University of Edinburgh

_______________________________________________________________________________________________________

Stage: Acceptance
User Acceptance Test (UAT) Plan
R12 Upgrade for HR & Payroll
Human Resources (inc Payroll and Pensions)
HRS068
[ANNUAL PLAN NUMBER]

Document Version: 0.1

Date: 22/10/12

___________________________________________________________________________________
Information Services - Template Revised March 2009

Acceptance: User Acceptance Test Plan

Version: 0.1

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Contents
1
1.1
1.2
2
2.1
2.2
2.3
2.4
2.5
3
3.1
3.2
3.3
3.4
3.5
4
4.1
4.2

DOCUMENT MANAGEMENT...................................................................3
Contributors.....................................................................................................3
Version Control.................................................................................................3
USER ACCEPTANCE TEST......................................................................4
Definition...........................................................................................................4
Roles and Responsibilities...............................................................................4
Test Requirements............................................................................................5
Test Participants...............................................................................................5
Assumptions......................................................................................................5
ACCEPTANCE TEST LOG........................................................................6
Test Scenarios from HR...................................................................................6
Test Scenarios from Payroll...........................................................................10
Test Scenarios from Pensions........................................................................19
Test Scenarios from FIS.................................................................................20
Test Scenarios Interfaces and Crons.........................................................24
ACCEPTANCE TEST RESULTS.............................................................28
Open Issues.....................................................................................................28
Document Sign Off.........................................................................................28

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Document Management

1.1 Contributors
Please provide details of all contributors to this document.
Role
Project Manager/
Business
Analyst(Owner)
Technical Architect
Systems Analyst
Designer
Applications
Support
Coordinator
Business Area
Manager FIS
Business Area
Manager HR
Tester
Tester
Tester

Unit
IS Applications

Name
Nikki Stuart

IS Applications
IS Applications

Gillian Henderson
Alyson Shaw

IS Applications

Ana Heyn

FIS

Pamela Blair

HR

Susan McLaren

HR
Pensions
Payroll

Katrina Rutherford
Ann Banks
Kathy Chappell

1.2 Version Control

Please document all changes made to this document since initial distribution.
Date
22/10/1
2

Version
0.1

Author
NS

Section
All

Amendment
First draft

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User Acceptance Test

2.1 Definition
The purpose of User Acceptance Testing (UAT) is to ensure that the solution
performs at an acceptable level. Testing may also identify problems relating to the
usability of the solution. UAT is the final step before rolling out the solution to the end
users and is typically carried out by end users in an environment that closely models
the real world. UAT gives the project sponsor and end users confidence that the
solution being delivered meets their requirements.
This document outlines the plan for user acceptance testing of the project
deliverables. This document is a high level guide. Detailed test scripts/cases have
been developed and will be used to record the results of user testing. This document
will be used to record the project sponsor and end user sign off of the UAT.

2.2 Roles and Responsibilities

Role
Project
Manager

Business
Analyst

Technical
Architect
Business
Assurance
Coordinator

Responsibilities
Communication with the Business
Assurance Coordinator to agree format
and scope of UAT
Ensure acceptance criteria are agreed
prior to commencing UAT
Assist Business Assurance Coordinator
with the creation of a detailed test plan
Review scripts/cases and scenarios for
accuracy, completeness and sequencing.
Confirm test data is correct.

Validation of UAT environment

Ensure that a detailed test scripts/cases,

scenarios and instructions are available
for test users prior to the start of testing
Ensure that issues identified during UAT
are logged in the Test Log
Ensure testing takes place within agreed
timeframes
Execute test scripts/cases
Document test results

Testers

Name
Nikki Stuart

Nikki Stuart

Gillian
Henderson
Pamela Blair
(FIS)
Susan McLaren
(HR)

Katrina
Rutherford
(HR)
Ann Banks
(Pensions)
Kathy Chappell
(Payroll)
Louise Finnie
(FIS)

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2.3 Test Requirements

Testing will take place in Charles Stewart House at testers own desks.
UAT will take place beginning on 20th August 2012 and end on 24th October
2012.
Test scripts/cases and scenarios will be prepared prior to the start of UAT.
Test participants will conduct the tests and document results.
Issues will be recorded in the Test Log and tracked by the Business
Assurance Coordinator.

2.4 Test Participants

Testing participants include representative from all areas involved in the solution.
Testers and their specific areas of focus are identified in the table below:
Name
Katrina
Rutherford

Area Represented
HR

Ann Banks
Kathy
Chappell
Louise Finnie
Pamela Blair

Pensions
Payroll

Susan
McLaren

HR

Area of Testing Focus

HR test scenarios
including self-service and
Sickness Absence
Pensions test scenarios
Payroll test scenarios

FIS
FIS

FIS test scenarios

General FIS, Pensions and
Payroll testing
General HR testing with
HESA

2.5 Assumptions

The UAT environment will be available and fully configured ahead of the UAT.
Testers will test the functionality documented in standard upgrade test scripts
Resources identified in this plan are available to conduct the UAT and
address issues as they are raised by the test team.

The Project Manager must notify the Project Sponsor if any of these assumptions are
not correct before commencing the UAT.

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Acceptance Test Log

3.1 Test Scenarios from HR

User testing should be based on the test scenarios and acceptance criteria identified in the Business Requirement Document. Any deviation
from these scenarios should be noted here.
Test
CHECK MANAGER SELF SERVICE
Check hierarchy tree is ok

Comments and JIRAs

JIRA HRS068-47 issue with Manager Self Service
Error when creating a new sickness absence (could not
replicate)
Personalisations not on Manager Self Service
(OUTSTANDING) UPDATE 31/10/12 Personalisations
delivered and signed off in TEST. Some minor post upgrade
amendments may still be required.
Option to create a new sickness absence is not appearing
on some records (e.g. does not appear on 132681 or
129810 but does on 110517). There are usually 3 options
leave of absence, personal info and terminations. For the 2
records mentioned only the latter two are showing. This is
not the case in 11i Test.
Minor point when you click on back to people in hierarchy
in the sickness absence screen, it doesnt take you straight
back to your list of people, you have to click back again.
UPDATE 31/10/12 This has been retested and the issue
appears to only exist on a particular user. HR agreed to
upgrade and monitor.

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Pass/Fail
PASS

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Test
Sickness Absence
Create 3 new absence records
Update 3 existing records
End 3 existing records
Terminations
Terminate 3 records (1 including home address change)

Home Address
Change the home address of 2 staff
Change phone number of 2 staff

Comments and JIRAs

I can create new absence records for most people, and they
show as expected in the core system; however I cant get
back into them to update/close them off. When I go back
into the employee record there is no open absence
showing. Ive created absences for records 149558, 149425
and 104599 but have not been able to close them off.
Working as expected, however an extra field shows that is
not there in 11i assignment status. Its mandatory and
defaults to terminate process assignment but its possible
to choose something else from the drop down list. I assume
we would want this to be hidden?
JIRA HRS068-25 Error when entering in Home Addresses

Pass/Fail
Pass

Pass

Required input from Oracle, update ran and issue resolved.

Contacts
Amend contact of 1 member of staff
Add contact to 2 staff records

Working as expected

Pass

ATR/NEW APPOINTMENTS PROCESS (CURRENT)

Create 2 New Starts
Create 2 Rehires
Create 2 Transfers

n/a

n/a

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Test
FOR R12 WE WILL NEED TO CHECK THE LINKS
WITH CORE WORK THEREFORE WE WILL NEED TO
DO THE FOLLOWING:
Create 3 staff request in Core in order to appoint 8
people
Appoint 2 New Start
Appoint 2 Transfer (from Main Payroll)
Appoint 2 Rehire
Appoint 2 Multiple Assignment

Comments and JIRAs

UPDATED 31/10/12 Interfaces tested and signed of on
TEST

Pass/Fail
PASS

CONTRACTS
Run 2 New Start Open-ended Contracts
Run 2 New Fixed Term Contracts
Check Transfer Contracts created as part of ATR/New
Appointments Process in Mail box.

JIRA HRS068-50 additional dialogue box opening contract

Pass

MIGRANT WORKER REPORTS

Check Migrant Worker Reports working (EPP4211,
EPP4212, EPP4213, EPP4215)

TO BE RESOLVED AFTER UPGRADE

-Working as expected, with the exception of the additional
dialogue box. Transfer contracts not applicable.
Working as expected, and can export results to NotePad as
in 11i.

Pass

APPRAISAL SPECIAL INFORMATION TYPE

Add appraisal details 2 members of staff
Update appraisal details for 2 members of staff

Working as expected.

Pass

PERFORMANCE MANAGEMENT
Create appraisals for 3 members of staff
As Main Appraiser send back appraisal to member of
staff
Complete 2 Appraisals

Susan testing

PASS

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Test
CHECK OTHER RESPONSIBILITIES WORK
Check UOE Enter PURE Details
Check UOE HESA Administration
Plus 3 others
Check Workflow Administrator Web Applications (Find All
Notifications & Status Monitor)

Comments and JIRAs

JIRA HRS068-55 responsibilities not showing correct data

CHECK FOLDER LISTS WORK

Run Employee By Elements
Run People by Assignment

Both folder lists working as normal, and can export to

NotePad as in 11i.

Pass/Fail
PASS

Security list process had not been run - AWAITING

RETEST.
-The problem raised in JIRA 55 has been resolved,
responsibilities now working normally (with exception of
UOE Central and Pollock Trades Team, which is not
working correctly in 11i, so will be picked up separately).
Susan can you confirm that UOE HESA Administration and
UOE Enter PURE Details are working as they should?

MAIN PAYROLL
Check sections (People, Assignment, Grade Step,
Costing & Entries screens)
Check part-time hours in Grade step screen is there

Pass

Payroll not HR Test

will sign this off.

Additional Tests not in original HR Test plan

Test
HESA
Check HESA forms

Comments and JIRAs

JIRA HRS068-51
Issue with HESA responsibility, had been previously
working. Issue resulting from autoconfig process. Required
file manually updated (this manual update is also a
requirement for 11i but was missed from the update)

Sickness Absence Report

Pass/Fail
PASS

PASS

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Transport Loans Application

MyEd Channels

OUTSTANDING DEVLOPMENT REQUIRED

UPDATED 31/10/12 Tested and signed off on new MyEd
TEST

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TBC
PASS

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3.2 Test Scenarios from Payroll

Test
Datetrack to July 2012
Enter some sickness absences back dated and
current.
Add new employees
Generate contracts first, minimum 4 different
ones
Will need new position for these new employees
and these will be created first.
2 from the beginning of the month and 2 midmonth ones 2 from prior month and 4 Multiple
Assignments.

Comments and JIRAs

Pass/Fail
PASS (HR)

JIRA HRS068-30 Multiple Assignments PAYE Flag

Invalid object in R12, updated - Resolved

Check new employees pay methods still defaulting to

No, Yes, Yes on flags

PASS (HR)

PASS

Enter Pay Method details for new employees

Terminate employees

PASS (HR)

2 from the end of the month and 2 mid-month

ones and 2 Multiple Assignments.

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Test
Run Quickpays

Comments and JIRAs

At least one after termination

At least one new start from prior month

Rehire employee

Pass/Fail
PASS

PASS (HR)

Next day from a termination and 2 with gaps

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Test
Changes

Comments and JIRAs

Make changes
a) 2 Grade placement changes
b) 2 Offscale changes
c) 2 changes of grades
d) 2 changes to pension scheme and
involvement and 2 changes for pension+
e) 2 costing changes, 1 split
f) 2 bank changes
g) 2 Credit Unions
h) 2 Student Loans starts
i) 2 Bike+
j) 2 Overtime Payments
k) 2 Union Starts
l) 2 Personal Accident starts
m) 4 Element Adjustments including 2 backdated
n) 2 HTBN payments
o) 2 Salary Sacrifice CCV
p) Transport Loan
q) National Insurance Changes
u) GAYE
v) Earnings Arrestment
w) Change Pension Tiers

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Pass/Fail
PASS

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Test
Daily Reports
Probably overnight for the prior day
Make sure daily report changes above
EPP0027
Daily Grade Changes
EPP0042
Daily Grade Changes
EPP0046
New Appointments
EPP0047
Element Changes
EPP0048
Daily Terminations
EPP0052
Cease Payment Date Changes
EPP0058
Spinal Point Changes
EPP0082
Update & Corrections
EPP0083
Daily Terminations
Retro for Sickness
Run Report EPP0074 Non-spinal salary payments
Run full Main Payroll
Reports
To check payroll process has performed correctly
Payroll Message Report
Pay50 Zero of Negative Pay
Pay51 Net Pay exceeding a Pre-Set Amount
Pay52 Net Pay Variances
EPP0073 Unpaid Elements Report

Comments and JIRAs

JIRA HRS068-40 Unidentified Requests showing in
Kathys request
Update from Oracle providing advice on the configuration
setting to remove these background processes POST
UPGRADE

3 months generated Jul, Aug &Sept

Check Employees
View an SOE from view assignment processes.

Pass/Fail
PASS

PASS
PASS
PASS
PASS

PASS
PASS

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Test
Prior to BACS
Add new start and quickpay for inclusion in BACS
process
Delete an employee out of payroll, so not in
BACS process

BACS

Comments and JIRAs

Pass/Fail
PASS

JIRA HRS068-04 albacs investigation

PASS

Reverse Salary for employee who has been

included in BACS
Pre-payments
BACS process
EPP0087 report BACS output file
Maybe test BACS transfer to Cashiers area
(EPP0078)

Pay Advices
Update payroll message
PAY29 - Produce pay advices for our selected
employees

JIRA HRS068-43 Where will BACs output go

JIRA HRS068-45 BACs process printing 2 reports in R12
All related to BACs process. - Resolved
JIRA HRS068-46 Pay Advices request ID is empty
Required additional parameters to be entered for R12.
-Resolved

PASS

JIRA HRS068-54 reprinting pay advices

Issue with payfunc account permissions - Resolved

Add more new starts

At least one from start of month and one midmonth
Quickpay them as if to pay them
Process P45s for leavers (do one manual before
running process)

PASS (HR)

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Test
Costing

Comments and JIRAs

Pass/Fail
PASS

Perform Oracles Costing Process

Check some employees costing on screen within
system
EPP1600 Costing Extract need to print extract
file
(take care with date parameter)
Need to check if balanced (will take some time)

Month End Reports

Gross to Net
Element Result Listing
PAY24 Net Pay Reconciliation
PAY56 Quickpays Listing
P45s to check still able to produce laser P45
behind scenes and if any progress
Send P45 (test) per EDI

PASS
JIRA HRS068-49 Error Message on P45 Part 3 EDI File
Additional parameter required for R12 testing - resolved

EOY Checking
Gross to Net report from above
PAY24 Net Pay Reconciliation report from
above
EOY Process Partial P35 report

PASS

Rollback EOY
EOY Process Partial P14 EDI
Datetrack to August 2012

PASS
PASS

Add More sickness backdated and current

PASS (HR)

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Test
Add new employees
2 from beginning of the month and 2 mid-month
ones and 2 from prior month and 2 Multiple
Assignments

Comments and JIRAs

Terminate employees
2 from the end of the month and 2 mid-month and
Terminate 2 Multiple Assignments.

Add payment to leaver after P45s have been

issued 1 to employee with Automatic P45 and 1
to employee with Manual P45

Check that 0T has been used.

Pass/Fail
PASS (HR)

PASS (HR)

Rehire employees
2 next day from termination and 2 with gaps

PASS (HR)

Amend NI category balances

Change employee NI category and refund
Pension Contributions check balances

PASS

Amend HTBN employees

Plus include 2 HTBN employees, 1 with payment
(over 5000.00) should be listed on both PAY51
and PAY52, second with no payment should be
listed on PAY50

PASS

Add additional non-recurring elements.

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Test
Payroll Run for whole main payroll
Prior to payroll run report EPP0074 Non Spinal
Salary Payments

Comments and JIRAs

Pass/Fail
PASS

Reports
To check payroll process has performed correctly
Payroll Message Report
PAY50 Zero or Negative Pay
PAY51 Net Pay Variances probably not
EPP0073 Unpaid Elements Report

PASS

Pay Advices
Run Pre-Payments
PAY29 Produce pay advices set copies to zero

PASS

Costing
Perform Oracles Costing Process
EPP1600 Costing Extract no need to print file

PASS

Month End Reports

Run Reports
Gross to Net
Element Result Listing
PAY26 Net Pay Reconciliation
PAY56 Quickpays Listing

PASS

Run Yearend Full P35 Mag Tape

Rollback EOY
Run Yearend Full P14 EDI
General Payroll Tests

PASS
PASS
PASS

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Test
Datetrack

Comments and JIRAs

1. Run SOY to clear down previous pay and
tax and change non-cumulative to culative
codes

Pass/Fail
Cannot complete
these tasks unless it
is the start of a tax
year and new
legislative patches
have been applied

2. Run SOY to uplift L - +14(???)

N/A
3. Run P6Upload to load some P9 not sure
how yet
Retro-Payroll

N/A

Change payscales to 01-August 2012

Run Retro for paying in September Payroll
Check to see arrears are correct.
Check Some Employees

Payroll Run for September in full.

PASS

Carry out some more changes.

Reports
To check payroll process has performed correctly
Payroll Message Report
PAY50 - Zero or Negative Pay
PAY51 - Net Pay exceeding a Pre-Set Amount
PAY52 - Net Pay Variances
EPP0073 Unpaid Elements Report

PASS

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Test
Check Payroll Rollback works
Rollback run
Check SOE has message

Comments and JIRAs

Run Works Number Update and carry out any more

changes.

Pass/Fail
PASS

PASS

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3.3 Test Scenarios from Pensions

Test
view people and pension codes
view pensions screen

Comments and JIRAs

Pass/Fail
PASS
PASS

run pension salary history screen

PASS

view AVC screen

PASS

view multiple assignments

PASS

run pension salary history screen for secondary assignment

PASS

view AVC screen for multiple assignment

PASS

view SOE

PASS

view balances

PASS

Oracle screen dumps

printed to MFD

PASS

EPP0108
EPP0072
EPP0094
Gross to Net report
Pay 11
USS VTE monthly costs
Reporting - daily reports
EPP0042
EPP0083
EPP0047
EPP0048
EPP4218
EPP4219

exported to excel OK
printed to MFD
printed to HP
printed to HP
printed to HP
exported to excel OK

PASS
PASS
PASS
PASS
PASS
PASS
PASS

Yes
Yes
JIRA to remove - Main_OSP Absence and UOE SSP Paid
messages
Yes
Yes
Yes

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3.4 Test Scenarios from FIS

Test
Access via Unix Account to complete remaining tests

Comments and JIRAs

JIRA HRS068-22 User Account updated to
provide limited access that meets
requirements

Pass/Fail
PASS

Contingency Files
Receive notification from payroll that the contingency process
Login to secure shell and navigate to :
/u12/software/hr11i/product/ora11icomn/admin/out
Find and copy latest contingency file to V:\CONTINGENCY\2012
Extracts and encrypted memory stick
Payroll Checks
Submit GB PAYE Synchronization Download request in Oracle to
check for tax code differences.
Login to secure shell then into sqlplus (through . d.sh). Run sql
scripts to check that all multiple assignments have both NI and
PAYE flags checked.
Retropay checking
Liaise with payroll re timing of Retropay by Element process
Run sql scripts (secure shell > .d.sh) once the process is complete
for checking retropay results before the main payroll is run.
Send output to payroll in a spreadsheet.

JIRA HRS068-20 Contingency Payroll

output files
Output location differed for R12, updates
made resolved

PASS

New payfunc account created, able to run

scripts

PASS

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PASS

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Test
Pensions+ No Auto Report
After the pay advices have been printed login to sqlplus. Run and
spool report for pensions showing employees with No Auto
pensions+ flag whose earnings in the period are above the lower
earnings limit.
Send Pensions the results in a spread sheet.
Costing files corrections and transferring to eFinancials
Receive notification from payroll that the costing process has been
run for each payroll
Login to secure shell and navigate to
/u12/software/hr11i/product/ora11icomn/admin/out
Open the costing file in view and find the rejections (unix
commands)
Send the list of rejections to payroll
On receipt of corrected costing information, make a copy of the
costing file and edit the new file with corrected data.
Transfer the completed files to eFinancials server using scp
command examples from last run :

Comments and JIRAs

Pass/Fail
PASS

Edited and transferred file to eFin TEST.

PASS

scp P784.hdr
phadden@fenton:/u01/software/finance/efin/report/payroll_costing/P784.hdr
scp P784.new
phadden@fenton:/u01/software/finance/efin/report/payroll_costing/P784.dat

Notify FIS helpdesk when files have been transferred (Unidesk call)
Ensure the files have been successfully uploaded into eFinancials
monthly costing journals.

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Test
Salary Forecasting Extract
After the costing files have been transferred
Submit EPP0071 Salary Forecasting Extract process in Oracle
(schedule for 10pm that night)
Check process has completed without any errors the following day
Login to Salary Forecasting model and check that the data has been
successfully transferred (check the new month appears as current
data)
Month End & Ad Hoc reports
Login to secure shell
Login to sqlplus
Run and spool month end reports
Send the results to relevant contacts in spread sheet format.

Comments and JIRAs

JIRA HRS068-44 Salary Forecasting
Extract
Change in output location for R12 required
update to Crons - Resolved

Pass/Fail
PASS

JIRA HRS068-34 SqlPlus account locked

Resolved

PASS

Sample reports No National Insurance Numbers, Leavers Report for

removing from Financial systems, Union subscription reports, employees
not entitled to SSP, Childcare voucher amounts for reconciliation, Payroll &
Pensions reconciliations (costing extract to eFinancials balances), HTBN
information etc
Also required for Ghost Employees exercise (Audit Requirement) and
Senior Staff statistics for Not8 in the Universitys Annual Accounts.

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Test
Reprinting pay Advices
Required if, for example, some pay advices have been loaded upside sown
or back to front in the middle of a print run. The printer has to be reloaded
as there can be up to 10,000 pay slips in a main payroll run.
Instead of printing the whole file again, we just reprint part of the file.
Login to secure shell, go to :
/u12/software/hr11i/product/ora11icomn/admin/out/ORA11i
Find concurrent request for the pay advice file
Find the last payslip that was printed correctly and reprint the file form that
print forward.
Writing new Reports for Payroll and Pensions to run via the Oracle
application
Write and test new sql scripts in secure shell (DEV and TEST) via sqlplus
Transfer the files via the pam_sftp secure shell profile
Link the reports to the script in the application
eTime payroll extract
Check that the HTBN data is still populating the eTime system
Ensure that the batch Element Entry Interface via ADI uploads the payroll
extracts from eTime

Comments and JIRAs

JIRA HRS068-54 reprinting pay advices
Issue with payfunc account permissions Resolved

PASS

Tested by Mairi Fraser (developer)

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Pass/Fail
PASS

PASS

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3.5 Test Scenarios Interfaces and Crons

3.5.1 Crons
Test
cron_infoed.sh (InfoEd view of HR data)

Comments and JIRAs

Pass/Fail
PASS

Contains HR Personal data, includes grade and salary

cron_ppipmi_daily (Daily PPIPMI Extract to NEWSLIVE)

PASS

extract daily HR personal data,including grade, salary,

assignments, allowances, etc
cron_ppipmi (Monthly PPIPMI extract to NEWSLIVE)

PASS

extract daily HR personal data,including grade, salary,

assignments, allowances, etc plus Absences information
cron_ppipmi_data_mart (Daily PPIPMI Lookups)

PASS

extract daily HR lookups like definitions of grades,

organization, nationality, etc
cron_ppip_daily_changes (EUCS upload)

PASS

extract HR personal data,including grade and salary.

cron_library (Library extract)

PASS

extract HR personal data and generate a file

cron_vrs (VRS extract)

PASS

extract of organisation details - internal data transfer

cron_salfor_ppip_copy (SALFOR extract copy)

PASS

copy file generate to designated area

cron_salfor_grades_copy (SALFOR grade extract copy)

PASS

Execute different sql scripts to get info about grades account

codes
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Acceptance: User Acceptance Test Plan

Version: 0.1

R12 Upgrade for HR & Payroll

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Test
cron_fis1 (FIS1)

Comments and JIRAs

JIRA HRS068-56 Issue with costing data

gets files from Finance with extracts details of account codes,

cost centres and job codes and load to HR DB

Issue related to functionality in the application rather than

the cron.

Pass/Fail
PASS

PASS

cron_ebis (EBIS extract)

extract personal info as uun, employee_number, start/end date

PASS

cron_transpar (Transpar HR Download)

runs script called transpar_load.sql

PASS

Cron_prefaddr (cron_prefaddr)
Cron job which are getting data input to HR system.
Updates core tables in HR .
If Eddir does not have a
Uun for an employee, this employee will not have uun in HR
and Self-service will not work for him
cron_uun (Cron_uun(email upload))

PASS

Updates Uuns and email preference email to HR tables using

file PrefAddrs.data
cron_roslin (Roslin Extract)

PASS

To create Staff, cost and allowance files of Roslin staff

pam_copy.sh (Copy file left in a location by Pamela Blair to
reports area)

PASS

Check for new files in pam_sftp and copy to sql reports area

3.5.2 Interfaces

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Acceptance: User Acceptance Test Plan

Version: 0.1

R12 Upgrade for HR & Payroll

_______________________________________________________________________________________________________

Test
HR feed for eTime
HR data to populate and update the
ETIME_PERSON_INFO and
ETIME_ASSIGNMENTS_INFO tables for HTBN Staff.
This procedure also ensures that HTBN Staff have
access to the appropriate Cost Centres and Job Codes
for their Assignments.
eRecruitment (CORE HR) ReferenceDataInterfaceRefresh

Comments and JIRAs

Tested on DEV and confirmed by Mairi Fraser (developer for
eTime) that this ran successfully.

Pass/Fail
PASS

eTime project requested that the update to the link was

made on TEST but the interface was not run as this would
overwrite training data.
PASS

Data refresh for the Coreint reference data interface

eRecruitment (CORE HR)
EmployeeCheckInterfaceRefresh

PASS

Data refresh for the Coreint employee checking interface

Jobsched (eFinancials)
Data refresh for the eFinancials

Tested on DEV by Anne Finnan (support for eFinancials)

PASS

PURE
Data refresh for the PURE staff list

Tested by Defeng Ma (developer for PURE) and data was

obtained through the views

PASS

Direct
staff_load

Database links for DEV and TEST do not currently exist

N/A

Database links for DEV and TEST do not currently exist

N/A

Data refresh for the Direct staff list (not DB account

creation)
Direct
direct_ora11i
Used for account creation in the LIVE HR database

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Acceptance: User Acceptance Test Plan

Version: 0.1

R12 Upgrade for HR & Payroll

_______________________________________________________________________________________________________

Test
Announcements
Announcements user access

Comments and JIRAs

Required for MyEd Channel

Pass/Fail
YES

MyED HR Channel
This channel displays the user's HR details with a link to
go and update them

Issue with testing on New MyEd TEST, OK on MyEd DEV

PASS

Research
HR Feed for ERI
Card
HR feed for Card Services

Database links for DEV and TEST do not currently exist

PASS

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Acceptance: User Acceptance Test Plan

Version: 0.1

R12 Upgrade for HR & Payroll

_______________________________________________________________________________________________________

Acceptance Test Results

4.1 Open Issues

Any issues identified during UAT must be added to the Test Log. It may be agreed that
UAT can be signed off while some issues remain open. Please insert a copy of any open
issues from the Test Log, together with details of why these issues remain open at the
sign off of the Acceptance Stage.
Due to time constraints on the project and the hard milestone for the LIVE Upgrade it has
been agreed that the following JIRAs will be actioned after the LIVE Upgrade;
HRS068-50

Contract generation - opening file

HRS068-36

Investigate Invalid objects on HRDEV/TEST following upgrade

HRS068-53

EPP0047 - Element appearing in R12 but should be suppressed

HRS068-38
HRS068-39

Will we be able to view other user's requests in R12?

Can the list of printers available for a request be autopopulated in the lookup list?

HRS068-26

Can the session timeout period be increased please?

The post upgrade JIRAs are not impacting any key functionality but are user
improvements that are in place in 11i are should be replicated in R12.

4.2 Document Sign Off

Project Manager
Business Analyst
Business Assurance Coordinator

Name
Name
Name

Date Signed Off

Date Signed Off
Date Signed Off

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