FINANCIAL REPORTING - Instructions and Submission Checklist (3 pages) - please print and read carefully
In this worksheet you provide the detailed expenditure report for the current period
(Inception, Annual, Final) and total expenditure for the entire project duration.
1. Project information:
Fill in as required, the data will be copied automatically into the summary sheet (b)
2. Total budget:
You are required to report against each budget line of the last approved budget, e.g. if you
have an approved budget revision, you need to fill in the figures from the budget revision.
Use the budget that you have used in your last fund request for the reporting period
Expenditure:
Reporting of expenditure can be done on accrual or cash basis. You need to report on
each line of your submitted budget. See below "Guidelines on Expense Reporting by
Budget Line Headings" for more information
This is calculated automatically for the current period. If the variance is more than +/- 10%
on budget or sub-budget header and over 30% on all other budget lines a brief explanation
should be provided. If the variance is smaller than 30% or 10%, but the total amount
differs by a significant amount, an explanation needs to be provided (for example the
variance is only 7%, but total difference is 25'000USD).
Final Report: for the final report, the reporting will be on the entire project duration, and
over/underspent and variances will be addressed in regards to the total budget / total
expenditure (e.g. Column h / progress against budget)
Total expenditure incurred from project start date to last reporting period
Total Expenditure
Shows the rate of overall implementation up to date against the project budget
3. Inelligible costs
Please indicate the corrections of inelligible costs from the last audit as applicable
4. Certification:
This sheet summarizes previously and currently reported financial data. Some cells
are write protected and linked to sheet (b). You only need to fill in the cells filled
with red.
1. Project information:
2. Funds received:
Please report on each received fund transfer; indicate in case you have received the 8%
bridging fund
Expenditure:
Indicate the amounts for incurred expenditure per reporting period, ensure they are
consistent with previous reports
Other Income:
Indicate any other income, e.g. interest earned for the entire project duration
Implementation Rate:
Implementation Rate compares the total expenditure up to date against the received funds
(excluding the 8% bridging funds and other earned income)
Progress Rate:
The Progress rate compares the total expenditure against total budget
3. Certification:
As part of the annual reporting you are required to report in your annual report on
outstanding audit / expenditure verifications observations. Please use the summary sheet
provided by the auditors. If you do not have the summary, contact LIFT (contracts
manager)
1.
1.1
Human Resources
Salaries refer to actual total employment costs for international staff funded under the
agreement. This may include actual salaries, allowances, bonuses, social security charges
and other remuneration related costs (including provisions such as pension, home leave,
separation pay, etc.). Salaries and other costs will not exceed those normally borne by the
organization.
1.1.1
Technical Staff
International Staff in Technical roles directly supporting the project activities such as
Programme Coordinators and Project Managers
1.1.2
Administrative Staff
1.2
1.2.1
Technical Staff
1.2.2
Administrative Staff
Salaries refer to actual total employment costs for national staff funded under the agreement.
This may include actual salaries, allowances, bonuses, social security charges and other
remuneration related costs (including provisions such as pension, separation pay, etc.).
Salaries and other costs will not exceed those normally borne by the organization.
National Staff in Technical roles directly supporting the project activities such as Programme
Coordinators and Project Managers
National Staff in Administrative or Management positions such as Country Director,
Administrative and Finance Staff
Consultancy costs per day or per month should be specified.
Total costs of engaging the consultant are eligible including recruitment costs, travel and
accommodation relevant to the assignment. Costs for Field Trips should also be included
for Consultants.
Mission related costs refers to actual payment for the local air tickets, local transportation,
board and lodging, etc. for official trips of project personnel, and the government appointed
Liaison Officer taking part in the monitoring of implementation of the project activities, in
accordance with the policy of the organization.
YES / NO
Missions costs related to formal evaluation and audit activities must be reported
Section 2
2.
under
All Transport related costs for rental, maintenance and repair, fuel and running costs.
Includes car, motor cycle, boat, bicycle etc.
Where transport vehicles are shared across multiple projects please specify in Expenditure
Analysis column the % to be utilized and charged with LIFT Funds.
Purchases and procurements by the project for the management and operations for the
programme should be included in this section. All items to be included on the inventory list
2.2 Purchase of Transport Vehicles, Equipment, must be included here plus items under $500 value.
Furniture and Others
Where assets are shared across multiple projects please specify in Expenditure Analysis
column the % to be utilized and charged with LIFT Funds. Audit processes may require
verifiable documentation on sharing of assets.
a. Office Rental - actual lease payment or proportionately allocated cost of renting premises
for office facilities or houses for project personnel performing activities/services directly
attributable to the project.
b. Communication costs - actual payments for communication costs like phone, internet,
courrier etc
c. Stationary and Consumables
d. Utilities - actual payments for electricity, water, generator fuel, etc.
e. Audits - actual payments for audits (only applicable if there has been an agreement with
2.3 Office Rental and Running Costs and Others LIFT on such audit costs, e.g. for internal audits on sub-IPs)
f. Evaluations Missions - actual payments for Fund Manager required Evaluations
g. Workshops, Seminars and Trainings refer to actual payment related to the organization of
staff development activities and of trainings, seminars, workshops & meetings. Examples are
cost of meeting room, cost of conference kits, cost of meeting package, field testing and
development of IEC materials and other tools. Staff Mission costs or per diems should be
included under Missions and Per diems 1.4. Workshops and training with beneficiaries and
target groups should be included under Programme Costs 3.
3.
Programme Costs
3.1
Programme Activities that directly benefit the target groups should be included as separate
budget lines under the relevant LIFT OUTPUT. All costs incurred in direct implementation of
activities should be included under Programme Costs.
YES / NO
Other income
Certification
Submission to LIFT
Additional Instruction Notes for the Financial Reporting Template (Microfinance Projects)
The project with investment in loan fund
Summary (b)
Quarterly report
This format is developed for the projects which invests LIFT fund in the loan fund. Therefore, use these templa
for
annual reporting, and final project end financial reporting. Note that form (d), (e), and (f) are required for each m
institution.
This template (a), (b) (c) and (d) are not for the microfinance projects that do not invest LIFT fund in the loan fu
They are required to use normal LIFT financial reporting templates for annual and final financial reporting.
Use template (e), (f) and (g) for quarterly report: Q1 report by end April, Q2 report by end July, Q3 report by end
Q4 report by end Feb next year. Note that the quarterly report is required for each microfinance institution recei
from the project.
For the project with more than one MFI, total net income and investment in loan fund must be sum of each MFI. See auto links in the
Performance (e)
P&L (g)
Please use the formulas provided for the calculation of the performance ratios.
For the MFI operating microfinance with fund from LIFT only, donated capital and net income can be accounted as 100% equity from
For the MFI operating microfinance with funds from LIFT and other equity, report donated capital from LIFT fund in seperate line. Pro
should also be reported for LIFT fund potion. See example below:
Other investment/equity = USD 600,000, Investment from LIFT-fund = USD 400,000 (40% of total investment)
In this case, 40% total net interest earned and 40% of other income should be reported in 16.8 and 16.9 of the BL sheet.
Quarterly P&L must be cummulative, and annual P&L should cover the calender year.
L sheet.
Project Information:
Implementing Partner:
Project Title:
Contract Period:
Contract Amount:
Reporting Period:
Type of report:
Version
1/23/2015
Budget for
this reporting
period
Budget description
Total
Budget
Dates
indicate duration of
project, e.g. 1/1/201231/12/2014
calculation
3. PROGRAMME COSTS
Variance
Expenditure in
previous
reporting
periods
cummulative p
b
-
over/under
spent
1. HUMAN RESOURCES
1.1 please fill in details as per your last approved
budget
Expenditure in
this Reporting
Period
c
-
d=b-c
-
e=c/b
-
#DIV/0!
#DIV/0!
#DIV/0!
Page 1
indicate duration of
project, e.g. 1/1/201231/12/2014
cummulative p
indicate duration of reporting period, e.g. 1/1/2013-31/12/2013
d=b-c
e=c/b
#DIV/0!
#DIV/0!
6. Grand Total
#DIV/0!
Page 2
Dates
calculation
cummulative p
indicate duration of reporting period, e.g. 1/1/2013-31/12/2013
d=b-c
Inelligible costs as identified in the audit/verification reports have been corrected as follows:
I certify that, in all material respects, the total expenditure incurred and reported herein are strictly for purposes of the
project or activity, as agreed by the LIFT Fund Manager - UNOPS.
Page 3
e=c/b
Dates
calculation
cummulative p
indicate duration of reporting period, e.g. 1/1/2013-31/12/2013
Page 4
d=b-c
e=c/b
Total
Expenditure
Progress against
budget
Provide comment on over and under variation of
expenditure if variance is more than 10% in column (e)
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
-
#DIV/0!
#DIV/0!
#DIV/0!
Page 5
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
-
#DIV/0!
#DIV/0!
#DIV/0!
Page 6
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
Page 7
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
Page 8
Amount
Amount
Date received
0
Dates from - to
Reporting Period:
0
Amount
Description
0
0
0
0
Summary
Budget
Funds received
Expenditure
Balance
excluding 8%
$
$
$
$
$
$
Implementation Rate
Progress Rate
#DIV/0!
#VALUE!
Page 1
Version as of 01/23/2015
please use the audit summary sheets provided by the auditors. You need to report on all open audit observations
Project Information:
Implementing Partner:
Project Title:
Contract Period:
Contract Amount:
Reporting Period:
Type of report:
Version
1/23/2015
Budget for
this reporting
period
Budget description
Total
Budget
Dates
indicate duration of
project, e.g. 1/1/201231/12/2014
calculation
Investment in
this Reporting
Period
over/under
spent
Variance
Investment in
previous
reporting
periods
cummulative p
indicate duration of reporting period, e.g. 1/1/2013-31/12/2013
d=b-c
e=c/b
3. Program Cost
Investment in loan fund
#DIV/0!
4. TOTAL Investment
#DIV/0!
Page 1
Dates
calculation
cummulative p
indicate duration of reporting period, e.g. 1/1/2013-31/12/2013
d=b-c
Inelligible costs as identified in the audit/verification reports have been corrected as follows:
I certify that, in all material respects, the total expenditure incurred and reported herein are strictly for purposes of the
project or activity, as agreed by the LIFT Fund Manager - UNOPS.
Page 2
e=c/b
Dates
calculation
cummulative p
indicate duration of reporting period, e.g. 1/1/2013-31/12/2013
Page 3
d=b-c
e=c/b
Total
Investment
Progress against
budget
Provide comment on over and under variation of
investment if variance is more than 10% in column (e)
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
#DIV/0!
#DIV/0!
Page 4
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
Page 5
cummulative performance
start date of project to current reporting period
g=f+c
h=g/a
Page 6
Return on Assets
x 100
oan Loss+Inflation Rate
Assets
ASSETS
1 Cash and Balance with CBM and Banks
1.1 Cash on Hand and in vault
1.2 Balances with the Central Bank of Myanmar
1.3 Balances with Banks and Other financial Institutions
2 Marketable securities & Short term Investments
2.1
2.2
3 Loan to Customers
3.1 Total Loand Outstanding
3.2 Less: Loan Loss Reserve
4 Prepayment and other Receivables
4.1
4.2
5 Long Term Investment
5.1
5.2
6 Property and Equipment
6.1 Land
6.1.1
6.1.2
Land at Cost
Lees: Accumulated Depreciation
6.2 Building
6.2.1
Building at Cost
6.2.2
Lees: Accumulated Depreciation
6.3 Other Fixed Assets
6.3.1
Other Fixed Asset at Cost
6.3.2
Lees: Accumulated Depreciation
7 Other Assets
7.1
Kyat
TOTAL ASSETS
Liabilities & Equity Accounts
8 Customers' Deposits
8.1 Compulsory Saving Deposit from Clients
8.2 Deposits Received from General Public
8.2.1
Saving Deposits
8.2.2
Demand Deposit
8.2.3
Term Deposits
8.2.4
Other Deposits
9 Deposits from Banks and Other Financial Institutions
9.1
10 Accounts Payable
10.1
11 Accrued Expenses and Provisions
12 Long Term Borrowings
12.1 Financial Institutions
12.2 Non-Financial Instututions
13 Deferred Revenue
14 Suspense Clearing and Interbranch Accounts
15 Other Liabilities
TOTAL LIABILITIES
16 Equti Account
16.1 Paid-Up Capital
16.2 Premium on Share Capital
16.3 Donated Capital (LIFT - fund)
16.4 Donated Capital (others)
16.5 Hybrid capital Instruments
16.6 Reserves
16.7 Retained Earnings
16.8 Net Interest Earned from LIFT fund (pro-rated)
16.9 Other income from LIFT fund (pro-rated)
16.10 Other net income
TOTAL EQUITY
Prepared by
Name
Designation
Checked by
Name
Designation
Amount
Equivalent to USD
Approved by
Name
Designation
to
)
Amount
Particular
Equivalent to
USD
In Kyat
1 Interest Income
1.1 Loan to Customers
1.2 Accounts with Banks and Financial Intsitution
1.3 Securities & Investments
1.4 Others
2 Interest Expenses
2.1 Customer Deposits
2.2 Amounts owing to Bankss and Other Financial Institutions
2.3 Borrowing
2.4 Others
UNOPS-LIFT
Summary of Audit Recommendations for the year 2010
Obs.
No.
1 sss
2 fff
3 ddd
4 eee
Subject Title
Recommendation
sss
fff
ddd
eee
Priority
Medium
Medium
Medium
Medium
Open:
Closed:
Total:
Management Response
IP update
LIFT comments