The Menu Exercise

ILS-501 - ILS-501-S71

Submitted by

Hanem Ibrahim
Introduction

I didn‟t practice much in all MS office especially (Publisher , Excel,

PowerPoint and Access) After I started with doing the website exercise, by using a
template from tripod, and I created a website , I liked the experience, I tried to go
beyond the template, but I couldn‟t especially at that busy time of the end of
Summer semester, but I need to get better grades, so I tried to do my exercise in
something else, I tried to avoid Excel because I don‟t like the formula part, I‟m
not good in Math, but I couldn‟t escape, I have to challenge myself, I was about to
give up after I failed to do the first cell, but I did it finally. Then I have to choose
between the Access and the PowerPoint, I did practice before with Access when I
was doing my bibliographies, but I didn‟t do a presentation with PowerPoint
before so I chose to do the presentation as my second option.

1- The Excel spreadsheet exercise

Since I‟ve never done any Excel exercise before, I started to practice for the first time by my
own. First I went online to : http://office.microsoft.com/en-us/templates/CT101172321033.aspx
to see what‟s the available information about how to use MS Excel 2007, which I never used
before, the only time I use Excel, when I did a small table on 2000 version. By checking online
sample of monthly budget spreadsheets, I figure out how my monthly budget will look like, but
still I don‟t know how to do it ? I returned to the web with the site that will provide me with the
instructions which is http://www.fgcu.edu/support/office2007/Excel/index.asp , there I found
step by step how to do spreadsheet, after long introduction on how to set the up the new
spreadsheet which I changed a little bit by putting the chart option as a quick start.
1- I opened a new spreadsheet not a template from Microsoft office (Excel 2007), I wanted
to learn how to do all the exercise by my own, no help from the templates, just I
mentioned before I only checked online how the budget templates looks like.
2- I wanted to put the title of my spreadsheet in the first cell like the way it looks in some
templates, I needed to stretch the title‟s name in the first cell I did that with the format
tool ( Auto fit columns width) ,I tried very hard to put the title in the center without
adding any width to the other columns finally I found out about how the merge cells
functions, I had to select the title cell and the other 12 cells in the first row, then click on
Merge and center tool, I changed the cell style ( size and font and background, even it‟s
not required in this exercise I had to do it to satisfy myself.
3- I started to set up the information inside the columns and rows, I left the first cell in the
second row and started from the second cell in the second column to put the name of each
month (12 columns) then I started to set the four headings of expense in the first cell of
each row (Rent , utilities, Insurance, and food ) then started to fill the expense of each
month .
4- I created a fifth row heading for the subtotal of my expenses, and a sixth row heading for
my income. I left the subtotal one , then filled the income with what I thought is
reasonable amount( I‟ve never calculate how much I spend in each month( my husband
takes care of that) but I put the amount of spending as my little experience with Bills!
5- I selected the subtotal row then press the Auto sum sign in the tool bar. The results of the
expenses in each month came out, I changed the background.
6- I did the last row heading Money leftover, there I had to face my weakness of formulas, I
know about the formula key which appear in the toolbar where I can write the formula or
choose one of the existed ones, I failed in the beginning until I get back to the tutorial site
to help me with the subtracting thing, I figured out how to write the formula which is
(=B$8-B$7) I stayed on the second cell of the last row(B9) and write that formula , after
I got the result in that cell, I dragged the function to expand it to the rest of the cells in
that row, I know that can applied the same formula to the selected cells.
7- I set up the whole schedule on the Currency from the number tool, the numbers are
shown in $ sign.
8- I did a quick check on the font color, the boldfaced text, and the background
 9- I did put a frame to the table. then started with chart.
10- I selected the data I need to make a chart with, then from insert I clicked on the column
chart in the quick access menu , and the legends came "by rows" I made the char under
the table, I changed the setting of my chart- it was so ugly- the data is not presented in
suitable look, I tried to make it clear and visible by changing the font size, the bar color,
the legend background , and the background. Until I got that nice looking graph, I
inserted the title of the chart with the layout tool, also from there I added the X axis titled
"Months", and the Y axis titled "Dollars".
11- I finally have a spreadsheet with the graph; it was an exciting experience to practice this
exercise.
References

http://www.fgcu.edu/support/office2007/Excel/index.asp

http://office.microsoft.com/en-us/templates/CT101172321033.aspx

The PowerPoint Exercise.

I enjoyed the PowerPoint practicing in the course I got before , but as usual I didn‟t practice
much after that, I didn‟t practice doing a presentation show with my conference paper in front of
people, I did saw lots of good ones also bad ones with all the color experiences and how it affect
people, what is the right animation, and the back ground and picture or sound effects. Therefore I
chose PowerPoint to do my second option from the exercise menu. I had fun playing with the
colors, and the other effecs available with 2007 version of PowerPoint which is different from
the one with MS office 2003, which I practiced with before. It‟s easy and hard at the same time,
everything is available in front of my eyes, but I couldn‟t notice because I‟m not used to the way
of the tool representing. I didn‟t check the tutorial site in the beginning to see if I could discover
how to do everything by myself. Therefore I didn‟t follow the rules of doing the presentation,
just wanted to try.

1- I‟ve chosen my presentation subject in “Romanization” which I wrote about it before

long time ago in Arabic, I didn‟t have the material of that subject in English, so I googled
that term and chose to get a simple information from
”http://en.wikipedia.org/wiki/Romanization “ I decided which subtitles I‟ll write about it in 5
slides, I knew it‟s not enough for a good presentation in front of audience, but I‟m just
practicing.

2- I didn‟t decide how much time I‟m allowed to present my paper so I didn‟t set the timing,
I know it‟s important to set your presentation in specific time, but again I„m just
practicing for now and If I had to do that in certain time I‟ll make my show within that
time, with the help of the timing tools.

3- I opened a new slide from MS office PowerPoint 2007, then I started to add more slides
with the layout of two options subtitles and text, within the text box I could insert picture
when needed.

4- I didn‟t customize quick access to the toolbar, because I don‟t know what I might need
most.

5- I wrote directly into the slide I like to see how it looks like in the same place, I didn‟t use
the outline,

6- I used a design template “solstice” which used by all slides, I checked the background I
like it, I know that it has to be the suitable look for the subject and for the audience not
me, I changed the color of that background as the way it looks in my slides, with the use
of format shape and format background, I applied that background to all the slides. I
changed the format of each slid as needed.

7- Each slide I tried to insert one picture or more, or smart shapes, I couldn‟t find t much
suitable clip arts for the subject.

8- I hyperlinked some terms to available web site, This is the first time I did that , the color
of the hyperlinked term changed but in order to check the hyperlinked term , it has to be
from right click “open hyperlinked” that took me a while to figure out. The hyperlinked
terms in Romanization in the second slide, and the words Arabic, Chinese , Japanese, and
Korean in the fourth slid. Each link refer to one of the website has more information
about the hyperlinked words .
 9- After I finished the subject slides, I had fun with the side effect , costume animation,
sound effects , the slide transition, and finally the narrator sound which I did it for the
first time , but I let my son record narration with his voice- his English is better than
mine- what I needed to say about each slide, also I have sound problem with my
computer, I changed some of the costume animation to go with the narration, and the
speed of the animation to move with or after the sound.

10- I used the speaker "notes" on the slide number 4, and 6 ,which I never know about it
before, I tried to look for it throughout all the taps till I found it in the view tap “Note
page”

11- I add footer to the slide included ”the date, the title, and the slide number) I changes its
color to match with the background.

There are more functions I didn‟t use in my presentation, but sure I did learn a lot from this
exercise, but I needed to learn more by practicing more.

Reference

http://www.fgcu.edu/support/office2007/ppt/index.as p