Devendar)
Scientist F & Head
Chemical Department
Bureau of Indian Standards
9, Bahadur Shah Zafar Marg
New Delhi 110002
Ph/Fax No. 011-23236428
Email: edevendar@bis.org.in, chd@bis.org.in, sandhya@bis.org.in
DRAFT IN
WIDE CIRCULATION
ADDRESSED TO:
1
2
Dear Sir(s),
Please find enclosed the following draft Indian standard:
a)
SCOPE
This standard establishes audit objectives, criteria and practices, and provides guidelines for
establishing, planning, conducting and documenting of audits on occupational health and
safety systems at workplace.
It provides guidelines for evaluating the effectiveness of safety and health programs,
verifying the availability and implementation of elements of occupational health and safety
system and the systems ability to achieve defined safety objectives. This document focuses
on general Occupational Health and Safety Audit to be carried out in various industries
including Major Accident Hazard industries. Specific Audits can be carried out in areas
identified based on the general Occupational Health and Safety Audit or in the high risks
operations or when there is a high frequency of accidents. The basic elements of
occupational health and safety systems are identified in the Appendix - A of the document.
Types of records to be examined during the audit and a sample checklist
elaborating the various elements of occupational health and safety system are given in the
Annexure-A and Annexure-B respectively as guidance. Based on these elements, type of
hazards and nature of the work carried out, a detailed safety audit checklist for conducting the
audit should be developed.
This standard does not cover audit of Environmental Management System for which separate
Indian Standards IS/ISO 14001:2004 is available. The requirements for an Occupational
Health and Safety Management System is given in IS 18001:2007
2
REFERANCES
The Indian Standards listed below contain provisions which through reference in this text,
constitute provisions of this Indian standard. At the time of publication, the editions indicated
were valid. All standards are subject to revisions, and parties to agreements based on this
Indian standard are encouraged to investigate the possibility of applying the most recent
editions of the Indian Standards indicated below.
IS No.
Title
14001:2004
18001:2007
DEFINITIONS
For the purpose of this standard, the definitions given in IS/ISO 14001 and IS 18001 shall
apply, if not specified in this document and in addition to the following:
3.1
Auditee
An organization to be audited.
3.2
Audit Team
A team of persons designated as auditors who are suitably qualified and have experience to
perform these audits.
NOTE The auditor designated to lead the audit team and manage a safety audit is
called a Audit Team Leader (lead auditor).
3.3
Client
An organization which appoints auditing agency/team to carry out third party audit on its
behalf.
3.4
Nonconformity
Objective Evidence
Organization
Recommendation
Suggestion made by the audit team in the course of audit for improvement in the OH&S
system.
4
4.1
Audit Goals
Audits are normally designed to achieve one or more of the following goals:
-
to provide the auditee with an opportunity to assess its own OH&S system against a
OH&S system standard and identify areas for improvement;
- to determine the conformity of the implemented OH&S system with specified
requirements and identify areas for improvement; and
- to meet regulatory requirements.
NOTES 1 These audits may be periodic, or may be prompted by significant changes in the
organizations OH&S system, process, product or service or by a need to follow up on
corrective action as specified in 4.1.2.
2 Audits are not aimed at, nor should result in a transfer of the responsibility to achieve
safety from auditee management to the auditing organization.
3 Audits are not a certification of the safety performance of the auditee organization.
4.2
Audit Objectives
4.3.1 Auditors
4.3.1.1 Audit team
It is desirable to have the OH&S audit team comprising of two or more auditors; with
different specialized backgrounds, which are complementary. One of the auditors should be
designated as the lead auditor and should have overall charge and responsibility. Auditors
should be adequately qualified and experienced in the related areas.
4.3.1.2 Lead auditors responsibilities
The lead auditor is ultimately responsible for all phases of the OH&S audit. The lead auditor
should have management capabilities and experience and should be given authority to make
final decisions regarding the conduct of the audit and any audit observations.
The lead auditors responsibilities also cover:
- selecting the audit team members;
- preparing the audit plan;
- planning the field visit;
- defining the requirements of each audit assignment,
- communicating with client, auditee and other auditors regarding audit requirements;
- briefing the audit team and guide the auditors to prepare the working document
- reporting critical nonconformities resulting in imminent danger to the auditee
immediately;
- interacting with the client and auditees management;
- reporting any major obstacles encountered in performing the audit; and
- maintaining agreed time schedule.
- preparing audit report with the help of auditors;
- reporting the audit results objectively, clearly, conclusively and without delay.
4.3.1.3 Auditors responsibilities
Auditors are responsible for:
complying with the applicable audit requirements;
scheduling and carrying out assigned responsibilities effectively and efficiently;
preparing additional checklist if required;
documenting the observations;
reporting the audit findings;
verifying the effectiveness of corrective actions taken as a result of the earlier audits
(if requested by the client);
retaining and safeguarding documents pertaining to the audit ensuring such
documents remain confidential, and treating privileged information with discretion;
and
4.3.1.4 Auditors duties
Auditors should be free from bias and influences, which could affect objectivity. Auditors
should not be indecisive and aggressive.
Auditor should:
- remain within the audit scope;
- exercise objectivity;
- collect and analyse evidence that is relevant and sufficient to permit the drawing of
conclusions regarding the audited OH&S safety system;
- remain alert to any indications of evidence that can influence the audit results and
possibly require more extensive auditing;
be able to answer such questions as presented by the auditee with respect to the relevance
of the auditors queries;
ensure that the procedures, documents and other information specifying requirements of
the OH&S system are known, available, understood and used by the auditees personnel;
ensure that all the documents and other information used to describe the safety system are
adequate to achieve the required OH&S objectives and
act in an ethical manner at all times.
4.3.1.5
Personal Attributes
Ethical conduct is the foundation of professionalism. Trust, integrity,
confidentiality and discretion are essential to auditing. Auditors should possess the
following personal attributes to enable them to act in accordance with the
purposes of auditing described in clause 4 :
a)
b)
c)
d)
4.3.2
Client
Client should:
- determine the need for and the purpose of the OH&S audit and initiate the process;
- select the auditing organization;
- agree in consultation with the lead auditor the general scope of the audit such as what
OH&S system standard or document is to be selected as reference and the time schedule;
- define the audit reporting requirements;
- state specific confidentiality requirements, if any;
- receive the audit report; and
- determine follow-up action to be taken in consultation with the auditee.
4.3.3
Auditee
Auditee should:
- inform relevant officials and staff about the objectives and scope of the audit;
- appoint one or two officials to coordinate/liaise with audit team
- provide all resources needed for the audit team in order to ensure an effective and
efficient audit process;
- provide access to the facilities and evidential material as requested by the auditors;
- co-operate with the auditors to facilitate achievements of audit objectives; - review of the
audit results;
- Ensure implementation of corrective actions based on the audit report and
5
AUDIT METHODOLOGY
5.1
5.1.1
Scope
The client in consultation with lead auditor and auditee organisation makes the final decisions
on which OH&S system elements, physical locations and organizational activities are to be
audited within a specified time frame.
The scope and depth of the audit should be designed to meet the clients specific information
needs. Generally the audit is carried out to cover the following aspects:
1.
2.
3.
4.
5.
Actions with respect to serial number 1, 2 and 3 are the responsibility of the audit team
whereas those at serial number 4 and 5 are the responsibility of the auditee.
The standards or documents with which the auditees OH&S system is required to comply
should be specified by the client. This may include the relevant legal requirements, concerned
Indian Standards, codes of practices and the requirements specified by the auditee (see 4.1.3).
Sufficient objective evidence should be available to demonstrate the operation and
effectiveness of the auditees safety system.
The resources committed to the audit should be sufficient to meet its intended scope and
depth. The audit will cover the objectives laid down and auditors may also contact individual
worker to ascertain their perceptions about the existing OH&S system, to gain their
involvement, to encourage comments and suggestion relating to safety and invite cooperation
to bring the company to an approved OH&S standard.
5.1.2
Audit Frequency
The need to perform an audit is determined by the client, taking into account specified or
regulatory requirements and any other pertinent factors. Significant changes in management,
organization, policy, techniques or technologies, and products that could affect the OH&S
system, or changes to the system itself and the results of recent previous audits, are typical of
the circumstances to be considered when deciding audit frequency. It is desirable that
organizations have a combination of external and internal OH&S audit system. While the
external audit in respect of organizations may be conducted once in two years, or as specified
by any statute, the frequency of internal audit may be set once in every year. Records of
accidents and dangerous occurrences should be examined and used to identify high-risk areas
and activities and consequently the frequency of internal audit may be increased.
5.1.3
Client shall send the auditees specified requirements and description of OH&S system
including manufacturing processes, organization structure etc. to the lead auditor. As a basis
for planning the OH&S audit, the lead auditor should review adequacy of the auditees
specified requirements and recorded description of the methods for meeting the OH&S
system requirements (such as the safety manual or equivalent). If this review reveals that the
system described by the auditee is not adequate to meet the requirements, further resources
should not be expended on the audit until such concerns are resolved to the satisfaction of the
client, the lead auditor and, where applicable, the auditee. While it is desirable to have a well
defined set of specified requirements and recorded description, in their absence audit may be
conducted with reference to legal requirements and concerned Indian Standards.
5.2
5.2.1
Audit Plan
The audit plan should be finalized by the lead auditor after consultation with the client and
communicated to the auditors and auditee. The audit plan should be flexible in order to
permit changes in emphasis based on information gathered during the audit, and to permit
effective use of resources. The plan should include:
- audit objectives and scope;
- schedule of audit activities;
- identification of reference documents (such as the applicable OH&S system standard and
the auditees description and specified requirements of their safety system);
- composition of the audit team as specified at 3.3.1.1;
- identification of the organizational units to be audited;
- schedule of meetings to be held with auditee management;
- list of documents to be perused by the audit team;
- audit report distribution and the expected date of issue.
5.2.2
Each auditor should be assigned specific OH&S system elements or functional departments
to audit. Such assignments should be made in consultation with the auditors concerned. The
lead auditor should hold a briefing session for his team prior to the audit at which he will
ensure that preparations are complete and that all members are aware of their roles.
5.2.3
The lead auditor would send to the auditee management a questionnaire seeking information
about various elements of OH&S system as given in Annex A. This would be filled in by the
auditee and returned for study by the audit team before the field visit.
5.3
5.3.1
Opening Meeting
Field visit
Audit team should carry out field visit along with the concerned officials of the auditee.
Checklist given in Annex-C as guidance may be used for the audit purpose.
5.3.4
Examination of records
Interviews
The auditor is expected to interact with various levels of employees including the top
management to gather information on the OH&S system and its implementation. Information
collected through interviews should be verified from other sources such as physical
observation and scrutiny of records.
5.3.6
Audit Observations
All audit observations should be documented. After all activities have been audited, the audit
team should review all of their observations to determine which are to be reported as
nonconformities. The audit team should then ensure that these are documented in a clear,
concise manner and are supported by evidence. Nonconformities should be identified in
terms of the specific requirements of the statutes, standards or other related documents
against which the audit has been conducted. The lead auditor should review observations with
the responsible auditee manager. All observations of nonconformities should be intimated to
the auditee and acknowledged by the auditee. When recording a nonconformance, enough
details should be provided so that auditee can reconfirm the observations later.
10
5.3.7
Audit Recommendations
The auditor should make recommendations to the auditee for the improvements to the OH&S
system. In case of an organization whose OH&S system specified requirements/description
are well developed, it would be sufficient to point out nonconformities with the requirement.
However, when these are not well laid down, it becomes more important to make
recommendations. These recommendations are of two types:
- for improvement in the systems specified requirements; and
- for more effective implementation of the specified requirements of the system.
Note : It is up to the auditee to determine the ways and means of actions to improve the
OH&S system as per recommendations of the audit team. However, the recommendations
regarding compliance with statutory and legal requirements are to be fully implemented.
5.3.8
At the end of the OH&S audit, prior to preparing the audit report, the audit team should hold
a meeting with the auditees senior management and those responsible for the functions
concerned. The main purpose of this meeting is to present audit observations and
recommendations to the senior management in such a manner as to ensure that they clearly
understand the results of the audit. The lead auditor should present observations and
recommendations, taking into account their perceived significance. The lead auditor should
also present the non-conformities in a summarized manner. The audit teams conclusions
regarding the OH&S systems effectiveness should be presented. The deliberations of the
closing meeting should be recorded.
5.4
5.4.1
The audit report is prepared by the audit team under the direction of the lead auditor, who is
responsible for its accuracy and completeness. The audit report should be issued within the
agreed time period. If it cannot be issued within agreed time period, the reasons for the delay
should be intimated to the auditee in writing.
5.4.2
Report Content
The audit report should faithfully reflect both the tone and content of the audit. It should be
dated and signed by the lead auditor. It should contain the following items, as applicable:
- an executive summary of the report highlighting important observations and
recommendations.
- Introduction, covering scope, objectives, overview of the site and plant description;
- the names of audit team members and auditees representative, and audit dates;
- details of the audit methodology which is followed;
- identification of the reference documents against which the audit was conducted (safety
system standard, auditees safety manual, etc);
- observations of nonconformities as well as good practices;
- audit teams judgement of the extent of the auditees compliance with the applicable
OH&S system standard and related documentation;
11
5.4.3
Report Distribution
The OH&S audit report should be sent to the client/auditee signed by the lead auditor. Any
additional distribution should be determined by the client/auditee.
5.4.4
Record Retention
Audit report should be retained by agreement between the client, the auditing organization
and auditee, and in accordance with any regulatory requirements.
6
The audit is completed upon submission of the audit report to the client/auditee.
7
The auditee is responsible for determining and initiating corrective action on audit
recommendations.
The auditee should prepare an action plan for implementation of audit report; specifying
action by concerned departments and time limits for completion. This may be in consultation
with the auditing organisation or client. The time limit for completion may be decided
considering the importance and safety implications of the recommendation. One of the most
important follow-up actions is the communication to appropriate personnel in the auditee
organisation of the content of the audit report. The agreed recommendations for action with
target dates for implementation of the recommendations should also be conveyed to
implementing agency. Where no action is proposed to be taken (although it may have been
recommended in the course of the audit) the reasons for this decision should be documented.
If it is not feasible to implement some of the recommendations of the audit team then the
auditee should inform about such recommendations to the client specifying reasons. This
information may also be conveyed to the auditor.
The auditee should develop a monitoring system for implementation of the recommendations
and periodically assess the implementation status of the audit report. If needed a follow-up
audit can be conducted to review implementation of the audit recommendations.
Considering the requirements including the legal aspects the auditee can plan for the next
audit.
12
Annex A
(Clauses 3.8 & 5.2.4)
ELEMENTS OF OCCUPATIONAL HEALTH AND SAFETY (OH&S) SYSTEM
A.
1.
3.
5.
7.
9.
OH&S MANAGEMENT
OH&S Policy
Safety Manual
Plant Modification Procedure
Contractors Safety System
Medical Management of Accidents
2.
4.
6.
8.
10.
13
B.
PHYSICAL HAZARD
1.
3.
5.
Housekeeping
Material Handling
Safety in Storage and Warehousing
2.
4.
6.
7.
8.
9.
Ergonomics
C.
1.
3.
5.
7.
D.
1.
CHEMICAL HAZARD
Transportation of Hazardous
Substances
Material Safety Data Sheet (MSDS)
Bulk Chemical Storages
Labeling and Colour Coding
2.
4.
6.
8.
2.
4.
6.
8.
3.
1.
2.
3.
4.
6.
Occupational Disease
5.
F.
14
1.
3.
5.
G.
1.
Accident Reporting,
Analysis of Accidents
Reporting & Investigation of Near miss Incidents
2.
4.
2.
3.
Accident Investigation
Implementation of Recommendations
SAFETY INSPECTION
1.
Inspection Programme
2.
3.
5.
4.
ANNEX B
(Clause 5.3.3)
TYPES OF RECORDS TO BE EXAMINED DURING THE SAFETY AUDIT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
OH&S policy
Safety organization chart
Training records on safety fire and first-aid
Record of plant safety inspections
Accident investigation reports
Accidents, dangerous occurrences and near miss incidents - statistics and analysis
Record of tests and examinations of equipment and structures as per statutes
Safe operating procedures for various operations
Record of work permits
Record of work environment monitoring (flammable, toxic and explosive
substances)
15
11
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
Maintenance and testing records of fire detection and fire fighting equipment
Medical records of employees
Records of industrial hygiene surveys (noise, ventilation, illumination, dust etc.)
Material safety data sheets
On-site emergency plans and record of Mock Drills
Records of solid waste disposal
Records of gaseous emissions and effluent discharges to the environment
Housekeeping inspection records
Minutes of safety committee meetings
Statutory licences and approvals
Records of any modifications carried out in plant or process
Maintenance procedure and records
Instrumentation and equipment calibration and testing records
Planned shutdown maintenance procedures
In service inspection manuals, records including that of material handling
OH&S budget
Inspection books and other statutory records
Records of previous audits and safety analysis
Procedures for safe transportation of hazardous substances
16
ANNEX C
(Clause 5.3.4)
SAMPLE CHECKLIST FOR SAFETY AUDIT
A.
OH&S MANAGEMENT
1.
OH&S Policy
a)
Does the organisation have OH&S Policy?
b)
Who has signed the OH&S policy?
c)
Whether the OH&S policy is per guidelines of the statutory provisions?
d)
When was the OH&S policy declared and adopted?
e)
Whether the OH&S policy reviewed periodically?
f)
Whether the OH&S policy is available in local language and made known
to all?
g)
What was the last date of updation?
h)
Does the policy find a place in the annual report?
2.
2.1
Safety Department
a)
Does the factory have a safety department & what is strength of safety
department?
b)
Whether the safety officers are qualified as per the statutes
c)
Does the head of safety department report to the Chief Executive?
d)
How often are the safety officers retrained in the latest techniques of total
safety management? What is the frequency of retraining?
e)
What additional duties the safety officer is required to do?
f)
What is the power of safety officer vis-a-vis unsafe condition or unsafe
act?
2.2
Safety Committee(s)
a)
Does the factory has a safety committee(s)? What are the types, structures
and terms of reference of the committees?
b)
Is the constitution of the safety committee(s) as per the statute?
c)
How are the members of safety committee(s) selected? (elected/
nominated)
d)
How often are the meetings of safety committee(s) held?
e)
Whether the topics discussed in the meeting are related to occupational
health & safety?
f)
Are the recommendations of the committees(s) implemented?
g)
Are the minutes of the safety committee(s) meetings circulated among the
members?
h)
Are the minutes forwarded to the trade union(s) and chief executive and
occupier?
17
i)
j)
Whether the management and trade union play their active roles in
supporting and accepting the committee(s) recommendations?
How are the safety committee(s) members apprised of the latest
development in safety, health and environment?
2.3
Safety Budget
a)
What is the annual safety budget?
b)
How much percentage is this budget of the total turnover of the company?
c)
How much budget has been utilized till date?
d)
Is the safety budget adequate?
e)
How is the safety budget arrived at?
f)
What is the pattern of expenditure for the last five years?
g)
What are the approved sanctions for the expenditure in this budget?
h)
Does this budget get reflected in the annual report of the company?
3.
Safety Manual
a)
Is safety manual prepared and reviewed periodically?
b)
Does the safety manual adequately address all the hazards in the plant?
c)
Are the employee made aware of safety rules/ instruction mentioned in the
safety manual?
4.
5.
6.
18
f)
Are the records of safety work permit available & maintained in proper
order?
7.
8.
9.
10.
11.
19
c)
12.
Safety Culture
12.1
Attitudes of managers :
a)
b)
c)
d)
e)
12.2
Attitudes of workers:
a)
Whether workers are aware of the consequences of their wrong
actions?
b)
Are laid down safe working procedures followed strictly?
c)
What is the attitude of the workers towards their own mistake,
which can prejudice safety?
d)
What would a worker do if he make mistake in following a written
procedure?
e)
Do the workers report near miss incidents and suggest safety
improvements?
f)
Are the workers aware of the system of rewards and sanctions
relating to safety matters?
g)
What is the attitude of workers towards use of personal protective
equipment?
13.
14.
20
15.
16.
Product Safety
a)
Whether hazards arising from use of the products are identified?
b)
Whether material safety data sheet prepared for the products?
c)
Are all the products labeled and packed appropriately?
d)
Whether safety instructions are given along with products?
e)
Whether policy exists for recall of products?
17.
Safety Training
a)
Whether training needs have been identified?
b)
Is there any programme of induction training, its duration and topics
covered?
c)
Whether the assessment of the trainees has been carried out?
d)
What are the infra-structural facilities available for training?
e)
Whether training is conducted by qualified person?
f)
Whether trainers are being re-trained from time to time?
g)
Whether proper records of training program conducted are maintained?
h)
How training programs are evaluated?
i)
Whether schedule for training on occupational safety & health is available
and maintained?
j)
Whether the training programmes are reviewed?
k)
Are all the employees periodically trained / retrained and what is the
frequency of such training?
l)
Are the retraining needs identified whenever a new process/products and
change in existing process introduced?
m)
Whether training covers top management?
n)
How many hours of safety training is given to different employees?
B.
PHYSICAL HAZARD
1.
Housekeeping
a)
Are all the passages, floors and the stairways in good condition?
b)
Is glass door taped or otherwise marked to make it visible to workers?
c)
Do you have the system to deal with the spillage?
d)
Do you have sufficient disposable bins clearly marked and whether these are
suitably located? Are containers of refuse (waste) & trash emptied at the end of
every day or soon after they are full?
e)
Are drip trays positioned wherever necessary?
f)
Do you have adequate localized extraction and scrubbing facilities for dust,
fumes and gases? Please specify.
21
g)
h)
i)
j)
k)
2.
3.
Material Handling
a)
Are adequate equipment available for handling materials?
b)
Do the workers know the hazards associated with manual material handling?
c)
Where manual handling is necessary, are the workers been trained? Do they
practice this? Are workers warned for lifting of excessive weight? (Maximum
weight of material for adult male and female are 55 Kg and 30 Kg respectively)
d)
Do workers follow safe procedures for storage of materials?
e)
Is the register maintained to record particulars of examination of all lifting
machines, tools and tackles?
f)
Are all the statutory examinations and tests carried out and certified by
competent person(s)?
g)
Are the crane operators adequately qualified?
h)
Is the safe working load clearly marked?
i)
Has the person employed to operate crane, forklift, or to give signals to crane
been medically examined for eyesight and colour vision?
j)
Is the frequency of eyesight and colour vision examination, at least once in
every period of 12 months up to the age of 45 years and once in every six
months beyond that age?
4.
Electrical Safeguarding
a)
Are licensed electricians available for electrical work?
b)
Whether area classification for electrical equipment has been carried out?
c)
Do the electrical fittings conform to area classification for electrical equipment?
d)
Is a ground fault current interrupter system (ELCB) in use?
e)
Are all connections made by using appropriate plugs, receptacles or enclosures?
Are fuses provided?
22
f)
g)
h)
i)
j)
k)
l)
m)
Are there any make shift connection bare wires or damaged cables?
Is there a system of ensuring periodical inspection of handtools, extension
boards used for electrical work?
Do the workers use proper types of PPE during the working on live line?
Is the separate work permit issued for working on high voltage line?
Whether the process(s) and equipment that generate and accumulate static
charge have been identified?
Whether all such equipment including pipelines for flammable materials are
properly bonded and earthed?
Whether earth pit resistance is measured and the record maintained?
Whether lightning arrestor has been installed and is adequate?
5.
6.
7.
23
i)
j)
k)
l)
8.
Control measures for specialised industrial hazards like work at height and work
in confined space
8.1
8.2
9.
Ergonomics
a)
b)
c)
24
1)
2)
7)
Body posture Seating Condition, Conditions of back rest, foot supports etc.
Accessibility Work stations height reach spaces, location of
valve/ switches/sample points/control lever foot hold, platform and ladder.
Consideration of disabled persons access etc.
Eliminating lifting and twisting in combination at work place.
Limiting the weight & size of the material to be handled.
Physical Excessive force being applied, repetition poor posture poor design,
vibration, lighting, extreme temperature, space availability etc.
In adequate training, Job rotation, lack of breaks etc.
d)
e)
Do the hand tools which are used, permit normal body posture.
f)
3)
4)
5)
6)
C.
CHEMICAL HAZARD
1.
Road
Does the company employ licenced vehicle of its own / outside sources?
Are the loading / unloading procedure and on-site and safety precautions
displayed?
Do all truck and tanker drivers carry TREM card or instruction booklet?
ii)
Rail
iii)
Pipelines
25
2.
3.
4.
5.
26
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
6.
Gas Cylinders
a)
What are the various gas cylinders used in the plant?
b)
Are valid licenses available for storing all these cylinders?
c)
Are the cylinders stored and segregated as per their compatibility?
d)
What are the measures taken for combating any emergency in the cylinders
storage area?
e)
Whether integrity test certificates are obtained from the suppliers of the
cylinders?
f)
Are the cylinders chained and secured properly along with the valve caps and
proper identification colour code?
g)
Are the cylinders protected from heat or sun and rain?
h)
Whether monitors for detection of leakage of flammable/ toxic gas installed?
7.
8.
D.
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1.
2.
3.
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b)
c)
4.
Explosive Substances
a)
Whether necessary license/ approval taken from concerned statutory bodies?
b)
Whether systems for explosion suppression, high speed fire detection with
deluge, sprinklers, explosion venting etc. are provided?
c)
Whether explosion resistant walls or barricades are provided around explosive
storage?
d)
Whether explosive substance storage areas are restricted for entry?
e)
Whether only trained persons are handling explosive substances?
f)
Whether explosive substances are stored and transported in approved containers
only?
g)
Whether electrical fixtures in areas handling explosives are explosion proof
type?
h)
Whether adequate measures are taken to prevent any sources of ignition where
explosive substances are handled?
5.
6.
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7.
8.
9.
10.
30
h)
11.
Fire Drill
a)
Whether mock fire drills are conducted? What is the frequency of drills?
b)
Whether fire drills are also performed in night shift
c)
Whether feedback of fire drill is documented?
d)
What is the system of mutual-aid scheme?
12.
13.
E.
1.
1.1
Ventilation
a)
Whether any ventilation study has been carried out?
b)
Whether natural ventilation is adequate or not?
c)
Whether dust/fumes/hot air is generated in the process?
d)
Is there any exhaust ventilation system in any section of the plant?
e)
Is periodic/preventive maintenance of ventilation system carried out and record
is maintained?
f)
Does any ventilation system re-circulate the exhausted air in work areas?
g)
Is the work environment assessed and monitored for chemical and physical
hazards?
h)
Whether PPE are provided to workers exposed to dust/fumes and gases?
1.2
Illumination
a)
Whether illumination study has been carried out for the assessment of
illumination level?
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b)
c)
Is there any system of periodical cleaning and replacing the light fittings/ lamps
in order to ensure that they give the intended illumination levels?
Are the workers subject to periodic optometry tests and records maintained?
1.3
Noise
a)
Whether any noise study conducted?
b)
Are there any machines/processes generating high-noise?
c)
Whether engineering and administrative controls been implemented to reduce
noise exposure below the permissible limits?
d)
Is there a system of subjecting all those employees to periodic audiometric test
who work in high-level noise areas?
e)
Whether the workers are made aware of the ill effects of high noise?
f)
Whether ear muffs/plugs are provided and used?
2.
3.
4.
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5.
6.
Occupational Diseases
a)
Whether pre-employment medical checkup data available?
b)
During the medical checkup, is any person found having occupational diseases
mentioned in 3rd schedule of The Factories Act, 1948?
c)
Whether the medical practitioner informed the Chief Inspector of Factories
about the occurrence of the occupational disease?
F.
1.
Accident Reporting
a)
What is the procedure for accident/ incident/ dangerous occurrence reporting?
b)
Whether the accident data for the last five years for reportable and nonreportable accidents are available?
2.
Accident Investigation
a)
Are all the accidents investigated?
b)
Whether accident investigation procedure is documented?
c)
Whether accident investigation reports are submitted to top management?
d)
How are the findings from accident investigation reports communicated to
workers?
3.
Analysis of Accidents
a)
Whether accident analysis is done as per IS 3786?
b)
Whether root causes of accidents are analysed?
c)
Is the accident statistics effectively utilized? If yes, how?
d)
What nature of injuries occurred during the last five years?
4.
Implementation of Recommendations
a)
How does the management ensure implementation of the recommendations to
avoid recurrence of accidents and incidents?
5.
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G.
EMERGENCY PREPAREDNESS
Resources-evacuation/ transport
a.
Are the following resources (equipment, personnel and procedures) required to
handle emergency available?
Communications
Communication facilities
a.
Does the Emergency Control Centre have direct communication links with the
fire station and the plant control room?
b.
Are there adequate alarm points from which an emergency alarm can be raised?
c.
Is there infrastructure available for ensuring backup electric power supply for
communication links where required
Medical care
a.
Is the procedure for emergency medical care available?
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b.
10
11
12
13
H.
SAFETY INSPECTION
1.
Inspection Programme
Are checklists available for inspections? For example availability of checklists like:
Electrical hazards;
Fire safety;
Machine hazards;
Lifting equipment;
Environmental Monitoring;
Civil structure;
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House keeping;
Emergency equipment;
Gas cylinder.
2.
3.
4.
5.
Compliance of Recommendations
a)
To whom the recommendations are submitted
b)
Are recommendations of safety inspections complied in time?
e)
Is compliance of recommendations sent to top management?
f)
Is compliance of recommendations reviewed by safety committee?
g)
Does top management follows-up the compliance?
36