was summed up by the Chairperson with
the observation that the issue will be looked into.
Item No. 16: Withdraw decentralization of PLI/RPLI
functions in Circle Offices.
The Staff Side was informed that as on date
only work relating to acceptance of proposal and issue
of PR book was decentralized at divisional level. The
Staff side was of the view that in the wake of
technological developments, need for decentralization
may not be there. In response to the above, Member
[D] stated that PLI/RPLI was a very competitive product
and we have to be extremely cautious in handling it.
Member (D) further mentioned that technological
developments will dictate its own system.
Item No. 17: Stipulate periodicity of deputationists
to Circle offices and recruit new incumbents.
Suitable instructions will be issued in this
regard.
Item No. 18: Ensure integration of all Accounting
streams in DOP under PA Wing and stop the
proposed mode to decentralise Postal Accounts.
The Staff Side was informed that no decision
to decentralize the Postal Accounts Offices had been
taken so far. The Chairperson further clarified that view
of the Staff Side will be taken before taking any such
view in future.
Item No. 19: Restore the 3-year periodicity of
promotion to Senior Accountant cadre.
The Staff Side was informed that the matter
was under examination in consultation with the DOPT/
Ministry of Finance.
The meeting ended with vote of thanks to the
Chair.
2 MARCH, 2009
 Action Taken Report
(Continued from Feb'09 Issue)
Action Taken Report exhibits only the view Points of
the Dept. No discussion had taken place on these
items on 13.01.09
ANNEXURE - 1
Postal Group 'C' Issues
Filling up of LSG ,HSGII & I Posts
(i) Recast the notional promotions since1982/
1983 onwards and fill up all vacant pots of LSG/
HSG II & HSG-I.
u The Circles were requested vide Member (P)'s
letter dated 19.10.2007 to furnish a feedback regarding
filling up of the LSG and HSG-II posts in POs/RMS
offices through notional promotion given from the year
1983. Most of the Circles have confirmed to have carried
out the exercise of granting notional promotion in LSG
and HSG-II from the year 1983. However, we are in
touch with few Circles who seem to have not carried
out the exercise in the desired manner.
(ii) Fill up 2/3rd unfilled LSG vacancies
notionally from 7.2.02 to 18.05.2006.
u In the year 2002, 1622 posts in HSG,.II were
upgraded to HSG.I. Certain clarification in this regard
were issued vide this Department's letter No.22-1/89-
PE.I (Vol.II) dated 18.04.2002. Many references were
received from various circles stating that they were
facing problems in filling up HSG.I posts due to non-
availability of eligible officers who had completed 3
years of service in HSG.II cadre as prescribed in the
relevant R/Rs. The question of relaxing of R/Rs. to
allow the Circles to fill up these posts amongst officials
who had completed 3 years service was taken up with
the Department of Personnel & Trg. That Department
advised that norm based LSG/HSG.II posts may be
filled up notionally in term of R/Rs from the year when
norm based promotions have not been carried out and
promotion to the upgraded posts in HSG.I could be
made in accordance with the R/Rs from amongst those
formally appointed in HSG.II with the requisite 3 years
actual/notional service in the grade as the case may
be. The Circles were accordingly requested to carry
out exercise as per the advice of DOP&T vide letter
no. 4-16/2002-SPB.II dated 12.11.2002.
As per the Recruitment Rules dated
24.01.2002.notified on 7.7.2002 the mode of
recruitment for the posts in LSG in PO & RMS offices
was as under:
(a) 1/3rd quota by promotion from PAs/SAs who
have put in not less than 16years of regular service in
the grade.
BHARTIYA POST
(b) 2/3rd quota through a limited Departmental
merit examination from PAs/SAs who have put in not
less than 10 years regular service in grade.
(c) The recruitment Rules, 2006 notified on
18.05.2006 provides for 100% promotion from PAs/
SAs with ten years regular service to the post of LSG
in PO/RMS offices
2. It has already been decided that the vacancies
which are lying unfilled may be filled up as per the
revised Recruitment Rules dated 18.05.2006 and has
been conveyed to all Circles/Regions etc vide this office
Letter No. 137-4/2006-SPB-II dated 30.05.2006. in view
of the above and keeping in view the fact that the
approval of DPO&T was obtained only to fill up norm
based LSG/HSG.II posts notionally in term of relevant
R/Rs from the year when norm based promotions have
not been carried out for granting promotion to the
upgraded post in HSG.I in accordance with the R/Rs
from amongst formally appointed in HSG.II with the
requisite 3 years actual/notional service in the grade,
as the case may be, it is not permissible to fill up 2/
3rd unfilled LSG vacancies notionally from 7.2.2002
to 18.05.2006.
(iii) Relax minimum-qualifying service for
HSG II promotion
u As per the Recruitment Rules,2002 the
qualifying service for promotion through selection cum
seniority under 1/3rd quota of posts from LSG to HSG
-II was 10 years regular service in LSG. Vide this office
letter No. 4-16/2002-SPB-II dated 12.11.2002. Circles
were allowed to fill up all LSG/HSG-II posts notionally
from the year the norm based promotions have not
been carried out so that promotions to upgraded posts
in HSG-I could be made from amongst the eligible
HSG II officials.
It has not been possible to fill up HSG I norm-based
posts on regular basis during the years 2006 due to
non-availability of officials in the feeder grade of HSG.II
with requisite length of regular service in the grade i.e.
three years. However, instructions dated 20.11.2006
were issued after obtaining the approval of Department
of Personnel & Training to fill up the existing vacancies
in HSG.I on adhoc basis with out prescription of any
minimum service in HSG.II for one year. This adhoc
arrangement has been further continued for six months
vide instructions dated 4.1.2008.
Since circles were also facing difficulties in
filing up HSG.II Posts, the Dte after obtaining the
approval of DOPT had instructed the Circles vide letter
3 MARCH, 2009
No. 44-28/20047-SPB.II dated 12.07.2005 that only
as an adhoc one time measure the length of regular
service in LSG cadre for promotion to HSG.II cadre
against the seniority quota would be three years. It
may therefore be observed that the qualifying service
had been significantly relaxed form 10 years to 3 years.
As per the Recruitment Rules, 2006 notified on
18.05.2006, all the posts of HSG.II will be filled up by
promotion by selection from the feeder cadre of LSG
with the regular qualifying service of three years.
As per the R/Rs 2006 on 18.05.2006. all the
posts of HSG.II will be filled up by promotion by
selection from the feeder cadre of LSG with the regular
qualifying service of 3 years. However, due to
implementation of pay commissions'
recommendations, al the recruitment rules will be
amended in the light of the guidelines to be issued by
DOP&Trg. This issue in question will be examined
while amending the R/Rs/
(iv) Irregular application of bench mark of
current period for notional promotions.
u According to the Recruitment Rules, 1976,
under which the notional promotion were required to
be given in LSG/HSG II/HSG.I cadres, the posts of
LSG were to be filled up under 2/3rd quota by seniority
cum fitness. The HSG.II posts were to be filled up by
promotion through non-selection method. HSG.I posts
will be filled up by promotion by selection method.
As per Department of Personnel & Trainings (DOP&T)
OM No. 2201/6/75-Estt. D, dated 30.12.1976, in the
case of promotion by Selection, the officials excluding
those considered unfit for promotion were to be
classified by the DPC as 'Outstanding, Very Good and
Good', on the basis of their merit, as assessed by the
DPC after examination of their records of service.
Thereafter the panel was required to be drawn up the
extend necessary by placing the names of the
outstanding Officers first followed by the Officers
categorized as Very Good and Good.
In the case of non selection method DPC, the
instructions provided that there was no need to make
a comparative assessment of the records of officers
and they were to be categorized the officers as 'Fit' or
'Not Yet Fit' for promotion on the basis of assessment
of their records of service. The officers categorized fit
were to be placed in the panel in the order of their
seniority in the grade form which promotions are to be
made. As per the relevant instructions, it has been
laid down that while 'Average' may not be taken as
adverse remark in respect of an officer, at the same
time, it cannot be regarded as complimentary to the
officer, as 'Average' performance should be regarded
as routine and undistinguished. It has been
categorically stated that it is only performance that is
BHARTIYA POST
above average which should entitle an officer to
recognition and suitable rewards in the matter of
promotion.
The above instruction of DOPT were modified vide
35034/7/97-Estt. (D) dated 8.2.2002. according to the
DOP&T O.M. No. 22.011/5/91-Estt. Dated 27.3.97 and
as per these instructions, the benchmark for all Group
'C', Group 'B' and Group 'A' posts (upto and excluding
the level of Rs.3700-5000 (pre-revised) presently JAG)
is Good'. Therefore, there will be no adverse effect on
the notional promotions as officials having ACRs with
the benchmark of 'Good' for the relevant period of years
are only eligible for grant of notional promotion.
As per DOPT instructions dated 16.6.2000, only CRs
for the years immediately preceding the years of
vacancy/panel should be considered even in DPCs
are held later than the schedule prescribed in the Model
Calendar.
(V) Date of LSG Promotion be calculated
from the date of issue of orders and on to from
the date of joining.
u As per DOP&T guidelines on the subject, the
date on which promotion will be effective will be the date
on which the officer was actually promoted,. Therefore,
date of promotion to LSG will be taken accordingly.
(vi) Grant of modification of LSG as one time
measure for those aggrieved due to dearth of
LSG vacancies/Rule 38 transfers.
u The Portal of the demands is not clear and
needs elaboration.
(Vii) Drawal of pay to senior BCR officials in
HSG I posts as the pay scales of HSG Ii & BCR is
one and the same & settlement of earlier
officiating case of Tamilnadu West Bengal & other
Circles as one time measure.
u Filling up the posts of short term vacancies
are governed as per the Department of personnel &
Trainings O.M. No. 28036/8/87-Estt. (D), dated
30.3.1988 and O.M, No. AB.14017/54/2003-Estt. (RR),
dated 04.12.2003 circulated vide this Department's
letter No. 137-2/2004-SPB-II dated 13/13th January,
2004. it has been reiterated in the above cited OM
dated 04.12.2003 that those employees in the feeder
grade who fulfill the eligibility conditions prescribed in
the Recruitment Rules should be considered for ad-
hoc promotion. As such, in the case of adhoc
appointment to HSG.I posts only those officials who
hold the norm based post of HSG.II and fulfill the
eligibility conditions prescribed in the Recruitment
Rules for HSG.I posts are eligible for consideration.
In view of the above, PAs/SAs who have been given
upgraded scale under the BCR scheme can only be
considered for promotion to HSG.II (NB) on adhoc/
regular basis when they put in prescribed qualifying
4 MARCH, 2009
service in the feeder cadre i.e. LSG (NB) cadre.
(viii) Fill up all the vacancies by relaxing the
minimum qualified service for HSG-II and HSG-I
promotion.
u For filling up of the vacancies in HSG.II and
HSG.I, three years regular services in the feeder grade
viz. LSG and HSG.II only respectively is required.
The Circles were facing difficulties in filling up HSG I
norm based posts on regular basis during the year
2006 due to non-availability of officials in the feeder
grade of HSG.II with requisite length of regular service
in the grade i.e. three years. Instructions dated
20.11.2006 were issues after obtaining the approval of
Department of Personnel & Training to fill up the
existing vacancies in HSG.I on adhoc basis with
prescription of any minimum service in HSG.II for one
year. This adhoc arrangement has been further
continued for six months vide instruction dated
4.1.2008. Therefore, there seems to be no scope of
further relaxing/reducing the qualifying service for
promotion to HSG.II. since the Circles have already
started conducting the exercise of granting notional
promotion to eligible officials, it is expected that the
vacancies in HSG.II and HSG.I will be filled soon.
(iX) Anomaly in the preparation of PA
Gradation list. Date of confirmation should not
be taken now and Date of appointment be taken
for construing seniority. Fixing seniority based on
the date of confirmation is unconstitutional and
discriminatory.
u As per the DOPT's instructions dated 28.3.88,
which are effective from 1.4.88, confirmation will be
made only once in the service which will be in the
entry grade and confirmation is delinked from the
availability of permanent vacancy in the grade. Seniority
will be determined on the basis of confirmation in the
grade. For confirmation in the grade to which the
officials were initially recruited, the appointee should
satisfactorily complete the probation, which will be
confirmed by the DPC and order issued to the effect.
The DOPT has revised the above instructions
vide their instructions dated 4.11.92 laying down the
following principles in so far as seniority is concerned.
(a) Seniority of a person regularly appointed to a
post according to rule would be determined by the
order of merit indicated at the time of initial appointment
and not according to the date of his confirmation.
(b) This will take effect from the date of issue of
the order.
(c) Seniority already determined according to the
existing principles on the date of issue of the order
will not be reopened even if in some cases seniority
has already been challenged or is in dispute.
Since the D/o Posts follows the DOPT's instructions
BHARTIYA POST
on the subject, seniority of already confirmed officials
prior to 4.11.92 will remain unaltered and they cannot
be given seniority based on their date of appointment.
2. Withdraw the draconian orders contained
in the Dte letter No. 22-5/95- PE.I dated 21.05.07
denying BCR benefits to those declining LSG
promotion. Several officials were arbitrarily,
unjustified denied the due BCR Promotions
u After considering several representation so
from Federation of National Postal Organizations
against the guidelines issued vide letter No. 22-595-
P.E.I dated 21.05.2007 the matter has been reviewed
at the level of Secretary (Posts) and further clarificatory
orders have been issued vide letter date 27.03.2008.
since the issue has already been reviewed at the
highest level and the FNPO has been apprised of the
same, further action on this issue is not considered
necessary at present. DDG(Estt)
3. Filling up the APM Accounts LSG, HSG-II
posts as per 1976 LSG Accountants recruitment Rules.
u This issue is being examined.
4. Filling up Residual vacancies since 1999-
2000 onwards without any further delay; and
return the deputationists from CO/RO to manage
the acute shortage of staff in divisions.
u Necessary instructions have already been
issued to all the Circles vide letter No. 60-5/2007-SPB-
I dated 15.5.2007 regarding filling up of residual
vacancies. Regarding deputations brief will be sent by
SPB - II Sections.
5. Immediate withdrawal of orders
discriminating regular and FTP LSG and posting
them in Delivery offices.
u The Directorate has issued orders dated
7.12.2007 to the Circles to post the LSG officials
qualified under Fast Trace promotion in LSG delivery
offices in the overall interest of the Department in order
to further improve the supervision in Posts Offices.
Due to personal reasons, some officials are not in a
position to move to the new place of posting/transfer.
Therefore, instructions have been issued on 31.3.2008
to all the CPMsG advising them that they may consider
such requests received if any, and defer the transfer of
purely temporary basis in most deserving cases only.
6. Withdraw the Directorate letter dated
22.10.2007 on Systems Administrators and form
uniform & correct norms and guidelines first
before passing sarcastic comments.
u The intention of the Directorate instructions
is to stop indiscreet sharing of general resources on
the server by keeping dumps of application and also
to stop sharing the drive. It is wrong to interpret that
restriction on server administration will make server
and LAN defunct or that it is any comment on System
5 MARCH, 2009
Administration will the system administrator has a
different role to play; imposing SQL server restrictions
will in no way hamper the Server or the network. It is
reiterated that operative database should be made
secure and delinked from the control of System
administrators of operative offices and should be
managed at the level of Divisional Head (Tech)
7. Withdraw the orders fixing responsibility
on D.D.Os/ APM Accounts for the over payment
of Pay and Allowances to Postman on account of
Fixation under R. P. Rules.
u The Case is pending CAT Mumbai Bench;
therefore, the mater is subjuidce.
8. Counting of special Allowance for pay
fixation case of PO & RMS Accountants.
u Two cases are pending in CAT Bangalore and
Ernakulam Benches; therefore, the matter is subjudice.
9. Counting of Post services of erstwhile
R.T.P. for promotion & pension as per the
Supreme Court direction
Supreme Court of India in Civil Appeal Nos.
80-12of 1996 has held that any service, which was
rendered as RTP prior to regular appointment in the
cadre cannot be counted and it considered as service
in any cadre. Rrrrrr view of the position the claim of
counting of past service.
10. Counting of Training period for increment
and promotion to the departmental candidate also.
u The Department follows DOP&T's instruction
regarding counting of training period for the purpose of
drawal for increments. As per clarification of the DOPT,
departmental candidate is treated as on duty while
under training and draws pay of the lower post and the
period of training is counted for increments under FR
26 in the lower post. Thus in the case of a departmental
candidate, the training period prior to appointment to
the higher post will be counted for increment(s) in the
lower post only and such training period prior to
appointment to the substantive post is not eligible for
grant of promotion to next grade. P-158/C.
11. Revision of FSC to Post offices &
Enhancement of honorarium for RD PMC work in
Sub offices, Department Exam invigilation work etc.
u Revision of Fixed Stationery Charges is being
examined by the Committee set up by the Department.
12. Implement the assurance made on
19.04.2007 in fixing incentive to RPLI, IMT, Pass
Port applications, NRGEIS, other business
activities etc., grant of OTA to operative staff,
Engagement of SDPA to manage the shortage etc.
Dispensation of Confirmation Exam as agreed
upon by amending the PA/SA Recruitment Rules.
u So far as International Money Transfer Service
(IMTS) is concerned, there is no provision for incentive
BHARTIYA POST
for the staff.
13. Allotment of adequate funds to clear all
pending personal claims like OTA,TA medical etc.
pending since 2002-03.
u Bill may have been kept pending in the units
but certainly shortage of funds may not be the sole
reason (as mentioned in the Union letter). Ministry of
Finance treat expenditure under OT Travel & Medial
as Ceiling items and hence there would be always
some restriction on OTA. Moreover, efforts are being
taken to enhance the Ceiling under OTA and the Ceiling
under OTA has been increased from Rs.38.48 Crores
in BE 2007-08 to Rs.40.00 Crores from all the circles
have already been called for and maximum allotment
of funds to wipe out the same have also been done.
As far as, the allotment for Medical Expenses is
concerned, the requirement of Circles have been met
in full. As such, there may not be any problem in the
clearance of Medical claims. In Travel Expenses, the
Ceiling has been raised from Rs.37.08 crores in BE
2007-80 to Rs.38.00 crores in RE 2007-08. More than
85% of the demands of the circles are being met under
Travel Expenses.
Further course of action on this issue may be
possible on receipt of the pending liabilities from the
units. DDG (PAG)
14. Spot payment of incentive to SPM/BPM
for procuring RPLI business, Grant of incentive
for schedule work/verification of commission bills
in accounts branch. Grant of incentive to SPMs
for processing RPLI Proposals. Grant incentive
instead of Honorarium for RPLI work in Divisional
Offices without RPLI ceiling limit.
u Spot payment of incentive for procuring RPLI
business is not feasible because incentive is paid only
after acceptance of Proposals and on receipt of first
three months premiums in a new Policy. P-191/c.
15. Refund of Fee for appearing AMFI
(Association of Mutual Fund industry) Exam to all
candidates.
u Information has been called for from the
Circles which is being examined and compiled.
Subsequently, further action will be taken in the matter.
26. JAO Qualified be regularized in DOT by
agreeing to the proposal for common cadre.
u Same as item No. 16 above of Postal Charter
Demands (DDG (PAF).
21. Stop harassing staff on contributory factors
for simple and flimsy reasons by misusing the
provision of 'unbecoming of Government Servant'
deviating the ruling contained in Volume III, FHB etc.
u Specific instances to be considered. It may
not be possible to pass a sweeping order.
6 MARCH, 2009

DONATION RECEIVED BY THE CHQ
(From 17.12.2008 to 04.02.2009)
Hyderabad City (Andhra Pradesh)
Bhavnagar (Gujarat)
Sidhi (Madhya Pradesh)
Jammu (Jammu & Kashmir)
Tiruvalla (Kerala)
Harsan (Karnataka)
Bhubneswar (Orissa)
Prakasam (Andhra Pradesh)
Gudivada (Andhra Pradesh)
Darbanga (Bihar)
Vijayawada (Andhra Pradesh)
Com. Ramakrishan Reddy,
Vijay Nagar MDG, Bangalore (Ktk.)
Com. Purna Ch. Pradhan,
SPM Rasul Pur Balasore (Orissa)
C. Thirumalaisamy,
Palani HPO, Dindigul
Dulia (Maharastra)
Bastar (Chhattisgarh)
Kurukshetra (Haryana)
Gwalior (Madhya Pradesh)
Bhubaneshwar (Orissa)
Razole (Andhra Pradesh)
Tanuku (Andhra Pradesh)
Jhunjhunu (Rajasthan)
Gonda (Uttar Pradesh)
Mannargudi (Tamilnadu)
Pandharpur (Maharastra)
Kasargode (Kerala)
Jalgaon (Maharastra)
Pithorgarh (Uttarakhand)
Madhubani (Bihar)
Amritsar (Punjab)
Hissar (Haryana)
Banaskanta (Gujarat)
Jamkhandi (Karnataka)
Hoshangabad (Madhya Pradesh)
Hailkandi (Assam)
Golaghat (Assam)
Secundrabad (Andhra Pradesh)
Bageshwar (Uttarkhand)
PSD Coimbatore (Tamilnadu)
Ranipet (Tamilnadu)
Chandrpur (Maharastra)
West Champaran (Bihar)
Samastipur (Bihar)
BHARTIYA POST
(Contd. from page 32)
(No. 4-33/2008-PAP dated : 22.01.2009)
u Grant of Hill Compensatory Allowance to the
- 3700 officials working in hill stations in Chikmanglur Division
in Karnatake Circles.
- 2000
The undersigned is directed to refer to your letter
- 200 No. P/2-11/Chikmanglur dated 27.12.2008 on the subject
- 500 mentioned above.
- 1660 2. Grant of hill compensatory allowance is subject
- 2000 to fulfillment of conditions laid down in Ministry of Finance
- 2000 OM No. 5(3)-E.II (B)/64 dated 29.05.1964 & as per this hill
- 1000 areas which are located at a height of more than 1000
metres from mean sea level are eligible provided they
- 1428
are not paid any other compensatory allowance.
- 1000 3. It has been observed that the areas i.e. Mudigere,
- 2000 Kudremukh, Kelasa and Horandu etc. as mentioned in
your letter are located at height of less than 1000 metres
- 300 from mean sea level and the conditions laid down by
Ministry of Finance for grant of the Hill Compensatory
Allowance are not fulfilled. Therefore, the demand is not
- 120
in order. However the CPMG, Karnataka Circle is directed
to enquire with Indian Coffee Board as to on what strength
- 100 their employees are paid H.C.A.
- 1000 (No. 5-11/98-PAP dated : 04.01.2009)
- 1000
- 820 COM. CHANDI PRASAD DOBRIYAL & ANANDI
- 480 LAL KUMAWAT CIRCLE SECRETARY &
- 300 CIRCLE TREASURER RAJASTHAN RETIRED
- 420 FROM SERVICE
- 950 Com. Chandi Prasad Dobriyal Circle Secretary
& Com. Anandi Lal Kumawat, Circle Treasurer
- 1000
Rajasthan Circle have been retired from Service on 31.01.09.
- 500
A colorful felicitation was organized by comrades of Jaipur
- 500 Division in the premises of Jaipur GPO on 08.02.09. &
- 220 presided by Com. K.S. Meena President Jaipur City
- 8000 Division. Com. Balwinder Singh Financial Secretary CHQ
- 1400 attended the welfare function. All the participants praised
- 1500 the self less dedicated service and sacrifice rendered by
- 860 Com. Chandi Prasad Dobriyal & Com. Anandi Lal
- 2000 Kumawat to trade Union movement. The prominent
- 1200 speakers in the function are Com. Balwinder Singh,
- 2000 Financial Secretary CHQ, Com. R. N. Chaudhary Ex-
- 2666 General Secretary P3, Com. H. P. Diwakar Offg. Circle
Secretary, Rajasthan & A.T.R CHQ Shri Ambesh
- 500
Upmanyu DPS Jaipur Regional, Sh. H.L. Mehra
- 200
SSPOs Jaipur City, Com. B.M. Sinde Circle Secretary
- 760 R-III, Com. L.K. Mathur Circle Secretary Admn, Com.
- 2000 Janesh Saraswat Circle Secretary SBCO, Com. D.P.
- 600 Diwakar & Com. D.K. Chhangri state Trade Unionist
- 300 and all other leaders. A delicious dinner was arranged by
- 500 Com. Manohar Lal Sharma and his team in Jaipur Division
- 700 deserves all appreciations for such a grand celebration.
- 500 We wish Com. Dobriyal & Kumawat to have a peaceful
- 1800 retired life.
7 MARCH, 2009
 PENDING ITEMS CONTAINED IN THE CHARTER OF DEMANDS IN RESPECT OF
AIPEU GROUP 'C' UNION, WHICH REQUIRE DISCUSSIONS & SETTLEMENT
1 (i) Recast the notional promotions since1982/1983
onwards and fill up all vacant posts of LSG/HSG II & HSG-I.
n Apart from Bihar, Rajasthan, NE, Jharkhand, the Circles like
Madhya Pradesh & J K Circles, the process of notional promotions
has not been exercised yet.
Since the notional promotion is the basis for higher
promotion like HSG II & HSG I, the delay is deplorable.
Specific target date should be fixed for finalizing the issues
to all circles.
1 (ii) Fill up 2/3rd unfilled LSG vacancies notionally from
7.2.02 to 18.05.2006.
n If the unfilled up vacancies under 2/3rd vacancies from
4.1.02 to 18.5.06 were filled up notionally instead of prospective
effect in 2007/08, there may be more number officials becoming
eligible for HSG II promotion. This may please be considered.
1 (iii) Relax minimum-qualifying service for HSG II
promotion
n (i) It was assured during the talks held on 19.4.07 to
relax minimum qualifying service for HSG II promotion in order to
fill up the HSG II posts in the absence of eligible LSG officials.
(ii) Further DOPT vide its OM No, 28036/01/2007-Estt
(D) dt 14.11.08 delegated the power of relaxation to concerned
Ministries/Department in respect of Group C & D posts. Hence
this may please be considered.
(iii) Based on the same order cited in Para supra, all
the vacant HSG I posts may also be filled up on ad hoc basis by
relaxing the conditions further.
1 (iv) Irregular application of bench mark of current period
for notional promotions.
n The instructions of DOPT dt. 16.6.2000, that only CRS for the
year immediately preceding the years of vacancy/Panel should be
considered if DPC are held later then the schedule prescribed in
model calendar" has not been taken note in many circles and current
bench marks were applied wrongly for the notional promotions. A
clarificatory orders may be issued to rectify the mistakes.
1 (v) Date of LSG Promotion be calculated from the date
of issue of orders and not from the date of joining.
n The DOP&T guidelines as stated in ATR has not been
followed in many circles. In Tamilnadu, the seniority in the LSG
promotions were given effect from the date of joining the post.
Suitable instructions may be issued to all circles.
1 (vi) Grant of modification of LSG as one time measure
for those aggrieved due to dearth of LSG vacancies/Rule
38 transfers.
n (i) Since the LSG notional promotion was granted on
notional basis, in some divisions due to more number of LSG
posts in existence, the juniors got their LSG promotions. In other
divisions due to dearth of LSG Posts, the seniors are deprived of
notional promotion
(ii) Similarly, Rule 38 transferees could not get their LSG
notional promotion due to application of divisional Gradation list.
In order to mitigate the genuine grievances of the above said
officials in promotional aspects, modification of LSG by granting
notional promotion may be explored since the anomaly is prevailing
due to various changes made in the procedure of LSG/HSG II
recruitment rules.
1 (Vii) Drawal of pay to senior BCR officials in HSG I posts
as the pay scales of HSG II & BCR is one and the same &
settlement of earlier officiating cases of Tamilnadu, West
Bengal & other Circles as one time measure.
BHARTIYA POST
n (i) The provision of officiating in higher post and grant of
higher pay for the officiating period beyond 14 days is very
much in existence in the Department of posts. This was not
termed as adhoc promotion. The arrangements were being made
for short term arrangements.
(ii) Further pay scale of HSG II & BCR is one and the
same. BCR officials are holding the pay scale equal to HSG II and
when they have been ordered to officiate in HSG I, they are
entitled for officiating pay.
(iii) In some circles, regular HSG II officials have been
ordered to work in HSG I posts without any extra remuneration.
(iv) In some circles like Tamilnadu, West Bengal, some
senior officials have been ordered to officiate in HSG I posts of
more than one year during 2002 to 2005 in the absence of clear
cut clarifications and circle heads has already referred the cases
to Directorate to regularize the arrangements beyond one year
as one time measure which is pending over two years. The due
officiating pay had neither drawn nor taken for retirement benefits.
(v) 1622 HSG I posts have been upgraded only on matching
schemes by axing 680 PA posts and as such the denial of due
benefits/higher pay is arbitrary, unjust and against to the canon
of natural justice.
1 (viii) Fill up all the vacancies by relaxing the minimum
qualified service for HSG-II and HSG-I promotion.
n Since the DOPT vide its OM dt. 14.11.08 has delegated the
power of ad hoc appointment up to the period of three years to
the concerned department, all the posts may be filled up by
relaxing the conditions.
1 (ix) Anomaly in the preparation of PA Gradation list. Date
of confirmation should not be taken now and Date of
appointment be taken for construing seniority. Fixing
seniority based on the date of confirmation is
unconstitutional and discriminatory.
n In many divisions, the confirmation was not exercised for
many years after the introduction of TBOP, and only Divisional
Gradation list was maintained. When a new Circle gradation list
is now prepared, it should be on the basis of present rulings and
since the confirmation was delinked from seniority, this should
not be insisted. It is requested to reconsider the issue once
again based on the Apex court judgment and the recent
pronouncement of the CAT, Bangalore.
2. Withdraw the draconian orders contained in the Dte
letter No. 22-5/95- PE.I dated 21.05.07 denying BCR benefits
to those declining LSG promotion. Several officials were
arbitrarily, unjustified denied the due BCR Promotions.
n (i) The issue was taken by this union too many times. We
record our concern that in the ATR, it was mentioned that the
representation of other unions alone was considered and
modified to that extent.
(ii) TBOP& BCR are not termed as ACP promotions and
the guidelines on ACP should not be applied in this case.
(iii) TBOP, BCR & regular promotions are two distinct
matters and TBOP/BCR has implemented on matching savings.
It is requested to review and withdraw the orders
3. Filling up the APM Accounts LSG, HSG-II posts as
per 1976 LSG Accountants Recruitment Rules.
n A time schedule should be made to sort out the long pending
issue. This should not be protracted further.
The modalities in resolving the issue may please be briefed.
4. Filling up Residual vacancies since 1999-2000
8 MARCH, 2009
onwards without any further delay; and return the
deputationists from CO/RO to manage the acute shortage
of staff in divisions.
n (i) A kind attention to invited to the discussions had on
13.1.09. Two instructions of the Directorate were handed over.
Unless suitable clarifications is issued both by the staff &
establishment divisions, the issue will not be sorted out. Vacancy
position & follow up action of each circle if appraised will resolve
the problem once for all.
(ii) Since there is acute shortage in operative side, the
deputationists may be returned back forthwith.
5. Immediate withdrawal of orders discriminating
regular and FTP LSG and posting them in Delivery offices.
n (i) The discrimination among the LSG as regular & FTP is
deplorable.
(ii) This will demotivate the supervisory officials.
(iii) Causing frequent disturbance to FTP officials is also a
concern. This discrimination should be ended by withdrawing all
the orders.
6. Withdraw the Directorate letter dated 22.10.2007 on
Systems Administrators and form uniform & correct
norms and guidelines first before passing sarcastic
comments.
n (i) Even on today, the content of the letter to make the
divisional head as the custodian of the data base is not in practice
in any where.
(ii) The custody of database if entrusted with the head of
office, it will pave way for the smooth and uninterrupted
functioning of the systems.
7. Withdraw the orders fixing responsibility on D.D.Os/
APM Accounts for the over payment of Pay and Allowances
to Postman on account of Fixation under R. P. Rules.
n On 13.1.09 The Secretary (P) assured to reconsider the
issue and ensure no recovery on part of APM Accounts &
Accountants. The Secretary observed as unfortunate in the
case of Rule 14 initiated charges on the date of superannuation
of Sri. V. V. Nargida, APM, Accounts Pune city as he did not pay
Rs.727671.61 towards contributory factor for excess drawal to
postmen on implementation of 5th CPC orders. It is requested to
review the same and render justice.
8 Counting of Special Allowance for pay fixation case
of PO & RMS Accountants.
n The Special Allowance granted to JAO qualified official
has been taken for pay fixation benefits on ACP promotion similar
application may be extended to PO & RMS qualified Accountants
also.
9 Counting of Past services of erstwhile R.T.P. for
promotion & pension as per the Supreme Court direction
n Pl refer our letters on the reference which contain full
justification of this demand with concerned judgments and other
Govt orders. In nutshell we request to consider the issue on the
following main grounds.
(i) As per the Directorate letter dated 19.4.96, the
implementation of the Ernakulam CAT judgment granting the past
RTP service as regular service for all purposes was restricted
only to the applicants of the O.A. This is against to the decisions
of the various judicial pronouncements that the benefits should
be extended to the similarly situated persons.
(ii) During 1970 to 1974, even the pre training services of
certain officials engaged as postal clerk were regularized. The
RTPs were trained and utilized full time in the clerical posts to
manage all the works of the post office.
(iii)The CAT, Chennai held that the services rendered by
the ex RTPs at APS shall be counted as qualifying services for all
BHARTIYA POST 9 MARCH, 2009
purposes. The Chennai High Court, on appeal by the department
has upheld the decision of the CAT in WP no 37117 to 37119 of
2002 and directed the department to extend the benefits.
(iv)In another case, the Apex court under Civil Appeal No.5739
of2005 filed by Sri M. Mathivanan, Postal Asst, Cuddalore division
upheld the decision of extending the benefits and dismissed the
appeal filed by the department with costs.
(v) The Directorate has directed the Circle Heads to collect,
compile and furnish details of ex-RTPs deputed to APS to consider
for extending the benefits to all similarly situated persons. There
after there is no action in this regard.
This demand is pending over decades and there should
not be any discrimination between two equals. It is requested to
consider the case and cause appropriate orders for counting
the past services of the RTP for all benefits.
10. Withdraw the condition in tenure posting of Single
& Double Handed offices and restriction in posting of
SPM due to minor penalties/CR entries which are in
violation of provisions of statutory rules of volume IV.
n The condition that the SPM working in Single / Double handed
offices should not be posted back to the same office during their
entire service is against to the statutory rules of Postal manual
Volume IV. This has caused serious dislocations in the hill stations
and also in the divisions where larger number of singled handed
offices available
The unwarranted suspicion on all employees will demoralize
and demotivate them.
The orders may be rescinded.
Similarly, the Directorate vide its letter dt. 6.11.06 restricted
the officials to be posted as SPM through out their carrier if they
are awarded with any one of the minor or major punishments or
adverse entries in C. R. This is against to the natural justice and
there is every chance of misusing this. After the lapse of
punishment, one can write even Group B exam and as such the
restriction of posting of SPM is deplorable. This may please be
withdrawn.
11. Allowing all TBOP officials to appear for Group B
exam to be held in Feb'08 as per original orders and
various judicial pronouncements. The cut off date should
be extended for the current exam as 01.01.2008. The exam
should be conducted after completing the process of
notional promotions to LSG In all circles.
n After The fifth commission, the department, unmindful of
the amendment of the recruitment rules by due notification with
the approval of nodal ministries, has plunged into action to the
controversial decision in permitting only those officials holding
standard LSG post on regular basis, blocking out all TBOP /BCR
officials. Earlier bunch of TBOP, BCR officials passed the Group
B examination. As such a sudden switch over to standard LSG
criteria has caused a concern.
It is requested to permit all the officials having 20 years of clerical
service irrespective of the fact whether they are LSG or TBOP
to write the Group B exam.
The physically handicapped officials are now not allowed to
write IPO exam even though they could perform the duties either
by assistance or by own. Atleast some percentage may be
reserved for the prosperous officials who are physically
challenged in the I.P.O examination.
13 Revision of FSC to Post offices & Enhancement of
honorarium for RD PMC work in Sub offices, Department
Exam invigilation work etc.
n (i) This is pending over decade. A specific target date
may be fixed to finalise the revision.
(ii) The revision of honorarium for RD PMC work in SOs,
Departmental Exam invigilation work etc - pending for a long.
(Justification are furnished in our letter dt. 3.1.09)
14 Implement the assurance made on 19.04.2007 in
fixing incentive to RPLI, IMT, Pass Port applications,
NRGEIS, other business activities etc., grant of OTA to
operative staff, Engagement of SDPA to manage the
shortage etc. Dispensation of Confirmation Exam as
agreed upon by amending the PA/SA Recruitment Rules.
n No details were furnished in the ATR report, the following
required immediate consideration.
During discussions on 19.4.2007 with the Secretary, it was stated
that an internal committee will be appointed to process and decide
the quantum of honorarium/ incentive for the new business
activities like RPLI, Western Union Money transfer, Processing of
Pass port applications, Verification of addresses for cell phones,
NRGEIS etc and uniform application of honorarium in all circles
for common works. This is yet to be finalized.
2. It was assured to grant OTA to postal operative employees
to manage the excess work due to absenteeism and shortage.
No orders have been issued so far.
3. It was assured to dispense the confirmation examination
and stated it will be included in the proposed recruitment rules
for Postal Assistants.
4. Despite clear directions from Directorate to grant incentive
to the officials up to the extent of 25% from the additional revenue
earned from the business vide letter no 16-16/2007-08/BD &MD/
P II dt 13,12.07, no incentive has been fixed for various items of
work in many circle. No incentive is paid for NRGEIS work in
Rajasthan, Assam, Chattisgarh etc. For acceptance of electricity
bills also no incentive is paid in many circles.
5. The compensation for the work done by the staff in
connection with enrolment of new voters and selection of voters
list has not yet been paid for the work performed during 2006
due to non receipt of amount from the Election commission.
6. Despite clear orders to grant MPCM allowance to the Pas
deployed at MPCM counter vide letter no 43-3/93 PMR (Pt II)
dated 17,1.94 and subsequent clarifications dated 21.10.97, the
MPCM allowance has not been paid many circles like Delhi,
Maharashtra, Uttarakhand etc.
7. The eligible S.B Allowance for the second posting in the
S.B.branch of the qualified officials has not been paid in many
divisions like Medak which was brought to your notice with
several reminders.
15 Creation of Systems Manager/Administrators Posts
& Marketing Executives. Grant of SPL pay and grant of
Road mileage Allowance without restrictions. Trainers
Allowance for imparting training be paid. Norms be fixed
for Systems Administrators uniformly to all Circles;
providing mobile phones and Fix duties &
responsibilities of their work.
n While thanking the decision to make separate establishment
of systems Administrators and absorb all the existing personnels,
and grant of Road mileage Allowance, the following issues may
also be sorted out at the earliest.
(i) Uniform guidelines on the roles and responsibilities of the
Systems Administrators should be issued.
(ii) Standard norms should be fixed taking into consideration
of Geographical spread out of the division, the number of
computerized HOs and SOs and the status of the sub offices
concerned.
(iii) Since they have to attend any fault then and there throughout
the division, they should be granted with Road Mileage allowance
without any ceiling.
(iv) Mobile phones may be supplied with talk value of Rs.500
BHARTIYA POST
per month.
(v) Working hours has to be fixed. At least they may be treated
as outdoor staff like PRI (P) without insisting attendance by
submitting weekly diaries.
(vi) For excess work and retention beyond working hours,
they should be compensated either in the shape of overtime or
incentive.
(vii) A panel should be maintained at divisional level and they
should be posted as SAs. They should not be reverted back as
postal Asst without sound reasons.
(viii) Trainers allowance may e granted since they are imparting
training on computer to all officials.
(ix) A kit bag containing Nut drive set, CD bag, Pen drive, handy
vacuum cleaner etc maybe provided.
(x) Priority may be extended while granting motor cycle advance
treating them as emergent outdoor staff.
The following may also be considered.
(i) The possession of SQL password may be conferred with
the Head of the office after imparting training to overcome the
problem of immediate solution of technical problems as this is
now vested with the divisional head.
(ii) The software must be licensed. In many cases, the higher
ups call for reports/ slides prepared through Microsoft office
without supplying it ever. This will encourage the software
privacy.
(iii) The supply of stationeries and accessories like printing
papers, ribbon or cartridge etc should be of good quality.
(iv) The AMC service has become source of constant trouble.
At the time of acceptance of AMC, the experience, establishment
and reputation of the company should be given some weight age
as the rate quoted. Pecuniary penalties should be awarded to
the AMC if they do not abide by the downtime or other clauses of
the Govt.
The usage, maintenance, operation and replacement of
UPS (especially UPS batteries) and departmental Generators
should be planned and clear guidelines should be issued.
16 Allotment of adequate funds to clear all pending
personal claims like OTA,TA medical etc. pending since
2002-03.
n The information furnished in the ATR is far from truth. Please
see the enclosed letter which was sent by our union on 26.6.08
in which we have furnished the pendency of personal claims in
respect of some circles obtained under RTI Act. This will reveal
the truth. Unless, a special sanction is sought to clear the pending
bills, the issue will remain as unsettled.
17 Spot payment of incentive to SPM/BPM for procuring
RPLI business, Grant of incentive for schedule work/
verification of commission bills in accounts branch. Grant
of incentive to SPMs for processing RPLI Proposals. Grant
incentive instead of Honorarium for RPLI work in
Divisional Offices without RPLI ceiling limit.
n There was no mention in the ATR about the grant of incentive
to SPMs for processing RPLI proposals and the Grant of incentive
instead of Honorarium for RPLI work in divisional office with
ceiling limit.
18 Drawal of SB Allowances to all working in SB
branches on computers.
n No information is furnished in the ATR. With the introduction
of total computerization and SB LAN in post offices, any official
who had under gone LAN training is ordered to work in SB
branch. There is every justification to grant this allowance to the
SPMs working in single/double handed offices. It is requested to
grant SB Allowance to all posts in SB branch without condition
(Contd. on page 31)
10 MARCH, 2009
 PENDING IMPORTANT ITEMS REQUIRE IMMEDIATE SETTLEMENT
(The Secretary Dept. of Post has been addressed by the CHQ
vide its letter no. P/4-1/Staff Problems dated 23.01.09 to arrange
discussion on the following items also in the DDG levels meetings.)
1. Disbursement of Pay & Allowances through Bank
Please refer this union letter No. P/4-2/Pay dated 02-04-07. Despite
clarification issued by MoF vide its letter of 24-01-06 referring to
their original reference stated that 'however with a view to
obviating the inconvenience to junior staff, the salaries of the
Govt. employees, if demanded may continue to be drawn and
paid in cash irrespective of their scale or grade in many circles
the officials have been asked to open Bank account or POSB
Account. Receiving salary through banks is only optional and
staff should not be compelled or forced to opt to any bank or
ECS. Necessary clarification may please be issued at once.
2. Disposal of Advances obtained under out of
account then and there
Now a days post offices (SOs or HOs) are keeping sizeable
amount of advance as part of their balance as pending bills.
These bills are kept for months together. Sometimes years together
for want of sanction. No proper checks are made from time to
time to regularise the advances. In few cases, even Divisional
Heads have also taken advances without submitting the bills in
time, thereby utilising the money without being properly accounted
for. As there is a possibility for misappropriation and fraud, a
check should be prescribed with time frame to clear the amount
when expenditure is actually incurred. This will go a long way to
save the department from temporarily misappropriation. There
should not be any pending bill in the post offices without prior
sanction.
3. Non posting of ladies staff where basic amenities
are not available
Percentage of ladies staff working in post offices / RMS
offices is more than 30%. It is a fact that number of Post offices
/ RMS offices are not having all the basic amenities. The women
staff have their own problems and it is extremely difficult for
them to work in such places which are lacking basic amenities.
In order to ensure proper facilities to lady members of the staff,
it is requested to issue strict instructions to concerned not to
post women employees to such offices.
4. Preparation of HVMO lists at Posts office and RMS
offices - Revision of value
A kind reference is invited to this union letter No. P/2-15/TN
Cle dated 03-11-2006 & 01-02-2007. After the State
Government, Tamil Nadu had enhanced the old age pension value
from Rs. 200/- to Rs. 400/-, the preparation of HVMO lists over
lakhs of money orders become inevitable.
In the existing shortage of staff, it is more difficult to prepare
HVMO list for the money orders beyond Rs. 400/- since almost
all the money orders exceed the value of Rs. 400/-.
It is, therefore, requested to enhance the value of HVMO at
least from Rs. 400/- to Rs. 1000/-.
5. Duplication of work in branches after their
computerisation - reg.
Even after the computerisation of various branches, the
officials are instructed to do the same work both in computers
and also in manual.
The maintenance of TCB, Long Book for SB / MIS
transactions etc. are the glaring examples. The duplication of
work in the computerised offices is unwarranted. Otherwise
the purpose of computers will be defeated.
It is, therefore, requested to cause instructions to all that
there should be no need for duplication of work in computerised
BHARTIYA POST 11
offices and the practice should be dispensed forthwith.
6. Arrangement of Broad Band connection in all
computerised offices
The problem of internal connectivity through modem is at
rise and in many occasions, the data could not be sent to the
site. Further due to slow functioning of modem, the transfer of
data takes more time.
It is requested to provide Broad Band connection to all
computerised offices.
7. Enhancement the Grant for Recreation club
The grant from the welfare fund for promotion / functioning
of Postal Recreation Club was fixed decades ago. Similarly the
grant for excursion trips with mileage restrictions requires
relaxation.
It is requested to consider the same.
8. Upward revision of Conveyance Allowance to PRI
(P)
Consequent upon the increase in oil prices, there is every
justification to revise upwardly the quantum of conveyance
allowance. It will also be proper to segregate some of the works
of PRI (P) relating to marketing activities, verification of papers
beyond 8 kms etc. and to bring them under TA / DA rules so that
they will be compensated properly.
9. Request for discontinuance the practice of obtaining
fidelity / security bond from the employees handling cash
The 5th CPC in its report vide para 62-13 recommended to
discontinue the practice of obtaining fidelity / security bond from
employees. In the present stage of handling huge cash, obtaining
fidelity bond for Rs. 3000/- to Rs. 5000/- does not serve any
purpose. A lot of manpower is being wasted in Accounts branch
in maintaining these records. Similar is the position of inspecting
offices also. Only in rare and exceptional cases, the guarantee
money is received. The employees are unnecessarily crediting
premium every year to the loopholes to obtain fidelity bond.
It is requested to consider and discontinue the practice of
security bonds which has no longer serving any purpose.
10. Non-Supply of Statement of Balance to the officials
brought under New Pension scheme 2004.
Since the year of implementation (2004), no statement of
balance as on 31st March from the years 2005 to 2008 has not
been furnished to the employees who are brought under the
new pension scheme.
The officials do not know their balance and the contribution
made by the Govt. in the absence of non supply of these
statements. This should have been compiled and circulated by
the DA (P)s every year.
It is requested to cause necessary instructions to compile
and circulate the balance sheet as on 31.03.2008 immediately.
11. Conveyance of cash with police escort- Problems
there on.
A kind attention is invited to this union letter cited above in
the reference in which we suggested to consider the following
to resolve the problems pertaining to cash conveyance.
1. The present cash limit should be enhanced up to one lakh
per individual
2. Cash collection van should be arranged in all bigger towns
and the officials should not be asked to take unwarranted risks
in cash remittances.
3. Insuring the cash remittance amount shall be explored.
4. The officials shall not be penalized or brought under
contributory factors for the case if any theft or lost taken place
MARCH, 2009
beyond the capacity of the officials who are engaged for such
cash remittances.
The ADG (PO) vide his letter no 24-9/2007- P.O dt. 15.02.08
has informed that in order to further process the matter, all the
Heads of Circles were requested to furnish their views and
suggestions given by this union.
Considering the present day requirements, provision of
Arms Guard to HPO & major S. Os can also be considered to
prevent major burglaries and thefts during day & night hours.
Thereafter there is no response in this serious and sensitive
issue which requires immediate redressal in order to protect the
Government money besides the officials' interest.
It is requested to expedite action and cause appropriate
orders at the earliest.
12. Non-Payment of compensation for the work done
by staff in connection with enrolment of new voters and
selection in the voters list - reg.
No standing orders has been issued linking the payment of
incentive for the said work performed by the-postal officials
from the amount received from the Election Commission. That
should be dealt separately by the department.
Having extracted the work, by utilizing the staff over
burdenly, the dues shall be paid to the staff in time. This issue is
pending over two years.
It is requested to cause necessary orders to all the Circle
Heads to release the payment of incentive which is pending
over two years.
13. Discontinuance of Medical facilities availed from
Ispat General Hospital (IGH) Rourkela in Orissa Circle.
The Rourkela steel plant authorities had suddenly stopped
the treatment facilities in IGH to the Postal staff and family members
in Dec' 07.
After the intervention of the Circle administration, the indoor
facilities have been extended to our staff despite the requests
for both indoor & outdoor treatments. It is also stated that the
indoor facilities have been facilitated after they have accepted
adhoc advance of one lakh rupees from the department.
The SSPOs, Sundargarh division has not yet carried out
the decision arrived with Rourkela steel plant authorities for
extension of both the medical facilities to the staff by issuing
authorization cards.
The staff are being compelled to deposit money to avail medical
facilities from the hospital at the time at urgency and due to no
tangible action has so for been taken, there is a total resentment
amidst staff who have no other medical facilities in that place.
It is therefore requested to intervene immediately and ensure
appropriate immediate action to issue identify/authorization cards
to each postal employees on due consultation with IGH authorities
for availing both indoor & outdoor treatment by the staff.
14. Indoor and Outdoor treatment to Postal Pensioners
and their families in Postal Dispensaries.
At present, the Postal employees who are receiving medical
treatment in P&T Dispensaries are allowed to avail the provisions
after their superannuation but restricted to outdoor treatment
only.
The same pensioners who are residing beyond the radius
of 8 KMs from the P & T Dispensaries are denied such outdoor
treatment also. They are being granted with Rs.100/- only as
medical allowance.
Since the Postal Pensioners who are covered under CGHS
are entitled to both indoor and outdoor treatment for them and
also to the family members, the similar provisions of both indoor
& outdoor treatments may be extended to the Postal Pensioners
and their families who availed treatment prior to their retirement
BHARTIYA POST
at P& T dispensaries.
It is requested to consider the same and cause orders at
the earliest.
15. Non-Drawal of HRA to the officiating SPMs working
at offices having attached quarters.
It is brought to our notice that despite clear instructions issued
by the department in its letter no. 24/3/76/PAP dt. 20.8.79 also
appeared in FR, SR Part IV in chapter X that HRA may be grated
for the maximum period of three months when the official is
posted to officiate in a post to which rent free accommodation is
attached but not provided, the due HRA for three months has not
been drawn & paid to the officiating SPMs in many places.
There are several instances in Satara division in Maharastra
Circle and Bhatinda in Punjab Circle. Even though the senior BCR
officials were ordered to look after the charge of PM/SPM until
regular posting, HRA has not been paid to the officials who are
officiating such vacancies resulting loss in emoluments due to
officiating in higher posts.
Similarly, even though the power of dequarterisation of a
post attached Quarters is now delegated to Heads of Circle vide
Directorate letter no. 10-4/2003 - Bldg. dt. 6.5.03. the Circle heads
are not according proper sanction for dequarterisation/
Suspension of Quarters for the periods of such officiating periods
exceeding 90 days.
The officiating officials should not suffer a financial loss
due to the administrative problem of non-posting of a regular
incumbent to the vacant post with in the stipulated period.
Prolonged officiating arrangements is an ultimate loss to an
officiating official for no fault on his side.
It is therefore requested to issue clarity instructions to all
Circle heads to settle the pending issues accordingly and the
copy of the same may be forwarded to union.
16. Waival of declaration to be submitted at the time of
initial appointment in Postal assistant cadre--- regarding.
This is regarding the obligatory declaration submitted by an
entrant in Postal Assistant cadre at the time of initial appointment.
Under relevant provision of Postal manual Volume -IV, an
entrant has to submit an obligatory declaration in connection
with having read Postal Manual Volume-IV, CCS (CCA) Rules,
1965 & CCS (Conduct) Rules, 1964, Perhaps you too will
appreciate that it is not quite realistic that an outsider or a new
entrant have gone through & understood the ruling provisions
as is laid down in these Manual are being taught during the
Induction Training Programme at respective Postal Training
Centers.
As such, it is our considered view that the conditionality
for submitting such a declaration shall be waived with immediate
effect.
17. Fixing work norms to RPLI work at BOs/SOs -
Request immediate orders.
The Chief General Manager, PLI Directorate has informed
on 14.03.08 in the workshop meeting held with this union
representatives that she had submitted a proposal to Directorate
Establishment section for fixing norms for RPLI work and counting
the RPLI transactions towards income/cost of the Extra
Departmental Branch Post Offices and Sub Post Offices.
The proposal, as learnt, is pending at the Directorate over
ten months. Since this is an area where the time factor has been
requested for over a decade and also recommended by various
earlier committees, it is requested to expedite action and cause
orders duly fixing the time factor for RPLI work.
18. Posting of Doctor in the Postal Dispensary, Varanasi,
in U.P. Circle.
Despite the sanctioned strength of four doctors for the
12 MARCH, 2009
said dispensary, only one doctor is now available on adhoc
basis and attending the patients.
In the absence of adequate doctors, the staff are suffering
for their treatment.
It is requested to cause necessary action to fill up the
Doctor's post immediately to the Postal Dispensary Varanasi at
the earliest.
19. Fixing of Uniform rate of incentive for computerized
work in POs.
The Chief PMG, West Bengal Circle has fixed Rs. 0.50 per
S.B data entry work for creation of Accounts and Rs. 0.15 for
the subsequent posting of deposit/withdrawal for the
computerized work. This order did not contain the quantum of
incentive to the supervisors. This arrangement is causing some
relief to manage the acute shortage of staff in the circle.
If similar kind of orders is issued by the Directorate for uniform
application of the same to all divisions, this will be purposeful to
manage the shortage and also to avoid pendency of work in S.B.
branch.
20. Officiating arrangement in Group B Posts
earmarked for General line - reg.
According to the existing orders, six percent Group B Posts are
earmarked for General line and some of the Posts have not been
filled up for a long time.
The unfilled up Posts earmarked for General line, are being
officiated by the IPO line officials and due chances to senior
general line officials have not been offered in such cases.
It is therefore requested to cause instructions to offer such
officiating chances to General line officials for the vacancies
earmarked under 6% quota in PSS Group B
21. Non payment of Remote Locality Allowance - case
of Uttarakhand Circle
The remote locality allowance has not been granted to the
officials working in Tanakpur, Chodwar and Banvas in Champavat
Districts whereas this has been paid to other Central Government
employees as per MoF O.M. No. F.No. 3 (1)/98-E II (B) dated 24-
07-2002. Appropriate order is requested.
22. Waival of penal interest on HBA as one time
measure - case of Tamil Nadu Circle
The imposition of penal interest of 2 ½ % over and above
the normal interest prescribed in respect of the loan granted to
the officials towards HBA perhaps is due to non-fulfilling the
conditions prescribed in the rules. The ruling position and
Government of India orders in this regard are as follows: -
i) On completion / purchase of the house, the Government
servant shall insure it at this own cost;
ii) In the even of failure on the part of Government servant to
comply with (i) above, it shall be lawful but not obligatory for the
Government to insure the house at the cost of the Government
servant and add the amount of the premium to the outstanding
advances. (Rule 7 (b) of HBA rules)
iii) The Heads of Department are required to obtain a certificate
from the Government servants to this effect that the insurance
of the house has been got done / reviewed annually in the month
of July before the disbursement of the salary/ (OM dated 18-12-
75 & 11-09-78)
iv) Written warnings should be issued in cases where lapses
are deliberate on the part of the loanees. In extreme cases,
even the refund of the entire balance of loan with interest may
also be ordered. (OM dated 06-02-87).
It is pertinent to mention that neither of these rules were
communicated to the officials nor incorporated in the HBA sanction
memo. The Chief Postmaster General, Tamil Nadu Circle all along
not adhered any one of the provisions contained in para supra.
BHARTIYA POST 13
At a later stage, the Chief Postmaster General, Tamil Nadu
Circle is conveniently using the first sentence of Rule 7 (b) for
the advantage and ignored the rest of the instructions and
imposed penal interest for the loans obtained and cleared by the
official if the insurance cover was not available over 2 years.
If the Chief Postmaster General would have adhered the
entire provisions of the rules like watching the insurance, renewal
of policy, verification in July every year, written warnings etc.
the officials would not be put into loss at the later stage while
clearing their loans. Moreover, there is no loss sustained to the
department in the absence of insurance policy.
Above all, the imposing of penal interest of 2 ½ % had
been introduced by the Department vide its OM dated 20-05-80.
However, this has not been incorporated in the HBA rules. It is
well settled that the administrative instructions shall not override
the statutory provisions.
It is, therefore, requested to allow the waival of penal
interest as one time measure for the fault of non-renewal of
policy for the loans sanctioned upto 2002 from which the
provisions are incorporated in the sanction memo.
23. Introduction of new system of bag number in Mail
system
Please refer this union letter No. P/4-5/Mails dated 01-02-
2007 which is exhaustive and exclusive on this subject.
After the introduction of the new system of bag numbering,
it is becoming compulsory to post one hand for mail work since
it has created more additional work. The following are few
examples.
(i) The Mail Postal Assistant has to check in respect of each
section / office and each class of bag with the entries of the
previous day.
(ii) If the bags are not in regular and after some days, the
Postal Assistant has to check the earlier date and verify the
correctness of the consecutive serials of bag numbers.
(iii) When more than one bag is closed, the other bags have to
be given subsequent numbers. So reference of the registers
for each and every closing of bags become inevitable.
(iv) To tie one label to the bag and place another in loose inside
the bag will render duplicate the existing work and writing two
sets of labels become additional work on the Postal Assistants.
(v) While opening the bags, if all these checks prescribed are
to be adhered, without assistance, it is impossible and it will
cause delay in sorting and sending out for delivery.
(vi) It is not possible in respect of the bags opened for the
offices received from other circles. It will be more difficult to
deal the normal mails more than the insurance articles.
(vii) Due to dislocation of trains or other means, if some bags lie
in transit and the bags closed thereafter receive, it will become
very difficult to dispose the mails.
(viii) It will increase only the paper works and may cause
practical difficulties in numbering, maintaining, verifying the bags
and may warrant unnecessary correspondences.
The existing system of the mail and sorting is a time tested
one. The provisions contained in the volumes and the procedures
stated therein to monitor the mail arrangements are practical
ones. Under the existing shortage, the new procedure has
increased the workload to the existing staff.
Under the existing shortage of staff in Post Offices and
mail branches are being managed only with the cooperation of
Group D & GDS staff, it is not possible to maintain the new
system. The age old practice of due mail and sorting list be
reintroduced once again in order to mitigate the hardships narrated
in our letter cited in para supra.
24. Non grant of Special Allowance to unqualified
MARCH, 2009
Accountants - request orders
When TBOP / BCR Postal Assistants are ordered to officiate
as Accountants in HPOs, in the absence of qualified hands, the
due special allowance has not been drawn and paid since the
DDOs are considering TBOP as LSG. This is incorrect. Necessary
clarifications may please be issued.
25. Grant of BCR Promotion from the date of completion
of 26 years service - reg.
The CAT, Hyderabad bench has pronounced an order in
O.A. 148/2006 dt 11.3.08 in the case of Sri Ch. Nageswara Rao
vs. Department in which, it confirmed various judicial
pronouncements and arrived at the conclusioning granting
benefits of BCR scheme with effect from the date of completion
of 26 years service with all consequential benefits.
It is requested to extend the said benefits to all the officials
and accord BCR promotion from the date of completion of 26
years of service instead of 1st Jan & 1st July every year with
retrospective effect.
26. Incentive scheme for the Post offices retailing
Mutual Funds and Bonds along with funds for marketing
& publicity and suggested strategies.
In accordance with Ref: Yr. letter No. 95-23/2000-SBC (P)
(FS Division) dt. 28.11.03, the incentive for retailing Mutual Funds
and Bonds granted to the Postal Assistant & Supervisor has
been restricted to the individual employees to the extent of not
exceeding 1/3 of his Basic pay plus DA in a year.
Similarly in respect of individual employees, who mobilized
more threshold will not be granted any incentive up to 1.5 lakh
per year.
It is pertinent to note that the officials who possess AMFI
certificate for dealing mutual funds and bonds are entitled for the
commission to the extent of 25% and out of which, the above
said two conditions are curtailed their due incentives which is
one of the factors demotivating the employees who are denied
of their dues because of these conditions.
There is no such condition is in existence in respect of PLI
Development officers. They are entitled for full commission. As
such restricting the due incentive by imposing such conditions is
arbitrary and unjust.
It is requested to consider the same and remove the two
conditions stated is pre paras and pay due incentives to the
employees without any restriction as if paid to PLI Development
officers which will motivate the employees to canvas more
business in this area.
27. Ensuring the standard of residential
accommodation to the SPMs provided with attached
Quarters.
Many post attached quarters provided to the SPMs are
either sub standard or lack of basic amenities. The schedule of
accommodation as prescribed by the Department has not been
observed while fixing PO building particularly for the post attached
quarters.
In rural areas, the total rent payable to the landlord for the
post office and Quarters does not exceed even to Rs.800/- per
month. In many cases a token of Rs.50/- likewise in being charged
for the post office and in all such cases, the Postmasters are
compelled to stay in the accommodation which is unfit for
inhabitation and also far below to the standards. There are many
post attached quarters lacking the basis amenities of lavatories.
If the Department could not provide adequate
accommodation for the Quarters as prescribed in the SOA, and
arrange basic amenities, it should provide option to the SPMs to
secure his own accommodation and in such cases the due HRA
may be paid to him. The policy of providing post attached
BHARTIYA POST
accommodation requires reconsideration after the services of
Telegraph has totally with drawn from Post offices.
Suitable decision may please be taken at the earliest and a
line in reply about the action taken is highly solicited.
28. Enhancement of Financial powers of HSG I, HSG II &
LSG Postmasters.
According to Directorate letter No. 18-7/92 CI dt. 2.07.93,
the Financial Powers given to HSG & LSG Postmaster on each
occasion has been revised to Rs.60/- & Rs.40/- respectively.
The amount has been fixed prior to installation of computers
and mostly the amount was prescribed to meet any urgent
requirements for the office. After the computerization, due to the
shooting of many problems, the urgent needs could not be
purchased with these financial powers and the Postmasters
are facing problems in attending any computer related problems
and also during the power shut down periods. Even minor
electrical repairs could not be carried out with the present financial
limit.
It is therefore requested to consider revision of financial
powers to the Postmasters working in the operative office
considering the present day requirements in attending all the
problems.
29. Allotment of More budgetary allotment for
Computer Advance
After the total computerization of the P.O. audits functioning,
the officials who desire to purchase computers for their own
should be encouraged which will motivate them further in the
computer operations. There is a resentment prevailing amidst
the officials due to poor allotment of funds under this head last
year.
It is therefore requested to expedite action to allot more
funds under this head and enable the officials to avail the
advance for purchase of personal computers.
30. Grant of Public Holidays - Request to form separate
committee for finalising the holidays.
It is observed that the declaration of Public holidays which
is at present decided by the Central Government Employees
welfare Association does not contain the Festivals, fall on
Saturday.
Since the majority of the representatives of the said welfare
Association are belonging to the Administrative offices, they are
not giving any cognizance to the festivals fall on Saturdays.
Important festivals like Pongal, Ganesh Chathurthi have been
ignored in the past resulting resentment amidst the operative
side officials of the Postal Department.
It is therefore requested to cause necessary action to
decide the holidays by a separate welfare committee for the
Postal staff in each circles. Otherwise the Chief PMG may be
given due authority to modify the holidays in their circles in such
events.
31. Fixing Norms/ Time Factors to Circle Stamp Depot.
Since creation of Circle Stamp Depots during 1979, no norms
has been fixed so far to justify the workload and staff strength.
Merely the staffs from neighboring divisions are being deployed
and the posts are maintained with out any justified augmentation.
It is therefore requested to fix work norms to the C.S.D and
augment adequate posts at the earliest.
32. Provision of Computers to the Supervisors in
Operative offices.
Despite the online working on computers is implemented in
many Pos, particularly in SB, the computers have not been
supplied to the Supervisors to cheek the entries then & there.
They have to go to some other computer and cheek the
entries later on. This has defeated the very purpose of effective
14 MARCH, 2009
supervision and led to many irregularities. It is the dire need to
provide computers to all supervisors separately so that they can
have effective supervision and it is most pertinent that such
computers provided should have the provision of scanning the
specimen signature of the depositors.
It is therefore requested to cause suitable instructions to
all the regional heads to ensure supply of computers to the
supervisors forth with.
33. Sorting work entrusted to post offices-case of
Chattisgarh Circle.
It is brought to our notice that in entire Chattisgarh circle,
the work related to sorting and dispatch of speed post centers is
entrusted to the concerned post offices instead of sorting offices
situated in the same stations.
If the sorting and dispatch of speed post articles is made at
RMS office, it will avoid missorting and delay since the sorting
work needs geographical knowledge of the entire country and
the RMS staff expertise this area.
It is therefore requested to cause necessary instructions
to the Chief PMG, Chattisgarh Circle to transfer the sorting of
speed post articles to Mail/Sorting offices situated in the same
stations.
34. Fixation of Pay for officials on promotion in HSG I
(adhoc basis) who are drawing maximum of Pay in HSG II
(NB) in the pay scale of Rs. 5000-8000 clarification
regarding.
The officials who were drawing maximum of pay in the
pay scale of Rs.5000-8000 in Rajasthan Circle are denied pay
fixation benefits under FR 22 (1) (a) (1) on the plea that their
promotions were on ad hoc basis. There may be similar cases in
other circles also.
Their pay has to be regulated and fixed as per the G.I.O (3)
below FR 22 and 35. The Chief PMG Rajasthan Circle sought
clarification on this issue vide letter dated 7.11.07 for which, the
Directorate is now raising queries instead of issuing clarifications
based on the rulings.
The issue is being protracted and the officials could not
draw their dues till now which causes serious resentment among
the seniors.
It is therefore requested to cause appropriate clarifications
on the subject at the earliest.
35. Grant of immunity from Transfer to the Chairman &
Secretary of Postal co-op societies.
The elected chairman & Secretaries of the postal co op societies
are experiencing difficulties to discharge their responsibilities in
the cases if they are working out side the head quarters of the
societies. Several members could not avail their benefits then
and there due to the absence of Secretary / Presidents in the
societies for approval of loan and other demands.
It is therefore requested to kindly consider to grant immunity
from transfer to the elected chairman or secretaries of Postal co
op societies to enable them to discharge their responsibilities after
the close of their official work in the head quarters post office.
36. More Bonus in respect of PLI policies to the
Departmental employees - reg.
It is pertinent to mention that the LIC is offering low premium
to its employees while comparing the tariff collected from the
public for the policies taken by the staff. Similarly the Bank
employees working in some nationalized banks & others are
being offered more interest for their investment made in their
banks than the general public for their investments.
As such, similar concession may also be extended to the
postal employees either by reduced premium or by granting more
bonuses for the policies taken by them in PLI/RPLI. It will motivate
BHARTIYA POST 15
them further and will have the satisfaction about the concern of
the Department in the welfare of the staff.
37. Protection of pay of defunct scale of PO & RMS
Accountants who opted for general line under directorate
letter No. 2-22/88 - PE I dt. 01.12.92.
A kind attention is invited to the reference cited above in
which directorate letter, the case of late Natha Singh, Accountant
Punjab Circle was decided.
The decision taken in the said case was purely a policy
decision and the contents of the said letter might have been
applied to all other similar cases.
Unfortunately, the said decision was not communicated to
other circles which causes hardship to those defunct scale
Accountants who switched over to general line.
To cite an instance on Sri B.S. Dhiman, Accountant,
Dharamshala Division in Himachal Pradesh who opted to defunct
scale earlier was promoted to LSG APM Accounts on 11.06.91 in
the pre revised scale of Rs. 1400- 2300 and his pay was fixed
under FR 22 (C). When he was switched over to general line, his
pay has been refixed under FR 22 (a) 2 considering that it did not
involve higher responsibilities. There was a drop in his
emoluments and perennial loss on emoluments.
If the decision contained in Directorate letter dt. 28.5.02
cited above is applied is his case as if applied in the case of Sri
Natha Singh of Punjab Circle, the official will not face any
reduction of pay or recovery.
It is most pertinent to mention that while deciding the cases
of pay fixation of the officials working in SBCO/ Administrative
officials under TBOP/BCR scheme vide Directorate letter no. 202/
92 - PE I dt. 01.12.95, they were allowed direct fixation in the pay
scale of TBOP/BCR. The Directorate letter dt. 28.05.02 is also
based on the similar analogy but has not been applied in any
other circle except to Punjab due to non-circulation of the
contents.
It is therefore requested to cause necessary instructions
to all Heads of Circles bases on the letter dt. 28.05.02 of the
Directorate to settle the problems if any prevailing similar to the
case of Shri B. Dhiman.
38. Recognition of Bollimeni Ramanaiah Super Specialty
Hospital Nellore for Medical treatment of C. G. Employees.
The Ministry of Health & Family welfare vide its letter No. 5-
14 021/66/2001-MS dt. 04.12.2003 has recognised the said
hospital for treatment of Central Government employees and
their families.
The above said communication has not been circulated in
A.P. Circle resulting non reimbursement of Medical claims for the
treatment taken in the said hospitals.
The endorsement of the said OM by the Directorate will
resolve the problems to the Post officials for availing treatment in
the said hospital.
It is therefore requested to cause immediate action and
communicate the same to Postal divisions at the earliest.
39. Indoor and Outdoor treatment to Postal Pensioners
and their families in Postal Dispensaries
At present, the Postal employees who are receiving medical
treatment in P&T Dispensaries are allowed to avail the provisions
after their superannuation but restricted to outdoor treatment only.
The same pensioners who are residing beyond the radius
of 8 KMs from the P & T Dispensaries are denied such outdoor
treatment also. They are being granted with Rs.100/- only as
medical allowance.
Since the Postal Pensioners who are covered under CGHS
are entitled to both indoor and outdoor treatment for them and
also to the family members, the similar provisions of both indoor
MARCH, 2009
& outdoor treatments may be extended to the Postal Pensioners
and their families who availed treatment prior to their retirement
at P& T dispensaries.
It is requested to consider the same and cause orders at
the earliest.
40. Non Circulation of important orders related to
Medical Claims
The following orders issued by the Ministry of Health &
Family welfare have not been circulated to circles/divisions.
1. OM. No. S-14025/4/96-Ms dt. 5.6.98 - Extension of CS (MA)
Rules to pensioners residing in areas not covered by CGHS.
2. OM. No. S 14025/7/2000 - Ms dt. 28.03.2000 & OM No. S
14025/46/92-MS dt. 4.2.93 - Relaxation of powers for granting
medial treatment on emergent treatment.
3. OM No. Misc. 209/CGHS/Hospital Cell. Dt. 22.4.08 of CGHS,
New Delhi 11
4. OM No. S 11011/73/2008-CGHS - Desk II dt. 2.1.2008 -
Authorizing private hospitals in Mumbai City.
It is requested to cause early circulation of the said orders.
41. Postal Assistant Recruitment Rules 2002 - request
change in the recruitment condition - reg.
According to the existing recruitment rules for Postal
Assistants, the candidates who are possessing plus Two
Qualification in the state language shall alone be eligible for the
recruitment of P.A. Posts in the department.
Many candidates studied in Kendriya Vidyalaya possessing
higher marks & other qualifications and also knowing very well
of the regional language are deprived and denied of their dues
due to the condition stated in Para Supra. This is discriminative,
unjust and against to the canon of natural justice.
This recruitment condition should be removed and the
candidates possessing higher marks should be considered for
the posting so that several creamy candidates may get their due
chances.
It is therefore requested to consider the same and accord
appropriate changes in the recruitment rules.
42. Payment of Special Allowance to the staff working
on MPCMs
It is rather shocked to see the communication contained in
letter No. 1-11/2008-PC dt. 30.10.08 withdrawing the payment of
special Allowance to the staff working on MPCMs without verifying
the previous decisions.
After the Fifth CPC, the issue was discussed by the Staff
side and it was agreed to continue the drawal of special
allowance to the MPCM Counter Assistants considering their
responsibilities and jobs.
The Directorate has clarified vide its letter No. 43/3/97-
Tech. dt. 21.10.97 to grant the special Allowance only to the
Counter PAs. This was issued after the release of the Fifth Pay
Commission and discussions thereon. Based on this, the due
MPCM allowance is being drawn and paid in many circles.
As such, the withdrawal of the said allowance is arbitrary
and unjust. Further the allowance is granted for the extraneous
and hard work performed by the Counter PAs and not alone for
the computer operations.
It is therefore requested to withdraw the orders dt. 30.10.08
and allow the drawal of MPCM allowance to the officials deployed
at the counter.
43. Classification of Ajmer as 'Y' city - reg.
The Ministry of Finance has issued clear orders vide its
letter No. 2 (13)/2008-E II (B) dt. 7.1.09 that the protection of
retaining higher classification shall continue to retain their status/
classification, corresponding/equating to their revised
classification viz. X, Y. or Z. as per OM. dt. 29.08.08
BHARTIYA POST
Thus the officials working in and around Ajmer become
eligible for the drawal of higher HRA based on the orders stated
in para supra.
It is therefore requested to take appropriate action and
cause immediate orders at the earliest.
44. Grant of Special Duty Allowance to the officials
working in Sikkim Division
Consequent upon the implementation of Sixth Pay
Commission, all the Group C & D officials working in N. E. region
are being paid the Special Duty Allowance at Par with Gazetted
officers.
Whereas the same has not been extended to the officials
working in the territory of Sikkim and they are still deprived of
their dues.
It is therefore requested to cause necessary action to sanction
SDA to the officials working in Sikkim division at the earliest.
45. Grant of Tribal Area Allowance to the employees
serving in Tribal area of Igadpuri and other places of
Nasik District.
The payment of Tribal area allowance to the officials
working in Nashik District was stopped from 31.03.02 due to the
Maharashtra State Governments order in replacing the allowance
by a revised scheme by its notification dated 06.08.2002.
The state Government has declared that its employees
working in such areas which are declared as Naxalite Threat
areas and where the special compensatory allowance was
paid earlier are entitled for the new allowance which was fixed
at the rate of 15% of Pay subject to the Minimum of Rs. 200/- and
Maximum of Rs. 1500/-
The same allowance has not been extended to the Postal
employees working in the areas where the Tribal area allowance
was drawn earlier. The nomenclature of the allowance has alone
been revised by the State Government but the areas are still
covered under the Tribal areas as notified earlier by the State
Government.
The Chief PMG, Maharastra Circle vide his letter no. Estt/4-
1 (2)/HRA -CCA/2008 dt. 12-09085 has sought clarifications
about extension of such allowances to our postal employees as
per the State Government notifications changing the nomenclature
of the allowance and continue the payment of Tribal Area
Allowance.
It is requested to accord sanction at the earliest.
46. Clarification on drawal of arrears to post 2006
retirees - reg.
Under para 4 of GOI MOF No, 1/1/2008/-1C dt. 30.08.08, it
is stated that the facility to disburse arrears without pre check of
fixation of pay will not however be available in respect of those
Government servants who have relinquished service on account
of dismissal, removal, retirement etc after the date of
implementation.
By taking the said instructions as a ruse, in many divisions,
the due arrears for their service period of those officials retired
from service after 01.01.2006 has not been paid and drawn.
This causes a concern.
Suitable clarifications may please be issued to effect
payment of arrears for their service period without any pre
check by obtaining due declarations form the retired officials.
47. Arbitrary attachment of Kathua & Bani area with
Jammu Postal division - request reconsideration.
22 Sub Post offices situated in hill areas frequently affected
by militancy activities have been now attached to Jammu Postal
Division. All the offices are more than 120 Kms away from the
head quarters and there is no safe to the present officials working
& settled at Jammu to work in those places.
16 MARCH, 2009
 The attachment of that office from Udhampur to Jammu
Division will cause untold sufferings to the officials working in
the division.
It is most pertinent to note that earlier the Rajouri Postal
Division was carved out of Jammu Division due to the intensified
militant activities and unsafe position prevailing to the inhabitants
of Jammu. If the merger of 22 SOs is continued, the age old
problem earlier solved will be revived.
It is therefore requested to reconsider the decision and
cause instructions to restore status quo ante and save the
officials from risk and constant mental torture.
48. Formulation of adhoc norms for computer based
work in respect of Savings Bank and Savings Certificate
in the computerised Post Offices - Anomalies there in.
While going through the adhoc norms prescribed for the
computer based SB and SC work in computerised Post offices,
the following discrepancies/anomalies are noticed.
1. Time factor for opening of new account by cheque (ie) for
accounts such as PPF, MIS, TD, SCSS etc has not been
prescribed.
2. No Time factor has been fixed for counting at cash of the
time of opening of new accounts.
3. The time factor provided for recording nomination is meagre
and insufficient.
4. Since all the POs have not been fully computerised and
provided with new pass books suitable to the computer, for the
work of preparation of Pass books manually requires time factor.
5. Scanning of specimen signature on computer has not been
completed in most of the Post offices. There fore time factor for
searching, scrutinizing and tallying the specimen signature may be
provided or the time factor provided for withdrawal may be enhanced.
6. No time factor has been provided for the work relating to
preparation of SB 28 for the Pass books collected from the
depositor for various purposes.
7. The time factor for issue and discharge of savings
certificate is allotted per application. It should be per savings
certificate and not per application.
8. Similarly, the time factor for pledging/releasing should be
given per certificate and not per application.
It is the fact that the POs are not fully computerised and
there are number of shortcomings which are detrimental to
assess the correct workload due to application of both computers
and manual.
It is therefore requested to provide two sets of norms for both
computer and manual separately so that the workload could be
assessed properly.
49. Non grant of Split Duty Allowance to officials - Case
of Punjab Circle.
The officials being brought on split duty attendance have
not been paid with due allowance despite they fulfill requisite
qualifications in all the divisions of Punjab Circle over three years.
It is stated that the Chief PMG, Punjab Circle has sought
clarifications form the Directorate vide his letter no Estt/4-R/2001
dt. 24.04.2008 and it is pending at Directorate.
The orders on the subject are crystal clear and seeking
clarification on the subject is unwarranted. The non payment of
due allowance over three years causes concern.
It is requested to intervene and cause necessary orders
and ensure immediate payment of split duty allowance to the
entitled officials retrospectively.
50. Relocating the Divisional Office of Bardoli Division
to Vyara the district head quarters of Tapi district in
Gujarat Circle - requested.
Bardoli Town which was a part of Surat district has now
BHARTIYA POST 17
brought under the Tapi district w.e.f 02.10.07. The Head Quarters
of the newly formed Tapi district is Vyara and all the offices of
State Government & Corporate offices are now shifted to Vyara.
Bardoli is far away from the district head quarters and the
Divisional Office is functioning in a rented building incurring Rs.
9999/- Pm towards rent.
Vyara Post Office has a well furnished and spacious
departmental building and most of its built up area remains
unutilised. There is every justification to shift the Divisional head
quarters to Vyara and it will provide better Customer Service,
expand business developments to the department.
It is therefore requested to kindly consider the proposal
and cause necessary action.
51. Non installation of Generators - case of Tamilnadu
Circle
The 15 KVs / 10 KVs Generators supplied directly from
Directorate to many Post Offices during 2005 in Tamilnadu Circle
have not been installed yet. The Generators are being kept outside
the office idle and some of them become out of condition.
Some Generators were supplied to the offices functioning
in rented building and there is no space to keep it inside the
office. There are many generators being kept on public road and
without any security and they are becoming useless.
It is dismayed to note that the Generator provided at Ambattur has not
been repaired since the company reported that the Generator provided at
HPO is only an assembled one and not belonging to the company.
It seems that there are serious irregularities in the supply
of Generators to all post offices made centrally during 2005 &
2006 and its installation. It requires immediate probe to unearth
any financial irregularities and also to arrest any such things in
future besides arranging immediate installation of Generators
provided to post offices with out any further delay.
52. Grant of Hill compensatory Allowance to the officials
working in hill stations in Chikmangalur Division in
Karnataka Circle
The officials working in the Post offices stationed at
Mudigere, Kudremukh, kelasa, Horanadu etc are not being paid
with Hill compensatory Allowance so far.
Where as the officials working in Coffee Board (Central
Government office), and Banks in Public Sectors besides State
Government employees are being drawn the allowance
continuously. The discrimination is deplorable.
Necessary proposals have not been pursued so far by the
Divisional/Circle administration resulting denial of dues to the postal
employees alone in these stations. This causes a concern.
It is requested to kindly cause necessary instructions to
process the proposals and accord orders for the grant of Hill
compensatory Allowance to the Postal officials working in these
hill stations.
53. Non grant of Sundarban Allowance to Postal Staff
working in Sunderban areas, South of Dampier Hodge's
Line, West Bengal Circle.
A kind attention is invited to the reference where in we
have enclosed the copy of the MOF OM. No. 20/(1)/97-EII(B) dt.
17.07.01 granting Sunderban Allowance to the Government
employees working in the area stated above due to lack of civic
amenities & transport facilities.
Suddenly the said allowance was stopped w.e.f. 01.01.03
for our Postal employees where as the State Government is
continuing the said allowance. The areas should be covered under
the Special allowance category considering the plights of the
Geographical situation and lack of basic amenities etc.
It is requested to cause necessary action to restore the payment
to the allowance to the Postal official working in those stations.
MARCH, 2009
54. Grant of peripheral HRA to the officials working
nearby Gurgaon in Haryana Circle
Consequent upon the declaration of Gurgaon city as
Corporation by expanding the hamlets of the erstwhile township
by the state Government on 02.06.08, the Post offices situated
at Badshapur, D.L.F, Gallani Sec 45, Set 56, Narsingpur etc brings
under the coverage within the radius of 8 Kms from the periphery
of Gurgaon corporation city limit.
It is learnt that the Circle administration, Haryana has also
sent a proposal on 04.09.08 detailing the justifications for the
grant of HRA to the officials working in the offices stated in Para
supra at par with Gurgaon city rate.
It is requested to expedite the case and cause appropriate
orders at the earliest.
55. Arbitary Stoppage of Additional HRA in lien of rent
free accommodation to the SPMs working in Meghalaya
Division in N.E. Circle.
It is brought to our notice that the additional HRA granted to
the SPMs who have not provided with rent free accommodation
has been stopped and not paid to the incumbents in Meghalaya
Division.
The reason for stoppage is not known to any one. The
denial of due additional HRA entitled to the SPMs is arbitary,
unjust and against to the Provisions.
It is therefore requested to cause necessary action to
restore payment of additional HRA from the date when it was
arbitarily stopped in the said division at the earliest.
56. Grant of Financial Assistance & relax rules in
granting Special disability leave - case of Sri
Pranabananda, Postal Assistant, Bhubaneswar a Postal
Bomb victim.
A kind attention is invited to various references we made
on the subject and personal discussions requesting to settle the
issue on humanitarian grounds. The issue was also tabled in the
welfare meeting with the Communication Minister and it was
assured to settle the issue at the earliest.
The official, a postal bomb victim on 03.01.02 sustained
serious injuries and had taken a rebirth. He is a victim of terrorist
activities. The recovery ordered towards over payment of pay &
allowances to the tune of Rs. 95000/- is still hanging as Damocles
sword and he has not been compensated anything so far by the
Department for the loss sustained to his health, body and mental.
The delay is causing a concern.
It is requested to kindly bestow your personal attention in
this case and do the best to the official who is the first victim of
terrorist activities through Postal bomb.
57. Adhoc Promotion to JAO at GM (Postal Accounts)
office, Chennai
Despite the instruction of the Directorate to cancel the irregular
adhoc posting made in JAO cadre in the office of the General
Manager, Postal Accounts Chennai with unqualified hands, the
same has not been implemented so far.
This has resulted in denial of fair chances of the qualified
candidates awaiting for opportunities over twelve years.
It is requested to cause immediate orders to terminate the
irregular adhoc arrangements and fill up the posts in accordance
with the rulings on the subject.
58. Inadequate Payment on reimbursement of
conveyance charges for clearance of charges - Case of
Chandigarh GPO.
It is brought to our notice that the payment of Rs. 2/- per
kilometer to the postal Assistant who entrusted with cheque
clearance work at Chandigarh HO by using his own vehicles in
order to ensure same day clearance has been stopped by the
BHARTIYA POST
Senior Postmaster and a sum of Rs. 320/- per month is being
paid due to the objection of ICI party.
The work of clearance of cheques should not be brought
under the net of conveyance allowance since every day the
official entrusted has to travel 40 to 45 Kms for local and Mohali
area. A minimum of Rs.50/- is being spent by the official for cost of
petrol alone. In addition, he has to pay Rs.150/- for parking charges
of his vehicles every month for attending clearance work.
It is pertinent to mention that all Banks are granting incentive
ranging form Rs. 85/- to Rs. 150/- per day to their employees who
attend the clearing house besides cost of petrol. Even Speed
Postmen are being reimbursed with full petrol charges.
The Chief PMG, Punjab Circle, as learnt has sought
clarifications from the Directorate on this subject vide his letter no.
Estt/28-5/5/2002 dt 25.09.07 followed by a reminder on 18.10.2007.
The issue has not bee settled due to non receipt of reply.
It is requested to expedite and ensure that the officials
entrusted with the said work be reimbursed with the petrol
charges besides fixing some incentive for the work and the risk
involved in such remittances.
59. Examination for promotion to the cadre of IPOs 2007-
review result requested.
It is brought to our notice that there is a shortfall in filling up
the vacancies earmarked for the reserved categories like SC/ST
in the IPO exam held in 2007.
If the review is undertaken, some eligible officials belonging
to reserved categories may get a chance under the relaxation of
marks in their IPO promotions.
It is requested to review the results and accord promotions
to the eligible officials at the earliest.
60. Declaration of withheld result of JE (Electical)
Examination 2007 - c/o Assam Circle
The Directorate has withheld the results of two Candidates
appearing the JE (Electrical) examination held in 2007 in its memo
F. No. A-34013/6/2007-DE dt. 31.12.2007.
The reason for withholding the results is stated as on the
basis of report received from Chief PMG, Assam Circle about
mass copying in JE (Civil) examination and the said exam was
treated as cancelled.
There was no report or any such incident taken place in
respect of JE (Electrical) examination held in 2007. The passed
candidates are in mental agony and they should not be denied
their promotions for no fault or reasons thereon.
It is therefore requested to review the same and release
the withheld result at the earliest
SRI R. VANKATARAMAN,
EX PRESIDENT IS NO MORE
Sri R. Venkataraman, Ex President of the nation
his lost has breath on 27.01.09 at Chennai. He was
holding various positions in the ministries of earlier
Governments and did a yeomen service to the nation.
We record our deep condolences and pay
our tributes to the departed leader.
WE SHARE YOUR GRIEF COM. MILAN
Smt. Induwati Bhattacharjee mother of Com.
Milan Bhattacharjee President AIPEU P-IV, died at the
age of 80 at NARS Hospital on 10.02.09. She left three
sons & two daughters behind her. An irreparable loss to
com. Milan and his family. We share your grief and pray
to gather sufficient strength to sustain the loss of mother.
18 MARCH, 2009
 LETTERS TO DEPARTMENT
Letter No.: P/2-1/Prakasam Dated - 06.01.2009
addressed the DDG (Est & Pm), Department of Posts
Dak Bhawan, New Delhi - 110001
l Construction of new building for Ongole HPO
in Prakasam Division, A. P Circle
The P.O. building of Ongole HPO was built some
fifty years back and the status of the building is very weak
and not suitable for the continuance. The building works
have carried out several times. The building is five feet
low to the road level causing water stagnation around the
building and having no drainage facilities. At present, the
roof of the building is having rain water scapage and
causing electrocution to the staff and one died in 2002.
The Central civil wing has already certified that
the building is not suitable for the continuance of the P.O.
The building was constructed on open foundation and
become very weak due to water dampness.
The Department is having one acre land and in
which some encroachment be the state Government is
made recently the site is centrally located in the District
head quarters.
It is learnt that the Circle administration has also
submitted proposal for the construction of new building
in the present site which is pending at the Directorate.
It is requested to expedite the proposal and
accord sanction for the construction of P.O building and
ensure safety to the livers of the Postal employees working
in the HPO.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/4-4/Incentive Dated - 01.01.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Incentive scheme for the Post offices retailing
Mutual Funds and Bonds along with funds for marketing
& publicity and suggested strategies.
Ref: Yr. letter No. 95-23/2000-SBC (P) (FS
Division) dt. 28.11.03
In accordance with above said orders, the
incentive for retailing Mutual Funds and Bonds granted to
the Postal Assistant & Supervisor has been restricted to
the individual employees to the extent of not exceeding 1/
3 of his Basic pay plus DA in a year.
Similarly in respect of individual employees, who
mobilized more threshold will not be granted any incentive
up to 1.5 lakh per year.
It is pertinent to note that the officials who
possess AMFI certificate for dealing mutual funds and
bonds are entitled for the commission to the extent of
25% and out of which, the above said two conditions are
curtailed their due incentives which is one of the factors
demotivating the employees who are denied of their dues
because of these conditions.
There is no such condition is in existence in
respect of PLI Development officers. They are entitled for
full commission. As such restricting the due incentive by
imposing such conditions is arbitrary and unjust.
It is requested to consider the same and remove
BHARTIYA POST 19
the two conditions stated is pre paras and pay due
incentives to the employees without any restriction as if
paid to PLI Development officers which will motivate the
employees to canvas more business in this area.
A line is reply about the action taken is highly
solicited.
Letter No.: P/2-13/Pune City West Dated - 01.01.2009
addressed to the The Secretary, Department of Posts
Dak Bhawan, New Delhi - 110001
l Improper cheque clearance system at Pune
City West Division, Maharastra Circle.
The Clearance of POSB Cheques by the
clearing House has been introduced in the Pune City HO
which has resulting in various practical difficulties in the
clearance of the cheques.
The day to day postings of S B transaction have
not been carried out in the HO S B Branch since 2004
due to unbearable shortage of staff prevailing in HO.
Neither Manual nor Computer entries are available for
each accounts standing in the Sub Office at Pune Head
Post Office.
As such, whenever a cheque is presented at
clearance house, the Ho staff has to contact the
concerned sub office over phone and collect the balance
of the amount from their accounts which the cheque is
tendered due to the one day clearance system is practiced
by the Banks & P.Os.
This has resulted in many excess payments for
which the officials have been made as scapegoats and
recoveries are being ordered. The present system of
collecting balance over phone with in two hours is
practically not possible at sub offices also due to pressure
of their work across the counters.
This can be regularized by bringing the entries
up date at Pune HO since 2004 onwards or to make
fresh entries from the year 2008 as per the SBCO records
and update the entries in the SB ledgers of sub offices.
It is further learnt that it is not the case of Pune
HO alone and in many places similar kind of non posting
of SB transactions is prevailing.
It is therefore requested to cause immediate
action to make the ledger entries up date and keep the
one day clearance system under abeyance till such date
duly ensuring protection to the staff not to bring under the
net of contributory factors.
Letter No.: P/2-17/Bhatinda Dated - 30.12.2008 addressed
to the DDG (P), Department of Posts, Dak Bhawan, New
Delhi - 110001
l Irregularities in the officiating arrangements -
case of Bathinda Division in Punjab Circle
Ref: - This Union letters of even no. dt.
31.12.07, 14.02.08 & 02.08.08
Apropos reference, it is dismayed to note that
neither the issue is settled nor replied so far despite the
fact remains that the irregularities in the officiating
arrangement is continuing over one year.
Despite the instructions from the Directorate, the
arrangement has not been terminated denying due
MARCH, 2009
opportunities to the next senior eligible official who is
awaiting of his promotion. The action of the PMG Punjab
region is against to the norms, ethics and to the spirit of
Directorate orders. The delay in set aside the irregularity
is causing a serious concern.
It is requested to expedite action and ensure
proper arrangement in the HSG I vacancy of this division.
Letter No.: P/2-20/Varanasi West Dated - 30.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non maintenance of Postal Colony at Varanasi
West Division in U. P. Circle
It is brought to our notice that due to non
allotment of funds to Varanasi division, the urgent
maintenance works pertaining to the Postal Quarters have
not been carried out by the Divisional administration.
Unless a separate budget allotment is
incorporated for the divisions for this purpose, it will be
very difficult to exert pressure to the divisional
superintendents to carry out the urgent maintenance
works from the OE funds allotted to their divisions.
It is therefore requested to make provision in
the budgetary allotments to all divisions besides causing
instructions to the Circle Head, U.P.Circle to carry out the
required urgent maintenance works in the postal colony,
Varanasi at the earliest.
Letter No.: P/2-20/Varanasi West Dated - 30.12.2008
addressed the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Repairs to UPS - case of Varanasi West
Division, U. P .Circle
The five UPS installed at Varanasi Cantt HPO
and One UPS each at Mahmoorganj, Kamachha, Aurai,
Khamaria Sub Post Offices are not functioning. In the
absence of the UPS, the staffs feel very difficult to work
without computer during frequent Power failures.
The issue was taken up with the PMG, Allahabad
by the circle Union and the same is still pending since
long.
Suitable instructions may please be issued to
arrange repairs to the faulty UPS supplied to those offices
at the earliest.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-22/South Presidency Dated - 30.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non grant of Sundarban Allowance to Postal
Staff working in Sunderban areas, South of Dampier
Hodge's Line, West Bengal Circle.
Ref: - (i) This Union letter of even no. dt 22.08.07.
(ii) Yr. letter No. 6252/SR/07 dt 29.08.07
A kind attention is invited to the reference where
in we have enclosed the copy of the MOF OM. No. 20/(1)/
97-EII(B) dt. 17.07.01 granting Sunderban Allowance to
the Government employees working in the area stated
above due to lack of civic amenities & transport facilities.
Suddenly the said allowance was stopped w.e.f.
01.01.03 for our Postal employees where as the State
Government is continuing the said allowance. The areas
BHARTIYA POST
should be covered under the Special allowance category
considering the plights of the Geographical situation and
lack of basic amenities etc.
It is requested to cause necessary action to
restore the payment to the allowance to the Postal official
working in those stations.
Letter No.: P/2-19/Krishnagiri Dated - 27.12.2008
addressed to Ms. Radhika Doraiswamy, Secretary,
Department of Posts, Dak Bhawan, New Delhi - 110001
l Formation of Krishnagiri Division in Tamilnadu
Circle
Krishnagiri district was bifurcated from
Dharmapuri district on 09.02.04 and since then there is a
demand from the public as well as the staff to form a
separate division, considering the justification of the
present Krishnagiri HO which is having 267 BOs and 38
sub offices with the staff strength of more then 1500
employees and also its geographical justification due to
the distance and tribal areas for the formation of separate
division.
At present Dharmapuri Division is the only
division available for two major revenue districts of
Tamilnadu state. Based on the functional justification,
the PMG, western region, Coimbatore has submitted a
proposal for formation of a separate postal division at
Krishnagiri.
The deputy SP post available at Salem East
Division and the ASPOs and other establishment
available at Dharmapuri division can be utilized for the
newly formed proposed division. There is every
justification for the formation of the division.
It is therefore requested to cause necessary
action to consider the proposal and create a new division
under Krishnagiri district at the earliest.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Paramakudi Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Construction of Departmental building at
Paramakudi in Ramanathapuram Division Tamilnadu
Circle.
The PO building of Paramakudi HO was
demolished fifteen years back for the construction of new
building and thereafter proposal was submitted for new
construction to Directorate for approval.
The Directorate has accord approval for the
construction of building ten years back but to our dismay,
the allotment of funds made for the construction of the
said building had been diverted to some other division
for the construction of another building due to some
political pressures at that time.
There is no action thereafter so far the
construction of this building is concerned and the HPO is
functioning in a cramped building without proper air and
lighting arrangements. The site remains vacant in the
centre of the Town.
It is requested to expedite action for the early
construction for HPO building duly allotting adequate
funds for the purpose.
20 MARCH, 2009
 A line in reply about the action taken is highly
appreciated.
Letter No.: P/2-19/Tiruchengodu Dated - 27.12.2008
addressed to Sri A. K. Sharma, DDG (Estt), Department
of Posts, Dak Bhawan, New Delhi - 110001
l Grant of peripheral HRA to the official working
in Sankaridrug & Sankari R. S. in Namakkal Divison,
Tamilnadu Circle.
A kind attention is invited to this Union letter of
even no. dt 02.04.08 on the subject.
The dependency certificate obtained from the
District collector, Salem for the period from 01.08.01 to
31.07.04 and 01.08.04 to 31.07.07 had been forwarded a
long back for the grant of peripheral HRA to the officials
working in these stations.
Further, the PMG, Western region, Coimbatore
has again sent another proposal vide his letter No. EST/
82-127/07 dt 23.04.2007 to the ADG (Estt) afresh for
approval of the same issue. But it seems no action over
one year and pending at Directorate. The delay is causing
concern.
It is requested to expedite sanction and accord
order early duly mitigating the long pending grievances
of the officials working at these stations.
Letter No.: P/2-19/Ramanathapuram Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Demolition & Construction of new building at
Ramanathapuram HO in Tamilnadu Circle.
The present building in very old and it is in
dilapidated condition in many areas. The counter side
alone which was built recently is having good look and
the remaining portions are beyond repairs and lack of
maintenance.
The accommodation is cramped and there is
no moving space in many branches and some portions
require immediate demolition and fresh construction. The
issue was taken up by the Circle Union many times but
yielded with no results.
It is requested to consider the same and cause
appropriate action at the earliest.
Letter No.: P/2-7/Gurgaon Dated - 27.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Grant of peripheral HRA to the officials working
nearby Gurgaon in Haryana Circle.
Consequent upon the declaration of Gurgaon
city as Corporation by expanding the hamlets of the
erstwhile township by the state Government on 02.06.08,
the Post offices situated at Badshapur, D.L.F, Gallani Sec
45, Set 56, Narsingpur etc brings under the coverage
within the radius of 8 Kms from the periphery of Gurgaon
corporation city limit.
It is learnt that the Circle administration, Haryana
has also sent a proposal on 04.09.08 detailing the
justifications for the grant of HRA to the officials working
in the offices stated in Para supra at par with Gurgaon city
rate.
It is requested to expedite the case and cause
appropriate orders at the earliest.
BHARTIYA POST 21
Letter No.: P/2-18/Rajasthan Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non convening of due DPC for HSG I promotion
- Case of Rajasthan Circle Secretary
Despite the fact that there are vacancies and
also eligible officials are available, the due DPC for HSG
I has not been convened over two years resulting denial
and deprival of due promotions to the seniors who are at
the verge of retirement.
It is requests to cause instructions to convene
DPC for HSG I promotion at the earliest.
Letter No.: P/2-20/Varanasi West Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Inadequate allotment of funds to wipe out
pending TA Bills - case of Varanasi West Division.
Due to paucity of funds allotment under TA Bill
head, the bills preferred by the officials over four years
are still pending undisbursed.
The requisition to allot funds to the tune of Rs.4.5
lakhs to wipe out the pending T.A Bills has not been
considered by the Circle head resulting accumulation of
pending bills. This causes a concern.
It is requested to cause instruction to allot
sufficient funds to the division to wipe out the pending T.A
bills at the earliest.
Letter No.: P/2-20/Varanasi West Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Posting of Doctor in the Postal Dispensary
Varanasi in U. P. Circle.
Ref: - This Union letter of even no. dt. 21.09.07
It is constrained to note that neither the reference
is replied nor the issue is settled. Despite the sanctioned
strength of four doctors for the said dispensary, only one
doctor is now available on adhoc basis and attending the
patients.
The situation is similar since last four years and
in the absence of doctors, special attention could not be
given to the patients requiring good treatment due to
inadequate number of doctors.
It is requested to cause appropriate action and
fill up the doctors posts immediately and kindly intimate
the action taken to this union.
Letter No.: P/2-20/Varanasi West Dated - 27.12.2008
addressed to the DDG (Estt), Department of Posts, Dak
Bhawan, New Delhi - 110001
l Continued grant of HRA to the Postal staff
working at Lohta, Industrial Estate, Haroula and
Bhullanpur PAC post offices of Varanasi West Division,
U.P Circle
Ref: - (i) This union letter of even no. dt 02.07.08.
(ii) Yr. letter no. 4-53/2008-PAP dt 26.09.08 A/T
Chief PMG, Uttar Pradesh Circle
Apropos reference, I wish to inform that the issue
remains pending and order are awaited for the continued
grant of HRA to the officials working in the said post offices.
It is requested to expedite action and accord
orders at the earliest.
MARCH, 2009
Letter No.: P/2-22/Midnapore Dated - 27.12.2008
addressed to Sri A.P.Singh, Member (P), Dept of Posts,
New Delhi 110001
l Conveyance of Cash with police escort -
problems there on.
Ref: - (i) This Union letter of even no. dt. 22.11.07 &
09.04.08
(ii) Yr. letter No, 24-09/2007 P.O dt. 15.02.08
A kind attention is invited to this union letter cited
above in the reference in which we suggested to consider
the following to resolve the problems pertaining to cash
conveyance.
1. The present cash limit should be enhanced up
to one lakh per individual
2. Cash collection van should be arranged in all
bigger towns and the officials should not be asked to
take unwarranted risks in cash remittances.
3. Insuring the cash remittance amount shall be
explored.
4. The officials shall not be penalized or brought
under contributory factors for the case if any theft or lost
taken place beyond the capacity of the officials who are
engaged for such cash remittances.
The ADG (PO) vide his letter no 24-9/2007- P.O
dt. 15.02.08 has informed that in order to further process
the matter, all the Heads of Circles were requested to
furnish their views and suggestions given by this union.
Considering the present day requirements,
provision of Arms Guard to HPO & major S. Os can also
be considered to prevent major burglaries and thefts
during day & night hours.
Thereafter there is no response in this serious
and sensitive issue which requires immediate redressal
in order to protect the Government money besides the
officials' interest.
It is requested to expedite action and cause
appropriate orders at the earliest.
Letter No.: P/2-1/Ongole Dated - 27.12.2008 addressed
to Ms. Radhika Doraiswamy, Secretary, Department of
Posts, Dak Bhawan, New Delhi - 110001
l Inadequate allotment of funds under T.A Head
- Case of Prakasam Division in A. P Circle.
Ref: - This Union letter of even no. dt. 05.07.07 & 09.04.08
It is constrained to bring to your kind that despite
our repeated requests to allot funds to the tune of Rs.12
lakhs to wipe out the pending TA bills accumulated since
2002, no action seems on the floor.
The personal claims of the officials are pending
undisturbed over seven years which is highly deplorable.
This kind of abnormal delay in disposing the personal
claims will demoralize the hard working officials and
causing a concern.
It is requested to provide sufficient funds to the
tune of Rs.12 lakhs to this division to wipe out the pending
TA bills without any further delay.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-1/Nellore Dated - 27.12.2008 addressed
to the ADG (Medical), Department of Posts, Dak Bhawan,
New Delhi - 110001
BHARTIYA POST
l Non reimbursement of Medical claims due to
inadequate allotment of funds - Case of Nellore Division
in A. P. Circle.
It is learnt that due to non allotment of adequate
funds under MR Head, the claims of the officials have not
been settled so far.
The Divisional head has sought Rs5/- lakh
allotment immediately to wipe out the pending ROHSC
claims which has not yet been considered so far. The
delay in reimbursement of medical claim is causing a
concern.
Suitable instructions may please be issued to
allot sufficient funds to wipe out all pending claims at the
earliest.
Letter No.: P/2-1/Nellore Dated - 27.12.2008 addressed
to the ADG (Medical), Department of Posts, Dak Bhawan,
New Delhi - 110001
l Recognition of Bollimeni Ramanaiah Super
Speciality Hospital, Nellore for Medical treatment of C.
G. Employees.
Ref: - This Union letter of even no. dt. 12.09.08.
Apropos reference, it is constrained to note that
the Ministry of Health & FW OM No. 5-14021/66/2001-MS
dt. 04.12.03 recognizing the said hospital for treatment of
CG employees and their families has not been
communicated by our department so far resulting non
admission of ROHSC claims of officials for the treatment
taken at that hospital. The delay causes a concern.
It is therefore requested to cause immediate
circulation of the said OM to the concerned divisions with
any further delay.
Letter No.: P/2-20/Allahabad Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non holding of Circle Relaxation Committee
Meeting for considering compassionate appointments
- case of U. P. Circle.
It is brought to out notice that the due CRC
meeting for considering the cases under relaxation of
recruitment rules to the wards of the deceased employees
has not been met over four years in U. P. Circle resulting
accumulation of such cases pending without any
consideration.
The delay is defeating the very purpose of
providing job opportunities to the wards of the deceased
employees who are in indigent condition.
Necessary instructions may please be issued
to the Circle administration to hold the CRC meeting at
the earliest and decide the cases without any further
delay.
Letter No.: P/2-12/Irinjalakuda Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Grant of HRA in the enhanced rate to the
officials working in the periphery of Thrissur
Corporation.
Ref: (i) This Union letter of even no. dt. 06.05.08
(ii) Yr. letter No. 4-12/2006-PAP dt. 05.08
Apropos reference, it is constrained to note that
the issue still remains unsettled and the officials are not
22 MARCH, 2009
drawing their dues.
It is requested to expedite action and accord
orders at the earliest.
Letter No.: P/2-11/Koppal Dated - 27.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Non installation of Generator supplied to
Koppal HO in Karnataka Circle.
It is brought to our notice that the Generator
supplied to this office is being kept outside the office
since July 08 and not installed so far.
The quotations obtained locally for the
installation have not been approved by the R.O. and
returned the same with the instructions to obtain a fresh
quotation from the authorized dealers only. No authorized
dealer is available at Koppal and the installation of the
Generator is delayed months together for the same
reason.
Resultantly, there is total dislocation in computer
works due to frequent power cuts and the staffs are facing
numerous problems in such times.
Necessary instructions may please be issued
to install the Generator immediately on war footing.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-11/Chikmangalur Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Grant of Hill compensatory Allowance to the
officials working in hill stations in Chikmangalur Division
in Karnataka Circle.
The officials working in the Post offices stationed
at Mudigere, Kudremukh, kelasa, Horanadu etc are not
being paid with Hill compensatory Allowance so far.
Where as the officials working in Coffee Board
(Central Government office), and Banks in Public Sectors
besides State Government employees are being drawn
the allowance continuously. The discrimination is
deplorable.
Necessary proposals have not been pursued
so far by the Divisional/Circle administration resulting
denial of dues to the postal employees alone in these
stations. This causes a concern.
It is requested to kindly cause necessary
instructions to process the proposals and accord orders
for the grant of Hill compensatory Allowance to the Postal
officials working in these hill stations.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-10/Jharkhand Circle Dated - 27.12.2008
addressed to Sri Kamalesh Chandra, DDG (P),
Department of Posts, Dak Bhawan, New Delhi - 110001
l Irregularities in the grant of LSG Promotion in
Accounts Cadre - case of Jharkhand Circle - reg.
It is constrained to note that neither the letter
under reference is acknowledged nor replied so far.
There is a clear and glaring mistake in the
promotion of APM Accounts ordered in the Circle which
has been brought to your notice for rectification in the
above said reference.
BHARTIYA POST 23
The juniors were promoted and occupied the
HSG I posts, where as seniors like Sri. S. P Singh, Ranchi
entered in the grade on 01.08.73 did not even get LSG
promotion. The official is working in the composite Bihar
Circle and now in Jharkhand Circle after its bifurcation.
The issue has not been sorted out by the Circle
administration. The irregularities have not been set aside
so far and the seniors are denied of their due promotions.
It is therefore requested to intervene and set right
the irregularities and render justice to the aggrieved
officials.
Letter No.:P/2-5/New Delhi GPO Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Alleged unhelpful and anti-worker attitude of
Director, New Delhi GPO & harassing members -
request intervention.
Ref: - (i) This Union letter of even no. dt. 09.09.08
(ii) Yr. Letter No. 16/82/2008-SR. dt. 23.09.08
Apropos reference, it is constrained to note that
the issues put forth in the letter have not been resolved.
There is no improvement in the attitude of the Director
and she is still functioning in an unbridled horse style
only.
The vindictive transfers ordered to the Divisional
President, Divisional Secretary and other have not been
modified yet. The cordial and congenial astrosphere has
not been restored due to adamant posture of the Director.
It is therefore requested to intervene effectively
and set right matters and cancel the irregular transfer
orders issued to the Union office bearers.
Letter No.: P/2-5/Delhi Circle Dated - 27.12.2008
addressed to the DDG (P), Secretary, Department of Posts,
Dak Bhawan, New Delhi - 110001
l Irregularities in the grant of notional LSG
Promotion - case of Delhi Circle - reg.
Ref: - This Union letter of even no. dt. 25.06.08
Apropos reference, it is constrained to note that
the irregular issue of notional promotion has not been
set aside so far.
The copy of this Union letter dt. 25.06.08 which
is exhaustive on this issue is enclosed herewith for your
remembrance and it is requested to expedite action and
set right the irregularities made in the notional
promotions issued vide the Chief PMG memo dated
24.05.08 to the thirteen officials.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-3/Begusarai Dated - 27.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Acquiring land for construction of
Departmental building for Begusarai HO in Bihar Circle.
It is brought to our notice that Township is offering
land in the centre of the town for the post office building
for the purchase at a reasonable cost and this is being
protracted on pretext or the other.
There is no departmental building available for
this HPO and the land offered by the township is in a
prime place in the midst of Town. If the land is purchased,
MARCH, 2009
the Department may construct building for HPO besides
construction of staff quarters.
It is requested to consider the proposal and
cause appropriate action to acquire the land and arrange
construction of the HPO building at the earliest.
Letter No.: P/2-17/Sangrur Dated - 27.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Non conduct of DPC for promotion to norm
based posts - case of Punjab Circle.
It is brought to our notice that the due DPCs for
promotion to norm based LSG, HSG-II, and HSG-I posts
have not been convened over three years in Punjab circle.
Similarly, the notional promotion to LSG cadre
has also not been accorded in many cases resulting
denial of due promotion chances to the senior officials.
Suitable instructions may please be issued to
the Circle administration to convene DPC immediately
and accord norm based promotions besides set righting
the irregularities in the grant of notional promotion.
Letter No.: P/2-17/Bhathinda Dated - 30.07.2008
addressed to Sri A. K. Sharma, DDG (Estt), Department
of Posts, Dak Bhawan, New Delhi - 110001
l Arbitrary abolition of one P.A Post at Nai Basti,
Bathinda in Punjab Circle.
Ref: - This Union letter of even no. dt. 30.07.2008
The PMG, Punjab region has ordered to abolish
one PA Post in the said office vide his memo. dt. 22.04.08.
The SPOs, Bhatinda has also written to PMG on
06.05.08 that the abolition is not possible since as per
the last periodical review there is justification for
augmentation of 5 P.A Posts in the said office which cannot
be managed single handedly.
The action of the regional administration in
abolishing the PA Post of this double handed Post Office
is arbitrary and unjust. It is nothing but exploitation of
labour. Instead of providing three more hands to the P.O,
axing of one P.A is highly deplorable.
It is therefore requested to cause necessary
orders to the PMG to restore status Quo ante and augment
adequate staff to this Post Office.
Letter No.: P/2-17/Bhatinda Dated - 27.12.2008 addressed
to Sri A. P. Singh, Member (P), Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non drawal of due HRA to the officiating
Postmaster, Bhatinda HO in Punjab Circle - Case of Smt.
Balwinder Kaur BCR PA, Bhatinda.
Ref: - (i) This Union letter of even no dt. 22.11.07 &
02.08.2008
- (ii) Yr. letter no. 4-16/2007-PAP. dt. 14.12.07
addressed to Chief PMG, Punjab Circle.
It is constrained to note that despite your
instruction to look in to the matter urgently vide letter cited
above in the reference under (ii), the issue remains
unsettled.
The due HRA has not been drawn to the officiating
HSG I postmaster by causing orders for suspension of
quarters as per the Directorate order no. 10-4/2003- Bldg
dt. 06.05.03
It is most pertinent to mention that the official
BHARTIYA POST
has been denied due officiating pay which is against to
the rules and also faces heavy lose in emoluments due
to her officiating in higher post due to non drawal of HRA.
It is therefore requested to cause necessary
orders in this regard and arrange to pay the dues to the
official at the earliest.
Letter No.: P/2-16/Dhenkanal Dated - 27.12.2008
addressed to Sri A. P. Singh, Member (P), Department of
Posts, Dak Bhawan, New Delhi - 110001
l Application of Old Pension scheme - case of
Pradeepta Kishore Nayak, P.A, Angul HO, Dhenkanal
Division in Orissa Circle.
Ref: - This Union letter no. dt. 06.05.08 & 14.10.08
It is constrained to note that the earlier references
were neither acknowledged nor replied so far. The issue
remains unsettled.
The above said official was recruited as Postal
Assistant, Dhenkanal Division during 1997 for the
vacancies of 1995 under outsider quota and after his
selection he was informed that as there was no vacancy,
his selection stands cancelled.
Subsequently, based on the CAT orders, the
official was absorbed for the vacancies of 2002 vide order
dated 3.12.03 and the official had joined on 29.05.2004
on regular basis. He was imparted induction training prior
to 01.01.2004. However, the official has been denied to
be brought under old pension scheme.
Since his case is a unique one, the Chief PMG,
Orissa Circle had neither considered his case nor
referred to Directorate for clarification about the
entitlement of old pension scheme in his case despite
repeated representations of the official.
It is therefore requested to cause suitable orders
and render justice to the aggrieved official.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Rourkela Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Discontinuance of Medical facilities availed
from Ispat General Hospital (IGH) Rourkela in Orissa
Circle.
Ref: - This Union letter of even no. dt. 10.04.08
Apropos reference, it is constrained to note that
neither the letter under reference is acknowledged nor
replied so far in this serious welfare issue of the officials.
The Medical facilities availed by the officials had
been suddenly stopped by the IGH authorities since Dec'07
as the SSPOs, Sundargarh division has not carried out
the decision of Rourkela steel Authorities in issuing
identity/authorization cards to all postal officials for
extension of both the indoor & outdoor facilities as per
the orders on the subject.
Now, the staffs are being compelled to deposit
money to avail medical facilities from the hospital at the
time of urgency causing innumerable problems in taking
treatment.
The Directorate vides its letter No. 12-11/70-WI
dt. 10.01.73 made clear that identity cards will be issued
to all P&T officials showing full particulars of the entitled
24 MARCH, 2009
members of their families to avail medical facilities in the
Ispat General Hospital, Rourkela and no advance deposit
will be payable to the Hospital by the beneficiaries for
securing admission for indoor treatment or for any other
purposes.
Despite the above said crystal clear orders, the
facilities have been stopped due to non issue of identity
cards to the officials.
It is therefore requested to intervene immediately
and ensure appropriate action to settle the issue on war
footing.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-19/Bhubaneswar Dated - 27.12.2008
addressed to Ms. Radhika Doraiswamy, Secretary,
Department of Posts, Dak Bhawan, New Delhi - 110001
l Grant of Financial Assistance & relax rules in
granting Special disability leave - case of Sri
Pranabananda, Postal Assistant, Bhubaneswar a
Postal Bomb victim.
A kind attention is invited to various references
we made on the subject and personal discussions
requesting to settle the issue on humanitarian grounds.
The issue was also tabled in the welfare meeting with
the Communication Minister and it was assured to settle
the issue at the earliest.
The official, a postal bomb victim on 03.01.02
sustained serious injuries and had taken a rebirth. He is
a victim of terrorist activities. The recovery ordered towards
over payment of pay & allowances to the tune of Rs. 95000/
- is still hanging as Damocles sword and he has not
been compensated anything so far by the Department for
the loss sustained to his health, body and mental.
The delay is causing a concern.
It is requested to kindly bestow your personal
attention in this case and do the best to the official who is
the first victim of terrorist activities through Postal bomb.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-13/Satara Dated - 27.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Continued grant of HRA to the postal staff
working at Vidyanagar, Malkapur, Ogalewadi (kerald
HO), MIDC and Sangamnagar in Satara division in
Maharashtra circle
Ref: - (i) This union letter of even no dt. 29.12.07
(ii) Yr. letter no. 4-54/2008-PAP dt. 26.09.08 A/T
Chief PMG, Maharashtra Circle
Apropos reference, I wish to state that the issue
has not yet been settled and the officials could not draw
their due HRA from 01.01.2005 onwards.
Please expedite action and accord sanction at
the earliest.
Letter No.: P/2-13/Nagpur Mofussil Dated - 27.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Continued grant of HRA to the staff working in
MIDC PO Nagpur 28 and Industrial Area PO, Nagpur 16
located in Industrial Area, Hingna at par with Nagpur
BHARTIYA POST 25
City rate.
The official working in these post offices were
granted HRA at Par with Nagpur City rates up to 31.08.2003
based on the dependency certificate obtained from the
District collector. The last sanction was issued vide
Directorate letter No. 4-20/98-PAP dt 05.10.2001 for the
period up to 31.08.03.
The Chief PMG, Maharashtra Circle has
forwarded the proposals for further sanction for the period
from 01.09.2003 to 31.08.2006 on 07.09.2006 to
Directorate which is still pending in the Directorate. Further
proposal from 01.09.2006 has not yet been sent. The
officials are being denied of their dues over five years
due to administrative delay which is causing a serious
concern.
It is therefore requested to kindly expedite action
and accord sanction w.e.f. 01.09.03 onwards for the
drawal of HRA to the officials working in these post offices
at par with Nagpur city rate.
Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Construction of Departmental building at
Pakyong in Sikkim Division, West Bengal Circle.
In accordance with the law of the State
Government, if the plot allotted for construction for the PO
building at Pakyong is not utilized within further five years,
the land will be forfeited by the Government and utilized
for other pupose.
The plot allotted to the Department is in the centre
of the Town and very costly one.
It is requested to cause immediate action to
construct building for the Post office & SPM Quarters at
the earliest and arrest the eviction.
Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Grant of Special Duty Allowance to the officials
working in Sikkim Division.
Consequent upon the implementation of Sixth
Pay Commission, all the Group C & D officials working in
N. E. region are being paid the Special Duty Allowance at
Par with Gazetted officers.
Whereas the same has not been extended to
the officials working in the territory of Sikkim and they are
still deprived of their dues.
It is therefore requested to cause necessary
action to sanction SDA to the officials working in Sikkim
division at the earliest.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Staff Problems prevailing in Sikkim Division
West Bengal Circle.
It is brought to our notice that the Post of HSG-I
Postmaster, Gangtok is vacant over three years and no
regular arrangement is made so far.
Similarly, two Accountants posts have also not
MARCH, 2009
been filled up with regular entitled officials. In the absence
of regular Accountants at D. O & also at H.O. many personal
claims of the officials are badly delayed.
The post of PRI (P) Gangtok has been kept
vacant over three years resulting accumulation of Papers
for verification etc besides lack of effective supervision
on delivery and public grievances.
The Post of System Administrator is also vacant
over 1½ years resulting numerous problems in the
operation of computers and its safety.
All these issues were already brought to the
notice of divisional/Circle administration ended with futile
results.
It is therefore requested to cause appropriate
instructions to fill up all the above said posts on regular
basis and ensure smooth and effective functioning of the
Pos in Sikkim Division.
Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Reopening of Gangtok Bazar P.O in Sikkim
Division.
The Post Office functioning at Gangtok Bazar
which is situated in the main area has been suddenly
closed by the divisional administration despite there is
full justification for the continuance of the Post office.
At Present, there is no post office in the main
Bazar and market area and public have to travel for a long
distance to cater their needs.
It is requested to review the justification of the
Po and reopen the same at the earliest.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-13/Mumbai City North East Dated -
22.12.2008 addressed to the Secretary, Department of
Posts, Dak Bhawan, New Deli - 110001
l Proposed Enhancement of Punishments on
the issue of KVP Certificates issued in the name of HUF
- case of Mumbai City North East Division.
Disciplinary action had been initiated against
the officials who have issued mistakenly the NSC/KVP
Certificates in the name of HUF and after the proceedings
the SSPOs, Mumbai North East division has awarded
the punishment of censure after considering the
innocence and the services of the officials and their past
record.
The DPS (MR) has now reviewed the said cases
and issued notice for the proposal of enhancement of
punishment of withholding increments of 18 months to
36 months. The official pleaded their guilty and these
certificates were issued amidst pressure and excess work
across the counters. Most of the officials are at the
consideration stage of BCR and regular promotions.
If the review is implemented, it will handicap the
officials. The extenuating circumstances as per the rules
under volume III and the importance of considering the
past services and the punishment should not demoralize
the officials etc as per the FHB should also be given due
credence before punishing the officials.
There was no loss to the department and the
BHARTIYA POST
issue was made due to pressure of work and under
extenuating circumstances only.
It is requested to cause necessary instructions
to the Circle administration to desist such revision of
punishments and provide and opportunity to the officials
to turn a new leaf.
Letter No.: P/2-18/Alwar Dated - 22.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non-grant of notional LSG Promotion - case of
Sri Ramji Lal Meena, P.A, Alwar in Rajasthan circle -
reg.
The copy of the representation submitted by the
above said official with regard to non grant of the promotion
is enclosed herewith for kind consideration.
The representation itself is self explanatory and
exhaustive. Even though the official is having completed
longer service and got his confirmation much earlier, he
has not been accorded with due promotion so far.
It is requested to kindly pursue his case and
accord order to grant notional promotion with retrospective
effect and render justice.
Letter No.: P/2-11/Mysore Dated - 22.12.2008 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Ante-dating of increment under proviso 2 to
Rule 8 of CCS (RP) Rules 1986/1987 - case of Sri H. S.
Nagaraja, P.A, Mysore University PO in Karnataka Circle
Ref: - (i) This Union letter of even no. dated.
10.11.2006 & 29.01.08.
(ii) Yr. letter No. 2-05/2006 - PAP dated.
07.12.2006
Apropos reference, the official has represented
his case several times to Circle Heads and the copy of
his representation was also sent along with this union
letter cited above in the reference.
The antedating of increment from June 1996 to
Feb 1996 has been denied by the Circle IFA even though
his position in the divisional Gradation list is in Sl No. 56
and his junior whom compared is under Sl No. 58 as per
the list. The denial of due is against the orders on the
subject and it will cause perennial loss to the official.
It is therefore requested to consider his case
and cause appropriate order at the earliest.
Letter No.: P/2-4/Durg Dated - 22.12.2008 addressed to
the Secretary, Department of Posts, Dak Bhawan New
Delhi - 110001
l Delay in disposing the petition - C/o Sri V. K.
Jain, SPM, Motilal NehruNagar P.O, Durg in Chattisgarh
Circle.
Ref: - This Union letter of even No. dt. 14.02.2008.
Apropos reference, it is constrained to note that
the petition preferred by the above said official forwarded
to Directorate by the Chief PMG, Chattishgarh Circle vide
his letter no. STA/3-2/petition/05-06 dt. 25.02.05 has not
yet been disposed. The delay over three years in
disposing the petition on a simple issue causes a
concern.
The above said official has been awarded with
the punishment of recovery of Rs.9549/- for no sufficient
26 MARCH, 2009
reasons and the appellate authority has simply upheld
the decision. The petition itself is exhaustive and self
explanatory in this case.
The delayed justice will lead to denial of justice.
The delay about four years is highly deplorable.
It is requested to cause immediate action to
dispose the petition at the earliest.
Letter No.: P/2-13/Mumbai North Dated - 22.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Medical Reimbursement claim under
relaxation of rules - C/o Sri U. P. Gurav, P.A, Bandra (W)
in Mumbai City North Division.
Ref: - This union letter of even no. dt. 29.01.08.
Apropos reference, I wish to state that the Chief
PMG, Maharastra Circle has intimated that the difference
between the CGHS rates and CS(MA) rates amounting to
Rs.17206/- has been approved and the balance of
Rs.28367 should be credited by the official immediately.
The official was admitted in hospital in emergency
condition due to his historic act of saving many lives and
their belongings in his residential area during the Mega
flood of Mumbai City and the disease leptospirosis is of
new kind of diseases and not brought in to the rules
earlier. This case is entirely different and the whole amount
may be sanctioned as per the current rulings or adjusted
the remaining amount from the Circle Welfare fund.
It is requested to consider his case as special
one and accord reimbursement of full claim at the
earliest.
Letter No.: P/2-21/Tehri Dated - 22.12.2008 addressed to
the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Undue favoritism extended in officiating
arrangement of IPO (PG) - case of Tehri Division in
Uttarakhand Circle.
It is brought to our notice that one Sri Uned Singh
Pawar, P.A, Tehri Division has been allowed to continue
as Complaints Inspector from 07.05.02 to till date merely
giving a break of 10 days in between.
It is stated that the official did not qualify the
requirements for the officiating as inspector and the
Postal Audit from Lucknow has raised an objection on
the drawal of higher pay to the officials and ordered to
recover a sum of Rs.1,08,515/- towards excessively paid
to the official.
The official was drawn five increments in the
pay scale of Inspector and is drawing ineligible pay &
Allowances. The Audit objection has simply been brushed
inside by the SPO's Tehri Division and he is extending
absolute favoritism to an individual on obvious
consideration.
It is requested to enquire the episode and do
appropriate actions as deems fit.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-4/Durg Dated - 22.12.2008 addressed to
Sri V. C. Kajla, Director (SPN), Department of Posts,
New Delhi 110001
l Non Grant of LSG Promotion - case of Sri A. R.
BHARTIYA POST 27
Banjare, SPM, Padmanabhpur in Durg Division.
The Copy of the representation submitted by the
above said official about non considering his name for
LSG Notional promotion and causing order to promote
his juniors is enclosed herewith for your kind
consideration.
The representation itself is self explanatory and
exhaustive. There were no disciplinary proceedings or
any punishment under currency against the official and
as such the denial of his due promotion causes a
concern.
It is requested to intervene and cause
appropriate orders rendering justice to the aggrieved
official.
Letter No.: P/2-22/Midnapore Dated - 22.12.2008
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Maintenance of Staff Quarters buildings of
Jhapetapur (Kharagpur) Postal Colony, Midnapore
division in West Bengal Circle.
It is brought to our notice that due to improper
maintenance and left major works unattended, the flats
have now turned to dilapidated condition and demolishing
state. The following works need to be attended on war
footing to save the rest of the quarters and in habitants.
1. Rain water profusely leaking into the rooms
through chapped cemented plaster of the wall & RCC
roof. The occupants are facing a lot of difficulties during
rain.
2. The walls of the building from top to bottom
remaining damp which damaged the wooden fittings like
doors & windows and electrical wiring.
3. The RCC graded column of the main structure
of the building has been damaged. Thereby the strength
of the building becoming weak day by day.
4. The cemented water tank on the top of the roof
has been damaged which may be collapsed at any time.
5. The Sanitary fittings, water supply pipes have
been rusted and damaged in some quarters. Water
supply has been totally ceased which need immediate
restoration.
6. The lavatory portion of each quarter has become
dilapidated.
7. The sewerage systems and drainage systems
have been damaged causing unhygienic atmospheres
inside the campus.
8. The common latrine tank, its soak pit & Sewerage
also have been damaged & same are lying open through
which rain water rushing inside.
9. Separate latrine tanks needs to be constructed
for each flat for easy discharge of excrements.
10. The electrical maintenance has not been done
since its installation except minor repairing in stair case
portion. The fittings in almost all quarters have been
damaged. The electrical wirings are lying in unsafe
position.
11. The wooden doors & windows in all quarters
either broken or damaged which needs immediate
replacement.
12. The boundary wall of the colony campus as
MARCH, 2009
becomes short height due to increase of ground level
around it after construction of outside public roads. The
animal's cattle and miscreants easily trespassing inside
the campus jumping over the existing walls.
It is urged upon to bestow immediate attention to
these major issues and cause repairs work on war footing.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-18/Bhilwara Dated - 22.12.2008 addressed
to Ms. Radhika Doraiswamy, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Brutal attack on officials entrusted for cash
drawal and saved the Government money sustaining
severe injuries - case of Bhilwara Division in Rajasthan
Circle.
It is brought to our notice that Sri Radhey Shyam
Sen, Sorting Postman & Sri Gopal Kishan Group D were
seriously attacked by the Dacoits with iron rods and bars
while returning from bank after the drawal of Rs.25/- lakhs
for the post office, Bhilwara Ho. Both of them felt
unconscious and have been rescued by the public.
However they saved Rs.25 lakhs bravely despite
sustaining severe and serious injuries.
It is requested to provide all expert medical
treatment to both of them by admitting specialized
hospitals besides granting special disability leave till they
recover totally.
Further, it is requested to pursue the mode of
cash remittances and it should be ensured to provide
Car or Taxi from PO to bank and ensure security also for
all remittances.
Letter No.: P/1-1/AIC Dated - 19.01.2009 addressed to
the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Extension of 27th AIC for one more day on
3.12.2008
The All India conference of this union held at
Guntur from 30.11.08 to 2.12.08 had been extended for
one more day on 3.12.08.
It is therefore to cause instructions to all circle
Heads to grant Special casual leave to the delegates for
the period from 30.11.08 to 03.12.08.
Letter No.: P/4-4/Charter of demands Dated - 19.01.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
Letter No. P/2-17/Ludhiana dated - 20.01.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Relaxation of Recruitment Rules - Case of Sri
Yashpal, S/o Late Sri Mulkh Raj Kakkar, SPM Model Town
P.O Ludhiana in Punjab Circle.
The copy of the representation made by the ward
of the deceased official which is self explanatory and
exhaustive is enclosed herewith for kind consideration.
The family is indigent condition and no one to
help the family at this juncture. The case is genuine and
deserves consideration.
It is requested to kindly consider his case
sympathetically on humanitarian grounds at the earliest.
Letter No.: P/2-20/Mathura Dated - 21.01.2009 addressed
BHARTIYA POST
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Anti worker & unethic attitude of the SSPOs,
Mathura in U. P. Circle - Request intervention.
The copy of the joint memorandum submitted
by all the unions which is exhaustive and enlightened the
atrocities and high handedness of the SSPos, Mathura
is enclosed herewith for immediate enquiry and action.
Abusing the officials in singular and un
parliamentary words during his visit to POs and misusing
the inspection quarters for personal use over six months
despite a separate quarters is available etc are causing
concern. The misuse of official vehicle for personal tours
for his friends around Mathura, Agra etc and irregularities
in the purchases, colour washing, repairing works etc
will roll down many more hidden skeletons if any enquiry
is ordered.
The undue favoritism on staff matters and
irregularities in passing the ROHSC claims and transfer
of Union office bearers in the middle of the academic
year when questioned the misuses are the order of the
day. There is not even a single monthly meeting with staff
union held during the last six months.
The congenial and cordial atmosphere hither to
prevailed in the division has been totally spoiled due to
his anti worker and autocraft attitude of the present SSPOs
resulting in resorting various Trade Union Programmes.
It is therefore requested to intervene and set right
matter before it becomes worst and rein in the SSPOs
immediately.
Yours early action is highly solicited.
Letter No.: P/2-19/Tirunelveli Dated - 22.01.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Grant of HRA in higher rate to Tirunelveli and
its suburbans - Tamilnadu Circle.
The Ministry of Finance, DOE vide its letter No. 2
(13)/2008 - E II (B) dt. 7.1.09 clarified that the cities/towns
to which the protection of retaining their higher
classification was provided but now placed in lower
classification under the revised classificiaton for the grant
of HRA/CCA shall continue to retain their higher status/
classification corresponding/equating to their revised
classificiaton X, Y or 2 as per O.M dt. 29.8.08.
The above said orders have given effect from
1.9.2008. Based on the above, the officials working in
Tirunelveli and its suburbans, who were drawn the HRA/
CCA at the rate pertaining to B Class city rates are now
eligible to draw the allowanace as per 'Y' city. Further the
city has now been declared as a corporation by the state
Government duly amalgamating the surrounding areas
and thus become eligible to the status of 'Y' class city
also.
It is therefore requested to cause necessary
orders on this subject at the earliest. It is further requested
to circulate the MOF OM to all circles for its
implementation.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-18/Ajmer Dated - 22.01.2009
28 MARCH, 2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 11001
l Classification of Ajmer as 'Y' city - reg.
Ref: - this union letter of even no. dt. 8.11.08
Apropos reference, it is to bring to your kind notice
that the Ministry of Finance has issued clear orders vide
its letter No. 2 (13)/2008-E II (B) dt. 7.1.09 that the
protection of retaining higher classification shall continue
to retain their status/classification, corresponding/
equating to their revised classification viz. X, Y. or Z. as
per OM. dt. 29.08.08
Thus the officials working in and around Ajmer
become eligible for the drawal of higher HRA based on
the orders stated in para supra.
It is therefore requested to take appropriate
action and cause immediate orders at the earliest.
Letter No.: P/2-1/Ongole Dated - 24.01.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Project Arrow - Identifying offices in A. P. Circle - reg.
It is brought to our notice that all HOs & SOs
have been identified under project Arrow in A. P. Circle
and the Ongole HO is one among them.
A kind attention is invited to this Union letter of
even no dated 06.01.09 (the copy of which is enclosed)
where in, we elaborately discussed the need for
Letter No.: P/4-1/Staff Problems Dated - 24.01.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Secretary (P)'s meeting with NFPE and its
affiliated service Association held on 13.01.09 at 1500
hrs in Dak Bhawan - Circulation of Minutes of the
meeting.
Ref: - Yr. letter No. 8/18/2008-SR. dt. 21.01.09
Apropos reference, the following items
discussed elaborately in the said meeting did not find
place in the Minutes.
(i) Arbitary recovery of amount from APM Accounts
& Accountants towards over payment of Pay to Postmen
- we cited the case of Rule 14 charges issued on the
last date of the Superannuation (i.e.) 31.12.08 case of
Sri V. V. Nargide…. Ex APM Accounts, Pune due to non
credit of Rs.727671.60 towards over payment to
Postmen. The Secretary commented that it is
unfortunate and directed the DDG (Estt) to reconsider
the whole issue. This was not appeared in the minutes.
(ii) The Secretary directed the Establishment
branch to issue immediate orders from Directorate for
grant of Road mileage Allowance to Systems
Administrators.
Further, the decisions to discuss the sectional
issues with the concerned DDG levels immediately by
the staff side and then have a meeting to sort out the
unresolved items has not been furnished in the minutes.
It is requested to make appropriate corrections
in the minutes of the meeting so that it will facilitate
future processing of the cases.
BHARTIYA POST 29
demolition of the existing building and reconstruction of
a new building. Under this condition if any amount is
spent under project Arrow for beautification of a portion in
the present building, it will result in wasteful expenditure
and loss to the Government exchequer.
It is therefore requested to consider the
demolition of the existing building and reconstruction of
the same instead of attending piece meal repairs and
beautification of a portion in the existing building which,
we feel, will be the wasteful expenditure to the department.
A line in reply about the action taken is highly
solicited.
(Contd. from page 12)
of passing the examination.
19 Refund of Fee for appearing AMFI (Association of
Mutual Fund industry) Exam to all candidates.
n The Circles may be given a time limit and the decision may
be taken in a time frame.
20 JAO Qualified be regularized in DOT by agreeing to
the proposal for common cadre.
n There is a long wait listed candidates possessed the JAO
qualification and await for regular absorption over decades. The
vacancies in the DOT may be offered to them at least by agreeing
for a common cadre. It is our appeal that should be absorbed at
once either in the postal or in the Telecom. This may pl be considered.
21 Stop harassing staff on contributory factors for
simple and flimsy reasons by misusing the provision of
'unbecoming of Government Servant' deviating the ruling
contained in Volume III, FHB etc.
n The Directorate guidelines issued vide letter No. 6/8/59-
Disc dt. 9.7.1959, 25/49/60-Disc dt.30.11.60 and 15-9/74-1NV
dt. 10.2.75, and subsequent orders have been violated and the
officials have been proceeded under contributory negligence
factor for flimsy reasons and awarded with huge recoveries.
The provisions contained in Rule,106,107, 108 & 111 of
Postal Volume III and the provision of honest errors can be
condoned contained in Rule 204 A (1) vol II and the provision of
Rule 58, Appendix 4 of F.H.B. volume I in dealing of recovery
have been totally ignored and sidelined.
The main intention of the Government while deciding the
degree of an officer's pecuniary liability, it will be necessary to
look not only to the circumstances of the case but also to the
financial circumstances of the officer, since it should be
recognized that the tendency should not be such as to impair his
future efficiency violated has been totally deviated and violated
in almost all the cases. There are more than twelve references
like this, we made to the Department.
Suitable & proper guidelines is required to arrest the menace
of fixing responsibilities on innocent officials under one pretext
or the other.
22 Stop fixing impractical target to Marketing Activities.
n In many Circles, the SPMs are being given target on
business activities which is practically impossible. Further they
are being harassed in case of non achieving the target. Several
references were made on this subject in respect of Madhya
Pradesh, J &K, Maharastra, Karnataka etc.
It is requested to cause instructions to all circles to motivate
the officials and not to harass them by fixing unrealistic targets.
(K. V. Sridharan)
General Secretary
MARCH, 2009
 LETTERS FROM DEPARTMENT TO CHQ
u Alleged inadequate allotment of funds to wipe dated 15.12.2008 on the subject noted above. You are
out pending TA bills-case of Varansi West Division, UP requested to submit the required report without any further
Circle. delay to process the case at this end, as the AIPEU Group
I am directed to enclose a copy of letter No. P/2- 'C' is pressing hard for early issue of sanction of the
20/Varansi West dated 27.12.2008 received from the continued grant of HRA to the postal employees of the
General Secretary, All India Postal Employees Union above post offices.
Group 'C' on the above mentioned subject. (No.4-53/2008-PAP dated : 22-01-2009)
2. It is requested to look into the matter and furnish u Continued grant of HRA to the postal staff
a detailed report to this office at the earliest. working Industrial Area, Hingana Road Post office near
(No.16/3/2009-SR dated : 21-01-2009) Nagpur in Maharashtra Circle.
u Continued grant of HRA to the postal staff I am directed to refer to this office letter of even
working at Vidyanagar, Malkapur, Ogalewadi (Kerald number dated 12.09.2008 and subsequent reminder dated
HO) MIDC and Sangamnagar in Satara Division, 15.12.2008 on the subject noted above. You are requested
Maharashtra Circle. to submit the required report without any further delay to
I am directed to refter to this office letter of even process the case at this end, as the union in pressing hard
number dated 26.09.2008 and subsequent reminder dated for early issue of sanction of the continued grant of HRA to
15.12.2008 on the subject noted above. Required report is the employees of above mentioned post office
still awaited from your office. You are requested to submit (Contd. on page 9)
the same without any further delay as the union of Group 'C'
is pressing hard for early issue of sanction of HRA. COM. E. BALANANDAN AMAR RAHE
(No.4-54/2008-PAP dated : 22.01.2009) Com E. Balanandan, Ex-All India President
u Continued grant of HRA to the postal staff of C.I.T.U. and the worker leader died on 19.01.2009.
working at Lohta, Industrial Estate, Haroula and It is an irreparable loss to the working class. We dip
Bhullanpur PAC Post Offices at Varansi West Division our banner in honoring the departed leader and record
in UP Circle. our grief, sorrow and condolence to the breaved
I am directed to refter to this office letter of even family members.
number dated 26.09.2008 and subsequent reminder
FORM-IV
(See Rule 8)
BHARTIYA POST
1. Place of Publication : New Delhi
2. Periodicity of its Publication : Monthly
3. Printer’s Name : K.V. Sridharan
(Whether citizen of India; if foreigner : Yes
state the country of origin)
Address : Dada Ghosh Bhawan, 1, Patel Road, New Delhi-08
4. Publisher’s Name : K.V. Sridharan
(Whether citizen of India; if foreigner : Yes
state the country of origin)
Address : Dada Ghosh Bhawan, 1, Patel Road, New Delhi-08
5. Editor’s Name : K.V. Sridharan
(Whether citizen of India; if foreigner : Yes
state the country of origin)
Address : Dada Ghosh Bhawan, 1, Patel Road, New Delhi-08
6. Name and addresses of individuals who own : Wholly owned by
the newspaper and partners or share-holders All India Postal Employees Union Group 'C'
holding more than one percent of the total capital CHQ, New Delhi-110008

I, K.V. Sridharan hereby declare that the particulars given above are true to the best of my knowledge and
belief.
Dated : 14-02-2009 Sd/-
(K.V. SRIDHARAN)
General Secretary

BHARTIYA POST 30 MARCH, 2009

 GOVERNMENT ORDERS
l Corrigendum-Recommendations of Sixth
Central Pay Commission Fixation of Pay of
Postman/Mail Guards with effect from 1.1.2006
I am directed to refer to this office letters of
even number dated 22.12.2008 and Corrigendum dated
24.12.2008 on the above mentioned subject.
2. In supersession of the above mentioned two
letters, the following revised orders are issued.
3. The existing scale of Postmen/Mail Guards
is Rs. 3050-4590. Sixth CPC has recommended
upgradation of the pre-revised pay scale to Rs. 3200-
Stage Pre-revised Pay Scale
85-4900 placing them in the corresponding revised Pay
Band of Rs. 5200-20200 with grade pay of Rs. 2000.
The revised Pay Band granted to Postmen/Mail Guards
was earlier granted at the time of first financial
upgradation i.e. TBOP. Few Circles and the Service
Federations have sought clarification about fixation of
pay of Postmen/Mail Guards on financial upgradation
(s) under TBOP/BCR schemes in the revised Pay
Bands w.e.f. 1.1.2006. The issue has been examined
in consultation with the Ministry of Finance and it is
clarified as under :
Pre-revised scale Corresponding pay Band and
recommended by Grade Pay approved by
Sixth CPC & Governement
approved by Govt.

Pay Band Grade Pay

Initial entry Rs.3050-75-3800-80-4590 Rs. 3200-85-4900 Rs. 5200-20200 Rs. 2000
TBOP Rs. 3200-85-4900 Rs. 4000-100-6000 Rs. 5200-20200 Rs. 2400
BCR Rs. 4000-100-6000 Rs. 4500-125-7000 Rs. 5200-20200 Rs. 2800
4. These orders are effective from 1.1.2006. the subject cited above, references have been received
Necessary action may please be taken by the Circles to regarding para 3 of OM dated 23-9-2008 on daily
fix the pay of Postmen/Mail Guards. allowance on tour.
(No.1-9/2008-PPC dated : 15.01.2009) 2 Keeping in view the references received, it is
Decision of the Government on the advised that "Rates of Daily Allowance on Tour" may be
recommendations of the Sixth Central Pay Commission regulated either in accordance with the provisions of this
Pay range (as per OM) relating to Revised pay in the band of cities/towns for grant of
re-classification Department's OM dated 32-9-2008, or as per the old rates
Rs. 16,400 and above Rs. 30,500 and above
House
Rs.8000 and above but less than RentRs. Allowance
15,000 and above(HRA)
but less than prevalent prior to the issue of the said OM, whichever is
Rs. 16,400 Rs. 30,500
Rs.6500 and above but less than The undersigned is than
Rs.12.500 and above but less directed to refer to this claimed by the employee. The option to claim will be
Rs. 8,000 Ministry's Rs.
O.M. of even number dated 29.08.2008 on the
15,000 available as a complete package for a particular tour and
Rs. 4,100 and above but less than Rs.8000 and above nut less than
Rs.6,500 above mentioned
Rs. 12,500 subject and to state that the cities/towns not by taking part of either orders. In other words, officers
Below Rs. 4,100
to which Below
the Rs. 8000
protection of retaining their higher may choose to be governed either by orders dated 23-9-
classification was provided vide this Ministry's O.M. No. 2008 or dated 17th April, 1998, in regard to daily allowance
2(21)/E.II(B)/2004 dated 16-03-2005 (though placed in on tour.
lower classification inder revised classification) for grant 3. In case the rate of Daily Allowance on tour is
of HRA/CCA, shall continue to retain their higher status/ regulated as per old rates prevalent prior to issue of the
classification, corresponding/equating to their revised said OM, dated 23.9.2008, (a) the revised pay range, i.e.
classification viz. 'X' 'Y'or 'Z' as per O.M. dated 29-08-2008, pay in the pay band for the purpose of regulation of Daily
until further orders and the Central Government Allowance only would be as under:
employees working therein will be entitled to draw the
rates of HRA accordingly.
2. These orders shall be effective from 1st
September, 2008.
3. All other conditions governing grant of HRA
under existing orders shall continue to apply.
5. In so far as the persons serving in the Indian In respect of officer in HAG and the apex scale the basic
Audit and Accounts Department are concerned, these pay as defined in CCS(RP) Rules will be considered for
orders issue in consultation with the Comptroller & auditor determination of entitlement of Daily Allowance.
General of India. b) The classification of cities/towns, as per orders
(No. 2(13)/2008-E.II(B) dated: 7-1-2009) prevalent with the old rates as precluded vide OM dated
Traveling Allowance Rules- Implementation of 17-04-1998 will continue to apply.
the Sixth Central Pay Commission 4. TA claims already settled as on the date of issue
Consequent upon the issue of this Department's of these orders may not be re-opened.
OM of even number dated 23-9-2008 and 19-11-2008 on (No. 19030/3/2008-E.IV dated:-22-01-2009)
BHARTIYA POST 31 MARCH, 2009
 READER'S FORUM
v AN IMPORTANT ORDER ON MEDICAL
TREATMENT & REIMBURSEMENT
At the very outset, I would like to wish the
team of CHQ and all the readers of Bharatiya Post, a
very Happy & Prosperous New Year.
This is in continuation to my earlier articles
published in Bharatiya Post in Reader's Forum.
Previously, the procedure adopted for
undergoing any medical test/investigation at any CGHS
recognized diagnostic centre by an official who is not
a CGHS beneficiary was that the official has to first
obtain a referral in this regard from his AMA concerned
in favor of the CGHS recognized diagnostic centre.
Thereafter, the official has to visit the nearest
Government Hospital and in case if the hospital
authority gives it in writing that the desired test/
investigation is not available at that particular hospital
and the official is at the liberty to undergo the test/
investigation at the CGHS recognized diagnostic
centre, then only the official was allowed for such test/
investigation at that CGHS recognized diagnostic
centre and claim for medical reimbursement was
settled at appropriate rate.
The pre-requisite detailed in paragraph above
made it almost next to impossible on the part of any
official, who is not a CGHS beneficiary, to undergo
medical tests/investigations at a CGHS recognized
diagnostic centre.
The ruling position has changed completely
Govt. Order (contd. from last page)
RE-INTRODUCTION OF SHORT DUTY STAFF SCHEME
I am directed to invite your attention to this department's
letter of even number dated 14.08.2008 regarding re-
introduction of Short Duty Staff (SDS) scheme in respect
of pensioners who have retired from the Department of
posts and fixing of hourly rate of payment to SDS @ of
Rs.16.40 per hour w.e.f. 14.08.2008.
2. Consequent upon the implementation of the 6th
Central Pay Commission's Report as accepted by the
Government w.e.f 1.1.2006 the hourly rate of payment of
SDS has been reviewed by this department in
consultation with the integrated Finance Wing.
3. It has now has been decided to revise the hourly
rate of payment to Short Duty Staff fixed at the rate of
Rs.16.40 per hour to Rs.40.00 (Rupees Forty only) per
hour w.e.f. 14.08.2008.
4. The expenditure on SDS may be charged under
wages in respective object head of Account.
5. This issue with the approval of Secretary, (Posts)
and with the concurrence of integrated Finance Wing vide
their Dy. No.164/FA/08/CS dated 23.12.2008.
(D.G. Posts No. 37-40/2007-SPB.I dated 31.12.2008
BHARTIYA POST
after issuance of O.M. No. Misc.209/CGHS/Hospital
Cell/Office of the Additional Director (CGHS),
Central Government Health Scheme, 9. Bikaner
House Hutments, Shahhjahan Road, New Delhi-
110011, dated 22-04-2008. The O.M. is also annexed
for reference of the readers.
In this OM, it has been categorically
mentioned (Para. 2) that CGHS recognized private
hospitals/diagnostic centers are required to treat
all CS (MA) beneficiaries on production of a valid
Identity Card (Official ID Card) only in case of
emergency treatment & in case of planned
treatment, the same may be allowed after being
referred by the AMA and on production of valid
ID card and permission letter from the department
(now Head of the Office, vide OM No. S.14025/7/
2000-MS dated 28.03.2000).
As far as the rate of medical
reimbursement is concerned, the reimbursement
will be restricted to the local CGHS rate
irrespective of the fact that the official is not a
CGHS beneficiary. This is vide OM No. S.14025/
31/2007-MS, Government of India, Ministry of
Health & Family Welfare, dated 26-09-2007.
Comrades are requested to look into the
matter with deserving priority so that the common
members may be benefited.
Com. Goutam Roy
Assistant Secretary, AIPEU Group-C,
Kolkata GPO, Mobile :09433279393.
Misc.209/CGHS/Hospital Cell/0/o Additional Director
(CGHS) Central Government Health Scheme, New
Delhi-110011 Dated : 22-04-2008
Treatment of Central Government
Officials covered under CS (MA) Rules, 1944 in
CGHS recognized Private Hospitals.
I am directed to convey that as per Ministry
of H&F.W. O.M. No. S.14025/7/2000-MS dated
28.03.2000, Central Govt. employees and their
dependant family members may be permitted to avail
medical facilities in any of the Central Govt./State Govt.
Hospitals and Hospitals recognized by the State Govt./
CGHS/CS(MA) Rules, 1944 subject to the condition
that reimbursement is to be limited at the rates fixed
by the respective authorities, or the actual expenditure
incurred which ever is less.
Hence all the CGHS empanelled private
hospitals/Diagnostic Centres are required to treat all
CS(MA) beneficiaries on production of valid ID CArd only
in case of emergency treatment and in case of planned
treatment, the same may be allowed after being referred
by AMA and on production of valid ID card and permission
letter of his/her concerned Ministry/Department.
32 MARCH, 2009