SEPTEMBER 2014
GAUTENG PROVINCE
PREPARED FOR:
PREPARED BY:
PO BOX 94
KRUGERSDORP, 1740
Contents
1.
EXECUTIVE SUMMARY........................................................................................................................ 4
2.
3.
5.
6.
7.
8.
9.
10.
12.
13.
DELIVERABLES ............................................................................................................................... 12
14.
MILESTONES .................................................................................................................................... 12
15.
SUCCESS CRITERIA....................................................................................................................... 12
16.
17.
18.
19.
21.
22.
ACCEPTANCE .................................................................................................................................. 16
Page 2 of 16
Table of Tables
Table 1: (Source: Extract from Mogale City Local Municipality Strategic Plan 2012-2017) ............................... 5
Table 2: (Source: Extract from Mogale City Local Municipality Strategic Plan 2014-2018) ............................... 5
Table 3: Project Management Team Structure .................................................................................................. 8
Table 5: Professional Fees .................................................................................................................................. 9
Table 6: Cost Estimate and Work Breakdown Structure .................................................................................. 10
Table 7: Cash Flow Projection .......................................................................................................................... 11
Table 8: Reporting Deliverables ....................................................................................................................... 12
Page 3 of 16
1. EXECUTIVE SUMMARY
MORAD Consulting Engineers was appointed by Mogale City Local Municipality for the
Mindalore Water Pipeline Replacement Project. This Project Charter forms part the
Consultants appointment and covers the strategy for the planning, designing, tender
documentation and contract administration of the water pipelines replacement in
Mindalore, Zone 24 as per the subject project requirements.
Mogale City Local Municipality is experiencing unaccounted for water losses in most of
its areas including Mindalore, zone 24. Morad did a water balance exercise in Mogale
City to establishing extend of water loses. The results showed losses of up to 28.8%
for the year 2011. The Municipalitys 2012-2017 and 2014-2018 strategic plans also
indicate water losses of 31% and 33% respectively. The ultimate goal of Municipality
strategic plan is to curb water losses to 15% at most.
To achieve these strategic goals, Mogale City Local Municipality assigned Morad
Consulting the Mindalore water pipeline replacement project.
The project comprises of the elimination of the 110mm, 90mm and 75mm diameter
class 9 asbestos cement lines and the installation of class 12, 420m of 200mm dia
uPVC pipe, 390m of 160mm dia uPVC pipe, 4450m of 90mm uPVC pipe and
13700m of 7 5 mm uPVC pipe on the Municipal servitude.
The allocated budget for the project during this financial year is R7 652 173.00, all
inclusive. Therefore, we recommend that the project be executed in phases, with the
first phase having 750m of 90mm Dia uPVC and 2750m of 75mm uPVC pipes to be
laid for about 200 stands. The total project cost estimate for the construction of this
phase would be R6 272 681.29 including contingencies and VAT. The professional
fees would be R1, 377,391.14 including VAT. The duration of the construction will be
6 months.
Page 4 of 16
Amongst other mitigation measures that could be done, Morad recommended pipe
replacement of the old class 9 AC pipes with class 12 uPVC pipes.
Performance
Indicator
Require
ment
Baseline/
Current
Target
12/13
Target
13/14
Target
14/15
Target
15/16
Target
16/17
Water (Urban
and periurban)
Potable water
loss(%) (norm
15)
15
31
25
20
18
15
15
Table 1: (Source: Extract from Mogale City Local Municipality Strategic Plan 2012-2017)
Strategic
Objective
Performa
nce
Indicator
Require
ment
Baseline
/Current
Target
13/14
Water
(Urban
and periurban)
Potable
water
loss(%)
(norm 15)
15
33
20
Revised
Target
13/14
30
Target
14/15
Target
15/16
Target
16/17
Target
17/18
25
20
15
15
Table 2: (Source: Extract from Mogale City Local Municipality Strategic Plan 2014-2018)
Page 5 of 16
To achieve these strategic goals, Mogale City Local Municipality assigned Morad
Consulting the Kagiso Ext 13 water pipeline replacement project in-order to assist in
coming up with an engineering sound solution to curbing these water losses.
5. PROJECT SCOPE
The project scope with regard to design and tender documentation is as follows;
Lay 750m of 90mm Dia class 12 uPVC and 2750m of 75mm class 12
uPVC pipes.
Install 1 reducer
Page 6 of 16
6. REGULATORY REQUIREMENTS
6.1 Environmental Impact Assessment
The project comprises of the replacement of the Asbestos cement pipelines with
uPVC pipelines of the same diameter on the Municipal servitude.
Since this project is not listed under the Environmental Impact Assessment
Regulations Listing Notice 1 of 2010, there is no need to conduct an EIA.
It is assumed that the roads that will be crossed during laying of the pipes
are municipal roads and that permission to cross will be obtained.
Page 7 of 16
Project Team
Member(s)
Organization
Executive Manager:
Infrastructure Services
Mpako Dennis
Mokotedi
Sandile
Mbanjwa
sandile.mbanjwa@mogalecity.gov.za
Project Executive
Collin Radebe
Morad Consulting
collinr@morad.co.za
Project Engineer
Michael
Benhura
Morad Consulting
michaelb@morad.co.za
Additional team members will be introduced as required for the successful completion
of the project. Only skilled and experienced staff, professionally registered where
appropriate, will be assigned to the project.
the
appointment
is
in
line
with
Page 8 of 16
Morads
existing
Contract
Fees will be calculated according to the fee scales agreed in the above contract, for
the following stages as defined in the Engineering Professions Act (Act 46 of 2000):
ITEM
1.1
1.2
1.3
1.4
1.5
1.6
Inception
Concept and Viability
Design Development
Documentation and Procurement
Contract Administration and Inspection
Close Out Report
ITEM
2.1
2.2
2.2
DESCRIPTION
Survey
Geotechnical Investigation
Full Time Resident Engineer
R
R
R
%
5
25
25
15
25
5
R
R
R
R
R
R
100
15,000.00
1
1
6
3.1
3.2
3.3
3.4
Travelling
Reporting
Health and Safety
Copies and Printing
3.4.1. A4 Black and White
3.4.2 A4 Colour Pages
3.4.3 A4 Typing
3.4.4 A3 Black and White
3.4.5 A3 Colour
3.4.6 A3 Typing
3.4.7. A4 Binding
3.4.8 A1 Printing
863,145.34
AMOUNT
R
R
R
90,000.00
3.0 DISBURSEMENTS
RATE
DESCRIPTION
43,157.27
215,786.34
215,786.34
129,471.80
215,786.34
43,157.27
QTY
ITEM
AMOUNT
QTY
90,000.00
AMOUNT
R
R
R
5.72
1,500.00
30,000.00
3000
8
6
R
R
R
17,160.00
12,000.00
180,000.00
R
R
R
R
R
R
R
R
0.93
12.71
47.67
1.79
16.46
47.67
27.32
86.43
8000
500
500
20
20
10
20
80
R
R
R
R
R
R
R
R
7,440.00
6,355.00
23,835.00
35.80
329.20
476.70
546.40
6,914.40
Page 9 of 16
R
R
R
255,092.50
1,208,237.84
169,153.30
R 1,377,391.14
Cost
Site Clearance
R 283 500.00
R 2 306 560,00
Trench excavation
Provision for Pipe Bedding
R 716 800.00
R 275 000.00
R 97 500.00
R 96 000.00
R 7 890.00
Installation of 22 bends
R 16 850.00
Installation of 15 tees
Installation of 1 reducer
R 560.00
R 191 700.00
R1 305.00
R 286 955.00
R 20 000.00
Provisional amounts.
R 543 5230.70
R 616 368.00
R 5 268 718.70
R 263,435.94
R 5 532 154.64
R 1,208,237.84
R6,740,392,48
VAT
R 906,773.92
R 7,383,730.46
Page 10 of 16
Payment
Cumulative Total
R 172,197.50
R 172,197.50
Month 2014
R 319,795.35
R 491,992.85
R 196,797.14
R 688,789.98
R 734,045.16
R 1,422,835.15
R 756,845.16
R 2,179,680.31
R 1,132,566.98
R 3,312,247.29
R 1,171,070.65
R 4,483,317.94
8 Month 2014
R 1,018,566.98
R 5,501,884.92
R 1,189,088.79
R 6,690,973.71
R 961,199.28
R 7,652,173.00
nd
th
Page 11 of 16
13. DELIVERABLES
The project deliverables for this pipe replacement project are as follows;
Laying of 750m of 90mm Dia class 12 uPVC and 2750m of 75mm class 12
uPVC pipes.
Installation of 1 reducer
Reporting as follows;
Deliverable
Status
Importance
Project Charter
Finished Required
Finished Required
Started
Required
Started
Required
14. MILESTONES
The main project milestone is the to complete the pipe replacement
of the
existing AC pipes with 750m of 90mm Dia class 12 uPVC and 2750m of 75mm
class 12 uPVC pipes by the end of this current financial year with the allocated
budget of R7 652 1736.00.
Page 12 of 16
One monthly meeting with the Executive Manager: Infrastructure Services and
the Manager: Water & Sanitation.
Other staff shall attend the meeting when required by the Manager: Water & Sanitation.
During the execution of the project, the following reports will be prepared and submitted
Close-out Report
Page 13 of 16
All materials and methods of not specifically listed in these guidelines shall
be in accordance with general methods of building as set out in the "SABS
STANDARD SPECIFICATIONS, STANDARDISED SPECIFICATIONS and
CODES OF PRACTICE" as applicable.
The criteria and guidelines will be from GUIDELINES FOR HUMAN AND
SETTLEMENT PLANNING AND DESIGN and DWAF GUIDELINES. The
discussions will be based on actual field investigations, review of criteria
related to the project and current design and technical manuals.
Gauteng
Department
of
Agriculture
and
Rural
Development
GDARD
GUIDELINES.
Additional guidelines and standards will be consulted where required. In such cases
Morad will ensure that only recognized local and international documents are used as
the basis for any analysis or design.
Morad project team members will at all times conduct themselves in a professional
manner and act in accordance with the provisions of the Engineering Services Act (Act
46 of 2000).
Page 14 of 16
Each stage of the project shall be approved by the Manager: Water & Sanitation
before the next stage is commenced.
Page 15 of 16
22. ACCEPTANCE
This Project Charter prepared by Morad Consulting is based on the content of the
appointment letter dated 19 November 2013.
Prepared by:
Mr Sandile Mbanjwa
Manager: Water & Sanitation
Mogale City Local Municipality
Page 16 of 16