APPLICABLELAW

All Contracts are subject to the laws and regulations of the State of Qatar, unless
otherwiseapprovedbyLegalDepartment.

CONTRACTING METHODS
Qatargas(QG)standardpolicyistoplaceContractsthroughanOpenPublicTender
processincludingPrequalificationofBiddersincaserequired.Issuingtendersthrough
Open Public Tender does not require LTC/STC approval. Open Public Tenders/Pre
QualificationisdonethroughadvertisementinthelocalEnglishandArabicNewspapers.
LimitedorSingleSourceTendersneedpriorLTC/STCapprovalbeforeissuingtopre
selected Contractors specialized services providers/OEM based on previous Qatargas
experience and historic data. For Limited Tenders, a minimum of three bidders are
normallyconsideredadequate.
Supply Department initiates the tendering process only on receipt of all the relevant
detailsandattachmentsalongwiththePurchaseRequisition(PR).Uponreviewofthe
PR,ifanychanges/additionalinformationarerequired,SupplyDepartmentthenrequests
theInitiatingDepartmentforsubmittingsuchdetailsandtorevisethePRifrequired.

TENDERPERIOD
OnreceiptofthecompletePR,SupplyDepartmentinconjunctionwiththeInitiating
DepartmentpreparesaTenderprogramforContractdevelopmentandaward.
Generally,theTenderperiodisthreetofourweeks.Thisperiodincludessitevisitswhen
deemednecessary.However,alongertenderingperiodisallowedwhereadditionaltime
isrequiredduetothemagnitudeofinputforthespecificscopeofwork.Alsoshorter
tenderingperiodcanbeconsideredforTenderswhereearlyawarddecisionsarerequired
orwhenBidderscouldeasilyquoteinaveryshortperiod.ATenderclosingdatemaybe
extendeduponwrittenrequestforextensionbythebidders,butatQGdiscretion.

PREBIDCLARIFICATIONMEETING
SupplyDepartmentshallarrangefortheprebidclarificationmeetingsincoordination
withinternalstakeholdersregardingvenueformeeting/suitabledateandtime/agenda/site
visitarrangement/PPEmaterialsrequirement/transportation/gatepass/liaisonwithinternal

stakeholders/minutesofmeeting.

TENDEREVALUATION
SupplyDepartmenthastheoverallresponsibilityforthecoordinationoftheentireTender
evaluationprocess.TheTenderevaluationiscarriedoutintwophases:

TechnicalPhase,(IncludingSHE&Financialevaluation): technicalevaluation
teamshouldconsistofmember(s)fromtheInitiatingDepartmentandatleastone
memberfromoutsidetheInitiatingDepartment.Iftheenduserorthebeneficiary
oftheservicesisotherthantheInitiatingDepartment,thenrepresentativefrom
such Department should be part of the Tender Evaluation Team. Supply
Departmentmayalsobeinvolved(ifnecessary).Allthetechnical,contractualand
legalexceptionsordeviationsmadebythebidder(s)intheirbiddocumentsare
reviewedandresolvedwithbidder(s).SHEandFinancialevaluationaredoneby
SEQandTreasurydepartmentsrespectively.

PricedcommercialPhase:ThePricedcommercialevaluationiscarriedoutbythe
Supply Department. Contract Award shall be made to the lowest technically
qualifiedbidder.

WaiverofCompanyStandardTerms
ForanywaivertoCompanystandardtermsinTender/Contract/ContractsWorkOrder/
PurchaseOrderetc.SupplyDepartmentshallconsidersuitablewaiverinconsultation
withrelevantdepartmentslikeLegal/Account/Treasuryetc.

TECHNICALEVALUATIONCONDITIONS

The technical evaluation is carried out based on the technical bid evaluation
criteriasubmittedalongwiththePR/firmedupbeforetheissueoftheInvitationto
Tender.

The technical evaluation report should be signed by the evaluation team

representatives of Initiating Department and also by representative from the
outsideDepartment.

This reportshallbesenttoHOCundercoverofaMemodulysignedbythe
InitiatingDepartmentManager.

Such Memo shall highlight key areas of the technical evaluation and also

highlightthemainreasonsforwhichanyBidder(s)havenotbeenqualified.

Incaseofanyemailapproval/endorsementsuchemailsshouldbeattachedtothe
technicalevaluationreport.

Thepracticeofscore/marksbasedtechnicalbidevaluationshouldnotbeused.

AllbiddersinvitedtoparticipateinLimitedTendersaredeemedtobeofproven
capacityandcapabilityandshallinprinciplebeconsideredtechnicallyqualified
andeligibletomovetothecommercialevaluationphase,unlesstheevaluation
teamhasstrongjustificationwithappropriatesubstantiationfordisqualifyinga
BidderincludedintheLimitedTendererslist.

Duringthetechnicalevaluation:allclarificationrequestswithbidder(s)whether
technical,commercial,contractual,andlegalshouldberoutedthroughtheSupply
Department.FromthereceiptofPurchaseRequisitiontillthetimeofawardof
Contract,SupplyDepartmentisthesolefocalpointforallcommunicationswith
theBidder(s)andNOcontactshouldbemadebyotherDepartmenttilltheaward
ofContract. Allsuchclarificationsmadeduringthetenderingprocessmustbe
consideredfortechnicalevaluationbeforetheopeningofthecommercialBid.

Duringthisclarificationperiod,anypriceimpacttoanyclarification/smadeor
Tender addendum document issued is to be submitted by bidder(s) in sealed
envelopesandaddressedtoandreceiveddirectlybytheLTCAdministrator.In
caseofSinglesourcetenders,suchpriceimpactmaybereceivedthroughsecured
emailofSupplyDepartment

Followingmatrixshowstheevaluationresponsibilities.

COMMERCIALEVALUATION

SupplyDepartmentconductsthecommercialevaluation.SupplyDepartmentmay
inviterepresentativesfromInitiatingDepartmentforanytechnicalsupportthat
maybeneededduringcommercialnegotiations.

Oncompletionofthepricecomparisonandanalysis,SupplyDepartmentprepares
the submission for recommendation of award. Such recommendation shall be
reviewedandcountersignedbytheInitiatingDepartmentManager.

Duringthecommercialevaluation,ifthereisanyneedforclarifyingortoobtain
anyreconfirmationfromanytenderer,suchcommunicationshouldnotpermitor
solicit any price impact and all such clarifications be obtained only with the
approvaloftheHeadofContracts.

CONTRACTPREPERATIONANDAWARD
The draft Contract is circulated to relevant Departments primarily Legal &
Initiating Departments and to the Contractor (if required) for review and
comment.OtherDepartmentsareconsulted(ifrequired)basedonthenatureof
changestotheTenderdocument.InitiatingDepartmentisresponsibletoprovide
updated scope of work incorporating all clarifications and amendments made
duringtheTenderingperiod.

IfatanytimetheLegaladviceonthetermsandconditionsisnotacceptabletothe
ContractorandbecomeashowstopperanddelaystheContractexecution,then
the Initiating Department Manager and Supply Manager should take a joint
businessdecisiontoresolvetheissue.Basedonthenatureandimpactofsucha
decision,higherauthorityapprovalshouldalsobeobtainedasdecidedbythe
InitiatingDepartmentManager.

SupplyDepartmentthenincorporatesanyapplicablecommentstotheContract
document, prepares two original Contract documents and forwards it for
Companysignatures(inaccordancewiththeTOFA)andtheContractororvice
versa.OneoriginalContractdocumentisretainedbytheContractorandtheother
originalisforwardedtotheQGLegalDepartment.CopiesofthesignedContract
areuploadedintheSharePointwithaccesstoauthorizedpersonsfromSupply
Department,InitiatingDepartment,AccountingandInternalAudit.

NOTIFICATIONTOUNSUCCESFULTENDERERS
ThenotificationtotheunsuccessfulBidder(s)ismadeaftersigningofContractbyboth
QatargasandContractor

INSURANCE

Contractors are required to maintain insurance according to the provisions

incorporated in the Contract. Initiating Department shall ensure that no

mobilizationatsitetakesplacetillsuchinsurancedocumentsarereceivedfrom
Contractor.

WhileoriginalsoftheinsurancedocumentareretainedbytheContractor,copies
received by Supply Department will be marked to Insurance division and the
ContractAdministrator.TheContractAdministratorwillberesponsibletoensure
thecontinuityandvalidityoftheinsurancedocumentsduringtheremainingterm
oftheContract.TheContractAdministratorinturnshallmarkacopyofinsurance
renewalstoSupplyDepartmentandtheInsurancedivisionwhileprovidingdue
Contract references. Contract Administrator shall maintain a track of these
insurancedocumentsuntiltheContractcloseout.

EMERGENCYREQUIREMENTFORSERVICES

Asituationwherenonavailabilityofrequiredservicesmayleadtoproduction
loss or potential production loss, affect safety involving people, assets and
environment, may be classified as an emergency situation. The emergency
authorityisexercisedonlyuponapprovalfromrelevantChiefOperatingofficer
(COO).

Havingknownoftheemergencysituation,theHOCisrequiredtoactasdeemed
necessaryafterinformingSupplyManager.Underthecircumstances,theSupply
Department mayobtainthe services byrequestingovertelephone/email and
awardinaccordancewiththeTOFAitemforOperationalEmergency.

TheContractproceduremaybebypassedtomakeavailabletherequiredservices
to handle an emergency situation. However, after meeting the objective, the
SupplyDepartmentisrequiredtoobtaintheratificationfromtheapprovinglevels
asperTOFA.

TherequiredservicesmayalsobeavaileddirectlybytheInitiatingDepartment.
Insuchevent,theInitiatingDepartmentshallpassontherequireddocumentation
withjustificationoftheemergencytoSupplywhowillprocesstheratification.

BUDGET

Initiating Department ensure availability and allocation of sufficient budget for the
respectiveContract,priortoanyTenderingprocess.

ESTIMATEDCONTRACTVALUE
Initiating Department provides the estimated Contract value for the services and/or
Goodstobeprocured.Theestimatevalueshouldincludedetailedbreakdownofpricesto
enablecomparisonwiththerates.EstimatedContractvalueisusedtodecidetheTender
bondvalue,thelevelofapprovingauthorities,andtobenchmarkthepricedBids.

ATTACHMENTSTOSERVICEREQUESTS(PR)

Generally,aPurchaseRequestforservicesanditsattachmentswillcontainthefollowing:

Contractobjectivesandscopeofwork/servicesincludingtechnicalrequirements,
specifications,drawingsandotherdetailsasperthechecklistprovidedinthe
Chapter8(QGPortallinks...).
Timeframeandschedulefortheperformanceofwork/services(excludingTender
time)
ConformityofbudgetallocationsandprovidedetailedestimatefortheContract
VariousconstraintstobereviewedandaddressedwithintheContract
ListofCompanyprocedures,tobecompliedbyContractor
PreferredPriceScheduleFormat
Requirement of any specific documents to be submitted as part of the Bid
Submissioninadditiontothestandarddocuments
Tendering strategy/proposed bidlist (including Contractors with similar past
experiencetothescopeofworkrequirementsandwhosereputationforquality,
services,andtimelycompletionareconsideredacceptable
NewContractorswhohavesubmittedprequalificationdocumentsandreviewed
andlistedas potentialContractoralongwithDataderivedfromprevious pre
qualification/Tenderingexercises
SingleSource/ShortlistedBiddersJustificationForm
BidstechnicalevaluationCriteria
PRinvolvingITsoftwareandhardwareshouldbeendorsedbyITManager
PRinvolvingSHEmanpowershouldbeendorsedbyChiefSEQOfficer
PRformanpowerhireshouldbeendorsedbyHRManager
NameoftheContractAdministrator