GENERAL SECRETARY'S DESK

v MEMBERSHIP VERIFICATION after the revision of Pay scales as per the 6th CPC.
We know the constraints, difficulties and problems in (i) The existing pay scales have to be substituted by
collecting Declaration forms from all members in the new pay and Grade Pay straightaway without
midst of peak summer prevailing with Loo…, General making any reference.
election etc. But we have to do it. The same constraints (ii) Single set of recruitment rules may be formulated
are available to other organisations also. and notified for merged grade.
We are having more leaders and cadres in (iii) Minimum eligibility for promotion etc in a grade
each division/branch. It is quite possible to obtain was prescribed as follows:
100% declaration forms from our members besides
SL. No. Grade Pay Minimum
attracting others by our activities, aims, objects and Qualifying Service
functioning. Our leaders and cadres, as usual, shall From To for promotion
proceed on immediate leave; go round the entire
division; collect declaration forms; Assist SBCO, P4, 1. 1900 2000 3 years
GDS Unions to collect more declarations for their 2. 1900 2400 8 years
unions too;
3. 2000 2400 5 years
We are having the history; Still we are the
sine-qua-non of Postal Employees. We are committed 4. 2400 2800 5 years
to work for the betterment of Postal workers.
5. 2400 4200 10 years
Popularize our activities among the Postal workers.
Compare the CHQ activities and works. We can 6. 2800 4200 6 years
proudly say that 90% of problems brought to the CHQ
7. 4200 4600 5 years
notice had been resolved ; of course except the issues
related to Government policy and programme - Your 8. 4200 4800 6 years
CHQ is the only CHQ contacting the Divisional
9. 4200 5400 8 years
Secretaries frequently; ascertain the problems and
taking appropriate action. Educate and Explain all 10. 4600 4800 2 years
these to the basic workers. We are not only old but
11. 4600 5400 3 years
also youth in activities. We will leave no stone unturned
in mitigating the issues of Postal workers. From the above, the qualifying service of LSG,
We are proud to hear that there is no second HSG II and HSG I may be determined as 5 years, 6
union in Patiala, Faridkot in Punjab Circle. The years and 5 years respectively. It will disturb the
Divisional Secretary, Koppal Karnataka confirmed the present qualifying service of 3 years from LSG to HSG
same. In Delhi Capital, there is no second union in P3 II and 3 years from HSG II to HSG I.
in New Delhi South West Division. We are receiving
We placed our demand to the department to
reports that in many divisions, the Divisional/Branch
follow the present prescribed 3 years of qualifying
Secretaries are taking all out efforts to increase the
service for HSG II & HSG I promotion. The Department
membership around 15 to 20%. Let it be spread to the
has assured to take up the issue and revise the
entire nation. Let us strengthen our capacity of
recruitment rules as per the present qualifying service.
collective bargaining at Division/Circle and All India
levels with our increased membership. v Classification of Posts - Gazette
Notification:
The CHQ will honour by presenting
awards and mementos to the best branches The DOPT & Training vide its Gazette Notification dt.
which enrolled more membership in the next All 09.04.2009 under S. O. 946 (E) has classified the Civil
India conference. Why not, your branch is one Posts with the following revised classification.
among the winner. Time is too short. Act, advance
and achieve the target and intimate the CHQ for BHARTIYA POST
ensuring the award.
v Amendment to Service Rules/ FOOD FOR THOUGHT
Recruitment Rules: -
The DOPT vide its OM No. AB 14017/61/2008-
Estt (RR) dt. 24.03.09 has amended the Service rules
SUBSCRIBE TODAY
BHARTIYA POST 1 JUNE, 2009
 Sl. No. Description of Posts Classification of posts
1 (a) A Central Civil post in Cabinet Secretary’s scale (Rs. 90000-fixed), Apex
Scale (Rs.80000-fixed and Higher Administrative Grade plus scale
(Rs.75500-80000) and
(B) A Central Civil Post carrying the following grade pays: - Group A
Rs. 12000, Rs.10000, Rs.8900 and Rs.8700 in the scale of pay of
Rs.37400-67000 in Pay Band-4, and Rs.7600, Rs. 6600 and Rs. 5400 in
the scale of pay of Rs. 15600-39100 in Pay Band – 3
2. A Central Civil Post carrying the following grade pays: -
Rs. 5400, Rs.4800, Rs.4200 in the scale of pay of Rs.9300-34800 in Pay Group B
Band – 2.
3. A Central Civil post carrying the following grade pays: -
Rs.2800, Rs.2400, Rs.2000, Rs.1900 and Rs.1800 in the scale of pay of Group C
Rs.5200-20200 in Pay Band- 1
4. A Central Civil post carrying the following grade pays: - Group D
Rs.1300, Rs.1400, Rs.1600, Rs.1650 in the scale of pay of Rs.4440- (till the posts are upgraded)
7440 in 1S Scale
All posts carrying the Grade pay right from the end of this week. The recruitment rules for HSG I will
Rs.4200/- to Rs.5400/- (Pay band II) are now classified be submitted soon to DOPT for approval.
as Group 'B' as per the above said order. This has created v BCR from the date of completion of 26 years
some confusion about the application of Gazette status service
& others. The said notification was brought into effect Consequent upon the High court, Hyderabad
from 09.04.2009 judgment on the issue, the Department is now pursuing
v Cadre Restructuring & Formation of Anomaly to the modify the orders to grant BCR promotions on
Committee: - completion of 26 years of Service. It is told that the opinion
The proposals for cadre restructuring was of the law ministry has been obtained for this effect.
submitted by us on 02.08.2008 itself. Similarly NFPE has v GDS Pay revision: -
nominated the members for the Anomaly Committee. It The file related to GDS committee
is told that the formation of Anomaly Committee is being implementation has gone to Finance Ministry. No further
delayed due to non submission of nomination of two progress or information is available at present. The
members from FNPO. Similarly, they have not submitted implementation of the Committee's report or Ad hoc
any proposals on cadre review so far. The NFPE payment of arrears etc may be only after the conclusion of
delegation met DDG (Establishment) on 22.04.09 and General Section.
conveyed our concern over the delay in processing the v Three ACP: -
cadre restructuring proposal and formation of anomaly
The File had been returned back by the Election
committee.
Commission with the instructions to cause order after
v Meeting with DDG (Establishment): - the General Election. As such, ACP orders for Government
We met the DDG (Establishment) on 22.04.2009. employees is expected only after the General Election.
The issues like Cadre Restructuring, Road Mileage There after, it should be discussed with the Department
Allowance to Systems Administrators, Doubling of PO & to implement the same to the Postal officials besides
RMS Accountant's Special Allowance, Grant of Special processing the cadre review for ensuring more
Allowance to the Accountants holding TBOP, promotional avenues to the existing employees.
implementation of Group D higher pay for all Group D, v Sixth CPC - National Anomaly Committee:
Stoppage of recovery of OTA amount paid to ineligible
The following items were placed in the National Anomaly
officials, Formation of anomaly committee, Revision of
Committee for discussion
FSC, the recovery case of APM Accounts, Pune H.O due to
overdrawal for Postmen etc were discussed threadbare. (1) Pay Fixation in case of merger of pre-revised pay
The DDG assured for early decisions on all the issues. scale.
v Filling up of Vacant HSG I Posts (2) Issues on revised Pay Rules 2008 like (i) Option (ii)
Special Allowance for fixation purpose on promotion
The DOPT has approved the proposal of the
w.e.f. 01.01.2006 (iii) Existing pay should not be
Department relaxing the HSG I Recruitment Rules again
less than the minimum of upgraded pay scales.
as one time measure and fill up the Posts on adhoc
(iv) Removal of disparity about direct recruits &
basis with the HSG II officials without observing any
promotees (v) Date of next increment between 1st
minimum qualifying service. Similarly, the Present HSG I
Feb to June'06 - Grant one increment as one time
officials promoted on adhoc basis will continue further in
measure (vi) No Tax from arrears for Group D &
the posts. Orders are under issue and is expected before
BHARTIYA POST 2 JUNE, 2009
 others be allowed to exercise option to tax arrears
either on receipt basis or accrual basis. (vii)
Temporary status casual labourers - up gradation
by imparting training to non matriculates.
(3) Benefit on promotion: - Minimum benefit of not less
than 10% of the pay & Grade pay of the feeder post.
(4) Refixation of pension/Family pension - Para 9 of
MOP PG & Pensions O.M. dt. 01.09.2008 to be
revised including both paras 4.1. & 4.2 thereof.
(5) Anomaly in pension for Government servants who
retired/died in harness between 1.1.2006 and
1.9.2008. - Application of 6th CPC
recommendations that pension should be paid at
50% of average emoluments during the past ten
months or last pay drawn with minimum
pensionable service of 20years should be made
to them also.
(6) Commutation of Pension - Suitable amendment to
the table is requested.
(7) Grant Revised Allowance with effect from
01.01.2006 - All allowances may be granted at the
revised rates w. e. f. 1.1.2006.
(8) Transport Allowance - (i) Below the Grade Pay of
Rs.4200/- should be revised to Rs. 1600 + DA for A/
A1 Towns and Rs.1200/- +DA for other towns.
(ii) Absence of more than a month for disentitling the
employees for TA may be done away with.
(iii) 50% TA may be counted as wages for
determining overtime rates.
(9) Revision of Existing Allowance: - Risk Allowance,
Patient care allowance etc. which were withdrawn
be paid with doubled rates till alternate schemes
are implemented.
(10) Parity in Pension of all Pre 1996 retirees with those
who retired on or after 01.01.96 - Notional Pension
as on 01.01.96 may be revised first as per the 5th
CPC and revision of pension be granted with 50%
of the Grade Pay of the Pay Scale from which retired
and not 40% of Basic pension.
(11) Anomaly in Pension to those retiring with in first 9
months of 2006 not fully rectified - The period
preceding between 1.10.06 and 30.09.08 should
be taken as 'Basic Pay multiplied by 1.86 plus
notional increase in the basic pay by the Grade pay
applicable and not 40% of basic pay in the pre-
revised pay scale.
(12) Revision of Pension of those retired during the
period 01.01.2006 to 01.09.2008 - Not only those
retired between 1.1.2006 to 1.9.2008 but even those
who retired prior to 1.1.2006 may be granted full
pension if they had rendered 20 years of service
(i.e.) 50% of the average emoluments for the last
10 months or the last pay if that be more beneficial.
(13) Allowance - Daily Allowance on Tour: - Demanding
BHARTIYA POST 3 JUNE, 2009
Fixed Daily Allowance for stay, Local travel food etc
as before. The proposed DA: -
Grade pay 4800 to 4200 -50% of hotel rates i.e.
Rs.500/- plus 350 for local travel and food i.e.
Rs.850/-
Below Rs.4200/- -50% of hotel rates i.e. Rs.350 +
Rs.350 (i.e.) Rs.700/-
(14) 50% of revised Pay band +Grade Pay not correctly
determined - The revised table worked out & placed
with the subjects to correct the irregularities.
(15) Revision of Pension of those who are receiving two
pensions.
Minimum floor ceiling should apply separately
to each pension and not to the total of the pension
taken together.
(16) Special Provision for those retired on or after
1.1.2006 but retain pre-revised scales of Pay - Such
cases may be very few. Provision be made in Para
13 for suitable amendment/amplification.
(17) Commutation of additional pension on
retrospective revision of pension in respect of post
31.12.2005 retirees - Request to maintain status
Quo by applying the provisions of Rule 10 of CCS
(commutation of Pension) Rules 1981.
(18) Constant Attendant Allowance - Correction/
amendment to the orders about the increase of
allowance after the DA crosses 50% is required.
(19) Grant of Grade pay of Rs.5400 in PB 2 for Asst.
Accounts/Audit officers - Demanded to upgrade the
grade pay of Rs.5400/- in PB II.
(20) Revision in Base Index for DA: The base index in
(2001=100) series for the computation of DA in Pay
scale of 6th CPC may be taken as 115.12 and not
115.76.
(21) Child Care Leave - The clarification dt. 18.11.2008
may be withdrawn since the 6th CPC had not
indicated that the leave will be available only in the
event of there being no leave at credit.
(22) Cumulative loss in wages as a result of New
Fixation Formula on promotion to the next higher
grade: Demanding that the pay of the existing
employee shall not be fixed at a stage lower than
the pay at which a fresh recruit appointed on or
after 1.1.2006 is fixed.
(23) Fixation of Pay on Promotion: - On promotion to the
next higher grade pay, an employee should be fixed
by adding 10% of pay plus the grade pay as
demanded by NC/JCM.
(24) Denial of monetary benefit in the matter of fixation
of pay while granting higher replacement scale: -
when a post is upgraded the fixation of pay should
be done on the basis of upgraded pay scale.
(25) Reopening of option for fixation of pay on promotion:
- The existing employees who have been promoted
 to the higher post during 2005, 2006, 2007 or prior
to 2.9.2008 may be allowed fresh option for fixation
of their pay.
v Departmental Anomaly Committee:-
The following items have been notified for
discussion in the anomaly committee constituted in the
Postal department.
(i) TBOP/BCR Postal Asst. - The anomaly prevailing
between Postal & Telecom may be taken in to
account and the TBOP/LSG should be placed in
Pay band 2.
(ii) PO & RMS Accountants: - The special Allowance
should be taken for Pay fixation on promotion.
(iii) Systems Administrators: - Promotional cadre to PAs,
10% Pay + Grade Pay as Special Pay.
(iv) Marketing Executive: - 10% pay + Grade Pay as
special pay.
(v) Supervisory Allowance: - Revival of Supervisory
Allowance to LSG, HSG II & HSG I, PRI (P) - 10%
Pay + Grade Pay.
(vi) Technical Postal Assistant: - Anomaly in grant of PB
2 with Grade Pay at par with other Department
'diploma' qualified cadres.
(vii) Head Mail peon - The relativity with Postman/
mailguard to be restored.
IMPORTANT ORDER ON FILING UP OF HSG-I, HSG-II & CLG (Adhoc basis)
No.4-16/2002-SPB-II Dated, May 1,2009.
(i) Continuation of ad-hoc promotion made in the
cadre of HSG-I
(ii) Fresh ad-hoc promotions in HSG-I
(iii) Filling up of resultant chain vacancies by ad-
hoc promotions.
I am directed to refer to this Department's letter
of even number dated 2nd December 2008 and 10th
December 2008 regarding continuation of ad-hoc
promotions made in the cadre of HSG-I and to say that it
has been decided with the approval of Department of
Personnel & Training to continue the said ad-hoc
arrangements for a further period of one year i.e. till 19th
May 2010 or till the Recruitment Rules are finalized and
regular arrangements are made in accordance with that,
whichever is earlier.
2. As many posts in HSG.I are at present lying
vacant in various Postal Circles for want of finalisation of
Recruitment Rules, it was proposed to the Department
of Personnel & Training to allow the Department to fill up
the existing vacant posts in HSG.I as a one time measure
on ad-hoc basis, from amongst officers holding the
HSG.II norm-based post, (without prescription of any
minimum service in HSG.II). The DoP&T have, since,
agreed as a special case to allow the Department to fill
up the existing vacancies by promotion on purely ad-hoc
basis from amongst the officers holding HSG.II norm-
based posts on regular basis (without prescription of
BHARTIYA POST
(viii) Charge Hands - Should be placed in PB 2 with Grade
Pay Rs.4200/-
(ix) Artisan Grade - Parity from 1.1.96 at par with Railways
& Defence sought for.
(x) Data Entry Operator - Should be placed with Rs.2400/
- Grade Pay at par with other C. G. Departments.
(xi) Cash handing Allowance to PO Treasurers - It should
be common for PO & RMS and the disparity should
be set aside.
(xii) P & T Dispensaries - the anomaly for Laboratory
Technicians, Medical Store Keepers, Staff Nurse,
be removed at par with other C. G. Hospitals.
(xiii) Sorters in DAP - should be placed in PB 1 with Grade
Pay Rs.1900/-
With fraternal greetings,
(K. V. Sridharan)
Dated - 30.04.2009 General Secretary
ACT SWIFTLY AND SEND REPORT TO CHQ
ABOUT SUCCESSFUL MORE ENROLMENT OF
MEMBERSHIP IN YOUR DIVISION
STRENGTHEN OUR UNION AND NFPE
any minimum service in HSG.II), for a period of one-year
or till the Recruitment Rules are notified and
appointments are made according to the revised
Recruitment Rules, whichever is earlier.
3. In view of the above, it is requested that Circles
may take following action:-
(i) Ad-hoc promotions made as per instructions
contained in this Department's letter of even number dated
20-11-2006 in HSG.I may be further continued for a period
of one year i.e. till 19th May 2010 or till the Recruitment
Rules are finalized and regular arrangements are made
in accordance with that, whichever is earlier.
(ii) Fill up the existing vacancies by promotion on
purely ad-hoc basis from amongst the officers holding
HSG.II norm-based posts on regular basis (without
prescription of any minimum service in HSG.II), for a
period of one-year or till the Recruitment Rules are
notified and appointments are made according to the
revised Recruitment Rules, whichever if earlier
(iii) The resultant chin vacancies in HSG.II , LSG etc.
may be filled up by promotion on ad-hoc basis for a period
not exceeding one year as per the instructions contained
in DOP&T Oms No. 28036/8/87-ESTT. (D) dt. 30.03.1988
and AB. 14017/542003-Estt. (RR) dt. 04-12-2003
circulated by this Department vide letters No. 6-6/88-SPB-
II dt 05-05-1988 and 137-2/2004-SPB.II dt.13/14.01.2004
respectively. Any extension in the Ad-hoc promotions os
made would need the prior approval of DOP&T.
4 JUNE, 2009
 LETTERS TO DEPARTMENT
Letter No.: P/2-21/U. P. Circle Dated - 27.03.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Inordinate delay in settlement of personal
claims like T.A, O.T.A Medical etc for want of funds -
case of U. P. Circle
The issue of allotment of adequate funds for
payment of pending personal claims like T.A, OTA, Medical
etc have been discussed in the past several times and it
is repeatedly replied that required funds are available to
dispose the claims.
But the fact is otherwise, Complaints are pouring
into this union that a large number of personal claims
are pending unsettled in U.P. circle since long. During
discussion in the periodical meeting (4 monthly) with the
Chief Postmaster General U.P. Circle. It is replied that, if
sufficient allotment of funds are not made, the issue will
remain unsettled.
You are requested to kindly bestow your kind
attention in this pertinent issue of U. P. Circle and arrange
special sanction of funds for payment of all personal
claims at the earliest.
Letter No.: P/2-15/Dharmanagar Dated - 09.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non Payment of MIS incentive bills at
Dharmanagar, North East Circle - reg.
Kindly refer to this union letter of even No. 15-
107 followed by reminder dated 23.02.07 on the subject
mentioned above but sorry to inform you that till date
neither the letters were acknowledged nor any action so
far been taken for payment of incentive bills.
This union wages upon you to cause necessary
instructions to the Circle Administration for effecting
payment of incentive without further delay.
Letter No.: P/2-19/Chennai South Dated - 10.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Proposed reorganization of Divisions in
Chennai City region in Tamilnadu Circle
It is brought to our notice that the regional
administration has proposed a reorganisiaton of divisions
with the following:
(i) Transfer of Sub Divisions of Arni and Vadavasi
from Tiruvanmalai Division.
(ii) Transfer of Tambaram Sub Division from
Tambaram Division to Chennai City South Division and
shifting the head quarters of Chennai City South Division
to Tambaram and the proposed residual Tambaram
Division to Ambattur and naming as Chennai West
Division.
At the outset, we wish to record that the proposals
are unwarranted at this juncture and it will create many
problems in the operations and to the staff.
BHARTIYA POST 5 JUNE, 2009
The regional administration desired to transfer
the major areas of the present Tiruvannamalai Division,
a Group B Postal Division to the Vellore Division headed
by the SSPOs. The reason for the transfer is stated to be
the wieldy and long distance from the head quarters of
Tiruvannamalai to the remoted BO of the division which
is at present as follows.
Tiruvannamali HO to Tellar - 98Kms.
Tiruvannamalai HO to Dusi BO - 118Kms.
Tiruvannamalai HO to Desur - 106Kms.
If the said areas are attached with vellore division
the distance from Vellore will be as follows.
Vellore HO to Tellar - 94Kms.
Vellore HO to Dusi BO - 118 Kms.
Vellore HO to Dusur - 83Kms.
From the above, it is evident that the
reorganization will simply transfer the workload to Vellore
division where existed is more work by reducing the
Tiruvannamalai Division as smaller compact division.
Secondly if the Arni HO is attached to Vellore
Division, the existing GDS who are getting earlier
promotion at Vellore Division due to availability of more
departmental posts could loose their fair chances and
they will not get their due promotions on seniority basis.
The abovesaid proposal will cause serious
dislocations in the Postal operations and also to the
employees working in the division by extending the areas
on transfer etc.
Similarly, the piecemeal bifurcation of Chennai
division by transferring Tambaram HO to Chennai South
Division will freeze the facilities in transfer, GDS promotion
etc to the existing staff of Chennai City South Division.
More number of non HRA offices are being attached to
South Division which causes serious staff problem on
transfer. Earlier also, there were several such proposals
causing unnecessary tension and restless among the
employees which were dropped subsequently due to the
unwarranted dislocation of service.
The entire staff feels that the proposed
reorganization in a piecemeal operation will not serve
any practical purpose as desired but cause severe and
serious problems to the employees working in these
divisions.
It is therefore requested to intervene and cause
instructions not in proceed further in the said
reorganization of Vellore, Tiruvannamalai Chennai city &
Tambaram divisions.
A line in reply about the action taken is highly
appreciated.
Letter No.:P/2-4/Chhattisgarh Dated - 10.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Formation of DPA office at Raichur - reg.
Ref: - This union letter of even no dt. 2.7.2007
 Apropos reference, it is constrained to note that
neither our reference is acknowledged not replied so far.
Consequent upon the bifurcation of Chhattisgarh
Circle, the formation of DPA office for the Circle at Raipur
becomes absolute necessary.
Now the officials working in Jagdalpur and
Raigarh divisions have to travel for their needs at DPA
office, Bhopal to the distance of 800 & 750 KMs
respectively.
The entire circle is depending on the Postal
Accounts for every items or work and now there is
abnormal delay in settlement of many personal claim
including the pay Commissions arrears. The officials
could not exert pressure through their Circle
administration also since the DPA is situated in other
circle administration. The formation of separate DPA office
at Raipur is the absolute necessary.
It is requested to consider the proposal and
cause immediate action.
Letter No.: P/2-13/Pune City West Dated - 11.04.2009
addressed to Ms. Radhika Doraiswamy, Secretary,
Department of Posts, Dak Bhawan, New Delhi - 110001
l Harassment to women employees unleashed
by Sri Jose Kokanoor, SSPOs, Pune City West Division.
It is constrained to bring the following to your
kind notice about the atrocities, highhandedness and
abuses unleashed by the SSPOs, Pune City West
Division for immediate intervention and rein in the SSPOs
who is running amuck.
The SSPOs is unleashing terror in the minds of
women employees working in the divisional office and
the following are few examples.
1. He is always using unparliament words while
talking with women employees like 'Nonsense', 'Bloody
Buggers' etc. Always shouting is his attitude towards all
which disturbs the office environment and invited mental
stress.
2. He used to through the files on the floor for
showing his anger which found very difficult to women
employees to pick up those files from the floor. He may
have other intention to behave like this with all women
employees. He neither gives instruction/decision orally
or in writing but always shouting at the staff very loudly.
3. During his visit at Ex-Servicemen Colony, he has
broken the water pot kicking by his foot to exhibit his anger
towards the lady SPM.
4. He used to abuse all the staff resulting mass
declination to work at D.O. On 24th November 2008. He
accepted his mistakes in front of all employees and
promised for the improvement in his behavior but nothing
has been emerged. Frequently he used the phrase 'I will
not spare you'.
5. He does not behave properly with women
employees and always shout at them. He has very bad/
disgusting facial expressions when he deals with the
Dealings Assistants. They are often crying and weeping
and the working atmosphere gets disturbed.
BHARTIYA POST
6. While visiting any office when he found any lapse
or any incomplete work, he used to insult the SPMs by
using abusive and filthy language in front of subordinate
staff without considering the difficulties of the SPMs. He
asked Sri. R. N. Talakar, SPM, Swargate to credit the
amount of his arrears of pay on Sixth CPC to make up the
target of oriental insurance company policies.
7. Without understanding the fact/truth behind the
case, he express his anger, dissatisfaction regularly by
shouting, insulting or by using improper remarks which
ultimately have adverse effect in the office decorum and
create unnecessary mental stress to women employees.
The attitude of this rude officer has created bad
impact in office environment and ultimately on the family
and social life of the women employees. If an enquiry
over these episode is ordered, many more grievances of
the women employees which could not be recorded shall
come out.
It is requested to cause instructions to enquire
and rein in the SSPOs in order to ensure peace and
congenial atmosphere to the officials for the uninterrupted
and efficient work.
Letter No.: P/2-8/Hamirpur Dated - 11.04.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Regularizing LSG Promotion by implementing
the CAT judgment, Chandigarh - case of Sri K. D.
Kaushal, SPM, Mehre (Hamirpur) in H. P. Circle.
The abovesaid official has opted for Accounts
line and regularly posted as APM Accounts w.e.f
15.10.1991. However his name has been considered for
HSG II & HSG I promotion thereafter.
Aggrieved due to the denial of due promotion,
the official has approached the CAT, Chandigarh in O.A.
15-HP/2005 and the CAT held that since the official's LSG
promotion should be treated as norm based promotion
with consequental benefits.
The officials representation seeking HSG II &
HSG I promotions to the DPS, Shimla has been referred
to Directorate for implementation of CAT judgment stated
in Para supra. The copy of the judgment is also enclosed
for your reference.
It is therefore requested to cause appropriate
orders in this case and also extend the same to all the
similarly situated persons working in the department.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/2-4/Bilaspur Dated-11.04.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 11001
l Harassment of Postal officials - case of
Bilaspur Division in Chhattisgarh Circle
One Smt. Pooja Okener, MPKBY agent who took
undue advantage of the working condition of Bilaspur
H.O. misappropriated the amount collected form RD
depositors and the Department has lodged one F.I.R
6 JUNE, 2009
against her in the Civil line police station, Bilaspur.
But to the surprise and shock, the Police officers
arrested Sri Sheker Mone APM on 30.05.2008 without
any evidence of proof and released on bail on 21.06.2008.
They have also summoned another 11 officials for enquiry.
Instead of proceeding against the MPKBY agent, the police
harassed the postal officials due to her influence and the
divisional administration has not come in the way to
protect the postal officials.
The police is not in a position to secure evidence
against the said APM Sri. Sheker Mone so far and no
charge sheet has been filed in the court of law. Due to
wrong notion, they apprehended the staff without any proof.
Adding salt to injury, the department has also placed the
official under suspension from 30.05.2008 and four more
officials namely Sri. G. R. Banerjee (24.05.2008) Sri.
Tarkeshwar Baghel (30.05.08), Sri Neipal Singh
(24.05.08) and Sri Kishore Kumar Yadav (24.05.08) on
the grounds of contemplated disciplinary action. None of
the officials is at fault and no disciplinary action has so
far been initiated. The officials are still under suspension.
The agent who got anticipatory bail exerts
pressures outside to humiliate the postal officials who
brought the case in to light. The Postmaster who was
responsible in this episode having nexus with the agent
has been safely allowed to retire. There is a total tension
and unsafe condition prevailing in the minds of the officials
of Bilaspur Division.
It is requested to intervene and render justice to
the aggrieved officials duly reinstate them and pressurize
the Police to take deterrent action against the main
offender.
Letter No.: P/2-3/Munger Dated - 11.04.2009 addressed
to Ms. Radhika Doraiswamy, Secretary, Department of
Posts, Dak Bhawan, New Delhi - 110001
l Arbitrary recovery under contributory factors
for the loss sustained in the Dacoity - case of Munger
HPO in Bihar Circle
It is brought to our notice that there was a dacoity
in the night of 26/27.01.2008 by burglars at Munger HPO
who took away the Government cash to the extent of
Rs.26,04,990.18 from the iron safe embedded in the
strong room of the Head Post office after breaking and
cutting all the locking arrangements in Public Hall, PO
Hall, Treasury room, Strong room and iron safe.
It is a paradoxical to note that the said HO is
provided with ten Armed Police guards and three Arm
guards on their turn round the clock for the security and
safety of the buildings, property and valuables of the HPO.
Besides there is one departmental night guard working
in this HPO.
Instead of tracing the burglars and also enquiring
the arm guards, the Postmaster of the HO who was having
only 33 days for his superannuation has been proceeded
under Rule 16 and the case has been now converted as
Rule 9 after his retirement even though he submitted his
defence before his retirement. No payment of DCR gratuity,
BHARTIYA POST
leave encashment, commutation has been made so far.
Only he has been granted with provisional pension.
The Treasurer of the HPO has been proceeded
under Rule 16 merely on flimsy grounds to recover the
amount looted by dacoits despite the fact that the
maximum cash balance of the HO was fixed as Rs.50
lakhs and minimum of Rs.20 lakhs.
The APM SB has been proceeded and awarded
with the punishment of recovery of Rs.1,46.398 alongwith
stoppage of increment for sixth months. The Deputy
Postmaster is also charge sheeted who is also at the
verge of retirement.
The Divisional/Regional heads instead of
tracing the real culprits and enquire the duties and
responsibilities of the Armed guards are punishing the
innocent on one pretext or the other just to recover the
loss sustained to the department.
This is nothing but misuse of contributory factors which
should not be imposed on any official if he is not directly
responsible for the loss sustained to the department.
While the miscreants entered the HPO from the
main hall and broke many doors and locking
arrangements including the safe, what was the
responsibilities of the Armed guards provided in the PO
and how can it be possible to the entruders to take hours
together to break all the locks and doors. Till date the
case has not been enquired properly about the nexus
between the dacoits with the Armed guards or the
responsibility of such huge number of armed guards
provided for the safely and security of the office.
The action is inhuman and terrible. The poor
innocent officials should not be fixed as scapegoats
leaving the culprits scat free. A full fledged directorate
level enquiry or entrusting the case to CBI may reveal so
many hidden skeletons rolling on the cupboard.
It is requested to intervene and ensure
appropriate action to safe guards the innocents duly
refunding the amount arbitrarily and unilaterally recovered
towards the loss sustained to the department despite
they are not directly responsible and drop the pending
charge sheets.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-1/Staff Dated - 11.04.2009 addressed to
Ms. Radhika Doraiswamy, Secretary, Department of
Posts, Dak Bhawan, New Delhi - 110001
l Filling up of JAO vacancies in DAP Chennai &
others - regarding
A kind attention is invited to the discussions we
had on the subject and the assurances to cause action
to fill up the vacant posts available at DAP offices with the
wait listed candidates in JAO cadre and also to consider
the requests of qualified officials to work in other states
in case of non availability of vacancies in parent circles in
the DAP offices.
No orders have so far been issued from the
Directorate for that effect. In Tamilnadu Circle, about 125
7 JUNE, 2009
JAO qualified officials are awaiting for promotion since revised and arrears of revised pay and allowance have
1992. There are unfilled vacancies in the JAO cadre also not been paid so far by citing the provisions vide
available both in regular/Adhoc. In utter violation of rules note below Rule 7 of CCS (Revised Pay) Rules 2008.
unqualified and ineligible officials of senior Accountant Sl.No. Name of the official Period of suspension Date of Remark
cadres are irregularity posted as JAOs in the 90% quota revocation
From To
earmarked for qualified wait listed candidates.
01 Shri B.A.Vadera 05/06/2008 12/06/2008 13/06/2008
Despite instructions from Directorate, the 13/08/2008 14/10/2008 15/10/2008
irregular postings ordered by the DAP Chennai have not 02 Shri R.M.Devmurari 17/06/2008 22/06/2008 23/06/2008
been cancelled. In Andhra Pradesh, such irregular 13/08/2008 14/10/2008 15/10/2008
postings were set aside by the Hon'ble CAT recently. 03 Shri J.R.Makwana 17/06/2008 22/06/2008 23/06/2008
13/08/2008 14/10/2008 15/10/2008
The Secretary (P) has taken a decision not to 04 Shri P.B.Dhanani 05/06/2008 13/06/2008 14/06/2008
absorb the JAO Qualified officials in Telecom despite the 14/08/2008 14/10/2008 15/10/2008
fact that the Ministry of Communications & IT vide its letter 05 Shri S.L.Desai 13/08/2008 14/10/2008 15/10/2008
no. 27-1/2006-SEA II dt. 1.10.2007 ordered for the 06 Shri B.A.Sarvaiya 13/08/2008 12/02/2009 13/02/2009
amalgamation of JAO cadre of both the Department of
07 Shri S.Y.Joshi 16/09/2008 14/10/2008 15/10/2008
Posts & Department of communications. However, at
least in Postal, if the irregularities prevailing in adhoc 08 Smt. J.D.Parekh 14/08/2008 14/10/2008 15/10/2008
and officiating vacancies in JAO cadre is DPA in set aside, 09 Shri H.K.Tank 16/09/2008 12/02/2009 13/02/2009
several eligible wait listed candidates may be absorbed
10 Kum. M.C.Kokani 16/09/2008 14/10/2008 15/10/2008
on regular basis.
It is therefore requested to bestow your personal The above officials were under suspension on
attention to review the irregular arrangement made in the date of issue of the notification but the officials at Sl
most of the DPAs and absorb the wait listed candidates No. 7, 9, & 10 were on duty on the date of notification but
either in their home circles or in the nearby circles. the provision of Note 4 ibid has been applied to all the
A line in reply about the action taken is highly said officials irrespective of the date of suspension.
solicited. The action is nothing but violating the provisions
Letter No.: P/4-1/Staff Dated - 11.04.2009 addressed to of GOI (2) below FR 53 (1) according to which the
the Ms. Radhika Doraiswamy, Secretary, Department of Government Servant under suspension shall be allowed
Posts, Dak Bhawan, New Delhi - 110001 to exercise the option under FR 23 even if the period
l Engagement of short duty PA staff - restriction during which he is to exercise the option falls within the
of 60 hours per month - reg. period of suspension and he will be entitled to the benefit
Ref: - Directorate letter No. 37-40/2007-SPB I dt. of increase in pay, if any, in respect of duty period before
14.08.2008 suspension, as a result of such option.
A kind attention is invited to the discussions we The above said officials are still awaiting for
had on the subject and the assurances to consider the justice and facing mental torture due to non payment of
lifting of the restrictions of 60 hours per month in order to dues over six months.
meet the shortage of staff prevailing in the Post offices.
It is requested to cause appropriate orders at
In fact, the SDPAs could be engaged only for 12
the earliest to revise the pay of the said officials and draw
days with the restrictions of 5 hours per day in a month
the arrears without any further delay.
which is not practically resolve the shortage of staff
A line in reply about the action taken is highly
prevailing in PA cadre. Further in many places, the SDPAs
solicited.
are not carrying forward due to the restriction of 12 days
Letter No.: P/2-19/Chennai South Dated - 13.04.2009
in a month.
addressed to the Secretary, Department of Posts, Dak
If the restriction is removed and authorized the
Bhawan, New Delhi - 110001
divisional head to utilize the SDPA services optimum, this
will resolve the existing problems of shortage to some l Grant of peripheral HRA to the officials working
extent. in Okkiyam, Doraipakkam, Palavakkam Korapakkam
It is requested once again to kindly bestow & Sholinganallur at par with Chennai City - case of
appropriate orders at the ealiest. Chennai City south Division.
Letter No.: P/2-6/Amreli Dated - 11.04.2009 addressed to The areas of okkyam, Doraipakkam,
the Secretary, Department of Posts, Dak Bhawan, New Palavakkam and Korapakkam are situated within three
Delhi - 110001 kilometer from the peripheral limit of Tiruvanmiyur
l Non drawal of arrears and non revision of Pay Chennai Corporation limit and they are totally depending
- case of Amreli Division - reg. on the Chennai City Corporation for their daily needs.
It is brought to our notice that the pay of the The officials working in these offices are not drawn
following officials of Amreli Division who were placed on peripheral HRA so far despite they are eligible as per the
suspension and revoked subsequently has not been Government orders on the subject.
BHARTIYA POST 8 JUNE, 2009
 Similarly Sholiganallur which is about the
10Kms from the Chennai Corporation limit is the main
town of software industries and big companies in
Chennai and it is also totally depending upon the Chennai
city for all its needs.
It is therefore to cause action to grant peripheral
HRA to the officials working in the said offices at the
earliest.
Letter No.: P/2-7/Gurgaon Dated - 13.04.09 addressed to
the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Filling up the Posts of wire man & Liftman at
Gurgaon HO in Haryana Circle
It is brought to our notice that the Chief PMG
Haryana Circle has sought approval to fill up the posts of
wireman and lift man in Gurgaon division for the smooth
functioning and to avoid mishappening during Mar 2008.
The Post of liftman is lying vacant since
December 94 and the post could not be filled up for want
of candidate of desirable qualification either in the
Department or through employment exchange. Similarly
the technician and two unskilled labourers are looking
after all the maintenance of electrical installation in the
division which is difficult.
It is requested to expedite the proposal of the
Circle and accord sanction to fill up the posts at the earliest.
Letter No.: P/4-4/CEA Dated - 10.04.2009 addressed to
the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Children Education Allowance - non drawal of
due amount to the officials w.e.f. 01.09.2008
The Department of personnel & Trg vide its letter
No.12011/03/2008-Estt (Allowance) dt. 11.11.08 has
clarified under Para (ii) that the Children Education
Allowance for the year 2008-09 may be calculated on
prorate basis at the maximum of Rs.1000/- per month
per child w.e.f. 01.09.2008.
In many circles, the spirit of the orders stated in
para supra has not been implemented. For instance, in
Tamilnadu Circle, the Chief Postmaster Anna Road HPO
is relectant and not considering the requests of the
officials to effect payment proportionately w.e.f. 01.09.08
for the bills the officials had submitted before the issue of
orders but restricted payment to the earlier rate. Even the
fresh bills are also not entertained for the current period
after 01.09.2008.
Suitable instructions may please be issued to
all Circle Heads to implement the clarifications of the
DOP&T in true spirit and effect arrear payment,
proportionately if the officials had paid amount in advance
to the institutions and submitted the receipts earlier.
Letter No.: P/2-19/Tambaram Dated - 15.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Grant of Peripheral HRA to the officials working
in Pallikaranai, Medavakkam at par with Chennai City
BHARTIYA POST
rates - case of Tambaram Division.
The areas of Pallikaranai and Medavakkam are
situated within 8 Kms from the Corporation limit of
velachary in Chennai City Corporation and they are totally
depending upon the Chennai City for all requirements.
The department has opened these two post
offices last year only in the said areas but the Chief PMG
Tamilnadu Circle has not taken proposal to obtain
essentiality certificate from the District Collector for the
grant of HRA at par with Chennai City to the officials working
therein.
It is requested to cause necessary action to grant
peripheral HRA to the officials working in the said Post
offices at the earliest.
Letter No.: P/2-7/Karnal Dated - 15.04.2009 addressed to
the DDG (P), Department of Posts, Dak Bhawan, New
Delhi - 110001
l Non filling up the Post of APMs (LSG),
Postmaster (HSG I) and Accountant at Jind HO in Karnal
Division, Haryana Circle.
It is brought to our notice that all the three APM
Posts in LSG cadre and the Postmaster (HSG I) have not
been filled up on regular basis. Similarly the Post of
Accountant, Jind HO is also vacant for years together.
Despite it was brought to the notice of the
divisional administration, no action has so far been taken
to fill up the posts on regular basis.
It is therefore requested to cause appropriate
instructions to the concerned to cause action to convene
DPC at Circle level for LSG, HSG POs and fill up the posts
at the earliest.
Letter No.: P/2-7/Faridabad Dated - 15.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Unhelpful attitude of the SSPOs, Faridabad
division in resolving staff problems.
It is brought to our notice that the SSPOs,
Faridabad division is not exerting any action in mitigating
the staff problems despite they are being repeatedly
brought to his notice in every monthly meeting. The
following are the few examples: -
i. The Aqua Guard provided at the NIT HO is under
repairs over 2 years. No action has so far been taken to
resolve the water problem. The staff are either purchasing
water or bringing from their home. No water facility is
available.
ii. The UPS provided to the computers are not
working. over two years. Similarly is the case of sub offices
also. No tangible action has so far been taken to repair
the same.
iii. The post of PRI (P) has not been filled up over
one year despite there are suitable volunteers. which has
adversely affected the service in verifying the papers and
checking the delivery staff.
iv. The post of Cash Overseer at NIT HO has not
been filled up resulting the PAs are entrusted with cash
9 JUNE, 2009
conveyance despite their hard work in the presence of
acute shortage.
v. There is no basic amenities like toilet, potable
water etc in the present building of Amarnagar delivery
LSG office. The proposal to shift the PO into better building
has not been pursued by the divisional administration
years together.
vi. The electricity connection to Surajkund P.O. has
been disconnected two years before. Similarly the
telephone connection was disconnected. No tangible
action has so far been taken either to shift the PO into
better building or restore electricity.
vii. The personal claims like TA Bills, MIS incentive
bills are not disbursed over six months.
The above are few examples and in general
there is a feeling that the SSPOs is not interested in
mitigating the staff problems which causes resentment
amidst officials.
It is therefore requested to cause appropriate instructions
to attend the staff problems and mitigate their grievances
at the earliest.
Letter No.: P/2-7/Faridabad Dated - 15.04.2009
addressed to the DDG (Estates), Department of Posts,
Dak Bhawan, New Delhi - 110001
l Repairs & colour washing to staff quarters at
Sector - 3, Faridabad in Haryana Circle.
It is brought to our notice that during the past 10
years, no maintenance work or colour washing has taken
place in the staff quarters situated in the Postal colony,
Sector 3, Faridabad.
The buildings require immediate minor repairs
and colour washing.
It is requested to cause appropriate instructions
to Haryana Circle administration to carry out the work at
the earliest.
Letter No.: P/2-13/Pandharpur Dated - 20.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Provision of Holiday Home at Pandharpur in
Maharashtra Circle
Pandharpur in Maharashtra Circle is one of the
important religious places known as 'South Kasi' and
Lakhs of people are visiting the Vittobha Temple here
during four big yatras period in a year. More postal
employees are visiting this pilgrim place.
However no holiday home has been available
in this holy place. There are ample space available in the
Pandharpur at Navi Peth TSO Department building to
provide these facilities to the visiting Postal families.
The issue has been taken up by the circle Union
yielded with no results.
It is therefore requested to cause appropriate
orders to consider the same and cause action at the
earliest to provide holiday home at this holy city.
Letter No.: P/4-12/Sixth CPC Dated - 23.04.2009
addressed to the Secretary, Department of Posts, Dak
BHARTIYA POST
Bhawan, New Delhi - 110001
l Non Circulation of MOF OM No. F. No. 1/1/2008-
IC dt. 29.01.09 with regard to clarification on Fixation of
Pay & Grant of increments in the revised Pay structure
The copy of the above said OM regarding the
clarification of Pay fixation and grant of increments in the
revised pay structure and in particularly, providing one
more chance for revised option for pay fixation under FR
22 (1) (a) (1) with in one month has not been circulated to
Circle/Field levels. Resultantly the officials who could
exercise their revised option due to non grant of
increments between Feb to June '2006 consequent upon
TBOP/BCR promotions etc could not avail the exercise
so far.
It is therefore requested to circulate the said OM
immediately and provide one month time for submission
of revised option by the affected officials, from the date of
receipt of such communication.
A line in reply about the action taken is highly
solicited.
Letter No.: P/1-1/Hanamkonda Dated- 24.04.2009
addressed to the DDG (P), Department of Posts, Dak
Bhawan, New Delhi - 110001
l Arbitrary denial of BCR promotion by
application of Bench Mark - Case of Hanamkonda
Division - Andhra Pradesh Circle
The PMG, Hyderabad region has denied BCR
promotion to one Sri. K. Ram Reddy, OA, Divisional office,
Hanamkonda division by application of grading arbitrarily.
The abovesaid official was due on BCR
promotion with effect from 01.07.2007 and there was no
punishment against him. Later on 31.03.08, the official
was awarded with a punishment of censure for
contributory negligence which is not a bar for promotion
as per the DOPT OM No. 21/5/70-Estt (A) dt. 15.05.71.
The copy of the representation submitted by the
official is enclosed herewith which itself is self explanatory
and exhaustive.
It is requested to cause appropriate orders and
render justice to the aggrieved official.
Letter No.: P/2-1/Hyderabad South East Dated -
24.04.2009 addressed to the Secretary, Department of
Posts, Dak Bhawan, New Delhi - 110001
l Grant of Peripheral HRA to the Staff working at
Rajannaguda P. O in Hyderabad South East Division,
Andhra Pradesh Circle.
It is brought to our notice that the Post office
functioning at Rajannaguda is situated with in 8 Kms
from the peripheral limit of L B Nagar Municipality under
Hyderabad Greater Corporation.
However the officials working in the Post office
are not drawn peripheral HRA due to non sanction of
proposal from the Directorate.
It is requested to expedite the proposal and
accord orders at the earliest.
Letter No.: P/2-1/Gudur Dated - 24.04.2009 addressed to
10 JUNE, 2009
the ADG (Medical), Department of Posts, Dak Bhawan,
New Delhi - 110001
l Recognition of Bollimeni Ramanaiah Super
Specialty hospital Nellore for medical treatment to
Postal employees.
Ref.: This union letter of even no. dt. 12.09.2008
Apropos reference, it is constrained to note that
neither the reference is replied nor the issue settled so
far.
The communication of the Ministry of Health &
Family welfare letter No. 5/14021/66/2001-MS dt.
04.12.2003 recognising the abovesaid hospital for
treatment to Central Government employees and their
families has not been circulated yet by our department
resulting non reimbursement of medical claims for the
treatment taken in the said hospital. The copy of the said
letter is endorsed herewith for your ready reference.
The endorsement of the said OM by the
Directorate will resolve the problems.
It is requested to cause immediate action and
communicate the same to the Postal divisions at the
earliest.
Letter No.: P/2-1/Anakapalle Dated - 24.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Promotion to I. P. Cadre - case of Sri. G.
Srinvasarao, Accountant, Anakapalle in Andhra Circle.
Ref: - This Union letter of even no. dt. 30.07.2008
Apropos reference, it is constrained to note that
neither the letter above in the reference is replied nor the
issue settled so far.
The abovesaid official has secured good marks
in the IPO exam and his result was withheld due to the
proposed disciplinary action which was ended
subsequently with the awarding of censure. However the
result has not been released so far, the justice has not
been yet rendered to the official despite his repeated
representations.
It is requested to consider the issue and render
justice to the aggrieved official which is pending over one
year.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-5/SB Operations Dated - 24.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Payment of S. B. Allowance to the SPMS of
Single handed Post offices.
Ref: - This union letter of even no. dt. 06.05.2008
Apropos reference, it is brought to our notice
that the Directorate has issued clarifications to
Maharashtra Circle alone vide letter No. 113-08/08- SB
dt. 09.01.2009 that the SPMs of Single handed SOs are
only PAs but have been designated as SPMs and therefore
covered under Para 1 (iii) (a) of order No. 2-3/86 - SB dt.
27.04.89
BHARTIYA POST 11
However the same clarification has not been
forwarded to other circles and this union has also not
received any reply for the reference cited above.
It is requested to communicate the same
clarifications to all Circle Heads besides reproducing the
orders 27.01.89 & 12.09.89 and a copy of the same may
please be forwarded to us for vide circulation among the
postal employees.
Letter No.: P/4-4/Incentive Dated - 24.04.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Grant of incentive under NREGS.
Ref: - Yours letter No.01-07/NREGS - funds/RB - 09
dt. 06.03.09
While thanking the gesture in accepting our
demand for uniform fixation of incentive related to NREGS
work, it is pertinent note that the condition put forth in the
said orders that ten transactions in one account in a
financial year for governing the grant of incentive is
unjustified and arbitrary.
The instructions seems that if there is no ten
transactions in one account in one year, incentive is not
payable for the said account. In such cases opening of
ledgers, Specimen book, entries in the Pass book will
become unproductive labour. This may please be
reconsidered and removed such conditions.
Further, the calculation of ten transactions etc in
each account will be cumbersome exercise. The
provisions which were made earlier for MSY Accounts
will be more suitable for easy calculation and payments.
It is therefore requested to kindly reconsider the
same and cause early orders.
Letter No.: P/4-1/Staff Dated - 28.04.2009 addressed to
Sri. A. K. Sharma, DDG (Establishment), Department of
Posts, Dak Bhawan, New Delhi - 110001
l Non grant of Special Allowance to the TBOP
officials holding the operative Accountant Posts in
HPOs
The TBOP officials who are ordered to work as
Accountants in HPOs have not been paid with the
Allowance pertaining to Accountants. Since the Special
Allowance has not been taken into account for pay fixation
benefits, the stoppage of such allowance on acquiring
TBOP financial upgradation is highly deplorable.
It is requested to cause instructions to draw the
Special Allowance to the Accountants irrespective of the
fact whether the official is holding TBOP or BCR but with
the condition that he should work as Accountant in the
HPOs.
Letter No.: P/4-1/Staff Dated - 28.04.2009 addressed to
Sri. A. K. Sharma, DDG (Establishment), Dak Bhawan
New Delhi - 110001
l Protection of Pay of defunct scale of PO & RMS
Accountants who opted for general line.
Ref: - Directorate letter No. 2-1/2001- PEI dt. 28.05.02
addressed to Chief PMG, Punjab Circle
JUNE, 2009
 A kind attention is invited to the reference cited
above in which the Directorate has clarified about the
protection of Pay to defunctant scale of PO & RMS
Accountants in the Case of Sri. Natha Singh, Accountant,
Punjab Circle.
However the same decision has not been
communicated to other circles for application of such
benefits to the similarly situated officials.
It is therefore requested to communicate the said
decision to all the Circle Heads to dispose the
representations of the similarly situated officials.
Letter No.: P/4-2/Allowance Dated - 28.04.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Applicability of FR 35 in Pay fixation on adhoc
appointments/officiating arrangements etc
According to Directorate clarifications vide letter
No. 2-54/2005- PAP dt. 28.02.06, the official appointed on
adhoc basis in any promotional post may be initially fixed
under the provisions of FR 22 (i) (a) (i) but restricted the
Pay under FR - 35
In the context of Revised pay Rules 2008, and
the officials holding adhoc/officiating arrangements will
get the corresponding grade pay. As such, the relevance
of FR 35 restricting the limit of Rs.1000/- become absolute.
In some divisions, while officiating in IPO cadre
etc, the officiating pay is being restricted to the limit of
Rs.1000/- by applying FR 35 which causes resentment.
It is requested to cause appropriate clarifications
on this to all the Circle Heads at the earliest possible
either removing the conditions under FR 35 or enhance
proportionately the limit based on the Sixth Pay
Commissions increase over the earlier emoluments.
Letter No.: P/2-5/Delhi South West Dated - 28.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Waiving of market rent of Rs.14378/- arbitrarily
imposed - case of Sri. Ajab Singh, SPM, Green Park PO,
New Delhi South West Division
Ref: - This Union letter of even no. dated 25.10.2008
Apropos reference, it is constrained note that
neither our letter under reference is replied nor the issue
settled so far.
The official has been granted permission to
retain the Quarters attached to Kidwainagar West Post
office up to 19.06.07 after his transfer and there was no
reply to the officials letter seeking extension of permission
up to 31.07.07.
However recovery has been ordered to the extent
of Rs.14378/- as market rent from the official which is
unjust and arbitrary . The official has represented his
cause which has resulted in futile. Hence the officials
has represented onceagain to the Secretary, Department
of Posts requesting to render justice. The delay is causing
a concern.
It is requested to consider the official's request
BHARTIYA POST
duly taking into account of the facts, merits and also on
humanitarian grounds and render justice by set aside
the recovery at the earliest.
Letter No.: P/2-2/Golaghat Dated - 28.04.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Maintenance of Golaghat HPO building in
Sivasagar Division, Assam Circle
Ref: - This Union letter of even no. dt. 30.07.2008
Apropos reference, it is constrained to note that
neither the reference is replied not the work attended so
far. There is no electrical or civil maintenance carried out
to this departmental building over twelve years.
Similarly due to inadequate allotment of funds,
the required furnitures could not be purchased and
provided to the HPO.
It is requested to cause appropriate action at
the earliest.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/2-2/Cachar Dated - 28.04.2009 addressed
to Sri. R. K. Singh, Member (P), Department of Posts, Dak
Bhawan, New Delhi - 110001.
l Arbitrary abolition of residual vacancies in
Cachar Division, Assam Circle
Ref: - This Union letter of even no. dt. 30.07.2008
A kind attention is invited to this union reference
in which we enclosed the copy of letter obtained under
RTI Act received from the PMG, Dibrugarh letter No. Vig/
RTI Appeal/02-03 dt. 29.11.07 admitting the abolition of
47 posts kept under residual vacancies since 2000.
The PMG Dibrugarh has stated that the unfileld
up vacancies in LGO exam from 2000 has been arbitrarily
abolished every year and it cannot be revived at this
juncture. There is no provision to abolish such vacancies
earmarked for departmental Quota and the unfilled up
vacancies could have been filled up among the eligible
GDS officials or by direct recruitment. There are 47 posts
abolished arbitrarily which requires immediate revival.
It is therefore requested to cause appropriate
action to revive the posts immediately and allieviate the
sufferings prevailing due to shortage of staff in the region.
A line in reply about the action taken is highly
solicited.
Latter No.: P/2-3/Madhubani Dated - 28.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Non Payment of officiating Pay in HSG I - Case
of Sri Kamal Kant Jha, Postmaster, Madhubani HO in
Bihar Circle.
Ref: -(i) This Union letter of even no. dt. 17.12.2008
(ii) Yr. Letter no. 2-04/2009 - PAP dt. 20.01.2009
Apropos reference, it is constrained to note that
the issue has not yet been settled and due officiating
HSG I pay has not been drawn and paid to the official.
It is therefore requested to kindly expedite the
12 JUNE, 2009
same and cause appropriate orders early.
Letter No.: P/2-3/Muzaffarpur Dated - 28.04.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001.
l Delay in filling up the Post of DPS, Northern
region Muzzaffarpur in Bihar Circle
Ref: - This Union letter of even no. dt. 11.12.2008
Apropos reference, it is constrained to note that
due to non filling the post of DPS, Muzaffarpur, the appeals
preferred by the officials are pending over eighteen
months. The staff representations including the review
cases are still undisposed. It causes a concern.
It is requested to cause action to fill up the DPS
post at the earliest and ensure disposal of pending
appeals, review cases and representations of the officials
at the earliest possible.
Letter No.: P/2-4/Durg Dated - 28.04.2009 addressed to
Sri. R. K. Singh, Member (P), Department of Posts, Dak
Bhawan, New Delhi - 110001.
Delay in disposing the petition - Case of Sri. V.
K. Jain, SPM Motilal Nehru Nagar PO Durg in Chattisgarh
Circle
The petition preferred by the abovesaid official
has been forwarded to the Directorate by the Chief PMG,
Chattisgarh Circle vide his letter No. 5TA/3-2/petition/05-
06 dt. 25.02.05 is still undisposed and pending at
Directorate over four years.
The abovesaid official has been awarded with
the punishment of recovery of Rs.9549/- for no sufficient
reasons and he preferred the petition since the appellete
authority has upheld the decision of the disciplinary
authority.
It is requested to cause immediate action to
dispose the petition at the earliest.
Letter No.: P/2-6/Bardoli Dated - 28.04.2009 addressed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001.
Relocating the Divisional office, Bardoli division
to Vyara, the District Head Quarters of Tapi District, in
Gujarat Circle - regarding
Ref: - This Union letter of even no. dt. 30.07.2008
Apropos reference, it is constrained to note that
there is no reply to the reference and the issue remains
unconsidered.
The Head Quarters of Tapi District is Vyara and
all the Central & State Government offices are functioning
there it self. Whereas the Divisional office is functioning
at Bardoli in a rented building inccurring monthly rent of
Rs.10000/-
The post office at Vyara has a well furnished
and specious departmental building and most of its built
up areas remains unutilized. There is every justification
to shift the divisional head Quarters to Vyara and it will
provide better business development to the department.
It is therefore requested o kindly consider the
proposal and cause necessary action.
BHARTIYA POST 13
Letter No.: P/4-4/Incentive Dated - 30.04.2009 adderessed
to Ms. Aruna Jain, DDG (Training), Department of Posts,
Dak Bhawan, New Delhi - 110001.
Training on Computer Operations to Non-
Matriculates Group 'D' employees - reg.
The Department has prescribed training module
on Computer Operations for imparting training to the Non-
matriculate Group 'D' employees vide its letter No. 1-55/
2009-Trg dt. 06.04.2009.
Such non matriculate Group 'D' should be given
training for six days at divisional level or at WCTC etc.
However no incentive/honorarium has been fixed to the
trainers who are imparting such training. In many places,
the Systems Administrators have been ordered to impart
training in the midst of their overburdened works. But no
incentive/honorarium is paid for them at divisional level
and also at the Computer Training Centre. This causes a
concern.
It is requested to kindly consider to fix incentive/
honorarium to the trainers who have been entrusted with
this laborious and hard task.
A line in reply about the consideration is highly
solicited.
Letter No.: P/2-1/Mysore Dated - 30.04.2009 adderessed
to the DDG (FS), Department of Posts, Dak Bhawan, New
Delhi - 110001.
Recovery of huge amount being interest Paid
on PPF Account opened on Self name and also in the
name of Minors (i.e. on two accounts) prior to
06.12.2000 - case of Karnataka Circle.
Ref: - This Union letter of even No. dt. 31.07.2008
Apropos reference it is constrained to note that
neither the reference is replied nor the issue settled so
far which causes a concern.
The SBCO, Mysore HO has raised an objection
about the payment of interest on two PPF accounts
opened on self name & another in the name of a minor
prior to 06.12.2000.
According to PPF Act 1968, an individual can
open a PPF Account in his own name and also separate
account in the name of minor. But on 06.12.2000, the
Finance Ministry has issued another order stating that
the total investment in such two accounts should not
exceed Rs.60000/- (Now Rs.70000/- in a year)
The date of effect of revised provisions has not
been mentioned in the MOF order dated 06.12.2000. As
such it should be taken with prospective effect only and
shall not be applied this effect to the accounts opened
prior to 06.12.2000. The SBCO Mysore has wrongly
objected with retrospective effect and raised objections
to the tune of Rs.29 lakhs which is against to the spirit of
PPF Act 1968.
Further, MOF has caused guidelines that
irregular accounts opened earlier prior to issue of
clarification and exact date of receipt of those orders by
the lower operate offices should be regularized.
JUNE, 2009
 It is therefore requested to cause suitable
instructions to all concerned besides set aside the
irregular objection raised by the SBCO Mysore.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-13/Mumbai North Dated - 30.04.2009
adderessed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001.
Medical Reimbursement claim under
relaxation of rules - Case of Sri. V. P. Gurav, P. A., Banda
(W) Mumbai City North Division.
Ref: - This Union letter of even no. dt. 22.12.2008
Apropos reference, I wish to state that the Chief
PMG, Maharashtra Circle has sanctioned Rs.10000/-
from the Circle Welfare Fund and directed the official to
pay the difference amount between the CGHS rates &
hospital charges amounting to Rs.17367.
The official was admitted in hospital in
emergency condition due to his brave and historic act of
saving many lives and their belongings in his residential
area during the mega flood of Mumbai City and the
disease called 'leptospirosis' is a new kind of disease
which was not brought under the rules earlier.
This case is entirely different one there is clear
justification to reimburse the full claims as no package
was there for the disease. As such asking the official to
remit Rs.17367 is causing concern. Either the entire bill
may be admitted as if the official was admitted in
emergency and the disease is a new one not brought
earlier in any CGHS package or the remaining amount in
full may be adjusted from the Circle/Central welfare fund
appreciating his yeomen service caused to the humanity
during the mega flood of Mumbai.
It is requested to consider his case as a special
one and accord reimbursement of full claim at the
earliest.
Letter No.: P/2-15/Agartala Dated - 01.05.2009
adderessed to Sri. R. K. Singh, Member (P), Department
of Posts, Dak Bhawan, New Delhi - 110001.
Non drawal of additional HRA to the SPMs not
provided with post attached Quarters - case of Agartala
division in NE Circle
It is brought to our notice that the additional HRA
granted to the SPMs in lieu of rent free Quarters had been
stopped from 01.09.2008 by the Postmaster, Agartala
arbitrarily and without any orders from the Directorate.
Despite the issue was taken by the Circle Union,
there is no improvement and the SPMs are denied and
deprived of their dues in NE Circles.
It is therefore requested to kindly cause
appropriate orders to draw the dues forthwith
retrospectively from the date it was stopped arbitrarily.
Letter No.: P/2-15/Agartala Dated - 01.05.2009
adderessed to Sri. A. K. Sharma, DDG (Establishment)
Dak Bhawan, New Delhi - 110001.
Sixth CPC - Drawal of special increment to
BHARTIYA POST
Sports persons - regarding
The special provisions of granting special
increment for participating in the national games and
secured within third position to the postal employees
have not been reiterated after the implementation of Sixth
CPC.
Resultantly, this has not been granted to any
postal officials after 1.9.2008.
It is requested to cause necessary clarifications
about the continuance of special increments to the
officials participating in the national sports events and
securing places with in third position.
Letter No.: P/4-4/Allowances Dated - 01.05.2009
adderessed to Sri. A. K. Sharma, DDG (Est), Department
of Posts, Dak Bhawan, New Delhi - 110001.
Revision of Cash Allowance to the SPMs
handling cash in the absence of treasurer
It is brought to our notice that the cash allowance
drawn to the SPMs working in Triple/Four handed offices
who are entrusted with the treasury work in the absence
of treasurer has been stopped in many places after the
implementation of Sixth CPC.
This is arbitrary, unjust and against to the
decisions arrived on the subject. Further the amount
requires revision based on the increase after the Sixth
CPC implementation.
It is requested to consider the same and cause
appropriate orders at the earliest.
Letter No.: P/4-1/Staff Dated - 02.05.2009 adderessed to
Sri. A. K. Sharma, DDG (Establishment), Department of
Posts, Dak Bhawan New Delhi - 110001.
Anomaly in fixation of Pay in respect of the
officials promoted on 01.01.96 under BCR Scheme -
reg.
According to Biennial Cadre Review (BCR), the
officials are to be placed in the higher pay scale w.e.f. 1st
Jan or 1st July and had the option to get their pay fixed
from date of promotion in the higher pay scale or from the
date he earns his next increment in the lower pay scale.
According to rule 5 of CCS (Revised Pay) rules,
1997 "Save as otherwise provided in these rules, a
Government servant shall draw pay in the revised scale
applicable to the post to which he is appointed.
Provided that a Government servant may elect
to continue to draw pay in the existing scale until the date
on which he earns his next increment or any subsequent
increment in the existing scale or until he vacates his
post or ceases to draw pay in that scale."
According to Explanation 2 below Rule 5 of CCS
(Revised Pay) Rules, 1977: -
"The aforesaid option shall not be admissible to any
person appointed to a post on or after the 1st day of
January, 1996, whether for the first time in Government
service, or by transfer or promotion from another post
and he shall be allowed pay only to the revised scale."
Consequent to this explanation, officials who
14 JUNE, 2009
were placed in BCR on 1.1.1996 could not get their
promotion in the pre-revised pay scale which resulted in
drop in their emoluments. Had these officials been
allowed to get their promotion in the pre-revised pay scale
on 1.1.1996, they were at the advantage.
Considering the above views, the Directorate
vide its letter no. 1-28/2004-PCC dt.23.08.06 addressed
all circles seeking the information about the no. of
officials affected by the Explanation No. 2 below Rule 5 of
CCS (RP) Rules 1997 and its financial upgradation.
Thereafter there is no improvement or action in
this regard. The issue remains unsettled so far due to
which such officials affected due to the explanation stated
in preparas remained looser in the fixation of pay after
the Sixth Pay Commission recommendations.
It is therefore requested to kindly expedite action
and accord orders at the earliest.
Letter No.: P/2-1/Bhimavaram Dated - 04.05.2009
adderessed to Sri. R. K. Singh, Member (P), Department
of Posts, Dak Bhawan, New Delhi - 110001.
l Arbitary recovery from innocent officials on
contributory factor towards irregular payment of
interest on non eligible TPF accounts at Palakal HO,
Narsapur and Royepet in Bhimavaram division, A.P.
Circle.
Ref: - This Union letter of even no. dt. 12.06.2008
Apropos reference, it is constrained to note that
neither our reference is replied nor the issue is settled
so far. Besides the recoveries from the innocent officials
are being continued which causes a serious concern.
The gist of the case is reproduced onceagain for your
kind notice and immediate action.
The SSPOs, Bhimavaram has issued noticed
to many officials stating that in view of PMG, Vijayawada's
observation there is a proposal to recover the amount as
irregularly paid to the TPF account holders and also fixed
huge sum to each individuals.
The fact of the case is as follows: -
The Ministry of Finance vide its notification no.
286 (E) dt. 13.05.05 amended the Post Office Savings
Account Rules 1981 in which under Rule 4, the clause
(b) group accounts and (e) institutional accounts were
deleted. The Rule 4 (a) and all other entries were
continued to be in existence as per the amendment.
As per the table under Rule 4 (a) 1 (e) under the
category of individual account, 'an authority controlling a
provident fund, Superannuation fund or gratuity fund on
behalf of individual members, without any limit, one on
behalf of each member can be operated by the member
on the production of a letter from the controlling authority."
The Ministry of Finance, subsequently vide its
notification GSR 509 (E) 27.07.05 amended further the
Posts Office Savings Accounts Rules 1981 in which, a
time frame was fixed to implement the provisions of the
amendment stated in para supra.
Based on the same, the Postal Directorate vide
BHARTIYA POST 15
its letter No. 113/10/2004 - SB. Dt. 12.08.05 caused
instructions to close all the savings accounts other than
individual accounts. The Accounts holder were issued a
notice asking them to close their account with eligible
interest by 15.12.2005.
The Chief PMG, A.P. Circle has further issued
clarifications vide letter no. SB/1-4/Rulings/corr IV dt. 2.2.06
that 'as per the amendment, S.B. accounts other than
individuals are to be closed. The TPF accounts opened
in the individual names can be continued. However, the
TPF accounts standing in the name of institutions, trusts
etc have to be closed."
The above clarification was issued based on
the Finance Ministry's amendment as the provisions of
rule 4 (a) 1 (e) contained and retained under which the
P.F. accounts in the name of individual can be opened
and operated even today.
Accordingly, the TPF accounts operated in the
name of individual names are allowed to continue in all
circles and in particular to A.P. Circle.
The Finance Ministry vide its letter No. F7/12/05-
NS II dt. 10.11.06 has issued a clarification that 'however'
provident fund accounts can't be opened in the name of
individuals as such accounts as implied by their name
are opened and operated by provident funds and
therefore are not covered within the ambit of the principal
Acts and Rules as amended from 13th May 2005.
Since the above said clarification was not
specific and there were no detailed procedure with time
frame to implement the instructions and infact the
instructions are not as specific as the Chief PMG's clear
cut clarifications dt. 2.2.06, the same has not been
implemented in many divisions.
Suddenly, the SSPOs Bhimavaram has initiated
action against all the officials on the basis of the
observation of the PMG and started recovery proceedings
to the tune of lakhs of rupees from all the LCS, Supervisors
& Postmasters. This has caused a serious tension and
turmoil in the minds of the officials. The orders are arbitary
unjust and against to the canon of natural justice.
(i) This is quite contrary to the provisions of Rule 4
(A) and most particularly violate of sub rule 1 (e) of the
Rule 4 (A) which clearly stated that' An authority controlling
a provident fund, Superannuation fund or gratuity fund,
may open, an account on behalf of its individual
members."
(ii) There is no amendment issued for the Rule 4
(A) in its totality or substituted till to day. unless amending
the Rules, the clarification order as if amendment will not
hold good before law.
(iii) It appears in the latest volumes of Sri A.N. Dureja
Guide and also in the version of Post. Office small savings
scheme, part two of 2008 that the said rule was not
amended. Thus the individual depositors under TPF are
eligible for payment of interest.
(iv) There was no clear cut directions from the
JUNE, 2009
Directorate on the said clarification. However after it was
felt, the TPF accounts were closed hurriedly in the entire
division without giving any notice to the depositors. As no
notice was issued to the depositors regarding non
eligibility of interest from a particular date, interest was
paid to them which cannot be treated as excess payment.
(v) Even the Department feels that it is excess
payment the Department would have initiated action to
recover the amount from the depositor in the same
manner, as arrears of land revenue. The poor Postal
officials should not be made as scapegoats and recover
the entire amount under one pretext or other by using the
weapon of contributory negligence.
(vi) It is most pertinent to note that even in A.P. Circle,
except Bhimavaram division, no action has so far been
initiated in other divisions due to the non existence of
amendment to the P.O S.B. Rules. 4 (A). Which cannot be
set aside by any clarificatory orders.
(vii) Further, the incharge SBCO, Palakal HO has
sought clarifications on 4.9.2007 from the R.O about the
existence of TPF accounts in the name of individuals as
per Rule 4 (a) on the background of the Finance ministry
letter dt. 10.11.06 for which no reply was given by R.O.
(viii) It is most unfortunate that the recovery has been
ordered retrospectively from the date of issue of the OM
and not considering the ambiguity in the clarification
issued by MOF on 10.11.06 without amending the
statutory rules.
Under these circumstances, it is requested
onceagain to stall the entire proceedings and review the
decision based on the above factors and relieve the
officials from the cluches of unjustified and untenable
factor of contributory negligence and unbecoming of a
Government Servant.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-17/Patiala Dated - 04.05.2009 adderessed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Highhandedness of Senior Postmaster, Patiala
HO in Punjab Circle.
It is brought to our notice that the
highhandedness of the Sr. Postmaster, Patiala duly
harassing and abusing the staff has created a tension
and panic situation in the Patiala Ho and the congenial
and cordial atmosphere hitherto prevailed has totally been
spoiled. The following are few examples: -
1. The Sr. Postmaster has arbitrarily changed the
distribution of work of Patiala HO without keeping in view
the workload and sanctioned strength of office. The New
distribution is practically impossible to work in counters.
2. The Senior PM is calling the Staff on Sundays
and holidays regularly. The women employees are
specifically hard hit by these orders.
3. The Sr. Postmaster is calling the counter
Assistants, PAs and APMs again and again to her chamber
BHARTIYA POST
and keeping them for a long period and disturbing the
counters and smooth functioning of the office. Many times
public have to stand on counters for a long period due to
her frequent calls.
4. The Sr. Postmaster is abusing the Senior Staff
and in charges unnecessarily and unwarrantly in the midst
of all and demoralizing the staff.
It is pertinent to mention that the present Sr.
Postmaster worked as Postal Asst., Patiala for a long period
and she remained as IPOs and ASPOs for long periods
and again she was posted as Senior Postmaster, Patiala.
This has developed vested interests and formation of
coterie group and she is directly favouring to her near and
dear ones including in the payment of personal claims.
She is abusing and shouting against those whom they
were not liked by her since her earlier days.
The staff are very much agitated and all the
unions have submitted memorandum to the SSPOs
seeking his intervention to set right things before it
becomes out of control. But to their dismay there is no
improvement in her attitude and is continuing the same
harassment on staff.
It is therefore requested to kindly intervene and
rein in the Senior Postmaster and ensure smooth and
peace atmosphere to the staff working there at Patiala.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-1/Staff Dated - 04.05.2009 adderessed to
the DDG (P), Department of Posts, Dak Bhawan, New
Delhi - 110001.
l Non drawal of officiating Pay to senior BCR
officials in HSG I cadre - Case of Tamilnadu Circle
Ref: - This Union letter of even no. dt. 15.08.07 & others
In the absence of clear cut clarifications about
the officiating arrangements in HSG I Cadre, there were
instances of allowing officiating arrangements in HSG I
Cadre beyond one year in Tamilnadu Circle.
There are about seventy cases of such officiating
arrangements and the due amount for the officiating
period exceeding one year has not been drawn to such
officials and many of them were retired on superannuation
now resulting in denial of due retirement benefits.
The Principal Chief PMG, Tamilnadu Circle has
also sought approval to regularize officiating periods
beyond one year to those officials as one time measure
since the arrangements are now ensured to with in one
year.
It is requested to consider the same and accord
sanction at the earliest.
A line in reply about the action taken is highly
appreciated.
Letter No.: P/4-1/Staff Dated - 04.05.2009 adderessed to
Sri R. K. Singh, Member (P), Department of Posts,Dak
Bhawan, New Delhi - 110001.
l Waival of declaration to be submitted at the time
of initial appointment in Postal Assistant Cadre - reg.
16 JUNE, 2009
Ref: - This Union letter of even no. dt. 23.08.07
This is regarding the obligatory declaration
submitted by an entrant in Postal Assistant Cadre at the
time of initial appointment.
Under relevant provisions of Postal Manual
Volume-IV an entrant has to submit an obligatory
declaration in connection with having read Postal Manual
Volume-IV, CCS (CCA) rules, 1965 & CCS (Conduct)
Rules, 1964. Perhaps you too will appreciate that it is not
quite realistic that an outsider or a new entrant have gone
through & understood the ruling provisions as laid down
in these named books. Even only a minimum portion of
relevant ruling provisions as is laid down in these manual
are being taught during the Induction Training
Programme at respective Postal Training Centres.
As such, it is our considered view that the
conditionality for submitting such a declaration shall be
waived with immediate effect.
It is therefore requested to cause necessary
orders to this effect at the earliest convenience.
A line in reply is highly solicited.
Letter No.: P/4-3/Exam Dated - 04.05.2009 adderessed
to the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001.
l Request to drop the Confirmation Examination - reg.
Ref: - This Union letter of even no. dt. 14.05.07 &
subsequent discussions
Medical Reimbursement Boost For Govt. Workers
THE CENTRAL Administrative Tribunal (CAT)
has ruled that government employees can claim
medical reimbursement beyond the prescribed limit in
complicated cases of pregnancy and other serious
medical procedures which can reasonably be
categorized as "emergency".
Observing that medical reimbursement to an
employee is not charity by the government, the CAT
Principal Bench said restricting medical emergency to
only a few cases- like kidney failure, heart surgery,
malignant tumour surgery and serious accidents -was
not logical
The ruling will benefit lakhs of central
government employees as it expands the scope and
ambit of the term "emergency" used under the medical
reimbursement rules.
The verdict came on a petition filed by Veena
Bhatia, an employee of the Department of
Telecommunications, who was denied reimbursement
for expenses on her treatment during pregnancy "over
and above the prescribed limit" on the grounds that it
was not an emergency case. Bhatia had on September
17,2004 delivered a boy via caesarean section
prematurely. Thirty-eight years old then, she had been
35 weeks pregnant. Doctors had acknowledged her
surgical procedure as an emergency but the department
had rejected her claim.
BHARTIYA POST 17
Apropos reference and further reference in the
discussions on charter of demands held in April 2007, it
was agreed to drop the confirmation examination since it
becomes irrelevant and assured to introduce the
certification by the Postal Training Centers itself in lieu of
the existing confirmation examination.
After the Government had issued orders
delinking the confirmation for promotion etc, the existence
of confirmation examination has no relevance and it
should be dropped.
It is therefore requested to kindly cause
appropriate action and accord orders early.
Letter No.: P/4-3/Dept. Exam Dated - 04.05.2009
adderessed to Ms. Aruna Jain, DDG (Training),
Department of Posts, Dak Bhawan, New Delhi - 110001.
l Revised Syllabus for LGO Examination - reg.
Apropos discussions and earlier references on
the subject, it is constrained to note that the revised
syllabus finalized in the midst of 2008 for the LGO exam
has not been brought in to effect so far.
The revised syllabus as formulated earlier has
been circulated in the journals of the Unions to the
divisional levels and there are lot of enquiries about its
implementations.
It is requested to expedite the process and
cause orders duly implementing the revised syllabus in
the ensuing LGO examination.
According to the Medical Reimbursement
Rules of CDOT, emergency includes open heart surgery,
serious accidents while on official tour, accidents leading
to surgery, surgery for malignant tumour, renal failure
and medical reimbursement over and above the limit is
to be made only in exceptional circumstances.
Rejecting the department's contention, the CAT Bench
said: "An emergency in medical science is to be viewed
with a resultant damage to the person, who is
undergoing treatment." It also took note of the fact that
"exceptional circumstances" weren't defined under the
Rules. After examining the medical records, the tribunal
concluded that the procedure Bhatia had under gone
was an emergency and ordered the department to
reimburse her within two months.
Bhatia's counsel had pointed out that her client
was being discriminated against as in a similar case in
the past, another employee was given similar benefits.
The counsel contended that any medical emergency
would include an emergency within the meaning of the
Medical Reimbursement Rules.
But the government counsel had opposed the
contentions on the ground that the relevant rules allowed
reimbursement of medical expenses beyond the
prescribed limit only in exceptional circumstances.
(Courtesy : Hindustan Times, 14-4-2009)
JUNE, 2009
 LETTERS FROM DEPARTMENT TO CHQ
u Representation of All India Postal Employees
Union Group 'C' regarding non sanction of MIS incentive
bills by Dharmanagar HPO.
The undersigned is directed to enclose copy of
representation dated 9.4.2009 of All India Postal
Employees Union Group 'C' regarding non sanction of
MIS incentive bills by Dharmanagar HPO. It is requested
that to send a detailed report on the matter urgently.
This issues with the approval of Director (FS)
(No. 116-13/09-SB Dated: 21-04-2009 addressed to Chief
PMG NE Circle)
u Amendments to the constitution of All India
Postal Employees Union Group 'C'-request approval-
reg.
I am directed to refer the Department's letter of
even number dated 16.03.2009 on the above-mentioned
subject. The following amendments in the aforesaid order
may be read as under:-
i) In the third line of page 1 of the order the name
of the association may be read as 'All India Postal
Employees Union Group 'C' instead of 'All India Postal
Accounts Employees Association'.
ii) In page no. 2 Article 7 (b), the whole text is not
deleted. The deleted portion is only 'except as provided
in article 6 (b).
iii) In page 5, under Article 39 (b), the entry 'All
India Union 08-00' appearing under Branch Union may
be read as 'Circle Union 08.00'.
(No. 15-1/2004-SR Dated: 22-04-2009)
u Proposed reorganization of Divisions in
Chennai City Region in Tamil Nadu Circle.
Reference: Your representation vide letter No. P/2-19/
Chennai South dated 10th April, 2009
It is informed that no such proposal, as alleged,
is pending with this Directorate.
List of office bearers elected for Haryana Circle in the circle conference
held on 9.05.2009 at Hissar
President : Rajesh Pahlwan, P.A,
Sonepat H.O (Sonepat)
Vice President 1. Balbir Singh, SPM, Kanak
Mandi (Rohtak)
2. S. K.. Sandhu, PA, Jind HO
(Karnal)
3. Dev Raj, SPM, Patelnagar
(Hissar)
Circle Secretary : K. K. Saini, SPM, Mini
sect, (Hissar)
Astt. Circle Secretary : 1. Naresh Kumar Gupta,
Manager SPC (Ambala)
2. P. D. Saini, P.A, Narnaul
H.O(Gurgaon)
3. Ishwar Singh, TBOP P.A,
BHARTIYA POST
(No. 25-1/2009-PE-I Dated: 29-04-2009)
u Alleged unhelpful attitude of the SSPOs,
Faridabad Division in resolving staff problems-Haryana
Circle.
I am directed to enclose a copy of letter No. P/2-
7/Faridabad dated 15.4.2009 received from the General
Secretary, All India Postal Employees Union Group 'C' on
the above mentioned subject.
2. It is requested to look into the matter and furnish
a detailed report to this office at the earliest.
(No. 16/22/2009-SR Dated: 28-04-2009 addressed to
Chief PMG, Haryana Circle)
u Arbitrary recovery under contributory factors
for the loss sustained in the Dacoity-case of Munger
HPO in Bihar Circle-reg.
I am directed to enclose a copy of letter No. P/2-
3/Munger dated 11.4.2009 received from the General
Secretary, All India Postal Employees Union Group 'C' on
the above mentioned subject.
2. It is requested to look into the matter and furnish
a detailed report to this office at the earliest.
(No. 16/21/2009-SR Dated: 29-04-2009 addressed to
Chief PMG Bihar Circle)
Entrusting of sorting work to Post Offices-case
of Chhattisgarh Circle.
I am directed to refer to your letter No. P/2-4/
Chhattisgarh dated 1.4.2008 on the above mentioned subject.
2. The matter has been examined in consultation
with the Circle Office. As reported, six National network
Speed Post Centres and 30 State Speed Post Centres
are functioning in Post Offices at various towns in
Chhattisgarh. They perform duties relating to collection,
booking, dispatch and delivery of Speed Post articles as
prescribed by the Department.
(No. 16/26/2009-SR Dated: 4-05-2009)
Bahadurgarh (Rohtak)
4. Bir Singh, SPM, Lohar Bazar
(Bhiwani)
5. Karan Singh Thakaran, SPM,
New Colony (Guragaon)
Financial Secretary : Dev Raj, ME, SPC,
Faridabad (Faridabad)
Astt. Financial Secy. : Lal Chand, PA, Punjabi
Mohalla Cantt (Ambala)
Organizing Gen. Secy.: 1. Shamsher Singh, Acct,
D.O (Kurukshetra)
2. Jeet Ram, PA, SPC,
Faridabad (Faridabad)
3. Hetram Kataria, P.A,
Govindnagar (Ambala)
18 JUNE, 2009
 DONATION RECEIVED BY THE CHQ Karnal (Haryana) 500
(From 05.02.2009 to 06.05.2009) Vadodara West (Gujarat) 1800
The following Branches have responded further Chikodi (Karnataka) 500
and remitted donations to CHQ @ Rs.20/- per Raipur (Chhattisgarh) 1000
membership & more than the prescribed amount. Our Puri (Orissa) 400
Sincere thanks to all of them.
Dhenkanal (Orissa) 1500
Keonjhar (Orissa) 200
Dharmanagar (North East) 1500
Tiruvananthapuram RLO (Kerala) 140
Jamnagar (Gujarat) 1800
Asansol (West Bengal) 1000
Akola (Maharashtra) 500
Mumbai City South (Maharashtra) 3000
Morena (Madhya Pradesh) 600
Kanpur (Uttar Pradesh) 1000
Tadepalligudem (Andhra Pradesh) 600
Khandwa (Madhya Pradesh) 1000
Bhiwani (Haryana) 1000
Srinagar (Jammu & Kashmir) 1000
Durg (Chattishgarh) 1000
Faizabad (Uttar Pradesh) 1000
Guwahati Local (Assam) 1000
Vadodara East (Gujarat) 2000
Guwahati Distt. (Assam) 1600
Dibrugarh (Assam) 1415
Ranchi GPO (Jharkhand) 800
Narsipatnam (Andhra Pradesh) 500
Ranchi Division (Jharkhand) 1000
Com. G. P. Prajapati, Asst. Circle Secretary,
Bellary (Karnataka) 1000
Kalol (North Gujarat) 100
Howrah (West Bengal) 2100
Com. K. M. Ganeshmurthy (Balasore) (Orissa) 500
Sibsagar (Assam) 1333
Kudos to the office bearers & members who
Birbhum (West Bengal) 1000 contributed to CHQ. All other branches are also
Sonitpur/Tezpur (Assam) 800 requested to remit the donation at the earliest.
North Hooghly (West Bengal) 2000 v Doubling of cash handling Allowance to
Chittoor (Andhra Pradesh) 1000 Treasurer, Special Allowance to JAO Qualified officials
Khanna (Punjab) 400 & PO & RMS Accountants
Dehradun (Uttarakhand) 1000 No Specific order is required since the Department
of Posts vide its letter 4-4/2008-PCC dt. 24.10.08 while
Nagpur RLO (Maharashtra) 400
communicating the DOPT OM No.4/6/2008-Estt (Pay II) dt.
Saharasa (Bihar) 1000 01.10.08, stated that the orders are applicable to all special
Parvatipuram (Andhra Pradesh) 5000 Allowance drawn & also the cash handling Allowance. If there
Mumbai City North (Maharashtra) 2400 is any non drawal, the Divisional Secretaries are requested to
make a reference to CHQ.
Varanasi East (Uttar Pradesh) 1000
v Confidential Report, Not a secret one
Aurangabad (Maharashtra) 500 The Central Information Commission, New Delhi while disposing
Barmer (Rajasthan) 1500 a reference of Coimbatore division, Tamilnadu Circle, ordered
Medak (Andhra Pradesh) 620 to supply the copy of the 'Confidential Report' of the applicant
Kolkata Central (West Bengal) 2000 sought under the RTI Act. 'Confedential Report' shall not be the
secret document and it should be supplied on demand to the
Tumluk (West Bengal) 1100
concerned officials, it observed.
Darjelling (West Bengal) 630 v Copy of the valuated Answer Sheet should be
Asansol (west Bengal) 1000 supplied if sought for
Tirunelveli (Tamilnadu) 700 In another case of Mayiladuthurai Division, Tamilnadu
Circle, the Central Information Commissioner, New Delhi directed
Tirunelveli PSD (Tamilnadu) 200
the department to supply the copy of the answer sheets of the
Mumbai City East (Maharashtra) 1000 Departmental examination to the applicant to know about the
Mumbai GPO (Maharashtra) 6600 valuation of marks in his answer sheets. It further observed
Bikaner (Rajasthan) 1200 that however, the names of officers who valuated the answer
Kavali (Andhra Pradesh) 300 papers should not be disclosed.
Many can utilize this provision to verify their answer
Moradabad (Uttar Pradesh) 1408
sheets of the Departmental examination in case if they are having
Mathura (Uttar Pradesh) 600 doubts about valuations of and answer papers.

BHARTIYA POST 19 JUNE, 2009

 INCENTIVE FOR NREGS WORK-UNIFORM TO ALL
n SUPPORT FOR PAYMENT OF WAGES UNDER
NATIONAL RURAL EMPLOYMENT GUARANTEE SCHEME
- ALLOTMENT OF FUND FOR THE YEAR 2008-09.
1. A provision has been made in the Plan funds to
meet the expenditure incurred towards implementation
of National Rural Employment Guarantee Scheme
(NREGS) made available during the year 2008-09, the
activities on which this amount is to be utilized and the
head of account are given in the table of allotment
enclosed (Annexure - I)
2. The funds under the above scheme are placed
at the disposal of Circles for implementation of the NREG
Scheme. A provision has also been made for North East
region consisting of Assam and North East Circles
separately in the Annexure - II.
3. The guidelines and conditions governing the
payment of incentive to the officials on account of
additional work due to opening and operations of NREGS
accounts in enclosed in Annexure - II.
4. All expenditure incurring offices may prepare a
monthly statement giving date, amount, nature of work in
respect of all items booked against present fund
allotment.
5. The funds should be utilized within the allotment
made under each activity for this financial year 2008-09
after obtaining expenditure approval of the competent
authority in each case. Director (Budget), Department of
Posts to whom a copy of this letter has been endorsed is
being requested to allot necessary funds as aforesaid to
the respective Circles. It must be ensured that the funds
allotted are utilized within the current financial year and
booked in the appropriate head of account as indicated
in Annexure - I.
6. This issues with the concurrence of JS & FA vide
Diary No. 458 dated 6th March 2009.
SL DESIGNATION INCENTIVE (RS.)
GDS Branch offices/GDS Sub offices with one official only
1 GDS BPM/GDS SPM 8.60
GDS Branch offices / GDS Sub offices with a GDS BPM / GDS SPM and a GDS official
1 GDS BPM / GDS SPM 7.60
2 Other GDS Official 1.00
GDS BO / GDS SO with three officials
1 GDS BPM / GDS SPM 6.60
2 GDS – 1 1.00
3 GDS – 2 1.00
BHARTIYA POST 20
(Ministry of Communications & IT Department of Posts
(Rural Business Division) O. M. NO. 01-07/NREGS-
FUNDS/RB-08 dated 6th March 2009)
ANNEXURE - II
INCENTIVE STRUCTURE FOR NREGS WORK
Conditions governing grant of incentive under
NREGS work
1. Incentive is eligible as per table below for NREGS
work per account with at least 10 transactions in that
account in a financial year. Both deposits and withdrawals
will be taken in to account of the purpose of arriving at the
number of transactions.
2. If more than one official has worked on any
particular post then the incentive may be decided based
on the following guidelines:
(a) Incentive is eligible of those officials only who
have worked on a post of at least 3 months
(b) The incentive should be paid on pro-rata basis
for the period of work and the total being limited to the
maximum eligible incentive based on the total number of
accounts in a financial year.
3. Incentive should be calculated on the basis of
work carried out in a particular financial year only.
4. The incentive payable to employees on account
of additional work due to opening of NREGS accounts
should be restricted to the ceiling as laid down by
Department of Personnel and Training and administrative
orders issued form time to time by the Department of
Posts.
Guidelines for calculation of incentive by the Circles
BRANCH OFFICES & GDS SUB POST OFFICES (GDSBOS
& GDSSOS)
(Rs. 8.60 per account per annum having 10 transactions
in a financial year)
REMARKS
Per account per annum
Per account per annum
Per account per annum
Per account per annum
- do -
- do -
JUNE, 2009
 SUB POST OFFICES
(Rs. 4.40 per account per annum having 10 transactions in a financial year)
SINGLE HANDED SUB POST OFFICES (CL – III)

1 SPM 3.40

2 Group – D /Packer 1.00 Performing NREGS work

DOUBLE HANDED/TRIPLE HANDED SUB POST OFFICES (CL – II AND CL – I)

1 SPM / Supervisor of SB work 1.40 Supervisory work of NREGS a/cs

2 Postal Assistants 2.00 Doing NREGS work

3 Group – D / Packer 1.00 Doing NREGS work

LSG and HSG Sub Post Offices

1 Supervisor of SB branch 1.15 Supervisory work of NREGS a/cs
2 SB PA 2.00 Entrusted with NREGS work
3 Group – D / packer 0.50 Entrusted with NREGS work
4 Treasurer 0.50 Entrusted with NREGS work
5 Cash Overseer 0.25 Entrusted with cash conveyance
HEAD POST OFFICES n Setting up of Departmental Anomaly
(Rs. 3.00 per account per annum having 10 transactions Committee of Department of Posts
FNPO in a financial year) The undersigned is directed to say that in
1 APM / Supervisor 0.50 Entrusted with NREGS work accordance with the instructions contained in the OM
2 Leger PA 1.00 Entrusted with NREGS work No. 11/2/2008-JCA dated 12-01-2009 of Department of
3 SBCO – PA 0.25 Entrusted with NREGS work Personnel & Training, New Delhi, appropriate Anomaly
4 SBCO-Supervisor 0.25 Entrusted with NREGS work Committees should be set up by each Ministry/
5 Treasurer / ATR 0.50 Entrusted with NREGS work Department to settle the anomalies arising out of the
6 Group-D / Packer (SB) 0.25 Entrusted with NREGS work implementation of the Sixth Central Pay Commission's
7 Cash / Mail overseer 0.25 Entrusted with NREGS work recommendations.
Editorial........ continued from page1 2. Accordingly, competent authority has approved
day but could not receive their dues in time. setting up the Departmental Anomaly Committee. The
The demands of the workers like cadre restructuring, Anomaly Committee will comprise the following
three promotions, settlement of anomalies arisen after the
representatives from Official Side and Staff Side:
implementation of the Sixth CPC, better promotional prospects,
OFFICIAL SIDE STAFF SIDE
and improvement in the service conditions are still in doldrums 1. DDG NFPE
and there is no proper discussion in settlement of the demands. (Establishment) - 1. Shri K.V. Sridharan
There was no periodical meeting and the collective bargaining Chairman Leader Staff Side
through JCM as it seems as outmoded and outdated due to the 2. JS&FA 2. Shri Giriraj Singh
scant regard and discard extended to the forums by the Govt 3. DDG (P) Secretary Staff Side
and its departments. 3. Shri K Raghavendran
The workers have to meet these challenges posed Member
4. Shri Ishwar singh Dabas
and defeat the moves to undermine their interests. Our intention
Member
is to bring mounting and massive force behind our plea for the 5. Shri S. P. Mukharjee
settlement of our demands. Mobilization of strength to achieve Member
the demands should be our strategy and idea. We should stick to FNPI
the guns of content and character of Trade union that there will 6. Shri D Theagarajan
be no lasting truce till our just demands are conceded and genuine Member
grievances are redressed. The Road to salvation and success 7. Shri D Krishna Rao
Member
is that of organized strength, unity, collective bargaining and
struggle. This is the one and only Road. 3. The date of next meeting and agenda items for
The challenges have to be met and will be met by the discussion will be intimated in due course.
Postal workers and by the lakhs of the Central Govt employees. (No. 1-16/2008-PCC Dated: 30-04-2009)

BHARTIYA POST 21 JUNE, 2009

 GOVERNMENT ORDERS
n Accountability for delay in decision making.
A core Group on Administrative Reforms (CGAR) has been
constituted under the chairmanship of Cabinet Secretary in
February. 2003 to formulate specific changes in the systems
and procedures in consultation with the ministries/departments
concerned and to advise strategies for changing attitudes. The
Core Group has decided that the existing provisions about
accountability mechanism should be reiterated with a view to
bring to everyone's notice that these provisions are adequate
for initiating disciplinary proceedings when an officer adopts a
dilatory attitude leading to delay in decision - making and/or
harassment of the public.
(ii) In view of the above the following provisions of CCS
(Conduct) Rules, 1964 are brought to the notice of all Ministries/
Departments for information and necessary action: -
Rule 3 General
(1) Every Government servant shall at all times-
(i) maintain absolute integrity;
(ii) maintain devotion to duty; and
(iii) do nothing which is unbecoming of a Government
servant
(2) (i) Every Government servant holding a supervisory
post shall take all possible steps to ensure the integrity and
devotion to duty of all Government servants for the time being
under his control and authority;
(ii) No Government servant shall, in the performance of his official
duties, or in the exercise of powers conferred on him, act
otherwise than in his best judgment except when he is acting
under the direction of his official superior;
Explanation I :- A Government servant who habitually fails to
perform the task assigned to him within the time set for the
purpose and with the equality of performance expected of him
shall be deemed to be lacking in devotion to duty within the
meaning of clause (ii) of sub rule (I).
Explanation II :- Nothing in clause (ii) of sub-rule (2) shall be
construed as empowering a Government servant to evade his
responsibilities by seeking instructions from, or approval of , a
superior officer or authority when such instructions are not
necessary under the scheme of distribution of powers and
responsibilities.
Rule 3A promptness and courtesy
No Government servant shall
(a) in the performance of his official duties, act in a
discourteous manner;
(b) in his official dealings with the public or otherwise
adopt dilatory tactics or willfully cause delays in disposal of the
work assigned to him.
3. Rule 11 of the CCS (CCA) Rules, 1965 provides that
the penalties (ranging from 'censure' to 'dismissal') mentioned
therein may be imposed on a Government servant 'for good and
sufficient reasons'. Thus any Government servants violating the
provisions of conduct Rules can be proceeded against as it will
form 'good and sufficient reasons' for imposing the penalties
prescribed in Rule 11. In other words, disciplinary proceedings
could be initiated if an officer adopts a dilatory attitude, leading to
BHARTIYA POST
delay in decisions making and/ or harassment of the pubic.
4. Ministries/Departments are also requested to bring the above
cited provisions of the Conduct Rules and CCA Rules to the
notice of all the officers and officials in the Ministry/Department
(proper) and in the organizations/offices under their administrative
control to clarify that if they are found responsible for willful
delay in disposal of the various types of cases dealt with by
them, finally leading to delay in decision making, they shall be
liable for disciplinary action in terms of the relevant provisions
referred to in para 2 and 3 of this OM.
(DO P&T L. No. 11013/2/2004-Estt. (A) dt: 16.2.09)
n Absorption of surplus Dramin Dak Sevaks on
abolition of Posts and maintenance of waiting list-reg.
A reference is invited to note (iv) below rule 3 of GDS
(Conduct & Employment) Rules, 2001 according to which a Sevak
shall not be eligible for transfer in any case from one post/unit to
another post/unit except in pubic interest.
To mitigate the hardship to the CDS, Directorate, vide
letter No. 19-10/2004-GDS dated 17.7.2006 issued amendment
to rule 3 of GDS (Conduct & Employment) Rules 2001 and allowed
limited transfer facility to GDS on specific grounds on fulfillment
of specific conditions.
The matter has been further examined and it has been
decided that consequent upon the abolition of GDS posts, the
surplus Gramin Dak Sevaks should be accommodated in the
alternative posts in the following manner: -
(1) The surplus Gramin Dak Sevak may be accommodated
as far as possible under the accounts jurisdiction of the Sub
Office where he is working subject to availability of vacancies
and also fulfillment of the conditions of educational qualification
prescribed for the post etc.
(2) If there is no vacancy in the Branch Offices under the
Accounts jurisdiction of the Sub Office, the surplus Gramin Dak
Sevak may be informed of the details of the vacancies available
in the whole division/sub division and he will be asked to exercise
option for choosing the post.
(DG(P) No. 17-14/2008-GDS Dated - 26.02.2009)
n Recommendations of 6th Central Pay
Commission- clarification regarding encashment leave
With regard to entitlement of encashment of leave
during LTC, a doubt has arisen whether the leave encashment
during LTC can be allowed per less than 10 days period. The
issue was referred to department of personnel & Training for
clarification.
Department of personnel & Training as clarified wide
their U.O. No. 14028/2/2009-Estt (L) dated 09.02.2009 that interms
of Rule 38-A of the CCS (Leave) rules, 1972. Government
Employees are entitled to encash up to 10 days Earned Leave at
the time of availing LTC subject to the condition that earned leave
of an equivalent duration is also availed of simultaneously. Hence,
the applicant is entitled to encash leave for less than 10 days but
and earned leave of an equivalent duration is also required to be
availed of simultaneously.
(DG (P) No. 4-4/2008-PCC Dated 27.03.2009)
n Clarification regarding commutation of pension
22 JUNE, 2009
after the implementation of recommendations of 6th
CPC.
The undersigned is directed to say that in accordance
with the instructions contained in this Department's OM. No. 38/
37/2008-P & PW (A) dated 2nd September, 2008, in the case of
those pensioners, in whose case commutation of pension
became absolute on or after 01.01.2006 but before the issue of
that OM, the pre-revised Table of Commutation Value for Pension
will be used for payment of commutation of pension based on
pre-revised pay/pension. Such pensioners shall have on option
to commute the amount of pension that has become additionally
commutable an account of retrospective revision of pay/pension
on implementation of the recommendation of the Sixth Central
Pay Commission. On exercising such an option by the pensioner,
the revised Table of Commutation Value for Pension will be used
for the commutation of the additional amount of pension that has
become commutable on account of retrospective revision of
pay/pension.
2. A number of references have been received in this
Department seeking clarifications in regard to various issues
relating to commutation of pension in case a pensioner opts for
commutation of pension that has become additionally commutable
on account of retrospective revision of pay pension. The matter
has been examined in consultation with the Ministry of Finance
(Department of Expenditure) and the following clarification are
issued in this regard:
Points raised :
1. What would be the age to be used for commutation of
additional Commutable pension and which factor would be used
for such additional commuted value of pension.
The age reckoned for calculation of commuted value
of pension at the time of original application for commutation of
pension will apply for calculation of commutation value of
additional commutable pension. However, as mentioned in the
O.M. dated 02.09.2008, the commutation factor in the revised
Table of Commutation Value for Pension will be used for the
commutation of the additional amount of pension that has
become commutable on account of retrospective revision of
pay/pension.
2. From which date the reduction in pension on account
of additional commutation of pension will take effect?
Reduction in pension on account of additional
commutation of pension will be in two staged as per the provision
contained in Rule 6 of the CCS (Commutation of Pension) Rules,
1981.
3. What will be the date of restoration of additional
commutation of pension?
The Commuted portion of pension shall be restored
after 15 years from the respective dates of commutation as
provided in Government of India decision No. 1 under Rule 10
of CCS (Commutation of Pension). Rules 1981. Necessary
endorsement should be made in the PPO.
It is impressed upon all the Ministries/Department of
the Government of India to keep in view the above clarification
while disposing of the cases of commutation of additional pension.
They are also advised to dispose the representation received by
them from pensioners on the above issues without referring
BHARTIYA POST 23
them to this Department.
4. This issues with the concurrence of Ministry of Finance
(Department of Expenditure) vide their UO No.43/EV/2009 dated
13.02.2009.
(Dept of Pension & PW OM F. No. 38/79/2008-P & PW (A) dt.
16.02.2009)
n Travelling allowance Rules-Implementation of
the Sixth Central Pay Commission
In para 4 (c) column (3) of O. M. No. 19030/3/2008-E-
IV dated 23.09.2008 on the above subject, the following may be
corrected: -
Rate per Km. for transport by Road (Rs. Per km.)
18.00 (Rs. 30 per Kg in per km)
18.00 (Rs. 30 per kg per km)
9.00 (Rs. 0.31 per kg per km)
4.60 (Rs. 0.31 per kg per km)
READ
18.00 (Rs 0.003 per kg/per km)
18.00 (Rs. 0.003 per kg/per km)
9.00 (Rs. 0.0031 per kg/per km)
4.60 (Rs. 0.0031 per kg/per km)
(MOF DOE F. No. 19030/3/2008-E IV dt. 18.02.2009)
n Implementation of the Government's decision
on the recommendation of the Sixth CPC-Revision of
provisions regulating special benefits in the case of death
of disability in service-payment of ex-gratia lumpsum
compensation to families of Central Government
Employees-modification regarding
The undersigned is directed to say that in
implementation of the decisions on the recommendation contained
in Para 5.1.45 of the Report of the Sixth Central Pay Commission,
the rates of ex-gratia in cases of death occurring due to accidents
in the course of performance of duty, death attributable to acts
of violence by terrorists, anti-social elements etc., death occurring
due to enemy action in international war or border skirmishes or
action against militants, terrorists, extremists etc. or death on
account of natural disasters, extreme weather conditions while
on duty in the specified high altitude, inaccessible border posts,
etc., have been revised vide this Department's O. M. No. 38/37/
08-P&PW (A) dated 2nd September, 2008.
2. In certain cases, relief is also provided to families of
deceased Government servants from sundry Government
sources, such as the Prime Minister's Relief Fund, Chief Minister's
Relief Fund, etc. In such cases, it should be ensured that the
aggregate of the relief/ex gratia compensation paid from different
sources does not exceed Rs. 20 lakhs in each individual case.
Para 12 of Annexe to this Department's OM 45/55/97-P&PW (C)
dated 11th September, 1998 will stand modified to this extent.
3. All other terms and conditions in the O.M. dated 11th
September, 1998 shall remain unchanged.
4. This issues with the concurrence of the Ministry of
Finance, Department of Expenditure U.O. No. 4.2/39/2009-IC dated
11.2.2009.
5. In so far as persons serving in the Indian Audit &
Accounts Department, these orders issue after consultation with
the comptroller & Auditor General of India.
(Dept. of Pen & PW OM No. 45/7/2008- P & PW (F) dt. 16.03.09)
JUNE, 2009
 OFFICE MEMORANDUM
n Criteria for assessing suitability of officers
where there is revision/upgradation/merger of pay
scales.
The undersigned is directed to invite reference
to the Department of Personnel & training OM No. 22011/
10/84-Estt.(D) dated 04-02-1992 wherein the criteria to
be adopted for assessing the suitability of incumbents of
posts and the date of appointment to the upgraded post,
wherever there is a revision of pay scale/upgradation of
post, have been laid down.
2. There has been merger of a number of pre-
revised scales without any pre-condition for possession
of higher qualifications for placement of incumbents in the
higher/upgraded scale, in the revised pay structure
recommended by the 6th CPC and accepted by the
Government. In this context, the instructions of 4.2.92 have
been reviewed and it has been decided in consultation
with Ministry of Finance (Department of Expenditure) who
have issued certain instructions in this regard under OM
No. 1/1/2008-IC dated 13.09.2008, and the UPSC that the
procedure for assessment of suitability in such cases may
be as follows for placement in the upgraded/merged grade:
(i) Where all posts in one or more pre-revised scales
are merged with a higher pre-revised scale and given a
common replacement scale/grade pay/pay scale, the
suitability of the incumbents need not be assessed for
granting them the higher replacement scale/grade pay/pay
scale; there is also no need for the incumbents to complete
any minimum eligibility service in the earlier scale of pay.
There will be no change in the inter se seniority of the
incumbents in the merged grade which shall be decided
based on the general instructions on the subject ; and
(ii) Where all posts in a particular grade have been
granted a higher replacement pay scale/grade pay, as
per upgradation recommended by the 6th CPC, suitability
of the incumbents need not be assessed for granting
them the higher replacement scale/grade pay. Here also,
there is no need for the incumbents to complete any
minimum eligibility service in the earlier scale of pay; and
(iii) Where there is a change in the Group (that is
S. No. Description of Posts
(1) (2)
1. (a) A Central Civil post in Cabinet Secretary’s scale
(Rs. 90000-Fixed), Apex Scale (Rs. 80000-Fixed) and Higher
Administrative Grade plus scale(Rs. 75500-80000); and
(b) A Central Civil post carrying the following grade pays:-
Rs. 12000. Rs. 10000, Rs. 8900 and Rs. 8700 in the scale of
pay of Rs. 37400-67000 in Pay Band-4, and Rs. 7600, Rs.
6600 and Rs5400 in the scale of pay of Rs. 15600-39100 in
Pay Band-3
2. A Central Civil Post carrying the following grade pays:-
Rs. 5400, Rs. 4800, Rs. 4600 and Rs. 4200 in the scale of pay
of Rs. 9300-34800 in Pay Band-2.
3. A Central Civil post carrying the following grade pays:-
Rs. 2800, Rs. 2400, Rs. 2000, Rs. 1900, and Rs. 1800 in the
scale of pay of Rs. 5200-20200 in Pay Band-1
4. A Central Civil post carrying the following grade pays:-
Rs. 1300, Rs. 1400, Rs. 1600, Rs. 1650 in the scale of pay of
Rs. 4440-7440 in IS Scale
BHARTIYA POST 24
classification of the post) consequent upon the merger
of upgradation and where there is no higher responsibility
or higher qualification involved, assessment of the
suitability will not be necessary before the revised grade
is allowed. There will also be no need for the incumbents
to complete any minimum eligibility service in the earlier
scale of pay. However, suitability of the officer who has
been placed in a upgraded/replacement pay scale which
fall in Group 'A' by recommendation/ award of the pay
Commission will continue to be assessed.
3. Assessment of suitability will continue to be
necessary in the following situations arising out of cadre
reviews, restructuring etc., not covered in the
recommendations of the 6th CPC:
(i) Where the upgradation involves higher
responsibilities and higher eligibility service;
(ii) Where the upgradation or merger is part; where
the upgraded post will be the promotion grade for the
posts left in the lower grade and the normal DPC
procedure will apply.
(DoPT, O.M. No. AB 14017/66/2008-Estt.RR Dated:
09-03-2009)
MINISTRY OF PERSONNEL,
PUBLIC GRIEVANCES AND PENSIONS
ORDER
New Delhi, the 9th April, 2009
n S.O. 946(E),- In exercise of the powers conferred
by the proviso to article 309 and clause 5 of article 148 of
the Constitution read with rule 6 of the Central Civil
Services (Classification, Control and Appeal) Rules, 1965
and in supersession, of the notification of the Government
of India in the Department of Personnel and Training
number S.O. 332(E) dated the 20th day of April, 1998 and
after consultation with the Comptroller and Auditor
General of India in relation to persons serving in the Indian
Audit and Accounts Department, except as respects things
done or omitted to be done before such supersession,
the President hereby directs that with effect from the date
of publication of this order in the Official Gazette, all civil
posts under the Union, shall be classified as follows:-
Classification of Posts
(3)
Group A
Group B
Group C
Group D
(Till the posts are upgraded)
JUNE, 2009
Explanation: For the purpose of this order pay Band, in
relation to a post, means the running Pay Bands specified
in Part-A Section 1 of Column 5 of the First Schedule to
the Central Civil Services (Revised Pay ) Rules, 2008.
(F.No 11012/7/2008-Estt.(A))
n Classification of posts under the CCS (CCA)
Rules, 1995
Under the Central Civil Services (Classification,
Control and Appeal) Rules, 1965, all Central Government
posts are classified into four categories, viz., Groups "A",
"B", "C" and "D". This classification at present is based
on the norms prescribed by the Department of Personnel
and Training vide S.O. 332(E) dated 20.04.1998
published in the Gazette of India Extraordinary.
2. As per clause (4) of the Central Civil Services
(Revised Pay) Rules,2008 notified vide notification No G.
S.R. 622(E) dated 29-08-2008, the pay band and grade
pay or the pay scales, as applicable, of every post/grade
specified in column 2 of the First Schedule thereto shall
be as specified against it in columns 5 and 6 thereof,
Consequent upon the notification of the said rules, it had
become necessary to prescribe revised norms for
categorization of posts into the abovementioned four
categories based on the pay band and grade pay or the
pay scales as applicable, as approved by the Government.
Accordingly, an Order classifying the various Central Civil
Services posts into Group "A", "B", "C" and "D" based on
the revised norms of pay has been notified in the Gazette
of India Extraordinary vide S.O. 946 (E) dated 09-04-2009.
A copy of the Order is enclosed. All posts in the Central
Civil Services would now stand classified strictly in
accordance with the norms of pay band and grade pay or
pay scales as prescribed in the said Order.
3. In some Ministries/Departments, posts may exist
which are not classified as per the norms laid down by
this Department. If, for any specific reason, a Ministry/
Department proposes to classify the posts differently, it
would be necessary for that Department to send a specific
proposal to Department of Personnel and Training giving
full justification in support of the proposal within three
months of this O.M. so that the exceptions to the norms of
classification laid down in S.O. 946 (E) dated 09-04-2009
can be notified.
(No. AB 11012/7/08-Estt.(A) Dated: 17-04-2009)
OFFICE MEMORANDUM
n Sixth Central Pay Commission's
recommendations-revision of pay scales-amendment
of Service Rules/Recruitment Rules
The recommendation of 6th CPC have been
considered by the Government and the CCS (Revised
Pay) Rules 2008 have since been notified on 29th August,
2008. Consequently, in place of the pre-revised pay
scales, the revised pay structure comprising the Pay Band
and Grade Pay/Pay Scale has come into effect. Some of
the pre-revised pay scales have been merged and some
others are upgraded/likely to be upgraded. In the light of
BHARTIYA POST 25
these, it has been decided that the following
consequential steps to amend the existing service Rules/
Recruitment Rules shall be undertaken on a priority basis:
(i) Substituting the existing scales by the Grade
Pay alongwith the Pay Band
The existing pay scales have to be substituted
by the new pay structure (Pay Band and Grade Pay/Pay
scale) straightaway without making a reference to the
Department of Personnel and Training (DOP&T)/ Union
Public Service Commission (UPSC). The heading of
column No. 4 of the Schedule on RRs may be modified to
"Pay Band and Grade Pay/Pay Scale". In cases where
deputation is also one of the methods of recruitment, the
field of selection for deputation, which might include
various grades, should also reflect the corresponding
Grade Pay alongwith the Pay Band /Pay Scale, and the
minimum eligibility service as per the revised guidelines,
as enclosed in Annexure.
(ii) Where there is an upgradation of posts
The instructions issued by Department of
Expenditure under OM No. 1/1/2008-IC dated 13th
September, 2008 and DoPT O.M. Mo. AB-14017/66/08-
Esst (RR) dated 9th March, 2009 may be applied in such
case.
However, for each of the merged grades, a single
set of Recruitment Rules may be formulated and notified.
(iii) Consequential changes
It is necessary to make consequential changes
in the Recruitment Rules/Service Rules so as to prescribe
eligibility conditions with reference to the revised Grade
Pay/Pay scale. It is also necessary to review other columns
of the Recruitment Rules/ Service Rules, where some
minimum service in a particular scale/grade is prescribed
for consideration for appointment on deputation/
absorption etc., keeping in view particularly the merger of
a number of pre-revised scales, upgradation of some
scales and the consequential changes in the minimum
eligibility service in a grade.
(iv) Department promotion Committee (DPC)
Where two or more scales have been merged,
the existing DPC for the higher/highest grade will be the
DPC for the merged grade.
(v) Regulation of regular service rendered in the
pre-revised scales
The revised pay structure approved includes a
number of 'merged grades' with a common grade pay
and the concept of pay bands with grade pay introduced
effective from 1.1.2006. Insofar as the issue of regulation
of service rendered prior to 1.1.2006 is concerned, while
the general rule may be that such regular service be
deemed to be service rendered in the corresponding
grade pay/pay scale approved effective from 1.1.2006 or
from a subsequent date, as the case may be, this
formulation cannot apply in cases where there has been
merger of more than one grade into one with a single
grade pay/pay scale. Since the merger is effective from
JUNE, 2009
1.1.06 only, even notional benefits of the merger cannot
be extended for periods falling prior to 1.1.06. A note to
the following effect may, therefore, be inserted under
col.12 of the Schedule on RRs, and under relevant
provisions in Service Rules, to take care of the
requirements:
Note:
For the purpose of computing minimum
qualifying service for promotion, the service rendered
on a regular basis by an officer prior to 1.1.2006/ the
date from which the revised pay structure based on the
6th CPC recommendations has been extended, shall
be deemed to be service rendered in the corresponding
grade pay/pay scale extended based on the
Commission. For purposes of appointment on
deputation/absorption basis, the service rendered on a
regular basis by an officer prior to 1.1.2006/ the date
from which the revised pay structure based on the 6th
CPC recommendations has been extended, shall be
deemed to be service rendered in the corresponding
grade pay/pay scale extended based on the
recommendations of the Commission except where
there has been merger of more than one pre-revised
scale of pay into one grade with a common grade pay/'
pay scale, and where this benefit will extend only for the
post(s) for which that grade pay/pay scale is the normal
replacement grade without any upgradation.
2. The Recruitment Rules/Service Rules are of
statutory nature. Therefore, the changes brought out by
other relevant instructions have to be incorporated in DoPT No. AB14017/61/2008-Estt.(PR) Dated : 24.03.2009
the Recruitment Rules/ Service Rules by suitable n Change in mode of dispatch of Advice of
amendments so that the necessary steps like holding Transfer (AT) in case of transfer of accounts.
of DPC etc. are taken to fill the post carrying the revised The undersigned is directed to say that from
Grade Pay/Pay Scale on regular basis. All the Ministries/ some time past, fraud cases relating to opening of
Departments are, therefore, requested to effect accounts by use of bogus Advice of Transfers (AT) and
necessary amendments to the Recruitment Rules/ then misappropriation of money are being reported. To
Service Rules notified by them after following the normal control such type of frauds, it has been decided that from
procedure of furnishing proposals to the Department of 16.3.2009, the transferring Head Post offices will dispatch
Personnel and Training and the UPSC in the format Advice of Transfer (AT) by Service Insured Post for Rs.
prescribed in the general guidelines on Recruitment 100/- duly sealed instead of Service Registered Post.
Rules circulated by the DOPT OM No. 14017/12/87- The AT received by other than Insured Post after this date,
Estt.(RR) dated 18.3.1988, and also in consultation with should be returned to the Transferring HPO by Transferee
the Legislative Department. HPO for sending the same by Insured Post and account
3. Ministries/Departments may initiate action to should not be opened.
complete the review in this regard and furnish necessary 2. This may kindly be brought to the notice of all
amendment proposals to the DOPT and the UPSC in the post offices and strict compliance of the aforesaid order
case of Group A and Group B posts within six months may be ensured.
from the date of issue of this Office Memorandum. They 3. This issued with the approval of DDG(FS)
may also, simultaneously, take similar action in respect (DG(P) No. 113-01/2009-SB Dated: 4-03-2009)
of Recruitment rules for Group C and D posts, which are OFFICE MEMORANDUM
within their delegated powers. Appropriate action to n Providing Acrylic Paints on the External walls
update the Service Rules for organized Group A,B Services, of Assets/ Buildings.
etc. shall also be taken up with DOPT/UPSC within a DG (Works), CPWD has issued circular vide No.
period of six months. 54/S&S Unit/Finishing/06 dated 19-01-2005. As per
circular acrylic paint has been allowed on the external
walls of the building. Accordingly it has now been decided

BHARTIYA POST 26 JUNE, 2009

to switchover to the acrylic paint on external walls of Post
Office Buildings & Staff Quarters. Following steps should
be taken to ensure proper execution of the work.
1. The acrylic paints manufactured by reputed paint
manufacturing company shall only be used. A list of
specific makes brands of acrylic paint may be got
approved from Zonal CEs (Civil) and same should be
indicated in the tender documents.
2. The surface preparation before applying the
paint shall be required to be done as per manufacturer's
specifications. It should be ensured that before works
are taken up, necessary repairs to plaster, chajjas etc.
have been done and seepage, if any, has been arrested.
3. Since the financial implication of providing acrylic
paint at the initial stage is higher than that of providing
white washing or cement paint, the work shall be done in
phases, keeping in view the availability of funds.
4. Necessary provision for obtaining suitable
performance guarantee for the lifecycle of the product
against fading and/or peeling of the paint should be kept
in the contract.
5. To alleviate spurious quality paint, a special
condition should be inserted in the tender document that
all purchases of paint shall be made directly from the
manufactures or their authorized dealers. The delivery
challan shall be issued by the manufacturer's stock-yard
directly with full description of the work for which the
purchase is being made. This condition shall apply for
all purchases for 100 liters or more in a work.
This issue with the approval of Secretary (Posts),
New Delhi.
(DG(P) No. PPND/SW-II/W/135/2006/384 Dated: 19-06-
2008)
n Regarding payment of SB allowance to SPM of
Single Handed SOs
Since long, the matter regarding payment of SB
allowance to SPM of Single Handed SOs has been
figuring in meetings with union representatives at various
levels. Directorate in its communication No. 113-8-SB
dated 9-01-2009, quoting its earlier letter No. 55-2/90-SB
dated 4-05-1990 has now informed that SPMs of Single
Handed SOs are only PAs but have been designated as
SPMs and, therefore covered under para 1(iii)(a) of order
No.2-3/86-SB dated 27-04-1989 (substituted vide
Directorate letter No. 2-3/86-SB dated 12-09-1989). This
clarification still holds good.
In other words, if by calculation of workload of
single handed post office SB work alone is more than 4
hours (i.e. at least 0.5 of the work hours justifying sanction
of Postal Assisstant) the S.B. Allowance will be payable,
subject to fulfillment of conditions laid down in Directorate
letter No. 2-3/86-SB dated 27.04.1989.
(Chief PMG, Maharashtra letter No. Estt/7-1/II/Allowance
Dated: 03-02-2009)
n Training on computer Operations to Non
Matriculate Group 'D' Employees.
Kindly refer para 3 of DDG (Estt.) memo No. 1-
BHARTIYA POST 27
20/2008-PCC dated 27.03.2009 on which is reproduced
below:
"The issue was referred to Ministry of Finance
for fixation of pay scales of these employees of the
Department of Posts before completion of the training
and that Ministry has concurred in the proposal subject to
the conditions that necessary computer training may be
provided to enhance their skill. Action may be initiated by
Heads of Circles to complete the required training on
computer operations in consultation with the Training
division of the Directorate. Training division of the
Directorate will take necessary action to get the module
developed to train all such Non-matriculate employees
in basic data entry and circulate to all Circles ."
2. The module for the multi skilled employees in
computer training is enclosed. The module is in two parts:
(a) Be able to make data entry in MS Word and MS
excel,
(b) Booking articles on Point of Sale in Meghdoot
Millennium.
The total duration of the training is of two hours for 6 days.
The programmer is mainly hands on experience of
performing basic functions on computers on computers.
3. Imparting Training:
(a) Training on data entry be imparted at local level
at divisional centers/computerized post offices or it
required at institutes, which provide such training.
Preference to institutes involved in literacy Mission of State/
Central Government may be given where charges are
reasonable.
(b) Training on "Point of Sale" in Meghdot Millennium
may be given by System Administrator/Computer knowing
SPM/PA in the local/ nearby computerized post office.
(c) In case WCTC are used for such training, please
ensure that the Project training is not hold up.
4. The expenditure for the training will be met from
Non Plan funds under 'PS' for payment to professional
agency, if outside Institute is engaged and 'TE' for
Traveling. Kindly work out the tentative expenditure for
this training and requirement of funds may be projected
to Budget Section in the respective Non Plan heads.
5. A certificate in respect of completion of
prescribed training may be issued by the divisional head
and entry recorded in the Service Book of each employee.
6. The training is to be completed by 30th April,
2009. A completion report in this regard be sent to this
office by e mail which will include the total number of
employees.
Training Module for Basic computer Training for non-
matriculate Group 'D' employees
Programme Title : Training programme for
Group 'D' non-matriculate employees
Overall Objective: 1. Trainees be able to make Data
entry in MS Word and MS Excel.
2. Trainees by able to book articles
on Point of Sale, Meghdoot
Millennium
JUNE, 2009
Time Frame: Two hours for six days
(Recommended)
Venue: Divisional level training centers/
Computerized Post offices/ Institute
involved in literacy mission of state/
Please note 25 articles are proposed based on time
allowed for registered articles i.e. 2 minutes per article.
Keeping in view that this training is for Group 'D' who
(Contd. from page 33)
public administration require that all entries (whether poor, fair,
average, good or V. good) in the annual confidential report of
public servant, whether in civil, judicial, police or any other State
service (except Military) must be communicated to him within a
reasonable period so that he can make a representation for its
upgradation. This rule prevails even if there may be no rules/G.O.
prohibiting it, because principles of non-arbitrariness in State
action as envisaged by Article 14 of the constitution requires
such communication. Article 14 overrides all rules of Government
orders.
8. When an entry is communicated to a public servant, he
should have a right to make a representation to the authorities
concerned who must decide the representation in a fair manner
and within a reasonable period. The representation must be
decided by an authority higher than the one who gave that entry,
otherwise likelihood is that, the representation would be
summarily rejected without adequate consideration. All this would
be summarily rejected without adequate consideration. All this
would be conducive to fairness and transparency in public
administration and would result in fairness to public servant. The
State must be a model employer and must act fairly towards its
BHARTIYA POST
Central Government.
Methodology: Mainly hands on experiences on
computers, simple description on
computer hardware, software. Data
entry and article booking exercise.
are non-matriculates, the output has been slightly
reduced.
(DG(P) No. 1-55/2009-Trg Dated : 6-4-2009)
employees. Only then a good governance is possible. These
directions do not apply to Military Officers because their position
is different. These direction, however, apply to employees of
statutory authorities, Public Sector Corporation and other
instrumentalities of the State (in addition to Government servants).
9. Non-communication of entries ACRs of a public servant,
whether he is in Civil, Judicial, Police or any other service (other
than Military) has civil consequences because it may affect his
chances of promotion or get other benefits. Such non-
communication would be arbitrary and therefore violative of
Article 14 of the Constitution".
In view of the above, the judgments of the High Court
was set aside. In the meantime as the Appellant, had retired, he
may be conveyed the "Good" entry in CR 93-94 for his
representation and it upgradation. If his representation is allowed
and the entry is upgraded as "V. Good" he may be given promotion
retrospectively if selected by DPC. His arrears to be paid due to
this promotion may be paid with 8% interest per annum.
Appeal is allowed as above.
{Dev Dutt v. Union of India and other, 2/2009, Swamysnews
74, 2008 2) SCC (L&S), 771 date of judgment 12.5.2008)
Courtesy : Swamysnews February 2009
28 JUNE, 2009
 HEADWISE DETAILS OF INCOME 24 Photostat 18968.00
W.E.F 01.10.2008 TO 31.03.2009 25 Newspapers 1590.00
Quota 508284.00 26 M. R. Claim to General Secretary 7898.30
Bhartiya Post Receipts 198992.00 27 Legal Court Expenses 50000.00
Confederation 1860.00 28 Gifts 4406.00
Quota to NFPE 88007.00 29 Agitational Programmes 3038.00
Donations 472609.00 30 Computer Repairs & Accessories 11212.00
Publication sale 12715.00 31 Ticket Cancellation Charges 2120.00
Sale of old Newspaper 168.00 32 TA/DA for Strike Tour 4420.00
Refund of Loan from Ex- Financial Secretary 5000.00 33 Tarapada Bhawan Maintenance 15834.00
Tarapada Bhawan Receipts 170.00 34 Quota transfer to NFPE 17316.00
1287805.00 35 Bank Charges 686.00
36 Social Security Contributions to Staff 4500.00
HEADWISE DETAILS OF EXPENDITURE 37 Cost of Reference Books 1133.00
W.E.F. 01.10.2008 TO 31.03.2009 38 Audit fee 1000.00
1 Loss of Pay to General Secretary 151174.00 39 Cost of Mobile Phones 12800.00
2 H. Q. Allowance to General Secretary 15000.00 40 Transfer to Confederation 1000.00
3 Bonus & Arrears to General Secretary 8882.00 1268392.87
4 Loss of Pay to Dy. General Secretary 53608.00 Rs. Twelve Lakhs Sixty Eight Thousand Three Hundred
5 Bonus Arrears to Deputy General Secretary 2220.00 Ninty Two and paisa Eighty Seven only
6 H. Q. Allowance to Dy. G. S. 5000.00
7 Pay Commission Arrears to CONSOLIDATED INCOME & EXPENDITURE
Ex G. S, Com. R. N. Chaudhary 37615.00 W.E.F. 01.10.2008 TO 31.03.2008
8 Bonus Arrears to Ex- G. S, Balance on 01.10.2009 = 4355766.78
Com. R. N. Chaudhary 1151.00 RECEIPTS
9 Pay Commission arrears & OCT - 08 269563.00
Bonus arrearsto EX-Dy. G.S & Sundaramoorthy 4000.00 NOV - 08 533938.00
10 TA/DA to Office Bearers DEC - 08 243137.00
General Secretary 57964.00 JAN - 09 94593.00
Deputy General Secreatary 11605.00 FEB - 09 95152.00
Officer Bearers 17600.00 87169.00 MAR - 09 51422.00
11 Pay & Allowances to Staff 1287805.00 1287805.00
Office Assistant 55767.00 5643571.78
Office Attendant 51662.00 Interest on SB & FD Accounts 622176.29
Peon 48738.00 6265748.07
Sweeper 2350.00 158517.00 LESS EXPENDITURE
12 All India Conference 226718.00 OCT - 08 208894.54
13 Cost of Bhartiya Post 176252.00 NOV- 08 154725.76
14 Office Maintenance 10404.00 AIC 226718.00
15 Office Requirements 13379.00 DEC - 08 247526.26
16 Telephone Bills 12091.00 JAN - 09 171637.06
17 Mobile Phone Bills 14740.00 FEB - 09 147740.25
General Secretary 11229.00 MAR-09 111151.00
Deputy General Secretary 650.00 1268392.87 1268392.87
Office Staff 2861.00 4997355.20
18 Laptop Data Card 1319.32 BALANCE AS ON 31.03.2009
19 Electricity/Water Charges 8302.00 Details of Balance as on 31.03.2009
20 Conveyance Charges FD A/c Syndicate Bank 4000000.00
General Secretary 22210.00 Syndicate Bank SB A/c No. 90742010070474 981380.60
Deputy General Secretary 680.00 Cash in Hand = 15974.60
4997355.20
Financial Secretary 16000.00
Forty Nine Lakhs Ninety Seven Thousand Three Hundred
Asstt. Financial Secretary 3000.00
Fifty Five & Paisa Twenty Only
Staff 1889.00 43779.00
Sd/- Sd/-
21 Postage Charges 63844.00 Financial Secretary General Secretary
22 Stationaries 3897.00
23 Sumptuaries 11410.25
BHARTIYA POST 29 JUNE, 2009
 CASE LAW - AN IMPORTANT SUPREME COURT JUDGMENT ON
APPLICATION OF BENCH MARKS ON PROMOTION
1. When an entry in the confidential report of a
Government servant is going to affect his further career
prospects, it should be communicated to the employee
even if it is not an adverse remark.
2. All gradings in the confidential reports are to
be communicated to adhere to the principles of natural
justice within a reasonable period after CRs are finalized
Facts: The Appellant joined Border Road Engineering Services
as Group 'A' Officer. The Border Road Group 'A'. Services Rules
governs the service. He was promoted as Executive Engineer
on 22.2.1988. He is eligible for further promotion as
Superintendent Engineer after five years of service as Executive
Engineer from 21.2.1993. But he was overlooked for promotion
and his juniors were promoted as Superintendent Engineer on
the ground he obtained only 'Good" grading in CR for the year
1993-94. For promotion as Superintendent Engineer, he should
have got the grading of "Very Good" which is the benchmark in
terms of the OM, dated 10.4.1989 and hence he was overlooked.
The grading of good was also not communicated to him. Hence
he filed a writ petition in Gauhati High Court which by its Order,
dated 26.11.2001 in W.P. No.447 of 2001 dismissed his application.
Hence the present appeal lies before the Supreme Court.
The legal issue involved in this case was whether
"good" entry n the ACR which adversely affected the Appellant's
promotion ought to have been communicated to him so as to
afford him an opportunity of making representation against it.
Communication of Government of India, dated 10/11.9.1987
provides for communication of only adverse entries in the
confidential report is to be communicated.
The Appellant argued that non-communication of
grading "Good" affected him against which he could have
represented. That non-communication violated the principles of
natural justice.
The Respondent submitted that only adverse entries
are to be communicated as per standing instructions. As 'Good'
is not an adverse entry, it need not be communicated. To state
so, the Respondents relied on the case of Vijay Kumar v. State of
Maharashtra [1988 SCC (L&S) 42] to state only non-communicated
adverse entries only cannot form the foundation to deny
promotion. In the case of State of Gujarat v. Suryakant Chunilal
Shah [1999 SCC (L&S) 317], it was held that adverse entries
only are to be communicated to improve his performance and to
represent against it. Other entries not adverse need not be
communicated.
The views of the Respondent was not agreed to by
the Apex Court and in its opinion all entries from bad to outstanding
are to be communicated. An opportunity need to be given to
represent if any of the entries are detrimental to his progress.
In view of the above, the observation of the Apex
Court are noted as below: -
Held: "1. In this situation, the "good" entry is in fact adverse
entry because it eliminates the candidate from being considered
BHARTIYA POST
for promotion. Nomenclature is not relevant; it is the effect which
the entry is having which determines whether it is an adverse or
not. It is thus the rigours of the entry which is important, not the
phraseology. Grant of "Good" entry is of no satisfaction to an
incumbent if it in fact makes him in eligible for promotion or has an
adverse effect on his chances. "Good" entry should have been
communicated to the Appellant so as to enable him to make a
representation praying that the said entry for the year 1993-94
should be upgraded from "good" to "Very Good". After considering
such a representation, It was open to the authority concerned to
reject the representation and confirm the "good" entry (though in
a fair manner), but at least an opportunity of making such a
representation should have been given to the Appellant and that
would only have been possible had the Appellant been
communicated "good' entry. Non-communication of 'good" entry
was arbitrary and hence illegal.
2. Every entry (not merely a poor or adverse entry)
relating to an employee under the state or an instrumentality of
the state, whether in Civil, Judicial, Police or other service (except
the Military) must be communicated to him within a reasonable
period and it makes no difference whether there is a benchmark
or not. Even if there is no benchmark, non-communication of an
entry may adversely affect the employees' chances of promotion
(or getting some other benefits) because when comparative
merit is being considered for promotion (or getting some other
benefits) a person having a 'Good' or 'Average' or 'Fair' entry,
certainly has a less chances of being selected than a person
having "Very Good" or "outstanding' entry. In most of the services,
gradation of entries usually is, (i) Outstanding (ii) Very Good, (iii)
Good, (iv) Average, (V) Fair and (Vi) Poor. A person getting any
of the entries at Serial Nos. (ii) to (Vi) should be communicated
such entries so that he has an opportunity of making a
representation praying for its upgradation, and such a
representation must be decided fairly and within a reasonable
period by the authority concerned. If it is to be held that only
'poor' entry is to be communicated, consequences would be that
persons getting "Fair, Average, good or Very Good" entries would
not be able to represent for it upgradations and this may
subsequently adversely affect their chances of promotion (or
get some other benefits). If Office memorandum, dated 10/
11.9.1987 is interpreted to mean that only adverse entries (i.e.
'poor' entry) need to be communicated and not "fair, average or
good" entries, it would become arbitrary (and hence illegal) since
it may adversely affect the incumbent's chances of promotion or
get some other benefit.
3. Every entry in the ACR of a public servant mush be
communicated to him within a reasonable period, whether it is a
"poor", "Fair", " Average", "Good" or "V.Good" entry. This is
because non-communication of such an entry may adversely
affect the employee in two ways: (i) Had the entry been
communicated to him, he would know about the assessment of
his work and conduct by his superiors which would enable him
to improve his work in future; (ii) he would have an opportunity
of making a representation against the entry ihhe feels it is
30 JUNE, 2009
unjustified and pray for its upgradation. Hence non-communication
of an entry is arbitrary. It is only when there is a bench mark, but
in all cases that an entry (whether it is "Poor, Fair, Average,
Good or V.Good") must be communicated to a public servant,
otherwise there is violation of principles of fairness, which is
the soul of natural justice. Even an outstanding entry should be
communicated since that would boost the morale of the employee
and make his work harder.
4. Communication of entries and giving opportunity to
represent against them is particularly important on higher posts
which are in a pyramidical structure where often principles of
elimination is followed in selection for promotion, and even a
single entry can destroy career of an officer which has otherwise
been outstanding throughout. This often results grave injustice
and heart-burning, and may shatter the morale of many good
officers who are superseded due to this arbitrariness, while
officers of inferior merit may be promoted. In the present case,
action of the Respondents not communicating "Good" entry for
the year 1993-94 to the Appellant is arbitrary and violative of
natural justice because in substance 'Good' entry operated as
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BHARTIYA POST 31
an adverse entry.
5. Rules of natural justice are not codified nor are they
unwarying in all situations, rather they are flexible. They may,
however, be summarized in one word: Fairness. What they
require is fairness by authority concerned. What is fair would
depend on situation and context. Rules of natural justice are
flexible. The question to be asked in every case to determine
whether the rules of natural justice have been violated is, have
the authorities acted fairly?
6. Originally, there were said to be only two principles of
natural justice (i) Rule against bias and (ii) right to be heard (audi
alteram partem). However, subsequently, some more rules came
to be added namely, requirement to give reasons. Natural justice
has also been held to be part of Article 14 of the Constitution.
Natural Justice is not a stagnating but an expanding concept. It is
open to Court to develop new principles of natural justice in
appropriate cases.
7. In the present case a new principle of natural justice is
being developed by holding that fairness and transparency in
(Contd. on page 30)
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JUNE, 2009
 NOTES OF THE MONTH
v Federal Secretariat of NFPE has met on
25th May 2009 in the Office of the AIPEU Group 'C' at
Dada Ghosh Bhawan under the chairmanship of
Comrade Ishwar Singh Dabas Deputy Secretary
General NFPE. The Secretariat reviewed the
undergoing process of fresh re-verification and decided
to make an effort to at least increase the membership
of all NFPE Unions by 10 to 15%. The Secretariat
also decided to depute office bearers of NFPE and
the General Secretaries of Affiliated Unions to
whichever circle that feels the need to organize any
meetings in connection with the Membership
Campaign. The Secretariat also decided that there shall
be no denial of membership to any employee due to
intra-union rivalry etc at any place and to view the
complaints in this regard very seriously by the
respective All India Union.
v UNI Apro (Union Network International - Asia
Pacific Regional Organisation) has extended invitation
to NFPE to depute a representative to the four days
International Seminars on Posts and Logistics to be
held in Bangkok (Thailand) from 8th June to 11th June
2009. The international Seminars to be participated
by leaders of Trade Unions belonging to major Postal
Players in the Asia Pacific Region would be highly
educative and interactive. The Federal Secretariat
considered the invitation and decided to depute
Comrade K. V. Sridharan, General Secretary AIPEU
Group 'C' as the representative of NFPE to the
International Seminar.
v UNI Apro is organizing the Posts & Logistics
Conference of its member organizations in the Asia
Pacific Region in Jakarta (Indonesia) from 25th July to
29th July 2009 and has extended the invitation to the
Secretary General NFPE to participate in the
Conference. The membership of NFPE in the UNI Apro
is under process and the Application for membership
is being sent to the UNI in the proforma sent to us by
the UNI. The Federal Secretariat has decided to remit
membership to the extent of 35000 and increase it to
our full level in due course.
v TUI (Trade Union International) is holding its
International Conference of all Government Sector and
Financial Sector organisations of PSUs in Bracilia,
Capital City of Brazil (South America) from 28th to
29th June 2009. The confederation of CG Employees
is a member affiliate of TUI and is offered two delegates
to attend the above Conference. The Confederation
delegation will consist of Comrades K. K. N. Kutty
(Secretary General) and K. Ragavendran (Secretary
General NFPE). The Federal Secretariat of NFPE has
BHARTIYA POST
decided to accept the invitation and depute the
Secretary General to the above International
Conference.
v Delhi GPO Biennial Conference was held on
17.04.09 under the presidentship of Com. Balwan
Singh. General Secretary attended the Conference and
inaugurated. The other prominent speakers were Com.
Balwinder Singh, Financial Secretary and Com. Aishwir
Singh, Circle Secretary. Com. Balwan Singh, Com.
S.K. Vashishtha, Com. Pancham Singh were
unanimously elected as Divisional President, Secretary
& Financial Secretary respectively. The CHQ
congratulates the newly elected office bearers.
v The CHQ convened all Divisional Secretary's
meeting of Haryana Circle at CHQ on 14.04.2009. All
attended and decided to hold the Circle Conference at
Hissar on 09.05.09. Com. Subhash Sharma, Ex-Circle
Secretary contributed more for the successful meeting
of unifying all the forces of Haryana Circle.
v General Secretary & Financial Secretary
attended the All Secretaries meeting of Punjab Circle
at Ludhiana on 26.04.09. Very purposeful meeting. It
was decided to hold the Circle conference of Punjab
Circle on 24.05.09 at Amritsar. A real unity was emerged
for the benefits of Punjab Circle.
v The Circle Council of Delhi Circle was held on
28.04.09 at New Delhi GPO. General Secretary
attended the Circle council and had an interaction with
all divisional Secretaries. The main focus was given in
the Circle council for enrolling more membership in
the current verification.
v As decided earlier, the Circle conference of
Haryana Circle was conducted at Hissar on 09.05.09
and the office bearers were elected unanimously. Com.
Balwinder Singh, Financial Secretary, CHQ and Com.
Subhash Sharma, Ex-Treasurer CHQ and Ex- Circle
Secretary Haryana Circle assisted the General
Secretary for the smooth conduct of the conference.
The list of office bearers elected unanimously is printed
inside this journal. The CHQ congratulates the newly
elected office bearers.
v Divisional/Branch Secretaries meeting of
Tamilnadu Circle was organized by the Circle Union,
Tamilnadu Circle on 11.05.09 at Chennai com. K.
Ragavendran, Secretary General NFPE and Com. K.
V. Sridharan, General Secretary attended the special
meeting and discussed about the problems confronting
the Group 'C' comrades. Com. J. Ramamoorthy, Circle
Secretary deserves all appreciations for organizing
such a good meeting for interaction with the leadership
of NFPE/CHQ directly to the grass root level leaders.
32 JUNE, 2009
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BHARTIYA POST 33
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