Import/Export Procedures - EAC

Procedures & Practice

Procedure
General Import Procedures - Kenya
Country of Origin: Kenya
Description:
Import Procedures in Kenya
On the arrival of the goods in Kenya by sea or waterways, the carrier is required to make an inward report
using Form C.2, (under regulation (11) of EACCMA, 2010) to customs authorities at the port or place of
arrival. For aircraft carriers the inward report will be made on C.5. All packages for which a bill of lading has
not been issued shall be declared on the parcels list using Form C.3.
Once the documents have been submitted, the merchandise may be unloaded for clearance. To obtain
clearance, the goods must be or should have been declared on Form C 17 established by EACCMA
Regulations 2010. Form C17 is filled electronically on the Simba System and the documents mentioned
above will be attached in making the declaration with the customs.
1. Import Declaration Form (IDF)- An IDF must be applied for and obtained from the Kenya Revenue
Authority for any Commercial Importation. The Importer is responsible for applying for the IDF but may
consult customs for purposes of Customs Classifications which form the backbone of the information drawn
from the Pro-Forma Invoice.
The IDF Fee is 2.75% of the CIF Value of the goods. A minimum payment of Ksh.5000/= is payable for the
IDF to be issued, while the difference if any will be paid alongside the import taxes. The IDF may set
conditions such as the following:
Value - The IDF gives the indication as to whether the Values declared thereon are final. If not final, then an
Appraisal of Value must be sort with the Valuation Section of the Customs Services Department. In this case, a
complete set of the Shipping documents will be attached to the Appraisal of Value Request Form following
which a Value Certificate is issued. The process could involve physical verification of the goods.
Quality/Quantity Other control bodies such as the Kenya Bureau of Standards, Public Health Department,
Department of Agriculture (KEPHIS) and Mines and Geology Department may be asked to determine if the
expected standards have been met. In case of suspicion, tests may be carried out and Certificates/Permits
issued. Under this criteria, test Certificates from accredited bodies may be required.
Classification The Customs Services Department may be asked to determine the correctness of the HS
classification for purposes of collection of the correct Taxes. This may involve physical verification and/or
Computer Scanning.
Pre-Verification All Items originating from Dubai, Hong Kong and China including Textiles,
Electronics, Motor Vehicles and Spares will be subjected to Pre-verification by the Customs Valuation Section
who will accordingly issue a Certificate to the effect.
2. Quality Inspection
The Kenya Bureau of Standards has appointed two agents namely INTERTEK and SGS for the Pre-export
Verification of Conformity inspection of the commodities listed on the Guidelines referred to in section 5.1.3

These agents will issue to the Shipper/Supplier a Certificate of Conformity and the Test Results. An IDF will
be required before any Inspection can be performed.
3. Customs Import Entry
The following documents are required for Customs Import Entry Purposes
1. Original Commercial Invoice
2. Packing List
3. Original Bills of Lading Two Original
4. Original Certificate of Conformity
5. Original Test Result/Report/Analysis
6. Original Certificate of Origin for Preferential Trade Area Partners e.g. COMESA.
7. Import Declaration Form and the Receipt
8. Insurance Debit Note
9. Importers Value Declaration (C36)
These documents will enable Electronic Registration of The Customs Entry. The registered entry will be
passed for eventual release of the goods upon:

Payment of Import Taxes

Providing a Security Bond

Import Taxes are payable to the appointed Bank upon confirmation of the Registration of the Entry.
The Banks Electronic Confirmation Receipt of Payment of Import Taxes enables the Customs Entry to be
passed for further processing at the Port of clearance.
Security Bonds are executed and put in force against the Entry as an Undertaking or Guarantee to settle the
Import Taxes at a later date as per the provisions of the relevant section of the Act.
4. Bonds
Some Importations can be entered under a Security Bond instead of payments of Taxes. The Bonds could be
provided to cover:

Transit Goods
The movement from the Port of clearance into a Customs Bonded Warehouse

The movement from the Port of clearance into a Customs Export Processing Zone Bonded Warehouse

The movement from the Port of clearance into a Customs Manufacture under Bond Warehouse

Temporary Importations

Foreign Aided or Government Funded Projects

The above are governed by the guidelines provided under the EACCMA and Regulations, 2010
5. Exemptions
The Customs Act has provided privileges of exemptions from Import Taxes to a number of institutions and
people but within set guidelines. The guidelines are either under the category of:

Special Exemptions

General Exemptions

There are Special Permits obtained from the related authority to support the exemptions.
6. Special Levies
Some Commodities are subject to the Levy and they include:

Sugar at 7% of CIF
Petroleum Products accessed under the formula Net Weight x 400 = PDL 1000

The Levy is payable to the appointed Bank alongside the Import Taxes.
7. Special Permits/Certificates
Certain types of Importations are subject to control measures and therefore Permits must be obtained from the
concerned authorities such as:

Public Health Department Drugs & Poisons Permit

Mines & Geology Department Explosives Permit

Department of Agriculture (KEPHIS) Plants Importations Permit

Fumigation Certificates

Phytosanitary Certificates

Insecticides & Herbicides Permits

8. Shipping/ Carriers Release

One Copy of the Bill of Lading dully endorsed by the Importers and Bankers will be presented to the
Shipping/Carriers local Agent who will issue a Delivery Order (D/O) upon the following conditions:

Payment of Freight Charges if not Pre-Paid

Payment of Container Deposit and/or Demurrages if FCL

Signing of a Container Guarantee

Payment of Other Charges e.g. stripping of LCL

The Delivery Order then forms a part of the Cargo Clearance Documents including the Approved Customs
Entry and the Mombasa Port Release Order.
9. Consolidation/Handing Over of D/O
Small Loose packages may have been consolidated at the Port of Loading into one container (sometimes
referred to as Group age Cargo). Such shipments are in most cases unstuffed at a Container Freight Station
from where the clearance is effected. The Consolidation Service Provider at the Port of Loading will issue a
House Bill of Lading with instructions that the importer seek delivery from their local Agent. The local
Agent, who will be holding the Ocean/Master Bill of Lading, settles with the Vessel/Carriers Agent and
collects the Delivery Order.
The Delivery Order will be Handed Over upon presentation of the House Bill of Lading and settlement of
their Charges.

10. Customs Manifest and Examinations

The approved Entry and Delivery Order are married to an approved Mombasa Port Release Order
(MPRO) and cross checked against the related Cargo Manifest. The Customs Central Distribution Office will
endorse instructions on the type of Examination required and that could include Computer Scanning.
The Entry with Attachments is directed at the Clearance Station while the MPRO with the D/O are forwarded
to The Kenya Ports Authority or CFS Station.
11. Port Charges
Assessments based on the Tariff will be raised and respective Charges Paid to Kenya Ports Authority or the
CFS Service Provider.
12. Extra Port Charges
A successful Documentation Process within the Grace Period granted by the KPA and the CFS will lead to the
subsequent Release of Cargo from the Port or CFS without Extra Costs. Any hitches that result in late
presentation of the MPRO to the KPA or the CFS will attract Extra Charges as per the Tariff.

Export Requirements
Documents

Document Title

Organization Documents

Photosanitary Certificate
Photosanitary Certificate from Kenya Plant Health Inspectorate Services
issued at the ports of exit
Country of Origin: Kenya
Customs Value Declaration
Country of Origin: Kenya
Commercial invoice

Exporting
Company

Evidence of the transaction between the exporter and the importer. It is

required for customs clearance.
Country of Origin: Kenya
Laws and Regulations:
Sales contract between buyer and seller

Airway Bill
The documents evidences the contract of carriage
Country of Origin: Kenya

Air Carrier

Bill of lading

Rail Carrier

The documents evidences the contract of carriage

Country of Origin: Kenya
Road Waybill
The documents evidences the contract of carriage
Country of Origin: Kenya
Rail Waybill
The documents evidences the contract of carriage
Country of Origin: Kenya
Certificate of origin
For exports to benefit from a preferential tariff, y products need to be
accompanied by a "certificate of origin". It is a proof of where the goods
originated.

Certificate of origin
COMESA certificate of origin for produce destined to COMESA
countries

EUR- 1 form for produce destined to EU

GSP form for produce destined to USA, JAPAN, Australia,

Canada etc.

Ordinary Certificate of Origin for produce destined to Middle

East, India, Central Europe etc.

AGOA certificate of origin

Kenya
Revenue
Authority
(KRA)

Country of Origin: Kenya

Laws and Regulations:
Preferential arrangement under; EAC, COMESA, EU, GSP

Certificate of Conformity (KEBS)

Country of Origin: Kenya
Certificate of Incorporation
Country of Origin: Kenya
Remarks: Plant Protection Act (Cap 324) The Suppression of Noxious
Weeds Act (Cap 325) The Agricultural Produce (Export) Act (Cap 319).
Export License from Coffee Board of Kenya
Country of Origin: Kenya
Insurance Certificate
In case loss during the voyage. Insurance assures the owner of goods
compensation. Insurance premium is part of the costs of goods.
Country of Origin: Kenya

Insurance
Company

Remarks:
In case loss during the voyage. Insurance assures the owner of goods
compensation. Insurance premium is part of the costs of goods.
Laws and Regulations:
EACCMA, 2005
EACCMA Regulations 2010

C17 or Single Administrative Document (SAD)

SAD is a common export declaration form in all EAC Partner States
Country of Origin: Kenya
Laws and Regulations:
EACMA - 2004
EACCMA, 2010 Regulation (Sec 89.) Goods for exportation, other than
goods to which the provisions of regulations132, 133,134 and 135 apply
shall be entered using Form. C.17.

Application for Registration

Sec.13. A person who wishes to register or renew his registration as a
buyer,
exporter, importer, broker or warehouseman shall apply to the Board in
Forms G, I and K
respectively, set out in the First schedule
Country of Origin: Kenya
Laws and Regulations:
The Tea Act Cap 343
Legal Notice No. 122

Certificate of Registration
Sec.14. The Board shall issue a certificate of registration to or renew a
certificate of
registration of a buyer, exporter, importer, broker or warehouseman in
Forms H, J and L respectively, set out in the First Schedule of the Tea Act
Country of Origin: Kenya
Laws and Regulations: The Tea Act (Cap 343) Legal Notice No. 122
Coffee Export License
Country of Origin: Burundi

Kenya
Revenue
Authority
(KRA)

Remarks:
Obtained from the Coffee Board of Burundi

Phytosanitary Certificate
Country of Origin: Burundi
Remarks:
Obtained from the Ministry of Agriculture and Livestock Plant Protection
Department.

Certificate of Origin
Country of Origin: Burundi
Remarks:
EUR1 for Goods going to EU
EAC certificate of origin for goods going to EAC
COMESA certificate of origin for goods going to COMESA
region
Generalized Systems of Preference for goods going to USA,
Australia, Canada, and Japan and non EU countries in Europe.
Ordinary Certificate of Origin for goods going to Middle East
Countries.

Burundi
Revenue
Authority

Laws and Regulations:

EACCMA, Act 2004
Customs and Excise Act
Service tax; Transaction tax;

Consumption taxes

Commercial Invoice
Country of Origin: Burundi
Packing List
Country of Origin: Burundi
Laws and Regulations:

Burundi
Revenue
Authority

EACCMA, Act 2004

Customs and Excise Act
Service tax; Transaction tax;

Consumption taxes

Customs Declaration form C17

Country of Origin: Burundi
Customs Bond
Country of Origin: Burundi
Remarks:
For goods in transit through Uganda and Kenya or through Tanzania.

Bill of Lading
Country of Origin: Burundi
Airway Bill
Country of Origin: Burundi
Railway Consignment Bill
Country of Origin: Burundi
Road Consignment Note
Country of Origin: Burundi
Export Documents - Rwanda
Country of Origin: Rwanda
Remarks:
(1) Coffee export license from the Coffee Board of Rwanda
(2) Phyto sanitary certificate from the Ministry of Agriculture and
Livestock Unit- in the Rwanda Bureau of Standards.
(3)

Certificate of Origin

(4)

EUR1 for goods going to EU for coffee and tea it issued by the
Coffee and Tea Development Authorities.

(5)

EAC certificate of origin for goods going to EAC by RRA

(6)

COMESA certificate of origin for goods going to COMESA

region by RRA

(7)

Generalized Systems of Preference for good going to USA,

Australia, Canada, and Japan and non-EU countries in Europe
by RRA

(8)

Ordinary Certificate of Origin for goods to Middle East

Countries by RRA

(9)

Commercial Invoice

(10) Packing List

(11) Customs Declaration form C17
(12) Customs Bond for the goods in transit through Uganda and
Kenya or through Tanzania
(13) Bill of lading
(14) Airways Bill
(15) Road Consignment Note

General Export Documents - Tanzania

Country of Origin: Tanzania, United Republic of
Remarks:
(1) Commercial Invoice
(2) Packing List
(3)

Customs Declaration form C17

(4)

Customs Bond for the goods in transit through Uganda and

Kenya or through Tanzania

(5)

Phyto sanitary certificate from the Plant Protection Department

in the Ministry of Agriculture and Livestock

(6)

Certificate of Origin

EUR1 for Goods going to EU

EAC certificate of origin for goods going to EAC
COMESA certificate of origin for goods going to COMESA
region
Generalized Systems of Preference for goods going to USA,
Australia, Canada, and Japan and non EU countries in
Europe.
Ordinary Certificate of Origin for goods going to Middle East
Countries.
(7) Bill of lading
(8)

Airway Bill

(9)

Railway Consignment Note

(10) Road Consignment Note

General Export Documents - Uganda

(1) Export license/permit from the regulatory body e.g Coffee Board
(2) Phyto sanitary Certificate from the Plant Protection Department,
in the Ministry of Agriculture Animal Husbandry and Fisheries.
(3) Certificate of Origin
a. EUR1 for Goods going to EU
b. EAC certificate of origin for goods going to EAC
c. COMESA certificate of origin for goods going to
COMESA region
d. Generalized Systems of Preference for goods going to
USA, Australia, Canada, and Japan and non EU
countries in Europe.
e. Ordinary Certificate of Origin for goods going to Middle
East Countries
(4) Commercial Invoice
(5) Packing List
(6) Customs Declaration form C17
(7) Customs Bond for the goods in transit through Uganda and Kenya
or through Tanzania
(8) Bill of lading or
(9) Airway Bill
Country of Origin: Uganda
Rules & Regulations

Title

Organization Documents

Coffee Act
Regulations:
Company Act
Customs and Excise Act Cap 472
Coffee Act

All Products - Uganda

Documents Required:
Single Administrative Document C 17
Under Which law: EACCMA, Act 2005 Customs and Excise
Act VAT Act EACCMA, 2010 EAC Rules of Origin

Procedures & Practice

Procedure
Burundi Export Procedures
Country of Origin: Burundi
Description:
The export or agent must declare exports to Burundi Revenue Authority using form C17
and attach all the mentioned documents except bill of lading since it is issued after the
goods have been accepted by the ship master. Instead he will attach vessel reservation
receipt. The licensed truck (EACCM Regulation (104) -C28) for Transit Goods will
then take the consignment to the port of exit either Mombasa or Dar es Salaam.

Coffee Procedure
Country of Origin: Kenya
Description:
Coffee Board of Kenya requires the following requirements to be fulfilled :

Submission of the above documents (paid up capital share should not be less than
Kshs. 300,000)
Letter of recommendation from the bank on the suitability of the company to deal
in coffee export. Financial position of the company should be within or above its
share capital
Became a member of the Mild Coffee Trade Association (MCTA) by paying the
relevant fees and requirements
Undertake that exporter shall engage the services of a coffee expert( liqourer)
and consult one who will in turn give a written consent in the undertaking
Obtain a signed Bankers/Insurance Performance Bond of Kshs. 500,000 in favour
of Coffee Board of Kenya
Pay the application fee of Kshs. 2000 to Coffee Board of Kenya( CBK)

General Export Procedures - Kenya

Country of Origin: Kenya
Description:
Export procedure start with the exporter booking for space in a vessel or aircraft to carry
the cargo. Some shipping line requires booking to be made 4-6 weeks before the vessel
arrives at the port of Mombasa. The exporter will also book for a container if the goods
are to go by sea way in advance.
Once the goods are ready to be packed into the container the exporter will have prepared,
the commercial invoice the packing list, permits and others mentioned above. The
exporter will book for a customs officer to come to the packing warehouse to verify the
export goods and take photographs of the goods. Once the container is packed the proper
officer will then put a customs seal. The exporter through the clearing agent will then
proceed to lodge the documents into the Simba system for customs to process and release
the goods for export.
The clearing agent will then deliver the goods to the shipping line and once the goods are
accepted by the master of the vessel, a bill of lading will be issued by the shipping agent
and the exporter will collect the bill of lading. The exporter will then take all the export
documents and send them to the bank if payment for the goods is by Letter of Credit. If
the payment is by other methods, he/she will send the documents by courier services. Port
handling charges as well as transport costs will be met by the exporter depending on
INCO-TERMS agreed on between importer and exporter.

General Export Procedures - Rwanda

Country of Origin: Rwanda
Description:
Rwanda Export Procedures
The Rwanda Customs Department endeavors to facilitate the exportation of goods from
Rwanda subject to such terms and relevant authorities in respect of goods being exported
may lay down conditions as goods may only be exported or accepted for carriage for
export after such declaration or other acceptable documentation has been delivered to
customs, by the exporter or agent, and duly processed.
Law No. 21/2006 of 28/04/2006 provide for the administration of exports from Rwanda.
a) Goods that may be exported
The Ministry of Commerce and Industry together with the relevant ministries regulates
the type of goods that may be exported and verifies the quality of such goods. Permits are
issued for restricted goods by concerned government ministries and agencies subject to
such terms and conditions as may be specified in the legislation governing the exportation
of such restricted goods.
Goods for commercial use intended for export must be entered on Customs declaration.
The Customs procedure code to be entered will depend on the nature of the goods to be
exported.
b) Category of goods that may be exported
Export of wholly produced goods (unprocessed)

Export of wholly produced goods (processed)

Export of wholly or partially manufactured goods (excluding those containing

imported materials from non-COMESA member states).

Export of wholly or partially manufactured goods, which have undergone a

production process which effects a substantial transformation upon the materials
used (including materials imported from non-COMESA member states), no
drawback claimed.

Export of national goods and supplies for foreign ships and aircraft

Goods previously imported and exported because the goods:

Are defective or do not comply with the contract under which they were imported
, or damaged prior to customs clearance bought by foreigners from local market

Exportation of goods previously entered to Inward Processing (drawback

scheme) which, by virtue of an approved process, has changed their origin to
Rwandese export of national goods from a customs bonded warehouse.

c)

Small Value Exports by Post or Airfreight Goods to be exported by post or

airfreight with a negligible value are to be cleared with Customs by the lodgment
of a duly completed declaration C17. Postal authorities or couriers receiving these
declarations are to forward them to the resident officers at the post office or the
nearest Custom House for scrutiny.

d) Re Exportation of goods
All the goods that were previously under the temporally import regime are eventually
re-exported. Below are the related Customs Procedures:
(1)

Re-export after import of goods other than petroleum products, subject to

diplomatic, consular or assimilated immunity (including those for the
personnel) and for the expatriate employees of a registered investor.
(2) Re-exportation of goods previously entered to Inward Processing (Drawback
Scheme), which have not changed their origin.
(3) Re-exportation of goods previously entered to Inward Processing Relief
(Suspension Scheme) and which have not changed their origin as a consequence
of an approved process.
(4) Re-exportation of goods previously entered to Inward Processing Relief
(Suspension Scheme) and which have not changed their origin as a consequence
of an approved repair.
(5) Re-exportation of goods previously entered to Inward Processing Relief
(Suspension Scheme) and which, by virtue of an approved repair have changed
their origin to Rwandese.
(6) Re-export of goods in the same state after temporary importation.
(7) Re-export after temporary import of vehicles, motor cycles for Dip Missions,
technical assistance and Expatriate employees of a registered investor.
(8) Re-export after temporary import of fuel and lubricants for international
aircraft.
(9) Re-exportation ex bonded warehouse
(10) Re-export ex petroleum bonded warehouse
(11) Re-export after temporary import of goods for duty free shop
Export Procedures - Tanzania
Country of Origin: Tanzania, United Republic of
Description:
Exporting starts with the exporter receiving a Purchase Order from a buyer abroad. Once
an agreement has been reached to export the goods to the buyer and the mode of shipment
has been determined and agreed the following stages and procedures are followed:
e) The Exporter/Forwarding Agent obtains an export license/permit/certifications

from relevant authorities (if they are required).

f) The Exporter/Agent proceeds to book cargo space with a carrier (Airline) or its
Agent. On confirmation of cargo space and payment of requisite charges and fees,
an Airway Bill is prepared for the cargo. This is done on presentation of the
following:
- A Commercial Invoice (raised by the exporter)
- An Export License/Permit (if applicable)
- Technical Certification (if applicable), for example, health, quality,
weight, certificate of origin, etc.
g) c. The Exporter/Agent purchases and lodges a dully filled set of Single Bill of
Entry (SBE) at TRA Customs Long Room together with the Commercial Invoice,
Packing List, Cargo Space Confirmation (Airway Bill), Export Permits (if
applicable) and Technical Certifications. No duties or taxes are payable on most
categories of exports.
h) d. The Exporter transports the goods to the relevant airport and hands them to the
Carrier ready for loading on the plane and flight to the appropriate overseas
destination.
1. Shipment by Sea
a) The Exporter/Agent obtains an Export License/Permit from the relevant
authorities (if applicable).
b) The Exporter/Agent applies for Technical Certification from the relevant
regulatory authorities (if applicable).
c) The Exporter/Agent approaches a Ship Owner (Shipping Line) or a Shipping
Agent to book cargo space on a ship and obtain a Shipping Order.
d) The Exporter/Agent purchases and lodges a duly filled Single Bill of Entry at
TRA Customs Long Room together with a Commercial Invoice (raised by the
Exporter), Packing List, Shipping Order, Technical Certifications and Export
License/Permit (if applicable).
e) The Shipping Order (issued in five copies) with a STOP note endorsement from
Customs, together with all the above mentioned attachments, are sent to Customs
Wharf for reconciliation and then forwarded under dispatch to Tanzania Harbours
Authority - Revenue Accountants Office.
f) THA Revenue Accountants Office assesses and raises a THA invoice specifying
various charges the Exporter is required to pay to THA for their services.
g) After payment, 4 copies of the Shipping Order are sent to THA Export Office for
verification and preparation of Export Acceptance and Shipment (EA&S) forms.
h) With EA&S the Exporter/Agent requests permission of Operations Manager to
receive and secure export cargo in the Port. Export cargo is received in the port
against Delivery Notes.
i) The endorsed Stopped Shipping Order together with duplicate copy of EA&S
forms are dispatched to Customs Wharf for verification of cargo and release.
j) The Shipping Order is dispatched back to THA Export Office where it is attached
to the original EA&S form and endorsed with a RELEASED note retaining the
duplicate copy of the Shipping Order.
k) The first, second and third copies of the Shipping Order, with 2 copies of the
EA&S forms, are forwarded to the Loading Point where cargo is loaded aboard
the vessel against EA&S forms.
l) The Berth Records Clerk presents the Shipping Order and relevant EA&S form to
the Chief Officer of the vessel who signs and stamps the documents, retaining the
original copy of the Shipping Order.
m) The third and fourth copies of the Shipping Order together with the 2 copies of
EA&S forms are sent back to THA Export Office.
n) The Exporter/Agent finally submits a Certified Shipping Order to the Shipping
Agent and obtains a Bill of Lading.
2. Temporary Exports Procedures.

A temporary export is where for example if one exports an item for repair purposes; are
going to attend an exhibition or are going to use it abroad and return it on the way back. A
re-importation certificate (form P45) is required for items/goods exported temporarily
intended for return into Tanzania. This ensures that, the export is not charged import duty
on its return to Tanzania. The re-importation certificate is issued by Tanzania Revenue
Authority
3. Re-Export of Goods that were imported temporarily.
Temporary imports require a temporary import bond or security to be executed.
An example of temporary importation can be importing boxes to put flowers and reexport. At importation time a bond must be executed to secure customs duty for the
import. This bond acts as commitment by importer to re-export goods after use in the
country. When re-exporting, this bond must be cancelled otherwise the full applicable
duties will be charged as would a new import, even if the item/goods have already been
shipped out.

Coffee Procedure - Tanzania

Country of Origin: Tanzania, United Republic of
Description:
(1) Application for local coffee roasting license
(2) Application for Instant Coffee Export License
(3) Application for local coffee roasting license
(4) Application for Instant Coffee Export License
(5) An application for roasted beans and ground coffee
(6) Exporters license

Export Procedures - Uganda

Country of Origin: Uganda
Description:
(1) Export sub-section of URA handles both loaded and empty trucks exiting
Uganda
(2) Officer receives transits from other countries and Ugandan exports originating
from Uganda, these exports are both guaranteed and non-guaranteed
(3) Officer does document check to establish all the relevant documents (those
mentioned above) are attached and passes the entry if satisfied
(4) Officer proceeds and physically examines the truck thus confirming truck, seal
and container numbers whether correct as declared on the entry
(5) If confirmed correct, officer enters particulars of the entry in the export register
serially and generates a rotation number as well.
(6) Call T1 from ASYCUDA ++ and validates the entry
(7) Officer writes a clear, descriptive sight account, appends his/her signature, stamp
and date
(8) Officer separates the entry into three copies hands the driver his copy and exits
the truck
(9) If exports are from non ASYCUDA ++ stations, officer receives landing

certificates from TMU

(10)

Sight account written on both the entry and landing certificate

(11)Landing certificate is dispatched to the originating station through TMU

(12)

Officer also receives empty trucks from out of Uganda and within Uganda

(13)

Empty trucks from within Uganda must be accompanied with Road User
Charge (RUC) receipt, a copy of the release order/delivery note showing
delivery of goods in a particular destination.

(14)

Empty trucks from outside Uganda only need RUC and a C12 from the first
border it entered Uganda

(15)

When all the requirements in (13) and (14) above are fulfilled, the officer
physically verifies the truck to confirm its empty and that the right truck is
being exited

When satisfied, officer enters particulars of manifest in the empty truck register rotates
the manifest, signs stamps and dates the manifest and exits the empty truck.