QUESTION/DISCUSSION

1. How to use Graphics and Charts

You can add a data chart or graph to your presentation in one of two ways:

You can create a chart or graph in your presentation. When you create a new
chart in PowerPoint, you edit the data for that chart in Office Excel 2007, but the data
is saved with the PowerPoint file.

You can paste an Excel chart or graph into your presentation and link to the data
in an Office Excel 2007 file. When you copy a chart from a saved Office Excel
2007 file and paste it into your presentation, the data in the chart is linked to that
Excel file. If you want to change the data in the chart, you must make your changes to
the linked worksheet in Office Excel 2007 and then refresh the data in your
PowerPoint presentation. The Excel worksheet is a separate file and is not saved with
the PowerPoint file.
Note : If you open a presentation that was created in an earlier version of PowerPoint
and the presentation contains a graph or chart that was created by using Microsoft
Graph, PowerPoint 2007 will maintain the look and feel of the graph or chart, and let
you continue to update your graph or chart.

Insert a chart or graph

Do the following when you want to create a new chart or graph in PowerPoint:
1. In PowerPoint, click the placeholder that you want to contain the chart.
2. On the Insert tab, in the Illustrations group, click Chart.
3. In the Insert Chart dialog box, click a chart, and then click OK.
Office Excel 2007 opens in a split window and displays sample data on a worksheet.

Sample data on an Excel worksheet

4. In Excel, to replace the sample data, click a cell on the worksheet, and then type the
data that you want.
You can also replace the sample axis labels in Column A and the legend entry name
in Row 1.
Note : After you update the worksheet, the chart in PowerPoint updates automatically
with the new data.
5. When you are finished inputting the data in Excel, on the File menu, click Close.

To change the data in a chart youve inserted. Use the Edit Data command.
Change the data in an existing chart

If you create a chart for your presentation and then the data used in the chart changes, you
can update the data so that the chart is accurate.
1. Select the chart that you want to change.
2. Under Chart Tools, on the Design tab, in the Data group, click Show Data.
Microsoft Office Excel opens in a split window and displays the worksheet that you
want to edit.
3. To edit the contents of a title or data in a cell, in the Excel worksheet, click the cell
that contains the title or the data that you want to change, and then type the new
information.
4. Do one of the following:
o

If the chart is linked, save the worksheet.

If the chart is embedded, go to step 5. PowerPoint saves the embedded charts

automatically.

5. In Excel, on the Microsoft Office Button, click Close.

2. How to Running Presentation

By using a self-running presentation created in Microsoft PowerPoint 2010, you can

communicate your information without a presenter. For example, you can set up a
presentation to run unattended in a booth or kiosk at a trade show or convention, or you can
send a CD with a self-running presentation to a client.
You can make most controls unavailable, so that your audience cannot make changes to your
self-running presentation. Self-running presentations restart after they are finished and when
they have been idle on a manually advanced slide for longer than five minutes.
This article covers considerations and suggestions for creating and producing a self-running
presentation. Other articles cover many of the ways to distribute a self-running presentation,
including package a presentation for CD or Turn your presentation into a video.
In this article

Set up a self-running presentation

Rehearse and record slide timings
Add narration
Set up a self-running presentation

To set up a PowerPoint presentation to run automatically, do the following:

1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
2. In the Set Up Show box, under Show type, do one of the following:
3. For a presentation to be viewed by users click Browsed at a kiosk (full screen).
Important If you set up a presentation to run at a kiosk, remember to also set
slide timing options, or use navigation hyperlinks to other documents or Internet
sites, or action buttons such as graphics users can click to go forward or back in
the presentation. Otherwise, your self-running presentation will not advance
beyond the first slide.

Rehearse and record slide timings

Note Be prepared to begin timing your presentation immediately after you perform the first
step in this procedure.
1. On the Slide Show tab, in the Set Up group, click Rehearse Timings.
The Rehearsal toolbar appears and the Slide Time box begins timing the
presentation.

The Rehearsal toolbar

Next (advance to next slide)
Pause
Slide Time
Repeat
Total presentation time
2. While timing your presentation, do one or more of the following on the Rehearsal
toolbar:
o To move to the next slide, click Next.
o To temporarily stop recording the time, click Pause.
o To restart recording the time after pausing, click Pause.
o To set an exact length of time for a slide to appear, type the length of time in
the Slide Time box.
o To restart recording the time for the current slide, click Repeat.
3. After you set the time for the last slide, a message box displays the total time for the
presentation and prompts you to do one of the following:
o To keep the recorded slide timings, click Yes.
o To discard the recorded slide timings, click No.
Slide Sorter view appears and displays the time of each slide in your
presentation.

Add narration

Adding narration can help deliver information more clearly in your self-running presentation.
To record a narration, your computer requires a sound card, a microphone, and a microphone
connector if the microphone is not a part of your computer. You can record a narration before
you run a presentation, or you can record it during the presentation and include audience
comments. If you do not want narration throughout your entire presentation, you can record
separate sounds or comments on selected slides or objects.
Using narration in a slide show
Record a narration before or during a slide show
Preview a narration
Record comments on a slide
Set the slide timings manully
Turn the slide timings of

Using narration in a slide show

You can either record a narration before you run a slide show or record a
narration during a slide show and include audience comments in the recording. If
you don't want narration throughout the presentation, you can record comments
only on selected slides or turn of the narration so that it plays only when you
want it to play.

When you add a narration to a slide, a sound icon

appears on the slide. As with any
sound, you can either click the icon to play the sound or set the sound to play automatically.
To record and hear a narration, your computer must be equipped with a sound card,
microphone, and speakers.
Before you start recording, PowerPoint 2010 will prompt you to record either just
the slide timings, just the narrations, or both at the same time. You can also set
the slide timings manually. Slide timings are especially useful if you want the
presentation to run automatically with your narration. Recording slide timings will
also record the times of animation steps and the use of any triggers on your
slide. You can turn the timings of when you don't want the presentation to use
them.
Record a narration before or during a slide show

1. When you record a narration, you run through the presentation and record each slide.
You can pause and resume recording any time.
2. Ensure your microphone is set up and in working order prior to recording your slide
show.
3. On the Slide Show tab, in the Set Up group, click Record Slide Show

4. Select one of the following:

o

Start Recording from Beginning

Start Recording from Current Slide

5. In the Record Slide Show dialog box, select the Narrations and laser pointer check
box, and if appropriate, select or deselect the Slide and animation timings check
box.
6. Click Start Recording.
Tip To pause the narration, in the Recordingshortcut menu, click Pause. And to
resume your narration, click Resume Recording.
7. To end your slide show recording, right click the slide, and then click End Show.
8. The recorded slide show timings are automatically saved and the slide show appears
in Slide Sorter view with timings beneath each slide.
Preview a narration

1. In Normal view, on the slide, click the sound icon

2. On the ribbon, under Audio Tools, on the Playback tab, in the Preview group, click
Play.
Record comments on a slide

1. In Normal view, click the slide that you want to add a comment to.
2. On the Insert tab, in the Media group, click the arrow under Audio, and then click
Record Audio.
3. To record the comment, click Record, and start speaking.
4. When you are finished recording, click Stop.

5. In the Name box, type a name for the sound, and then click OK.

A sound icon

appears on the slide.

Set the slide timings manually

PowerPoint 2010 will automatically record your slide timings when you add narration or you
can manually set the slide timings to accompany your narrations.
1. In Normal view, click the slide that you want to set the timing for.
2. On the Transitions tab, in the Timing group, under Advance Slide, select the After
check box, and then enter the number of seconds that you want the slide to appear on
the screen. Repeat the process for each slide that you want to set the timing for.
Tip If you want the next slide to appear either when you click the mouse or automatically
after the number of seconds that you enter whichever comes first select both the On
Mouse Click and the Automatically After check boxes.
Turn the slide timings of

Turning off the slide timings does not delete them. You can turn the timings back on at any
time without having to recreate them. However, when the slide timings are turned off, your
slides will not automatically advance when you record a narration, and you will need to
manually advance the slides.
1. In Normal view, on the Slide Show tab, in the Set Up group, click Set Up Slide
Show.
2. Under Advance slides, click Manually.
Tip To turn the timings back on, under Advance slides, click Using timings, if present.

Conclusion
In a conclusion, I want to say thank you to En. Syukri because
teach me using a Microsoft Power Point. I have learned a lot
about this.